What Jobs are available for Administrative in the Philippines?

YOUR DAILY LUNCH IS ON USWork onsite and enjoy free daily lunch, Monday breakfasts, and Friday treats—helping you save more while you earn more TECHNO-CODED PERKS: #WeAreTGTTechno Global Team comes with top ratings on JobStreet, ensured that our people enjoy more than just a job.

• Health & Wellbeing: HMO from day 1 (with dependent coverage, dental, psychiatric sessions, flu shots, life insurance)
• Rewards & Recognition: 24 PTOs, annual appraisal, awards, referral programs, company events
• Growth & Perks: Free daily meals and treats, Career development, certifications, overseas training, vibrant office
• Accessible and vibrant office site in MDC, Eastwood, QC

YOUR DAILY TASKS

Operational & Administrative Support

• Keep records updated through accurate data entry and documentation
• Prepare, edit, and format business documents, including tendering templates
• Handle office tasks such as filing, generating reports, and setting up for meetings
• Provide reliable administrative support to onshore Managers

Communication & Coordination

• Manage emails and calls by prioritizing urgent matters and ensuring timely, professional responses
• Maintain clear and polite communication across phone, e-mail, and mail
• Work closely with the CEO/Manager, keeping them informed of upcoming commitments and responsibilities

Reporting & Proactive Assistance

• Generate reports using internal systems to support business needs
• Anticipate the needs of leaders and colleagues to ensure a seamless and positive experience

YOUR RELATED EXPERIENCES

Experience & Expertise

• At least 3 years of experience in a secretarial role within a sales and operations environment, administrative assistant position, or equivalent
• Proficiency in MS Office applications (especially Excel) and strong overall computer literacy
• Resourceful mindset — comfortable leveraging online tools, forums, and networks to find solutions

Skills & Strengths

• Strong attention to detail, critical thinking, and sound judgment
• Excellent time management, organizational skills, and the ability to prioritize effectively
• Great communication skills — both verbal and written — with a sharp memory for details
• Process-oriented with a drive for continuous improvement

Mindset & Work Style

• Confident and capable of working independently while staying highly collaborative
• Self-motivated, positive, and adaptable in a dynamic environment
• Professional discretion and the ability to build a deep understanding of company culture
• Willingness to work onsite in Eastwood (MDC), on a dayshift schedule

MORE THAN JUST A JOB

Headquartered across the Philippines' most dynamic cities in BGC, Eastwood, Taguig, and Cebu, and now expanding internationally with our first overseas office in Sri Lanka, we're building a workplace that puts people first. Apply now

Position Title: Executive/Administrative Assistant (with ServiceM8 experience)

Schedule: Monday – Friday, 7:00 am - 3:30 pm WA, AU Time

Holiday to follow: WA, AU Holidays

Workdays: Mon - Fri

Work Set-up: Work From Home or office.

Work Details: Full-time

About the Role

We are seeking an experienced and proactive Executive/Administrative Assistant to support a growing business in the electrical construction industry. This role requires someone highly organized, tech-savvy, and confident in managing both executive-level support and client-facing communications. The successful candidate will be adept at using ServiceM8, Asana, and a mix of administrative and digital tools to ensure smooth daily operations, effective client interactions, and support for marketing activities.

Key Responsibilities

· Provide general administrative support, including managing emails, calls, and correspondence.

· Manage executive diaries, scheduling, and Google Calendar coordination.

· Organize and prioritize tasks using Asana project management software.

· Use ServiceM8 to manage job workflows, scheduling, and documentation.

· Prepare and edit documents, reports, and client communications.

· Support financial administration, including basic Xero data entry and invoice processing.

· Assist with Mailchimp campaigns, email scraping, and general email marketing activities.

· Support basic social media management across platforms such as Facebook, LinkedIn, and Instagram.

· Provide professional client-facing communication via phone, email, and meetings.

· Liaise with contractors, suppliers, and clients as required.

· Assist in streamlining processes and improving operational efficiency.

Skills and Experience Required

· 2–4 years' experience in an administrative or executive assistant role (construction or electrical industry experience highly regarded).

· Proficiency with Microsoft Office Suite and Google Workspace (Calendar, Drive, etc.).

· Proven experience with ServiceM8 (essential).

· Familiarity with Asana or similar task management tools.

· Strong communication skills, both written and verbal, with a client-facing approach.

· Basic knowledge of Xero for bookkeeping tasks.

· Experience with Mailchimp and email marketing tools (advantageous).

· Knowledge of social media platforms (Facebook, LinkedIn, Instagram).

· Highly organized, detail-oriented, and capable of multitasking effectively.

· A proactive and adaptable mindset with a willingness to learn.

Perks & Benefits:

· Company-provided desktop/laptop with back-up internet.

· HMO from day one.

· 15 Vacation + 5 Sick Leaves.

· Annual performance reviews.

· Employee loan facilities.

· Fun company events with prizes and recognition.

Job Type: Full-time

Pay: Php38, Php50,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Free parking
• Health insurance
• Life insurance
• On-site parking
• Work from home

Application Question(s):

• How much would your asking salary package (PHP) be?

Experience:

• ServiceM8: 2 years (Required)
• Mailchimp or similar: 1 year (Required)
• basic XERO: 1 year (Required)
• Australian electrical industry : 2 years (Required)

Work Location: Remote

This is a remote position.

Key Responsibilities:

1. Administrative & HR Support

Lead employee onboarding, including entering staff into Meevo, ADP payroll, and completing compliance steps (background checks, reference checks, required forms)

Maintain accurate personnel and compliance records for audits and government reporting (e.g., Census Bureau filings)

Update voicemail systems and other operational platforms as needed

Assist in managing executive email correspondence when required

2. Operational & Project Support

Create and maintain Excel spreadsheets with formulas for reporting and analysis

Perform website updates in WordPress (e.g., updating class dates for massage school)

Support documentation of SOPs and processes in collaboration with leadership

Administration of special projects

Completing insurance audit paperwork

Census Bureau reporting

3. Optional/Preferred Tasks

Support with social media coordination and Canva designs for promotions (nice-to-have, not mandatory)

Familiarity with EOS tools and Asana project management (preferred, not required)

Qualifications & Skills

Mandatory

Strong proficiency in Excel (including formulas and data management)

Prior experience handling sensitive financial and HR data with confidentiality

Excellent written and verbal communication skills in English

Detail-oriented, thorough, and highly organized

Ability to make updates in WordPress

Preferred (Nice to Have)

Familiarity with point-of-sale systems

Knowledge of Asana project management , EOS tools , and/or Canva

Social media coordination skills

Employee Benefits

Supplemental Pay Types

Duties and Responsibilities:

• Implements/enforces of company policies and procedures as embodied in Employees Code of Discipline.
• Attends/responds to employee inquiries
• Ensures that the building maintenance is in place in accordance with the Good Warehousing Practices (GWP).
• Manages a filing system of employee records and other relevant information which may be needed by the business unit. Ensures that 201 files of the employees are updated and intact.
• Manages distribution and payment of utilities and bills.
• Handles and manages the Petty Cash Fund for ILO including the replenishment of the funds in accordance with existing guidelines on Petty Cash Fund.
• Works alongside with HRCAD in the recruitment of positions required by the business unit. Prepares and facilitates submission of accomplished Personnel Requisition Form (PRF) to HRCAD
• Endorses the orientation of newly hired employees to the immediate superior and ensures that the needed requirements to immerse the new employee to the business unit are met.
• Verifies and reports on benefits claims and payments in relation to employee's benefits.
• Prepares timekeeping and payroll report. Ensures on-time submission of the same to F & A for processing.
• Administers employee files and records in order to ensure accurate payment of benefits and allowances. Maintains an updated record of employee's leaves.
• Facilitates preparation of Incident Report (IR) and drafting of Notice to Explain (NTE)/Notice of Resolution (NOR) and ensures that all cases are in accordance to Company's Code of the Discipline in consultation and knowledge of ILO Head.
• Manages request for office supplies, uniforms, reimbursement of repair and maintenance of computers and office equipment, trainings, etc.
• Submits copy to HRCA Head matters pertaining to Code Of Discipline (COD), employee benefits and other people related matters prior to implementation.
• Prepares complete, accurate and timely submission of weekly and monthly reports to ILO Head.
• Handles and manages the Petty Cash Fund (PCF) for ILO including the replenishment of the funds in accordance with existing guidelines. PCF shall be subject to surprise and unannounced cash count from designated Officers, including the ILO Head.
• Uploads Admin reports and records to NAS.
• Ensures that all reports should be with the knowledge and approval of the department/business unit head and/or designate.
• Responsible in defining and writing the business requirement specifications of processes for automation update/revision.
• Fully adheres to the company's code of discipline.
• Performs other tasks that the ILO Head and/or Head of Operations may assign from time to time.

Job Specification or Qualifications:

• College Graduate
• Experience with payroll is a plus
• Exposed to fast moving consumer goods.
• Computer literate.
• Strong interpersonal skills

Job Types: Full-time, Permanent

Benefits:

• Company Christmas gift
• Company events
• Flexible schedule
• Health insurance
• On-site parking
• Paid training
• Pay raise

Ability to commute/relocate:

• Carmona: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your asking salary range?
• Is your salary still negotiable?

Education:

• Bachelor's (Required)

Experience:

• Administrative Assistant: 1 year (Preferred)

Work Location: In person

Job Summary:

Responsible for the on-time submission of required reports and documents for billing; (Sales, Invoice, Receiver Authorization, Receiver Certification.

Responsibilities:

• Provides excellent customer service at all times.
• Attends to customer inquiries and complaints for immediate action and solution.
• Monitors delivery merchandise in the department
• Receives, together with officers, items either from the direct supplier or from warehouse
• Ensures accuracy in the documentation and physical count of merchandise received and released from the store
• Keeps inventory records including defective stocks, accessories, premium items and other appliances.

Qualifications:

• Technical knowledge in POS
• Computer literate
• Attention to detail
• Customer Focus
• Technical Competence
• Organizational Skills
• Analytical Skills
• At least High School Graduate, Senior High School Graduate, Vocational Course or Bachelors Degree

Job Types: Full-time, Permanent

Pay: Php16, Php18,000.00 per month

Benefits:

• Additional leave
• Company events
• Free parking
• Health insurance
• Life insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Ability to commute/relocate:

• Manila: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person

Key Responsibilities

• Provide general administrative and clerical support
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Handle incoming calls, emails, and inquiries in a professional manner.
• Maintain office supplies inventory and place orders when necessary.
• Assist in organizing company events and meetings.
• Perform other related duties as assigned.

Qualifications

• Bachelor's degree in Business Administration or related field preferred (or equivalent work experience).
• with at least 1 year experience as an Administrative Assistant, Office Assistant, or similar role.
• Strong organizational and multitasking skills with keen attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.

Job Type: Full-time

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Work Location: In person

Company: Supernova Innovation Inc.

Location: Makati City

Job Summary

The Administrative Assistant will provide comprehensive support to the management team by handling administrative, financial, and client-related tasks. This role requires organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate is proactive, resourceful, and committed to ensuring smooth day-to-day operations.

Key Responsibilities:

1. Financial Support

• Prepare and assist in the creation of financial statements for clients.
• Maintain accurate and organized financial records.

2. Administrative Tasks

• Proficiently use Microsoft Word and Excel for reports, documentation, and tracking.
• Schedule meetings with clients and internal teams.
• Book and prepare conference rooms for meetings and events.

3. Collections & Client Coordination

• Perform collections and follow-ups on client accounts.
• Maintain positive client relationships and ensure timely communication.

4. Logistics & Travel

• Willingness to travel for company-related activities, and administrative support.

5. Inventory Monitoring

• Monitor and record office and project-related supplies and equipment.

6. Handling emails and other forms of communication

• Responding to emails, drafting correspondence, and managing other forms of communication (e.g., faxes, letters).

7. Maintaining filing systems

• Organizing and maintaining both physical and digital files and records.

8. Managing databases and spreadsheets

• Entering and updating data, creating reports, and maintaining databases

Qualifications & Skills:

• Graduate of any Business Administration, Finance, or related field (preferred but not required).
• At least 2 years of experience in Administrative role
• Strong knowledge of creating financial statements.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Highly organized, detail-oriented, and resourceful.
• Ability to multitask and manage time effectively.
• Strong problem-solving skills and adaptability.
• Ability to work independently with minimal supervision.
• Willingness to travel when necessary.
• Proactive and Reliable – anticipates needs and takes initiative.
• Trustworthy and Confidential – handles sensitive information with discretion.
• Professional and Courteous – represents the company positively to clients and colleagues.
• Flexible and Adaptable – thrives in changing environments and priorities.
• Team Player – works collaboratively with colleagues across all levels.
• Strong Work Ethic – dedicated, dependable, and committed to results.

Job Type: Full-time

Pay: Php21, Php23,000.00 per month

Benefits:

• Company events
• Promotion to permanent employee

Work Location: In person

Job Description

Finance and Accounting Responsibilities

• Prepare, record, and reconcile accounting entries in compliance with company policies and relevant regulations.
• Assist in processing accounts payable and receivable, including invoice preparation and payment follow-ups.
• Maintain petty cash and process reimbursements.
• Support month-end and year-end closing activities.
• Assist in the preparation of financial reports, tax filings, and other compliance requirements.
• Assist auditors during internal and external audits.

Administrative and Office Support

• Manage and maintain office files, documents, and records (both physical and electronic).
• Coordinate schedules, meetings, communications, and travel arrangements for staff.
• Prepare correspondence, memos, and other administrative documents.
• Manage office supplies and monitor inventory levels.
• Act as the point of contact for internal and external inquiries related to finance and administration.
• Provide general clerical support to the finance and management team.

Qualifications

• Bachelor's degree in Finance, Business Administration, or a related field (or equivalent work experience).
• Preferably with at least 1–2 years of relevant work experience (fresh graduates may be considered).
• Proficiency in MS Office (especially Excel and Word).
• Intermediate to advanced Excel skills including formulas, pivot tables, and data analysis
• Knowledge of accounting software (e.g., QuickBooks, SAP) is an advantage.
• Strong organizational skills, attention to detail, and accuracy.
• Good communication and interpersonal skills.
• Ability to work with minimal supervision and handle confidential information
• Basic understanding of accounting principles (GAAP) and financial record-keeping

Job Type: Full-time

Language:

• English (Preferred)

Work Location: In person

I. NATURE OF JOB

Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures.

II. BASIC TASKS & RESPONSIBILITIES

1. Answer and direct phone calls

2. Organize and schedule meetings and appointments

3. Maintain contact lists

4. Produce and distribute correspondence memos, letters, faxes and forms

5. Assist in the preparation of regularly scheduled reports

6. Develop and maintain a filing system

7. Order office supplies

8. Book travel arrangements

9. Submit and reconcile expense reports

10. Provide general support to visitors

11. Provide information by answering questions and requests

12. Research and creates presentations

13. Handle multiple projects

14. Prepare and monitor invoices

15. Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

16. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

17. Contribute to team effort by accomplishing related results as needed

18. Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

19. Maintain computer and manual filing systems

20. Handle sensitive information in a confidential manner

21. Take accurate minutes of meetings

22. Coordinate office procedures

23. Reply to email, telephone or face to face enquiries

24. Develop and update administrative systems to make them more efficient

25. Resolve administrative problems

26. Receive, sort and distribute the mail

27. Manage staff appointments

28. Maintain up-to-date employee holiday records

29. Coordinate repairs to office equipment

III. EDUCATION AND OTHER REQUIREMENTS

A. Minimum Educational Requirement

1.) Must be at least a College graduate and able to communicate in English.

2.) Must have at least one (1) year relevant experience in administrative work.

3.) Must be able to work alone with minimal supervision.

B. Special Skills Requirement

1.) Must be computer literate and proficient in MS Office applications.

Job Type: Full-time

Work Location: In person