101 Administrative Supervisor jobs in the Philippines

URGENT POSITION

Job Title: Administrative Supervisor

Company Name: Supamart Enterprises Corporation

Store Name: Wise Buy Supamart

Store Location: Wise Buy Supamart, 56 Magallanes Street, Barangay 6, Lucena Quezon.

Job Summary: We are looking for a motivated and detail-oriented Administrative Supervisor to oversee administrative operations within our grocery store. This role involves managing the administrative team, streamlining processes, and ensuring that all administrative functions support the store's overall efficiency and customer service goals.

Key Responsibilities:

• Team Management: Supervise the administrative staff, providing training, guidance, and performance evaluations to ensure a high level of productivity and engagement.
• Operational Oversight: Manage daily administrative operations, including scheduling, record-keeping, and compliance with store policies and procedures.
• Communication Coordination: Facilitate effective communication between departments, ensuring that information flows smoothly and efficiently.
• Customer Service Excellence: Oversee customer service initiatives, addressing complex customer issues and ensuring a positive shopping experience.
• Data Management: Oversee data entry and maintenance of store records, including sales reports, inventory levels, and employee information.
• Reporting and Analysis: Prepare and analyze reports on store performance, providing insights and recommendations to management for improvement.
• Process Improvement: Identify and implement process improvements to enhance administrative efficiency and effectiveness.
• Event Planning: Assist in organizing store events and promotions, ensuring all logistical details are managed effectively.

Qualifications:

• Bachelor's degree in business administration or a related field preferred; equivalent work experience may be considered.
• Previous experience in a supervisory or administrative role, ideally in a retail or grocery environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with retail management software.
• Excellent leadership, organizational, and problem-solving skills.
• Strong verbal and written communication abilities.
• Ability to work collaboratively with diverse teams and manage multiple tasks simultaneously.

What We Offer:

• Competitive salary and benefits package
• Employee discounts
• Opportunities for professional development and career advancement
• A positive and inclusive team environment

Job Type: Full-time

Benefits:

• Paid training
• Pay raise

Ability to commute/relocate:

• Lucena City: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Administrative: 3 years (Preferred)

Work Location: In person

Application Deadline: 08/30/2025

Expected Start Date: 08/30/2025

CASTLEKEEP HOLDINGS INC.

Is currently looking for Administrative Supervisor

Job Description

The Technical Administrative Operations Supervisor is responsible for maintaining the smooth operation of the office and offering crucial support to various teams in RMOPC. This position ensures the efficient management of supplies, equipment, and transportation for RMOPC. Additionally, they play a key role in facilitating the administrative team's tasks, which include requisitioning stocks, parts, and equipment and ensuring that records are meticulously maintained.

Competencies:

People and Performance Supervision

• Already able to delegate tasks to junior staff effectively and has intermediate competency to mentor and coach staff.

Document and Records Supervision

• Implement and manage existing filling systems to ensure efficient record retrieval.

Facility and Inventory Supervision

• Monitors and maintains accurate records of motorcycle inventory levels, performing regular cycle counts and stock reconciliations to ensure the availability of specific motorcycle models, tools, and parts.

Stakeholder Engagement and Vendor Management

• Communicates and handles more complex customer concerns and contributes to relationship-building efforts.

Effective Collaboration

• Cascades instructions, coordinating activities, and support smooth workplace communication.

Location:

BATANGAS HUB - Malvar bypass Road Brgy. San Isidro Sur, Santo Tomas, Batangas

How to Apply:

Send your updated resume to Contact us at for more information.

• Supervise and manage administrative staff to ensure they perform their duties efficiently.
• Oversee the day-to-day administrative operations of the organization.
• Develop and implement administrative policies and procedures.
• Coordinate and schedule meetings, appointments, and events.
• Maintain and update office records and databases.
• Prepare and manage the administrative department's budget.
• Ensure compliance with company policies and regulations.
• Review and approve supply requisitions and manage inventory.
• Handle escalated issues and resolve conflicts within the administrative team.
• Collaborate with other departments to ensure smooth workflow and communication.
• Conduct performance evaluations and provide feedback to administrative staff.
• Train and onboard new administrative employees.
• Develop and implement office management strategies to increase efficiency.
• Monitor and manage administrative projects and initiatives.

Key Responsibilities

Administrative Duties

• Supervise daily office operations, including staff scheduling, supplies management, and workflow coordination.
• Implement and maintain administrative policies and procedures.
• Oversee document control, internal communications, and office logistics.
• Coordinate meetings, travel arrangements, and company events.
• Ensure compliance with company policies and government regulations.

Accounting & Finance Support

• Assist in preparing budgets, expense reports, and financial forecasts.
• Monitor accounts payable/receivable and support monthly closings.
• Reconcile petty cash, bank statements, and vendor accounts.
• Collaborate with the finance team on audits and tax filings.
• Maintain accurate records of financial transactions.

Qualifications:

Bachelor's in Business Administration, Accounting or any other related field

3-5 Years Administrative Role with atleast 2 years in Accounting or Finance

Strong leadership, organizational, and analytical skills; proficiency in MS Office

Detail-oriented, trustworthy, proactive, and capable of multitasking in a dynamic environment

Job Description

Responsible for assisting the head in providing administrative and logistical support to the entire organization. The Admin Supervisor works across all departments and handles a wide range of administrative tasks. The main functions of the Admin Supervisor include General Services, Asset Management, and Facility Management.

General Services

• Work with the head to provide adequate working areas and office equipment for all staff. Ensure that stationery and other office supplies are readily available.
• Ensure a clean and orderly office environment; manage janitorial services.
• Oversee the organization and delivery of documents and items as requested by personnel/office.
• Supervise the use, prioritization, and deployment of vehicles.
• Manage vehicle preventive maintenance such as, but not limited to, regular oil changes, lubrication, tire pressure checks, tire and brake pad replacement, and fluid checks to ensure safe and reliable vehicles for work activities.
• Manage and review service contracts.
• Manage budgets and ensure cost-effectiveness.

Asset Management

• Co-manage the acquisition, maintenance, upgrade, and disposal of assets in a cost-effective manner.
• Establish asset management procedures in the office.
• Review and validate asset acquisitions.

Facility Management

• Manage the company's physical capital assets, including building installations, office space improvements/refurbishments, and office renovations.
• Ensure workplace safety to maintain suitable working conditions for personnel's health and well-being. This includes implementing procedures to protect employees from work-related hazards.
• Co-create policies and preparedness measures for workplace security and emergency situations, such as unlawful entries and fire incidents.
• Forecast, allocate, and supervise the financial and physical resources for facility management.

Qualifications

· bachelor´s degree, preferably Business Administration

· EXPERIENCE: 4+ years

· At least 2 years' experience in the supervisory level

· Leadership

· Creativity & Innovation

· Customer Focus

· Accountability

Job Type: Full-time

Education:

• Bachelor's (Required)

Experience:

• Admin: 3 years (Required)

Work Location: In person

JOB QUALIFICATION :

-Graduate of Bachelor's Degree in Office Administration, Business Administration or any related field.

-At least 3 years of experience in an administrative role and 2 years in managerial position preferably in a food manufacturing company.

Proven experience in handling more than 10 people.

JOB DESCRIPTION:

• Manage and monitor all company properties, equipment, office supplies and conduct inventory ( Asset management).

• Coordinate scheduling of meetings, appointments, and travel arrangements.

• Maintain and update company records, files, and documentation of Admin department.

• Assist in preparing reports, presentations, and other administrative materials.

• Serve as a point person for internal and external communications and liaison to Management.

• Implement office policies and procedures to improve Admin operational efficiency.

Assist HR in organizing company events and employee activities if needed.

Compress Work Schedule (Monday – Friday)

7:00 am – 6:00 pm every Monday –Thursday

7:00 am – 4:00 pm every Friday

Job Types: Full-time, Permanent

Pay: Php25, Php45,000.00 per month

Experience:

• Administrative: 3 years (Required)

Work Location: In person

Key Responsibilities

Administrative Duties

• Supervise daily office operations, including staff scheduling, supplies management, and workflow coordination.
• Implement and maintain administrative policies and procedures.
• Oversee document control, internal communications, and office logistics.
• Coordinate meetings, travel arrangements, and company events.
• Ensure compliance with company policies and government regulations.

Accounting & Finance Support

• Assist in preparing budgets, expense reports, and financial forecasts.
• Monitor accounts payable/receivable and support monthly closings.
• Reconcile petty cash, bank statements, and vendor accounts.
• Collaborate with the finance team on audits and tax filings.
• Maintain accurate records of financial transactions.

Qualifications:

Bachelor's in Business Administration, Accounting or any other related field

3-5 Years Administrative Role with atleast 2 years in Accounting or Finance

Strong leadership, organizational, and analytical skills; proficiency in MS Office

Detail-oriented, trustworthy, proactive, and capable of multitasking in a dynamic environment

Job Type: Full-time

Pay: Php23, Php25,000.00 per month

Benefits:

• On-site parking
• Paid training
• Transportation service provided

Work Location: In person

ADMINISTRATIVE SUPERVISOR

Job Description

The Technical Administrative Operations Supervisor is responsible for maintaining the smooth operation of the office and offering crucial support to various teams in RMOPC. This position ensures the efficient management of supplies, equipment, and transportation for RMOPC. Additionally, they play a key role in facilitating the administrative team's tasks, which include requisitioning stocks, parts, and equipment and ensuring that records are meticulously maintained.

Competencies:

People and Performance Supervision

• Already able to delegate tasks to junior staff effectively and has intermediate competency to mentor and coach staff.

Document and Records Supervision

• Implement and manage existing filling systems to ensure efficient record retrieval.

Facility and Inventory Supervision

• Monitors and maintains accurate records of motorcycle inventory levels, performing regular cycle counts and stock reconciliations to ensure the availability of specific motorcycle models, tools, and parts.

Stakeholder Engagement and Vendor Management

• Communicates and handles more complex customer concerns and contributes to relationship-building efforts.

Effective Collaboration

• Cascades instructions, coordinating activities, and support smooth workplace communication.

Location:

BATANGAS HUB - Malvar bypass Road Brgy. San Isidro Sur, Santo Tomas, Batangas

How to Apply:

Send your updated resume to Contact us at for more information.

Job Type: Full-time

Work Location: In person

Job Description:

• Working with HO Finance and Accounting team on accounting process and system setup as well as daily finance and accounting work, including but not limited to invoice issuance, payment request, inventory & supply chain finance related tasks.
• First contact for accounting matters with Head Office and subsidiaries. Prepare ad-hoc & monthly P&L、BS & Cash Flow reports.
• Working closely with business team to ensure compliance with local legislation, monitor the business performance against budget and identify risks and opportunities.
• Supervising day-to-day operations of office, include provide standard clerical duties as assigned, respond to incoming communications such as phone calls and email; drafting and reviewing contracts, managing for facilities services, maintenance activities; working with relevant local and landlord to ensure office operational compliance; developing, reviewing, and improving administrative systems, policies, and procedures.
• Maintaining and ordering of office equipment and supplies per request; Handling purchasing activities based on office user's request. Establishing professional relationships with vendors and suppliers
• Supporting all team members on daily basis.

Job Requirements:

• Min
  3-5 years'
  experience in
  Finance
  field, Financial-related certificates are preferred.
• Fluent in English, Understanding chinese is preferred.
• Bachelor's degree
  in Accounting, Finance & business administration.
• Multi-task function, hand-on experience in accounting and office management.
• Strong problem solving, critical thinking, interpersonal, verbal and written communication skills.
• Proficiency with computers, especially MS Office.