50 Personal Assistant jobs in the Philippines

The role is part of the Executive Assistance and Travel Management team at Manulife Business Processing Services (MBPS). The Executive Assistant is responsible for providing support to Vice President/s (VPs). Key responsibilities include managing calendars, arranging travel, coordinating and attending meetings, taking minutes, handling expense reimbursements, and providing general administrative support to the team. This role is essential for ensuring smooth and efficient operations, requiring confidentiality, professionalism, and exceptional organizational skills. The ideal candidate is proactive, detail-oriented and excels in a fast-paced environment.
**Role and Responsibilities**
Accountable to Vice President/s (VPs), the Executive Assistant is primarily responsible for the effective management of priorities through high quality administration and follow through of deliverables.
**Responsibilities include the following:**
+ manages the diary of the VP and arranges their travel requirements
+ facilitates departmental travel requirements
+ crafts and organizes visitor itineraries, conduct research to prepare background information and briefing documents on business visitors
+ coordinates and attends meetings, assists in agenda preparation, takes minutes and follows through on meeting actions
+ handles the expense reimbursements
+ arrange technology desk side support for the executives and their business visitors when required
+ assist with the planning and implementation of departmental events and activities
+ help draft and send announcements on behalf of the executive
+ assist in creating draft presentations if needed
+ minor admin assistance to the team
+ acts as back-up to other Executive Assistants
**Qualifications**
+ 6+ years of relevant experience as an executive assistant, administrative assistant or similar role.
+ Strong oral/written communication skills required to interact with senior officers and representatives
+ Strong organizational and time management abilities, with a keen attention to detail.
+ Excellent meeting planning and organizational skills (planning, coordination, priority setting, task management and follow through)
+ Ability to manage complex and sensitive work situations with sound judgement, discretion, and empathy
+ Highly collaborative and results-oriented
+ Proficient in making reports and deck/presentations
+ Advanced Proficiency in MS Outlook
+ Proficient in MS Office Suite which includes Power Point, Excel, Word, One Note
+ Strong interpersonal skills and ability to work effectively with diverse teams.
+ Excellent English written and verbal communication skills.
+ Flexible on shift and overtime may be required when business visitors are on site.
**When you join our team:**
+ We'll empower you to learn and grow the career you want.
+ We'll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
+ As part of our global team, we'll support you in shaping the future you want to see.
**Acerca de Manulife y John Hancock**
Manulife Financial Corporation es un importante proveedor internacional de servicios financieros que ayuda a las personas a tomar decisiones de una manera más fácil y a vivir mejor. Para obtener más información acerca de nosotros, visite .
**Manulife es un empleador que ofrece igualdad de oportunidades**
En Manulife/John Hancock, valoramos nuestra diversidad. Nos esforzamos por atraer, formar y retener una fuerza laboral tan diversa como los clientes a los que prestamos servicios, y para fomentar un entorno laboral inclusivo en el que se aprovechen las fortalezas de las culturas y las personas. Estamos comprometidos con la equidad en las contrataciones, la retención de talento, el ascenso y la remuneración, y administramos todas nuestras prácticas y programas sin discriminación por motivos de raza, ascendencia, lugar de origen, color, origen étnico, ciudadanía, religión o creencias religiosas, credo, sexo (incluyendo el embarazo y las afecciones relacionadas con este), orientación sexual, características genéticas, condición de veterano, identidad de género, expresión de género, edad, estado civil, estatus familiar, discapacidad, o cualquier otro aspecto protegido por la ley vigente.
Nuestra prioridad es eliminar las barreras para garantizar la igualdad de acceso al empleo. Un representante de Recursos Humanos trabajará con los solicitantes que requieran una adaptación razonable durante el proceso de solicitud. Toda la información que se haya compartido durante el proceso de solicitud de adaptación se almacenará y utilizará de manera congruente con las leyes y las políticas de Manulife/John Hancock correspondientes. Para solicitar una adaptación razonable en el proceso de solicitud, envíenos un mensaje a .
**Modalidades de Trabajo**
Híbrido

The role is part of the Executive Assistance and Travel Management team at Manulife Business Processing Services (MBPS). The Executive Assistant will provide virtual support to the Vice President, Global Head of Digital Experience at Manulife, offering high-level administrative assistance. Key responsibilities include, but are not limited to, calendar management, arranging travel and expenses, coordinating leadership meetings, managing the team newsletter, and providing office management support to the team.
**Role and Responsibilities**
+ Provide comprehensive administrative support to the executive, including managing calendar, scheduling meetings, organizing travel arrangements and handling expense reimbursements.
+ Organizing travel itineraries including visas, and processing expenses (experienced with Concur or similar system).
+ Adept with scheduling across multiple time zones.
+ Arrange technology desk side support for the executive when required.
+ Lead information gathering and prepare presentations for Townhalls and key team meetings. Coordinate logistics, including room bookings and arranging refreshments. Support in agenda preparation, minute-taking, and action item follow-up.
+ Draft monthly team newsletter showcasing wins, important team news and upcoming activities/reminders.
+ Provide general office management support to the team
+ Assist in planning and executing departmental social events.
+ Ensure seamless onboarding and offboarding of team members, both on-site and remote, including summer interns.
+ Coordinate employee transfers and manage related processes.
+ Maintain team materials, such as organizational charts, onboarding decks and team distribution lists.
+ Maintain and organize SharePoint Site and MS Teams Channel for internal communication.
+ Office supplies coordination.
+ Support adhoc requests for the team within reason.
**Qualifications**
+ 6+ years of relevant experience as an executive assistant, administrative assistant or similar role.
+ Strong oral and written communication skills required to interact with senior officers and representatives.
+ Strong organizational and time management abilities, with a keen attention to detail.
+ Excellent meeting planning and organizational skills (planning, coordination, priority setting, task management and follow through).
+ Proficient in making reports and deck/presentations.
+ Advanced Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
+ Highly collaborative and results-oriented.
+ Ability to handle sensitive and confidential information with discretion.
+ Strong interpersonal skills and the ability to work effectively with diverse teams.
+ Proactive and resourceful, with strong problem-solving skills.
+ With basic Project Management skills.
+ Ability to work independently and manage multiple priorities in a fast-paced environment
**When you join our team:**
+ We'll empower you to learn and grow the career you want.
+ We'll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
+ As part of our global team, we'll support you in shaping the future you want to see
**Acerca de Manulife y John Hancock**
Manulife Financial Corporation es un importante proveedor internacional de servicios financieros que ayuda a las personas a tomar decisiones de una manera más fácil y a vivir mejor. Para obtener más información acerca de nosotros, visite .
**Manulife es un empleador que ofrece igualdad de oportunidades**
En Manulife/John Hancock, valoramos nuestra diversidad. Nos esforzamos por atraer, formar y retener una fuerza laboral tan diversa como los clientes a los que prestamos servicios, y para fomentar un entorno laboral inclusivo en el que se aprovechen las fortalezas de las culturas y las personas. Estamos comprometidos con la equidad en las contrataciones, la retención de talento, el ascenso y la remuneración, y administramos todas nuestras prácticas y programas sin discriminación por motivos de raza, ascendencia, lugar de origen, color, origen étnico, ciudadanía, religión o creencias religiosas, credo, sexo (incluyendo el embarazo y las afecciones relacionadas con este), orientación sexual, características genéticas, condición de veterano, identidad de género, expresión de género, edad, estado civil, estatus familiar, discapacidad, o cualquier otro aspecto protegido por la ley vigente.
Nuestra prioridad es eliminar las barreras para garantizar la igualdad de acceso al empleo. Un representante de Recursos Humanos trabajará con los solicitantes que requieran una adaptación razonable durante el proceso de solicitud. Toda la información que se haya compartido durante el proceso de solicitud de adaptación se almacenará y utilizará de manera congruente con las leyes y las políticas de Manulife/John Hancock correspondientes. Para solicitar una adaptación razonable en el proceso de solicitud, envíenos un mensaje a .
**Modalidades de Trabajo**
Híbrido

The Executive Assistant’s main role is to contribute to the efficiency of the business by providing personalized, timely and professional support to executive members of CGRDI. His/Her responsibilities include scheduling meetings, managing calendars, making travel arrangements and preparing expense reports. S/He is expected to support the executives in communication, office operations and business management activities, by identifying and addressing their needs and performing administrative tasks to expedite the workflow of the company. S/He is expected to have adequate decision making skills and action-oriented personality to carry out tasks and responsibilities independently. S/He takes charge of the continuous improvement of the office management system, proposing system upgrades and changes as deemed impactful for operational efficiency.

**Experience**:

- Experience in a construction/realty an advantage
- At least 3 years’ work experience Executive Assistant, Administrative Assistant or similar role

**Qualifications**:

- Bachelor’s degree preferred, but not required
- 3 to 5 years of administrative experience / executive assistant experience
- Knowledge of office procedures
- Familiarity with online calendars and cloud systems
- Business management, finance/accounting knowledge and exposure preferred
- Knowledge of office management systems, such as ERPs and MS Office, Trello, Google Docs, Zoom
- Knowledge in using office equipment, including printers and copy machines

**Job factors**:

- Enjoys interacting with a variety of people.
- Unfazed by challenging people, work, deadline pressures.
- Able to work independently and deliver timely results.

Schedule:

- 8 hour shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- administrative experience / executive assistant: 3 years (preferred)
- Real Estate or Construction Company: 1 year (preferred)

The Executive Assistant’s main role is to contribute to the efficiency of the business by providing personalized, timely and professional support to executive members of CGRDI. His/Her responsibilities include scheduling meetings, managing calendars, making travel arrangements and preparing expense reports. S/He is expected to support the executives in communication, office operations and business management activities, by identifying and addressing their needs and performing administrative tasks to expedite the workflow of the company. S/He is expected to have adequate decision making skills and action-oriented personality to carry out tasks and responsibilities independently. S/He takes charge of the continuous improvement of the office management system, proposing system upgrades and changes as deemed impactful for operational efficiency.

**Experience**:

- Experience in a construction/realty an advantage
- At least 3 years’ work experience Executive Assistant, Administrative Assistant or similar role

**Qualifications**:

- Bachelor’s degree preferred, but not required
- 3 to 5 years of administrative experience / executive assistant experience
- Knowledge of office procedures
- Familiarity with online calendars and cloud systems
- Business management, finance/accounting knowledge and exposure preferred
- Knowledge of office management systems, such as ERPs and MS Office, Trello, Google Docs, Zoom
- Knowledge in using office equipment, including printers and copy machines

**Job factors**:

- Enjoys interacting with a variety of people.
- Unfazed by challenging people, work, deadline pressures.
- Able to work independently and deliver timely results.

Schedule:

- 8 hour shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- administrative experience / executive assistant: 3 years (preferred)
- Real Estate or Construction Company: 1 year (preferred)

The Executive Assistant’s main role is to contribute to the efficiency of the business by providing personalized, timely and professional support to executive members of CGRDI. His/Her responsibilities include scheduling meetings, managing calendars, making travel arrangements and preparing expense reports. S/He is expected to support the executives in communication, office operations and business management activities, by identifying and addressing their needs and performing administrative tasks to expedite the workflow of the company. S/He is expected to have adequate decision making skills and action-oriented personality to carry out tasks and responsibilities independently. S/He takes charge of the continuous improvement of the office management system, proposing system upgrades and changes as deemed impactful for operational efficiency.

**Experience**:

- Experience in a construction/realty an advantage
- At least 3 years’ work experience Executive Assistant, Administrative Assistant or similar role

**Qualifications**:

- Bachelor’s degree preferred, but not required
- 3 to 5 years of administrative experience / executive assistant experience
- Knowledge of office procedures
- Familiarity with online calendars and cloud systems
- Business management, finance/accounting knowledge and exposure preferred
- Knowledge of office management systems, such as ERPs and MS Office, Trello, Google Docs, Zoom
- Knowledge in using office equipment, including printers and copy machines

**Job factors**:

- Enjoys interacting with a variety of people.
- Unfazed by challenging people, work, deadline pressures.
- Able to work independently and deliver timely results.

Schedule:

- 8 hour shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- administrative experience / executive assistant: 3 years (preferred)
- Real Estate or Construction Company: 1 year (preferred)

The Executive Assistant’s main role is to contribute to the efficiency of the business by providing personalized, timely and professional support to executive members of CGRDI. His/Her responsibilities include scheduling meetings, managing calendars, making travel arrangements and preparing expense reports. S/He is expected to support the executives in communication, office operations and business management activities, by identifying and addressing their needs and performing administrative tasks to expedite the workflow of the company. S/He is expected to have adequate decision making skills and action-oriented personality to carry out tasks and responsibilities independently. S/He takes charge of the continuous improvement of the office management system, proposing system upgrades and changes as deemed impactful for operational efficiency.

**Experience**:

- Experience in a construction/realty an advantage
- At least 3 years’ work experience Executive Assistant, Administrative Assistant or similar role

**Qualifications**:

- Bachelor’s degree preferred, but not required
- 3 to 5 years of administrative experience / executive assistant experience
- Knowledge of office procedures
- Familiarity with online calendars and cloud systems
- Business management, finance/accounting knowledge and exposure preferred
- Knowledge of office management systems, such as ERPs and MS Office, Trello, Google Docs, Zoom
- Knowledge in using office equipment, including printers and copy machines

**Job factors**:

- Enjoys interacting with a variety of people.
- Unfazed by challenging people, work, deadline pressures.
- Able to work independently and deliver timely results.

Schedule:

- 8 hour shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- administrative experience / executive assistant: 3 years (preferred)
- Real Estate or Construction Company: 1 year (preferred)

**Job Qualification, Attributes and Skills**

1. Minimum of 3 to 2 years experienced as an Executive Assistant/Executive Secretary or relevant administrative support experience required.

2. Advanced skills in software packages including Microsoft Office Applications (Outlook, Word, Excel, PowerPoint)

3. Outstanding skills in the following: organizational and planning, time management, presentation, problem analysis and solving

4. Experience managing and analyzing business information

5. Experience working in a professional and diverse environment

6. High attention to details of transactions, situations, and documents

7. Excellent written and verbal communication skills

8. Self-motivation and willingness to work in a team in a fast-paced environment

9. Qualifications in Business Studies / Administration / Management / Secretarial or similar

1. Providing a high level of confidential and efficient administrative support

2. Manage Travel and accommodation arrangements

3. Extensive diary management and coordinating a lively and complex calendar for the booking of appointments, coordinating all meetings and logistics, and ensuring they are scheduled and communicated effectively

4. Event Coordination and arrangement regarding to Executive concerns and Insuring that the Executives attends all the set meetings

5. Prepare and edit correspondence, presentations, and spread sheets based on notes given or diagrams, be able to understand and analyze data to complete these tasks

6. Record, transcribe and distribute minutes of meetings

7. Timely collation of monthly reports, ensuring accurate and consistent formatting and style

8. Ability to work independently with little or no supervision

We are looking for an Executive Assistant to perform a variety of tasks and support our company's CEO.

**Job Types**: Full-time, Permanent

**Salary**: Php25,000.00 - Php35,000.00 per month

Schedule:

- 8 hour shift

Supplemental Pay:

- 13th month salary

**Job Qualification, Attributes and Skills**

1. Minimum of 3 to 2 years experienced as an Executive Assistant/Executive Secretary or relevant administrative support experience required.

2. Advanced skills in software packages including Microsoft Office Applications (Outlook, Word, Excel, PowerPoint)

3. Outstanding skills in the following: organizational and planning, time management, presentation, problem analysis and solving

4. Experience managing and analyzing business information

5. Experience working in a professional and diverse environment

6. High attention to details of transactions, situations, and documents

7. Excellent written and verbal communication skills

8. Self-motivation and willingness to work in a team in a fast-paced environment

9. Qualifications in Business Studies / Administration / Management / Secretarial or similar

1. Providing a high level of confidential and efficient administrative support

2. Manage Travel and accommodation arrangements

3. Extensive diary management and coordinating a lively and complex calendar for the booking of appointments, coordinating all meetings and logistics, and ensuring they are scheduled and communicated effectively

4. Event Coordination and arrangement regarding to Executive concerns and Insuring that the Executives attends all the set meetings

5. Prepare and edit correspondence, presentations, and spread sheets based on notes given or diagrams, be able to understand and analyze data to complete these tasks

6. Record, transcribe and distribute minutes of meetings

7. Timely collation of monthly reports, ensuring accurate and consistent formatting and style

8. Ability to work independently with little or no supervision

We are looking for an Executive Assistant to perform a variety of tasks and support our company's CEO.

**Job Types**: Full-time, Permanent

**Salary**: Php25,000.00 - Php35,000.00 per month

Schedule:

- 8 hour shift

Supplemental Pay:

- 13th month salary