47 Administrative Roles jobs in the Philippines
Associate Administrative Support
Copeland
Posted 15 days ago
Job Viewed
Job Description
**About Us**
We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead.
Whether you are a professional looking for a career change, an undergraduate student exploring your first opportunity, or recent graduate with an advanced degree, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today!
**Our Commitment to Our People**
Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. That's why everything we do is geared toward a sustainable future-for our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial.
Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally.
Flexible and competitive benefits plans offer the right options to meet your individual/family needs. We provide employees with flexible time off plans, including paid parental leave (maternal and paternal), vacation and holiday leave.
Together, we have the opportunity - and the power - to continue to revolutionize the technology behind air conditioning, heating and refrigeration, and cultivate a better future. Learn more about us and how you can join our team!
**Our Commitment to Diversity, Equity & Inclusion**
At Copeland, we believe having a diverse, equitable and inclusive environment is critical to our success. We are committed to creating a culture where every employee feels welcomed, heard, respected, and valued for their experiences, ideas, perspectives and expertise. Ultimately, our diverse and inclusive culture is the key to driving industry-leading innovation, better serving our customers and making a positive impact in the communities where we live.
**Equal Opportunity Employer**
Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.
With $5B of global revenue, Copeland is a leading provider of compression products, electronics, software, and solutions across many applications within Heating, Ventilation, Air Conditioning, and Refrigeration (HVACR), where macro and regulatory trends towards environmental sustainability, leads to changes in HVACR technology. Other products include other heating applications, food service and retail, transportation, and healthcare/life sciences. This new business also has a solution portfolio that manages, monitors, and controls refrigeration units in the commercial setting, as well as software solutions that measure and monitor temperature conditions of refrigerated goods in transit, where there is a greater emphasis on energy management/sustainability solutions globally.
We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead.
Whether you are a professional looking for a career change, an undergraduate student exploring your first opportunity, or recent graduate with an advanced degree, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today!
**Our Commitment to Our People**
Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. That's why everything we do is geared toward a sustainable future-for our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial.
Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally.
Flexible and competitive benefits plans offer the right options to meet your individual/family needs. We provide employees with flexible time off plans, including paid parental leave (maternal and paternal), vacation and holiday leave.
Together, we have the opportunity - and the power - to continue to revolutionize the technology behind air conditioning, heating and refrigeration, and cultivate a better future. Learn more about us and how you can join our team!
**Our Commitment to Diversity, Equity & Inclusion**
At Copeland, we believe having a diverse, equitable and inclusive environment is critical to our success. We are committed to creating a culture where every employee feels welcomed, heard, respected, and valued for their experiences, ideas, perspectives and expertise. Ultimately, our diverse and inclusive culture is the key to driving industry-leading innovation, better serving our customers and making a positive impact in the communities where we live.
**Equal Opportunity Employer**
Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.
With $5B of global revenue, Copeland is a leading provider of compression products, electronics, software, and solutions across many applications within Heating, Ventilation, Air Conditioning, and Refrigeration (HVACR), where macro and regulatory trends towards environmental sustainability, leads to changes in HVACR technology. Other products include other heating applications, food service and retail, transportation, and healthcare/life sciences. This new business also has a solution portfolio that manages, monitors, and controls refrigeration units in the commercial setting, as well as software solutions that measure and monitor temperature conditions of refrigerated goods in transit, where there is a greater emphasis on energy management/sustainability solutions globally.
This advertiser has chosen not to accept applicants from your region.
0
Receptionist/administrative Support (Home-based)
Outsourced
Posted today
Job Viewed
Job Description
**Company Description**:
**Outsourced.ph** is a leading Philippines outsourcing company providing dedicated remote staff and offshore staffing services. We specialise in providing staff of the highest quality who will continue to exceed your expectations and provide benchmark offshore solutions to your business. With Outsourced you can scale your organisation quickly, easily and cost effectively with dedicated remote staff based in our modern offices in Manila.
The Receptionist/ Administrative Support position is responsible for assisting with the delivery of efficient and effective administration support services for the clients to meet their business objectives. You will be assisting the clients with their client administration and reception duties.
A typical day can include taking calls for various practices, managing appointments and calendars for multiple psychologists or therapists, handling general inquiries, organising billing and Medicare; managing the Practice Management Software and liaising with the head practitioner.
**Qualifications**:
- At least 3 years' experience as a Receptionist, Admin Assistant preferably in a medical setting/Psychology
- Excellent written and verbal communication skills in English
- Working knowledge of office equipment, booking and invoicing systems (Xero)
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Bookkeeping, appointment setting
**Additional Information**:
- Working hours: Monday to Friday; 9:00AM to 6:00PM (AU Time)
**Outsourced.ph** is a leading Philippines outsourcing company providing dedicated remote staff and offshore staffing services. We specialise in providing staff of the highest quality who will continue to exceed your expectations and provide benchmark offshore solutions to your business. With Outsourced you can scale your organisation quickly, easily and cost effectively with dedicated remote staff based in our modern offices in Manila.
The Receptionist/ Administrative Support position is responsible for assisting with the delivery of efficient and effective administration support services for the clients to meet their business objectives. You will be assisting the clients with their client administration and reception duties.
A typical day can include taking calls for various practices, managing appointments and calendars for multiple psychologists or therapists, handling general inquiries, organising billing and Medicare; managing the Practice Management Software and liaising with the head practitioner.
**Qualifications**:
- At least 3 years' experience as a Receptionist, Admin Assistant preferably in a medical setting/Psychology
- Excellent written and verbal communication skills in English
- Working knowledge of office equipment, booking and invoicing systems (Xero)
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Bookkeeping, appointment setting
**Additional Information**:
- Working hours: Monday to Friday; 9:00AM to 6:00PM (AU Time)
This advertiser has chosen not to accept applicants from your region.
1
Administrative / Sales Support Specialist I Work
Cloudstaff
Posted today
Job Viewed
Job Description
Job Description
This role is CS Everywhere - permanent Work from Home with unlimited access to Cloudstaff Offices when you need it. CS Everywhere includes Fiber Internet, Backup Internet, UPS, PC/Laptop. Use the office when there is Internet or power Issue. Pop in and have a coffee with team mates.
**Responsibilities**: We are looking for an organized and diligent individual to support the company with sales and administrative activities. The administrative support specialist will primarily be responsible for the following tasks:
Exporting pre-defined reports from our real estate database into Microsoft
Excel and combining multiple exports into a single file
Conducting online and public records research to identify the buyer in real estate transactions
Monitoring online publications for news articles that fit certain criteria
Data entry, reading and entry of documents from different formats into a web-based database, tracking and reporting on changes made within the database
Inputting validated data from a web-based database into Microsoft Excel or Microsoft Word proposal document
Qualifications And Requirements
Fully computer literate with proficiency in Microsoft Office
Suitable internet connection
Highly organized
Good communication skills
Strong work ethic
Commitment to organizational goals and strategies
Willingness to provide feedback and input to the organization on process improvements
**Job Description**:
This role is CS Everywhere - permanent Work from Home with unlimited access to Cloudstaff Offices when you need it. CS Everywhere includes Fiber Internet, Backup Internet, UPS, PC/Laptop. Use the office when there is Internet or powe
This role is CS Everywhere - permanent Work from Home with unlimited access to Cloudstaff Offices when you need it. CS Everywhere includes Fiber Internet, Backup Internet, UPS, PC/Laptop. Use the office when there is Internet or power Issue. Pop in and have a coffee with team mates.
**Responsibilities**: We are looking for an organized and diligent individual to support the company with sales and administrative activities. The administrative support specialist will primarily be responsible for the following tasks:
Exporting pre-defined reports from our real estate database into Microsoft
Excel and combining multiple exports into a single file
Conducting online and public records research to identify the buyer in real estate transactions
Monitoring online publications for news articles that fit certain criteria
Data entry, reading and entry of documents from different formats into a web-based database, tracking and reporting on changes made within the database
Inputting validated data from a web-based database into Microsoft Excel or Microsoft Word proposal document
Qualifications And Requirements
Fully computer literate with proficiency in Microsoft Office
Suitable internet connection
Highly organized
Good communication skills
Strong work ethic
Commitment to organizational goals and strategies
Willingness to provide feedback and input to the organization on process improvements
**Job Description**:
This role is CS Everywhere - permanent Work from Home with unlimited access to Cloudstaff Offices when you need it. CS Everywhere includes Fiber Internet, Backup Internet, UPS, PC/Laptop. Use the office when there is Internet or powe
This advertiser has chosen not to accept applicants from your region.
2
Office Assistant
Pasay, Camarines Sur
ClearSource
Posted today
Job Viewed
Job Description
**SNAPSHOT OF THE ROLE**:
Office Assistant is responsible in assisting and supporting the Admin Team on their day-to-day work
**CORE RESPONSIBILITIES**:
- Perform administrative support tasks, including updating and sorting of files, drafting, and proofreading correspondence, and conducting research
- Schedule or assist in scheduling appointments, meetings, and/or conferences
- Monitor and manage inventory of office supplies; order, buy and distribute office supplies as necessary
- Handle incoming calls and other communications
- Handle minutes of the meetings or other form of recording/documentation as required by your supervisor
- Organize travel or out of the office meetings by booking accommodations and reservations need as required
- Update and maintain paperwork and spreadsheets tasked by your supervisor
- Aide in client/s or office visitors/guests as needed
- Perform other Office Assistant duties and errands
- Live by and promote the ClearSource Core Values (Customer First, Personal Accountability, Humble Courage, Hungry, Happy and Healthy)
- Perform ad hoc tasks assigned by your supervisor
**Requirements**:
**QUALIFICATIONS**:
- College graduate of any course
- Good written and verbal communication skills
- Driven, highly-motivated, and can work with mínimal supervision
- Excellent interpersonal skills and strong work ethics
- Willing to be assigned in Ortigas Center, Pasig City
**Benefits**
**WHY JOIN CLEARSOURCE?**
- Competitive salary
- Free staff meals (breakfast and lunch)
- Free Ice cream and waffle
- Medical and Dental Insurance (With free 2 dependents)
- Group life insurance
- Paid time off (PTO) such as sick days and vacation days
- 13th Month Pay
- Outstanding career growth
- Leadership opportunities
- Passionate, energetic & innovative work culture
- Friendly team driven environment
- Skills and experience development
Office Assistant is responsible in assisting and supporting the Admin Team on their day-to-day work
**CORE RESPONSIBILITIES**:
- Perform administrative support tasks, including updating and sorting of files, drafting, and proofreading correspondence, and conducting research
- Schedule or assist in scheduling appointments, meetings, and/or conferences
- Monitor and manage inventory of office supplies; order, buy and distribute office supplies as necessary
- Handle incoming calls and other communications
- Handle minutes of the meetings or other form of recording/documentation as required by your supervisor
- Organize travel or out of the office meetings by booking accommodations and reservations need as required
- Update and maintain paperwork and spreadsheets tasked by your supervisor
- Aide in client/s or office visitors/guests as needed
- Perform other Office Assistant duties and errands
- Live by and promote the ClearSource Core Values (Customer First, Personal Accountability, Humble Courage, Hungry, Happy and Healthy)
- Perform ad hoc tasks assigned by your supervisor
**Requirements**:
**QUALIFICATIONS**:
- College graduate of any course
- Good written and verbal communication skills
- Driven, highly-motivated, and can work with mínimal supervision
- Excellent interpersonal skills and strong work ethics
- Willing to be assigned in Ortigas Center, Pasig City
**Benefits**
**WHY JOIN CLEARSOURCE?**
- Competitive salary
- Free staff meals (breakfast and lunch)
- Free Ice cream and waffle
- Medical and Dental Insurance (With free 2 dependents)
- Group life insurance
- Paid time off (PTO) such as sick days and vacation days
- 13th Month Pay
- Outstanding career growth
- Leadership opportunities
- Passionate, energetic & innovative work culture
- Friendly team driven environment
- Skills and experience development
This advertiser has chosen not to accept applicants from your region.
3
Office Assistant
Pasay, Camarines Sur
LSERV Corporation
Posted today
Job Viewed
Job Description
Bachelor’s Degree relevant to the job
- Proficient in Microsoft Office
- Can effectively deal and communicate with all types and levels of personnel
- Proficient in the evaluation and monitoring of documents in line with office security protocol
- Has a good work attitude, a team player, & keen to details
- Willing to work on shifting schedule
- Can start immediately
Schedule:
- Shift system
- Proficient in Microsoft Office
- Can effectively deal and communicate with all types and levels of personnel
- Proficient in the evaluation and monitoring of documents in line with office security protocol
- Has a good work attitude, a team player, & keen to details
- Willing to work on shifting schedule
- Can start immediately
Schedule:
- Shift system
This advertiser has chosen not to accept applicants from your region.
4
Office Assistant
Makati, National Capital Region
Elburg Shipmanagement Phils., Inc.
Posted today
Job Viewed
Job Description
Qualifications:
Graduate of bachelor’s degree in Office Administration or any related field.
Must be highly detail-oriented and must have strong analytical and problem-solving skills.
Must have excellent interpersonal skills to communicate effectively across the organization.
Must be medically fit.
Fresh graduates are welcome to apply.
**Job Types**: Full-time, Permanent, Fresh graduate
**Salary**: Php15,000.00 - Php16,000.00 per month
**Benefits**:
- Staff meals provided
Schedule:
- 8 hour shift
Supplemental pay types:
- 13th month salary
- Overtime pay
Graduate of bachelor’s degree in Office Administration or any related field.
Must be highly detail-oriented and must have strong analytical and problem-solving skills.
Must have excellent interpersonal skills to communicate effectively across the organization.
Must be medically fit.
Fresh graduates are welcome to apply.
**Job Types**: Full-time, Permanent, Fresh graduate
**Salary**: Php15,000.00 - Php16,000.00 per month
**Benefits**:
- Staff meals provided
Schedule:
- 8 hour shift
Supplemental pay types:
- 13th month salary
- Overtime pay
This advertiser has chosen not to accept applicants from your region.
5
Office Assistant
Angeles, Pampanga
Profitmaster BPO, Inc.
Posted today
Job Viewed
Job Description
Profitmaster BPO, INC. has a great opportunity for Office Assistant.
RESPONSIBILITIES:
- Act as the point of contact between the accountants and the manager
- Handle requests and queries appropriately
- Manage diary and schedule meetings and appointments
- Make travel arrangements
- Produce reports, presentations, and briefs
**REQUIREMENTS**:
- College graduate in any course
- Flexible in work hours
- Certification in secretarial work, office administration, or related training would be advantageous but not necessary
- 1-2 years of experience as a personal assistant would be advantageous.
- Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
- Advanced typing, note-taking, recordkeeping, and organizational skills.
- Ability to manage internal and external correspondence.
- Proficiency in appointment scheduling
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills.
- Discretion and confidentiality
About Profitmaster
Profitmaster employees share a great working environment where every individual is valued for their contribution to their client and their team. Since 2014 we have been hiring only the very best people to work with us.
We would love you to join us. Be part of our team that only works on day shift and truly assists staff to have a work-life balance. At Profitmaster, you will earn the best salary and share in an impressive range of perks and benefits. Through our training and development programs, we want you to succeed and grow in your career and your life.
Why should you consider a career at Profitmaster?
Above-average salary and regular bonuses
Work-life balance in a happy, family-oriented workplace
Daily catered meal
Company-owned shuttles to avoid public transport
Day shift only, Monday to Friday
Career advancement in a global work environment
Continuing education and paid study leave
Work in small teams in offices specially setup for social distancing
Private health and life insurance to protect you and your family
Strong COVID 19 office protocols and FREE vaccination
**Benefits**:
- Company events
- Free parking
- Health insurance
- On-site parking
- Pay raise
- Promotion to permanent employee
- Staff meals provided
- Transportation service provided
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Supplemental pay types:
- 13th month salary
- Performance bonus
RESPONSIBILITIES:
- Act as the point of contact between the accountants and the manager
- Handle requests and queries appropriately
- Manage diary and schedule meetings and appointments
- Make travel arrangements
- Produce reports, presentations, and briefs
**REQUIREMENTS**:
- College graduate in any course
- Flexible in work hours
- Certification in secretarial work, office administration, or related training would be advantageous but not necessary
- 1-2 years of experience as a personal assistant would be advantageous.
- Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
- Advanced typing, note-taking, recordkeeping, and organizational skills.
- Ability to manage internal and external correspondence.
- Proficiency in appointment scheduling
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills.
- Discretion and confidentiality
About Profitmaster
Profitmaster employees share a great working environment where every individual is valued for their contribution to their client and their team. Since 2014 we have been hiring only the very best people to work with us.
We would love you to join us. Be part of our team that only works on day shift and truly assists staff to have a work-life balance. At Profitmaster, you will earn the best salary and share in an impressive range of perks and benefits. Through our training and development programs, we want you to succeed and grow in your career and your life.
Why should you consider a career at Profitmaster?
Above-average salary and regular bonuses
Work-life balance in a happy, family-oriented workplace
Daily catered meal
Company-owned shuttles to avoid public transport
Day shift only, Monday to Friday
Career advancement in a global work environment
Continuing education and paid study leave
Work in small teams in offices specially setup for social distancing
Private health and life insurance to protect you and your family
Strong COVID 19 office protocols and FREE vaccination
**Benefits**:
- Company events
- Free parking
- Health insurance
- On-site parking
- Pay raise
- Promotion to permanent employee
- Staff meals provided
- Transportation service provided
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Supplemental pay types:
- 13th month salary
- Performance bonus
This advertiser has chosen not to accept applicants from your region.
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6
Office Assistant
ncr
Career Connect
Posted 182 days ago
Job Viewed
Job Description
This role will be the Office Clerk who will provide administrative support to the team, and ensure that the office runs smoothly, and assists with various tasks as needed. This role requires strong organizational skills, attention to detail, and the ability to multitask effectively. He/ She will perform routine clerical duties to support the organization.Working Setup : OnsiteWork Location: MakatiWorking Schedule: Mon-Fri, Dayshift, 7:30AM - 4:00PM DUTIES & RESPONSIBILITIES Performs clerical duties including, typing, filing, copies, sorting and filling records related to the office activities, business transactions, and other matters. Operates office machines including copiers, scanners, phones and voicemail systems, personal computers, and other standard office equipment. Answers phones, directs calls to appropriate individuals, and prepares messages. Prepares letters, memos, forms, and reports according to written or verbal Instructions. Sorts incoming mail and delivers it to the appropriate department or individual processes outgoing mail. Maintains filling systems either manually or electronically. Encodes data for manual time in and time out of employees. Performs other related duties as needed.RequirementsSufficient knowledge of Microsoft office Suite (e.g. Microsoft Word, Excel) and office administration functions. Requires a Bachelor’s Degree in Business, Administration, or a related field. With at least 2 years' relative experience in office administration Previous experience in a secretarial role or related field, Strong written and verbal communication skills. Strong organization skills and attention to detail. Strong interpersonal skills and adaptability. Ability to work on multiple projects prioritize tasks effectively. Good customer service skills and ability to work well with others.BenefitsFor regularization after 6 months probationaryHMO - Medicard, upon regularization15 SL and 15 VL, eligible after 1 year of service (Convertible to cash)Annual Bonus based on performanceGovernment Mandated Benefits
This advertiser has chosen not to accept applicants from your region.
7
Office Assistant Ateneo Professional Schools
Makati, National Capital Region
Ateneo de Manila University
Posted today
Job Viewed
Job Description
**Summary of Work Activities and Responsibilities**:
Under the general guidance of the Assistant to the Vice President of the Professional Schools and the direct and close supervision of the Vice President for Professional Schools, the Office Assistant V provides general secretarial support to the daily operations of the office for the effective delivery of its programs and services.
**Main Duties and Responsibilities**:
A. Secretarial and Administrative Support to the Office of the Vice President for the Professional Schools
Acts as receptionist of the OVPPS
Updates the APS telephone directory, as needed, upon coordination with the various APS-Rockwell school units and offices
Encodes data and issues APS Rockwell car pass stickers, upon approval of the Head of Facilities and Physical Resources
Provide assistance for Campus Access of Service Providers, Affiliated and other guests
Disseminates and coordinates approved activities/events with security guards, housekeeping aides and maintenance staff upon the approval of the Head of Facilities and Physical Resources
Handles files management of the OVPPS; serves as main custodian of the OVPPS files
Prepares communication/letters/memos of the APS
Answers correspondence as may be required
Coordinates with the University and Legal Compliance Office (ULCO) for the review of legal documents such as MOA/MOU and ensures that these are followed accordingly
Sets, ensures backroom preparations, and prepares materials/briefing papers for meetings and events hosted by the VPPS
Records and files incoming and outgoing correspondence and other communication systematically
Reserves venue and order food for meetings and events
Updates and organizes names of visitors and contacts of the OVPPS
Assist the AVPPS for logístical matters (scheduling of events, meals, etc) to various APS activities
Handles sending out of VPPS memos online to the APS Community and the University Community
Consolidates academic calendars of the four Professional Schools to be posted at the Ateneo website; and sends it to APS and University blueboard
Reviews & consolidates various documents for VP’s approval/signature
B. Accounting-related tasks
Handles reimbursements, monthly transportation, and representation allowance of the VPPS
Handles request of per diem for the VPPS related to official travels
C. Performs other duties that may be required by the VPPS
**Knowledge, Skills, and Abilities**:
Excellent oral and written communication skills;
Excellent in interpersonal and organizational skills, with keen attention to detail and the ability to work in a team
**Education and Experience Requirements**:
Bachelor’s Degree
Work experience in the academic setting is an advantage
Under the general guidance of the Assistant to the Vice President of the Professional Schools and the direct and close supervision of the Vice President for Professional Schools, the Office Assistant V provides general secretarial support to the daily operations of the office for the effective delivery of its programs and services.
**Main Duties and Responsibilities**:
A. Secretarial and Administrative Support to the Office of the Vice President for the Professional Schools
Acts as receptionist of the OVPPS
Updates the APS telephone directory, as needed, upon coordination with the various APS-Rockwell school units and offices
Encodes data and issues APS Rockwell car pass stickers, upon approval of the Head of Facilities and Physical Resources
Provide assistance for Campus Access of Service Providers, Affiliated and other guests
Disseminates and coordinates approved activities/events with security guards, housekeeping aides and maintenance staff upon the approval of the Head of Facilities and Physical Resources
Handles files management of the OVPPS; serves as main custodian of the OVPPS files
Prepares communication/letters/memos of the APS
Answers correspondence as may be required
Coordinates with the University and Legal Compliance Office (ULCO) for the review of legal documents such as MOA/MOU and ensures that these are followed accordingly
Sets, ensures backroom preparations, and prepares materials/briefing papers for meetings and events hosted by the VPPS
Records and files incoming and outgoing correspondence and other communication systematically
Reserves venue and order food for meetings and events
Updates and organizes names of visitors and contacts of the OVPPS
Assist the AVPPS for logístical matters (scheduling of events, meals, etc) to various APS activities
Handles sending out of VPPS memos online to the APS Community and the University Community
Consolidates academic calendars of the four Professional Schools to be posted at the Ateneo website; and sends it to APS and University blueboard
Reviews & consolidates various documents for VP’s approval/signature
B. Accounting-related tasks
Handles reimbursements, monthly transportation, and representation allowance of the VPPS
Handles request of per diem for the VPPS related to official travels
C. Performs other duties that may be required by the VPPS
**Knowledge, Skills, and Abilities**:
Excellent oral and written communication skills;
Excellent in interpersonal and organizational skills, with keen attention to detail and the ability to work in a team
**Education and Experience Requirements**:
Bachelor’s Degree
Work experience in the academic setting is an advantage
This advertiser has chosen not to accept applicants from your region.
8
Office Assistant Ateneo Professional Schools
Makati, National Capital Region
Ateneo de Manila University
Posted today
Job Viewed
Job Description
**Summary of Work Activities and Responsibilities**:
Under the general guidance of the Assistant to the Vice President of the Professional Schools and the direct and close supervision of the Vice President for Professional Schools, the Office Assistant V provides general secretarial support to the daily operations of the office for the effective delivery of its programs and services.
**Main Duties and Responsibilities**:
A. Secretarial and Administrative Support to the Office of the Vice President for the Professional Schools
Acts as receptionist of the OVPPS
Updates the APS telephone directory, as needed, upon coordination with the various APS-Rockwell school units and offices
Encodes data and issues APS Rockwell car pass stickers, upon approval of the Head of Facilities and Physical Resources
Provide assistance for Campus Access of Service Providers, Affiliated and other guests
Disseminates and coordinates approved activities/events with security guards, housekeeping aides and maintenance staff upon the approval of the Head of Facilities and Physical Resources
Handles files management of the OVPPS; serves as main custodian of the OVPPS files
Prepares communication/letters/memos of the APS
Answers correspondence as may be required
Coordinates with the University and Legal Compliance Office (ULCO) for the review of legal documents such as MOA/MOU and ensures that these are followed accordingly
Sets, ensures backroom preparations, and prepares materials/briefing papers for meetings and events hosted by the VPPS
Records and files incoming and outgoing correspondence and other communication systematically
Reserves venue and order food for meetings and events
Updates and organizes names of visitors and contacts of the OVPPS
Assist the AVPPS for logístical matters (scheduling of events, meals, etc) to various APS activities
Handles sending out of VPPS memos online to the APS Community and the University Community
Consolidates academic calendars of the four Professional Schools to be posted at the Ateneo website; and sends it to APS and University blueboard
Reviews & consolidates various documents for VP’s approval/signature
B. Accounting-related tasks
Handles reimbursements, monthly transportation, and representation allowance of the VPPS
Handles request of per diem for the VPPS related to official travels
C. Performs other duties that may be required by the VPPS
**Knowledge, Skills, and Abilities**:
Excellent oral and written communication skills;
Excellent in interpersonal and organizational skills, with keen attention to detail and the ability to work in a team
**Education and Experience Requirements**:
Bachelor’s Degree
Work experience in the academic setting is an advantage
Under the general guidance of the Assistant to the Vice President of the Professional Schools and the direct and close supervision of the Vice President for Professional Schools, the Office Assistant V provides general secretarial support to the daily operations of the office for the effective delivery of its programs and services.
**Main Duties and Responsibilities**:
A. Secretarial and Administrative Support to the Office of the Vice President for the Professional Schools
Acts as receptionist of the OVPPS
Updates the APS telephone directory, as needed, upon coordination with the various APS-Rockwell school units and offices
Encodes data and issues APS Rockwell car pass stickers, upon approval of the Head of Facilities and Physical Resources
Provide assistance for Campus Access of Service Providers, Affiliated and other guests
Disseminates and coordinates approved activities/events with security guards, housekeeping aides and maintenance staff upon the approval of the Head of Facilities and Physical Resources
Handles files management of the OVPPS; serves as main custodian of the OVPPS files
Prepares communication/letters/memos of the APS
Answers correspondence as may be required
Coordinates with the University and Legal Compliance Office (ULCO) for the review of legal documents such as MOA/MOU and ensures that these are followed accordingly
Sets, ensures backroom preparations, and prepares materials/briefing papers for meetings and events hosted by the VPPS
Records and files incoming and outgoing correspondence and other communication systematically
Reserves venue and order food for meetings and events
Updates and organizes names of visitors and contacts of the OVPPS
Assist the AVPPS for logístical matters (scheduling of events, meals, etc) to various APS activities
Handles sending out of VPPS memos online to the APS Community and the University Community
Consolidates academic calendars of the four Professional Schools to be posted at the Ateneo website; and sends it to APS and University blueboard
Reviews & consolidates various documents for VP’s approval/signature
B. Accounting-related tasks
Handles reimbursements, monthly transportation, and representation allowance of the VPPS
Handles request of per diem for the VPPS related to official travels
C. Performs other duties that may be required by the VPPS
**Knowledge, Skills, and Abilities**:
Excellent oral and written communication skills;
Excellent in interpersonal and organizational skills, with keen attention to detail and the ability to work in a team
**Education and Experience Requirements**:
Bachelor’s Degree
Work experience in the academic setting is an advantage
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