6,637 Admin jobs in the Philippines

WE ARE HIRING: ADMIN OFFICE ASSISTANT

Location: PRESTIGE HEAD OFFICE - MALABON

Job Responsibilities:

• Coordinate schedules, meetings, and appointments
• Handle phone calls, emails, and correspondence
• Maintain and organize filing systems, databases and office supplies inventory
• Prepare and edits documents, reports, and presentations
• Assist in expense tracking and budget management
• Provide administrative and clerical support to ensure efficient office operations
• Handle confidential information with discretion
• Perform other office-related tasks as assigned

Qualifications:

Experience as and Admin, Office or Executive Assistant

Proficient in MS Office (Word, Excel, PowerPoint) and office management software

Strong organizational and time management skills

Excellent written and verbal communication abilities

Attention to detail and problem solving skills

Professional demeanor and strong interpersonal skills

Complete Mandatory requirements (SSS, PAG IBIG, PHILHEALTH, TIN)

How to Apply:

Send your resume to

Administrative Assistant Responsibilities:

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

Administrative Assistant Requirements:

• Associate's Degree in a related field.
• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.

Job Types: Full-time, Fresh graduate

Pay: Php18, Php20,000.00 per month

Benefits:

• Company events
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Education:

• Bachelor's (Required)

Experience:

• Administrative Assistant: 1 year (Required)

Language:

• English (Required)

Work Location: In person

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Roles & Responsibilities

managing correspondence and schedules, handling data, maintaining office supplies, and supporting staff and clients. Key duties typically include managing communication (phones, emails, mail), organization (filing, scheduling meetings, booking travel), document management (creating, typing, filing reports), data entry, and office upkeep (ordering supplies, maintaining equipment). Strong communication, organization, and computer skills are essential for success in this role.

You will be the backbone of our warehouse office, ensuring smooth daily operations—handling communications, coordinating orders and deliveries, supporting inventory processes, and acting as the central point for clients, suppliers, and internal teams.

Office & Front‑Desk Duties

• Greet customers and business clients when they enter the warehouse.
• Manage phone inquiries, emails, and walk-in correspondence.
• Handle administrative paperwork for sales, orders, and returns.

Order & Vendor Coordination

• Communicate with suppliers on product availability, prices, and delivery schedules.
• Create and process Purchase Orders and Sales Invoices.
• Track order progress and coordinate with warehouse personnel for packing and dispatching.

Inventory & Documentation

• Maintain physical and digital filing systems for invoices, POs, delivery receipts, and vendor contracts.
• Support basic inventory checks and update records for stock movements.
• Assist with monthly inventory reconciliations in coordination with the warehouse team.

Scheduling & Reporting

• Coordinate deliveries, customer pickups, and vendor visits.
• Prepare status reports on order fulfillment, delays, and inventory levels.

• Proven experience in administrative or clerical roles (bonus if in retail or warehouse/wholesale).
• Proficient in MS Office (Word, Excel) and Google Workspace.
• Familiarity with basic accounting software or spreadsheets (QuickBooks, Excel, etc.).
• Strong verbal and written communication skills.
• Highly organized, detail-oriented, and able to manage multiple tasks effectively.
• Comfortable working in a dynamic warehouse environment with occasional physical duties (document handling, liaising with warehouse staff).

• Interest or background in furniture, interior design, or home décor.
• Ability to interact credibly with diverse stakeholders: suppliers, clients, designers, warehouse teams.
• Problem-solving attitude and ability to handle routine inquiries independently.
• Client-focused demeanor and professionalism.

• Strategic role at the intersection of warehouse operations, clients, and vendors.
• Growth potential in retail warehousing and interior product management.
• Collaborative setting with hands-on exposure to furniture wholesale processes.

· Office Administration: Overseeing daily office operations to ensure efficiency;

maintaining office supplies, equipment, and facility upkeep; ensuring office cleanliness,

security, and compliance with safety protocols.

· Administrative Support: Preparing reports, correspondence, and documentation;

handling data entry, record-keeping, and filing of company documents; coordinating

office schedules, meetings, and travel arrangements.

· Facility Management: Managing office facilities, including seating arrangements,

maintenance, repairs, and office supplies; managing vendor relationships, contracts, and

service quality for office needs.

· Employee Support: Providing support to employees, including processing permits,

managing office communications, and addressing employee feedback.

· HR & Employee Assistance: Supporting HR in maintaining employee records and

attendance tracking; assisting in the onboarding process for new employees; facilitating

communication of company policies and procedures.

· Procurement & Inventory Management: Developing and implementing procurement

strategies; sourcing and selecting vendors; negotiating contracts; processing purchase

orders and managing invoices; maintaining inventory records and ensuring timely

replenishment of supplies; coordinating with suppliers and service providers for

procurement needs.

· Logistics & Event Coordination: Assisting in organizing company events, meetings,

and training sessions; managing scheduling and logistical arrangements for office

activities; ensuring proper documentation and communication for office events.

· Compliance & Documentation: Ensuring proper filing and safekeeping of company

permits and licenses; assisting in monitoring office compliance with company policies

and regulations; maintaining confidentiality of company records and employee

information.

· Process Improvement & Reporting: Identifying areas for improvement in

administrative tasks; assisting in preparing reports on office expenses and resource

utilization; supporting the implementation of more efficient administrative procedures.

· Utility and Vendor Bill Payment: Managing the timely payment of all utility bills

(electricity, water, internet, mobile plans, etc.) and other recurring vendor invoices;

reconciling statements and ensuring accurate record-keeping.

· Contracts Management: Assisting in the management of contracts, including lease

agreements, vendor contracts, and other relevant agreements; tracking contract renewal

dates and ensuring timely action; maintaining a central repository for all contracts and

related documentation.

· Vehicle and Insurance Management: Monitoring vehicle registrations and ensuring

compliance with all relevant regulations; tracking vehicle insurance policies and ensuring

timely renewal; maintaining accurate records of vehicle maintenance and repair.

Job Type: Full-time

Pay: Php14, Php16,000.00 per month

Benefits:

• Pay raise

Work Location: In person

Our business scope same as accounting firm. processing government document,create SEC or DTI company,apply business permit and BIR affairs etc. Apply PCAB construction licences. Office Clerk In charge document prepare and organize job assignments for different government agency.Reply client messages and Emails.

*Compliance liaison in charge of go to different government agencies releasing SEC,business permit and other licences and operation to online government website.

*Physically fit and healthy, good attitude and working on time. respectful trustworthy.

*No criminal records and any cases. Prepare Ploice or NBI clearance with Barangay certificate and two valid ids for interview. better bring employment certificate from last job. can start working ASAP.

At least 2 Year(s) of working experience in the related field is required for this position. * We will payment SSS, PHILHEALTH, PAGIGIG,13Months pay and other benefits.

Job description:

Key Responsibilities:

1. Purchasing & Inventory Management

• Receive and review departmental purchase requests.
• Coordinate with approved suppliers for quotations and order placements.
• Maintain purchasing logs and delivery schedules.
• Track inventory levels and restock office/clinic supplies as needed.
• Ensure documentation of deliveries and goods received.
• Process purchase orders and ensure timely procurement of office and clinic supplies.
• Source and negotiate with suppliers for cost-effective purchasing solutions.
• Monitor and maintain inventory levels, conducting regular audits to prevent shortages.
• Maintain organized records of purchase transactions and supplier agreements.
• Coordinate with the finance department for payment processing of vendors and suppliers.

2. Billing & Accounting Support

• Assist in preparing and issuing invoices to clients and insurance companies, ensuring accuracy and timely processing.
• Collect and verify supporting documents for sales and expenses.
• Encode transactions and prepare daily and weekly billing reports.
• Maintain petty cash logs and initiate replenishment requests.
• Coordinate with the Finance Officer for accurate record-keeping and audits.
• Process patient payments, issue receipts, and record transactions accordingly.
• Handle inquiries regarding billing, payments, and account transactions.
• Prepare and reconcile daily sales reports for submission to the accounting team.
• Assist in managing accounts receivable and payable, ensuring proper documentation.

3. Administrative & Operations Support

• Support front office and clinic operations with documentation, filing, and internal reporting.
• Assist in scheduling, processing payments, and ensuring compliance with administrative SOPs.
• Handle confidential files and ensure secure storage of records.
• Liaise with department heads for cross-functional admin support.
• Coordinate with operations and admin departments to streamline workflows.
• Assist with internal and external communication, including report preparation and correspondence.
• Maintain compliance with company policies and procedures.
• Support office operations, team activities, and clinic events as needed.

Key Competencies:

• Time Management & Prioritization
• Multitasking & Resourcefulness
• Financial & Analytical Thinking
• Professionalism & Discretion
• Problem Solving & Initiative

Job Types: Full-time, Permanent

Benefits:

• Company events
• Employee discount
• Health insurance
• Opportunities for promotion
• Pay raise
• Promotion to permanent employee

Job description:

Key Responsibilities:

1. Purchasing & Inventory Management

• Receive and review departmental purchase requests.
• Coordinate with approved suppliers for quotations and order placements.
• Maintain purchasing logs and delivery schedules.
• Track inventory levels and restock office/clinic supplies as needed.
• Ensure documentation of deliveries and goods received.
• Process purchase orders and ensure timely procurement of office and clinic supplies.
• Source and negotiate with suppliers for cost-effective purchasing solutions.
• Monitor and maintain inventory levels, conducting regular audits to prevent shortages.
• Maintain organized records of purchase transactions and supplier agreements.
• Coordinate with the finance department for payment processing of vendors and suppliers.

2. Billing & Accounting Support

• Assist in preparing and issuing invoices to clients and insurance companies, ensuring accuracy and timely processing.
• Collect and verify supporting documents for sales and expenses.
• Encode transactions and prepare daily and weekly billing reports.
• Maintain petty cash logs and initiate replenishment requests.
• Coordinate with the Finance Officer for accurate record-keeping and audits.
• Process patient payments, issue receipts, and record transactions accordingly.
• Handle inquiries regarding billing, payments, and account transactions.
• Prepare and reconcile daily sales reports for submission to the accounting team.
• Assist in managing accounts receivable and payable, ensuring proper documentation.

3. Administrative & Operations Support

• Support front office and clinic operations with documentation, filing, and internal reporting.
• Assist in scheduling, processing payments, and ensuring compliance with administrative SOPs.
• Handle confidential files and ensure secure storage of records.
• Liaise with department heads for cross-functional admin support.
• Coordinate with operations and admin departments to streamline workflows.
• Assist with internal and external communication, including report preparation and correspondence.
• Maintain compliance with company policies and procedures.
• Support office operations, team activities, and clinic events as needed.

Key Competencies:

• Time Management & Prioritization
• Multitasking & Resourcefulness
• Financial & Analytical Thinking
• Professionalism & Discretion
• Problem Solving & Initiative

Job Types: Full-time, Permanent

Pay: Php18, Php23,000.00 per month

Benefits:

• Company events
• Employee discount
• Health insurance
• Opportunities for promotion
• Pay raise
• Promotion to permanent employee

Work Location: In person

About the role

Risla Collection Inc. is seeking a talented ADMIN to join our dynamic team in our Makati City Metro Manila office. In this full-time role, you will play a crucial part in supporting the smooth running of our organisation by providing comprehensive administrative and operational assistance.

What you'll be doing

1. Handling a variety of administrative tasks such as organising and maintaining filing systems, managing schedules and calendars, and completing data entry and other clerical duties
2. Providing exceptional customer service to both internal and external stakeholders, responding promptly and professionally to inquiries
3. Assisting with the coordination of meetings, events, and travel arrangements
4. Supporting the team with general office duties, including ordering supplies, managing inventories, and ensuring a well-organised workspace
5. Contributing ideas and suggestions to improve administrative processes and enhance overall efficiency

What we're looking for

1. Previous experience as an administrative assistant or in a similar office support role, preferably in the Administration & Office Support industry
2. Excellent communication and interpersonal skills, with the ability to interact effectively with colleagues at all levels
3. Strong organisational skills and attention to detail, with the capacity to prioritise multiple tasks and meet deadlines
4. Proficiency in using Microsoft Office suite (Word, Excel, PowerPoint) and other administrative software
5. A proactive, adaptable, and customer-service oriented mindset

What we offer

At Risla Collection Inc., we are committed to providing a rewarding and fulfilling work environment for our employees. In addition to a competitive salary, we offer a range of benefits, including:

1. Comprehensive health insurance coverage
2. Generous paid time off and holiday leave
3. Opportunities for professional development and career advancement
4. A supportive and collaborative team culture

Apply now to join our team and contribute to the success of Risla Collection Inc.