6,933 Administrative jobs in the Philippines

Company Description

Open Access BPO is a leading outsourcing solutions provider with a strong history of delivering high-quality services to global businesses across various industries. Operating from offices in the Philippines, Taiwan, and the United States, we specialize in customer experience, content moderation, back-office, and knowledge process solutions. Our approach integrates agile customer experience, multilingual expertise, and AI-powered technology to help businesses strengthen customer engagement and achieve long-term growth. We combine human-centered care with adaptable processes to create solutions that evolve with market needs.

Role Description

This is a full-time, on-site role for an Executive Assistant located in Makati. The Executive Assistant will support executives by managing schedules, handling communication, preparing expense reports, and providing administrative assistance. The role involves organizing meetings, coordinating travel arrangements, and assisting with day-to-day tasks to ensure smooth operations. Support our brand in the market by providing superior client service and promoting our interests and reputation

Qualifications

• Executive Administrative Assistance, Executive Support, and Administrative Assistance skills
• Minimum 2 years of experience in a PA/Team Assistant position or  equivalent

• Experience with supporting multiple people in the Engineering  industry or equivalent

• Relevant experience in providing administrative services, meetings, minute preparation & reporting

• Well- developed keyboard & computer skills with an advanced working  knowledge of Microsoft Office, internet & email applications

• Strong communication and interactive skills to enable professional  interaction with a range of people including senior executives, other  employees and clients

• Ability to maintain confidentiality

• Ability to work independently with little supervision on required tasks

• Promotes a cohesive work and team environment. Demonstrates a proactive work ethic and helps team out with other related activities

• Strong organisational and time management skills

• Ability to maintain quality of output even under times of pressure

• Adapts well to new situation and is calm in challenging situations

Looking to take your career to the next level? Then this role is for you

Join Outsourcey and be part of our mission to revolutionize global talent expansion We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together

Profile Requirements:

• Min 2.5 years experience in legal or conveyancing data entry/admin role
• Exposure to PEXA and an Australian law firm/conveyancing environment.
• Experience with LEAP, Smokeball, Actionstep, Affinity, iManage/NetDocuments.
• Basic Excel/Sheets (filters, sums) for adjustments and registers.
• Clear written and verbal communication
• Ability to juggle multiple files and meet daily/weekly task SLAs.

Core responsibilities:

Data Entry & File Admin (SOP-driven)

• Open new matters, enter client/party details, and maintain critical dates and checklists.
• Save, name and file documents to the correct matter folders/locations per naming conventions.
• Populate standard letters/forms and merge fields from precedents and templates.

PEXA & Settlement Support (under instruction)

• Create/update PEXA workspaces from a checklist; send standard invitations; update tasks/status.
• Enter source funds/disbursement figures provided by fee-earners; monitor readiness; flag variances.
• Record settlement outcomes and close workspaces once approved.

Searches, Duty & Bookings (templated)

• Order title/rates/water/zoning searches via portals using saved templates.
• Lodge basic duty items online (draft entries) for review; upload confirmations.
• Book settlement timeslots and circulate confirmations using standard email scripts.

Financial Admin Support

• Prepare simple settlement statements from a template; enter adjustments supplied by the lawyer.
• Request payout figures using firm templates; file responses; escalate discrepancies.
• Raise draft invoices and trust requisitions for approval.

Communication & Follow-ups

• Send templated VOI/KYC requests and document chasers; log responses.
• Coordinate simple stakeholder updates (agents, brokers, counterparties) using email/phone scripts.
• Maintain an action list; escalate overdue items per SOP.

Post-Settlement & Archiving

• Distribute completion confirmations and final statements.
• File completion documents, archive closed matters, and update registers.

Quality & Compliance

• Apply file-naming/version control, privacy/confidentiality rules, and audit readiness standards.
• Tick off checklists; record exceptions and escalate promptly.

Benefits:
Competitive salary Opportunity to shape the HR function of a rapidly growing BPO.
Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together

Responsibilities:

• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
• Respond to phone calls and emails, and communicate messages and information.
• Coordinate travel arrangements.
• Prepare communication letters, and maintain various records and documents.
• Assist in identifying prospective clients in different fields of market sectors.
• Perform company presentations to existing and prospective clients.

Qualifications:

• Candidates must possess a Bachelor's degree in Marketing, Mass Communications, or any related course from a reputable university.
• Preferably with 1 to 3 years of relevant work experience in office administration, marketing, business development and operations.
• Computer literate using MS Office and other basic software.
• Excellent organizational skills, self-starter, highly motivated, results-driven and must be able to handle pressure at all times with absolute professionalism.
• Able to handle multi-tasking jobs with minimum supervision.
• Excellent in both oral and written communication skills.
• ISO:9001 background will be an advantage.

Please send your detailed CV in pdf or word format.

Job Type: Full-time

Pay: Php20, Php25,000.00 per month

Benefits:

• Health insurance

Work Location: In person

Job Descriptions:

• Submit accurately and timely thru online all BIR filings and payments of assigned companies to ensure compliance with BIR requirements.
• Review and verify the Tax Relief against Monthly VAT Return to ensure similarity or tally.
• File/ submit accurately and timely the following data/ report at BIR Program:

a. Monthly Tax Relief

b. Summary Alphalist Withholding Taxes (SAWT)

c. List of Payees whom Taxes Withheld

d. Summary List of Sales and Purchases

• Coordinate with External Accountant the monthly/quarterly tax returns such as Withholding Tax, VAT, Income Tax and other business permits and licenses.
• Submit monthly and quarterly the following tax returns at EFPS:

a. Income Tax

b. VAT

c. BIR 1601C

d. BIR 1601 E

e. Others

• Collate and record all customer credit tax certificate (BIR 2307).
• Gather and countercheck with MYOB records the submitted BIR 2307 of customers.
• Coordinate with Credit & Collection the BIR 2307 for follow up.
• Record all received customer BIR 2307.
• Other tasks that may be assigned by the superior and/or top management from time to time.

Qualifications:

• Graduate of Accountancy or any related courses
• Updated with current government regulations on Generally Accepted Accounting Principles (GAPP) to cover a broader range of accounting standards.

COMPETENCIES: (Knowledge, Skills and Abilities)

SKILL:

• Computer proficiency
• Digital technology
• Business witing
• Verbal communication
• Customer service

KNOWLEDGE:

• Knowledgeable on BIR procedures and requirements
• Knowledgeable on General Accounting Principles

ABILITIES:

• Detail oriented
• Organized
• Result-oriented
• Time management
• Teamwork/ collaboration
• Critical analysis

Job Type: Full-time

Benefits:

• Health insurance
• Opportunities for promotion
• Pay raise
• Promotion to permanent employee

Language:

• English (Preferred)

Work Location: In person

Join Our Professional Community: Forge Connections, Shape Futures, Together, Powering Businesses Worldwide

Are you ready to be part of a professional community that's
powering businesses globally to save, grow and transform
? Do you want to work with innovative technology, alongside talented professionals who share your passion for excellence? Look no further - hammerjack has the perfect opportunity for you

Role: Senior Executive Assistant

Location: Remote

About Us:

At hammerjack, we're not just another outsourcing company - we bring together skilled professionals from the Philippines with businesses worldwide, leveraging expert operations and the latest technology to create connections that empower our community. Our mission? To improve lives by fostering meaningful professional relationships and driving success on a global scale.

Our Impact:

Over the years, we've built workplaces that empower employees to thrive, contributing in meaningful ways to the success and culture of companies around the globe. With our focus on professional services and our people-first culture, hammerjack has become a trusted partner for businesses and professionals alike, humanizing the outsourcing industry one connection at a time.

Key Responsibilities

1. Executive & Administrative Support

• Manage complex calendars, schedule meetings, and coordinate across multiple time zones.
• Maintain and prioritize inboxes; draft and manage correspondence.
• Prepare agendas, meeting notes, and follow-up actions.
• Manage document filing and version control (Google Drive, Dropbox, DocuSign, Adobe Sign).

2. Travel & Event Coordination

• Book and manage domestic and international travel itineraries.
• Prepare travel packs, visa documents, insurance details, and logistics.
• Coordinate business events, investor meetings, and occasional personal engagements.

3. Expense Management & Vendor Coordination

• Process invoices and expense claims; manage reimbursements.
• Liaise with finance teams and vendors for payment tracking.
• Maintain subscription and renewal registers.

4. Personal Support

• Assist with personal travel, household or vendor coordination, and filing of personal documents.
• Manage appointments, correspondence, and occasional errands for supported executives.

5. Confidentiality & Compliance

• Handle sensitive business and personal information with the utmost discretion.
• Maintain strict confidentiality and respect information barriers between entities.

Required Skills & Experience

• 5+ years' experience as an Executive Assistant, ideally supporting senior management or principals in professional services, finance, or real estate.
• Strong written and verbal communication skills in English.
• Advanced proficiency in Google Workspace and Microsoft 365), DocuSign, Zoom, and online travel tools.
• Proven ability to manage competing priorities, anticipate needs, and work independently.
• Exceptional organisational skills and attention to detail.
• Demonstrated integrity, judgment, and discretion in managing confidential matters.

Preferred Attributes

• Experience supporting multiple stakeholders simultaneously.
• Ability to work across different entities or businesses.
• Familiarity with Australian business practices and time zones.
• Comfortable with both professional and personal tasks.

Working Hours

• Aligned to Sydney business hours, with flexibility for early or late calls during travel or deal activity.

What's in It for You:

• Flexibility
  : Work hybrid (remotely and from one of our inspiring offices) and enjoy a better work-life balance
• Inspiring Workspaces
  : Our offices are strategically located and designed to fuel your best work.
• Free Unlimited Barista Coffee and Booze
  : Enjoy refreshments from our cafe and beverage bar.
• Dynamic Open Spaces
  : Conducive for productivity and creativity.
• State-of-the-Art Security
  : Ensuring your safety and peace of mind.
• Game Rooms
  : Take a break and unwind with our recreational facilities.
• Competitive Compensation
  : Your talents deserve to be rewarded We help you negotiate with our clients.
• Professional Growth
  : Access to ongoing training and development opportunities to help you reach your full potential.
• A Supportive Community
  : Join a diverse and inclusive team that's dedicated to your success.
• Global Impact
  : Be part of something bigger and make a difference on a global scale.

Ready to Make a Difference?

If you're ready to join a dynamic team and be part of something truly special, we want to hear from you Apply directly on this job ad, and let's forge a brighter future together

hammerjack is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

PAGES HOLDINGS, INC.

Is currently looking for an Executive Assistant (Operations)

QUALIFICATIONS:

• Graduate of a business-related course, preferably Office Administration

• Minimum 1 year experience as an Executive Assistant

• Highly creative, energetic, and motivated

• Proficient in travel logistics, scheduling, meeting coordination, presentation preparation, and written communication

• Strong decision-making skills and ability to manage client relationships and internal communications

About the role

Northstar Bags is seeking a highly organised and detail-oriented Accounting Assistant to join our growing finance team in Quezon City. This full-time position will play a crucial role in supporting our accounting operations and ensuring the accuracy and timeliness of our financial records.

What you'll be doing

1. Assist in the preparation of financial statements, including balance sheets, income statements, and cash flow statements
2. Perform accounts payable and accounts receivable tasks, such as invoicing, processing payments, and reconciling accounts
3. Maintain and update the company's general ledger, ensuring transactions are properly recorded and categorised
4. Assist with the preparation of financial reports, budgets, and forecasts
5. Provide administrative support to the finance team, including data entry, filing, and document organisation
6. Collaborate with cross-functional teams to ensure the timely and accurate processing of financial information

What we're looking for

1. Minimum of 2 years of experience in an accounting or finance role, preferably in a fast-paced environment
2. Strong organisational and time management skills, with the ability to prioritise and multitask effectively
3. Excellent attention to detail and a proven track record of maintaining accurate financial records
4. Proficiency in using accounting software, such as QuickBooks or Xero, and Microsoft Office applications
5. Excellent communication and interpersonal skills, with the ability to work collaboratively in a team
6. A bachelor's degree in Accounting, Finance, or a related field is preferred

What we offer

At Northstar Bags, we are committed to providing our employees with a supportive and rewarding work environment.

About us

Northstar Bags is a leading manufacturer of high-quality, sustainable custom-made bags. Our mission is to provide our customers with innovative, eco-friendly products that enhance their everyday lives. With a strong focus on innovation and quality, we have quickly become a trusted industry partner. Join our team and be a part of our continued success

Apply now to become our next Accounting Assistant and be a key contributor to the financial success of Northstar Bags.

Job Title: Administrative Generalist

Department: Administration

Job Summary:

The Administrative Generalist provides day-to-day administrative support across departments to ensure efficient operation of the office. This role handles a variety of administrative tasks, supports HR and accounting functions, and assists in implementing office procedures.

Key Responsibilities:

Administrative Support

· Provide comprehensive administrative support to different departments

· Maintain and update office filing systems, both electronic and physical

· Draft, proofread, and distribute memos, letters, and other business correspondence

· Receive, route, and respond to emails, phone calls, and other forms of communication

· Manage the company calendar, including scheduling meetings, events, and travel arrangements

· Organize and coordinate logistics for internal meetings, trainings, and external events

· Monitor deadlines and follow-up on pending matters for management and teams

· Prepare office documents and templates such as forms, checklists, and trackers

· Maintain inventory of all office supplies and cleaning materials, and coordinate purchase and restocking

HR Support

• Assist in the onboarding and offboarding processes
• Maintain employee records and ensure proper documentation
• Support basic employee engagement initiatives (birthdays, announcements, etc.)

Finance & Procurement Assistance

• Assist in processing invoices, reimbursements, and petty cash
• Coordinate with suppliers and service providers for orders and deliveries
• Support documentation and filing for financial records

General Operations

• Ensure the cleanliness and organization of common areas
• Liaise with building administration, utility companies, and service vendors
• Support basic IT coordination (e.g., reporting issues, liaising with IT provider)

Qualifications:

• Bachelor's degree in Business Administration or related field preferred
• At least 1–2 years of relevant administrative experience
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint)
• Excellent organizational and multitasking skills
• Strong written and verbal communication skills
• Professional, discreet, and dependable

Assist in maintaining financial documents and ensuring up-to-date and accurate records

Process and reconcile invoices, receipts, and other financial documents

Prepare and verify financial reports and assist in budgeting processes

Handle basic accounting tasks such as data entry, filing, and organizing financial documents

Assist in payroll processing and employee reimbursement procedures

Perform other duties as assigned by the supervisor or management

Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

Knowledge of basic accounting principles and practices