1,072 Executive Assistant jobs in the Philippines

About Livaclean

Livaclean is a fast-growing eCommerce company based in the USA, specializing in skincare and healthcare products designed to nourish your soul. With a global remote team, we foster a positive, win-win culture rooted in teamwork, open communication, continuous learning, autonomy, flexibility, and high performance. These values guide us in creating an environment where employees thrive both professionally and personally.

About the Founder

Meet Anthony, the 33-year-old visionary behind Livaclean. Based in Texas, Anthony has been leading Livaclean for the past seven years, driven by a passion for personal growth and a commitment to excellence. He's not just building a business; he's on a journey to scale Livaclean to $10 million in annual revenue while fostering an environment of continuous learning and development.

Anthony believes in the power of technology and innovation, and he's looking for an Executive Assistant who shares this mindset. If you're tech-savvy, proactive, and enjoy troubleshooting challenges on your own, you'll fit right in. Beyond the day-to-day EA responsibilities, you'll have the opportunity to take on ad hoc projects—such as setting up basic email flows for Shopify, or recruiting an email marketer to handle the ad hoc projects. Anthony values growth in all areas—health, wealth, and relationships—and he's excited to work with someone who shares these priorities.

Role Overview

We are seeking a highly organized and proactive Executive Assistant (EA) to support our CEO/Founder, Anthony. As Anthony's right hand, you will ensure his workflow is seamless, efficient, and always ahead of schedule. This role is critical to Anthony's productivity and the company's growth.

Key Responsibilities

• Executive Support:
• Manage Anthony's email inbox, flagging urgent messages and ensuring timely responses.
• Anticipate Anthony's needs, preparing briefs and updates to keep him one step ahead.
• Handle ad-hoc tasks and projects with precision and urgency.
• Personal Task Coordination:
• Plan vacations, including itineraries, bookings, and logistics.
• Research medical tourism options (clinics, costs, travel arrangements).
• Organize personal engagements like date nights with his fiancée
• Household & Administrative Support:
• Source and vet contractors for home remodeling projects.
• Handle business/personal payments (e.g., sales tax, vendor invoices).
• Coordinating tasks/emails between team members
• Team Accountability:
• Follow up with team members to ensure timely completion of monthly reporting tasks.
• Prepare reports and follow up on urgent tasks.
• Project & Task Management:
• Use Asana, ClickUp, or similar tools to track tasks, deadlines, and priorities.
• Ensure Anthony's tasks are organized, delegated (if needed), and completed on time.
• Document and maintain SOPs for recurring processes.
• Communication & Coordination:
• Act as a liaison between Anthony and team members, ensuring clear communication.
• Schedule and coordinate meetings, including agenda preparation and action item follow-up.
• Sync regularly with the team to align on priorities and deliverables.
• Operational Efficiency:
• Identify bottlenecks in Anthony's workflow and implement improvements.
• Assist in preparing reports, presentations, and other critical documents.

Required Qualifications

• 2+ years as an Executive Assistant, ideally supporting founders or C-level executives.
• Proficiency with project management tools (e.g., Asana, ClickUp) and productivity software (e.g., Google Workspace, Slack).
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal English communication skills.
• High level of discretion and professionalism when handling confidential information.
• Proactive, detail-oriented, and able to work independently with minimal supervision.
• Being able to make proactive, educated decisions and problem-solve

Preferred Skills

• Experience in eCommerce, Amazon FBA, or Shopify
• Proven success working remotely across time zones
• Quick adaptability to shifting priorities and dynamic environments
• Experience with travel planning/booking
• Experience with event coordination

Challenges of the Role

• This role requires exceptional multitasking and attention to detail in a fast-paced, remote environment.
• You must be comfortable with technology and learning new tools/processes quickly.
• The role demands flexibility and proactivity in handling both professional and personal tasks.

What We Offer

• A 1-month trial period to ensure a great fit, with jointly-created 30, 60, and 90-day goals.
• Access to detailed SOPs, onboarding resources, and a buddy system for a seamless start.
• Flexible remote work with some overlap in CST for meetings.
• Competitive salary based on experience, paid bi-monthly via USD Payoneer or USDC Crypto.
• 16 days off (10 PTO + 6 company holidays), with PTO increasing over time.

30, 60, 90-day Suggested Goals

• A 1-month trial period to ensure a great fit, with joint-created 30, 60, and 90-day goals.
• What does success look like? "Organize my life, allow me to work on things I enjoy, and gain back my free time"
• 7 days
• Request for most login access and setup
• Amazon
• Emails
• Etc
• Onboarding both parties
• Collection of important info
• Set up of templates
• 30 days
• Own email inbox - stage 1
• Reducing the clutter of the inbox before ABT starts his day ~11AM CST
• Notifying him of anything urgent
• Own calendar - stage 1
• Knowing what to auto-accept yes to and confirm with ABT
• Helping to schedule meetings when needed
• Understanding what personal items should be on the calendar and when to block out space for focus work
• Understanding what is on ABT to do
• See asana/clickup
• Admin task takeover
• PTO
• VAT Payments
• Texas Sales tax payments
• Canada tax payments
• Proactive decision-making
• 60 days
• Clear understanding of recurring tasks to take over, such as
• Review in asana/clickup
• Travel Planning and Coordination
• Such as upcoming Mexico/Medical Tourism trips
• China trip to visit factories
• 90 days
• Helping with business-related projects
• Expanding Amazon marketplaces
• Getting business registrations done in europe and other marketplaces.
• Understanding the team who to reach out for XYZ
• Being able to create new systems and processes
• Helping with some recruiting

Job Pay, Location & Hours

• Pay: $000 to 1500 USD per month
• Remote: Work from anywhere.
• Full-time: 40 hours per week.
• Time Zone: 4 hrs daily overlap with Central Timezone (CST) for meetings/email management.
• Meetings: ~2 x weekly meetings for first ~60 days, reduced towards 1 x weekly meeting after training period

Interview Process

• Screenshare presentation of your past, Task Management Style, Email Inbox Management & Trip Planning
• What is your onboarding process for your executive? What information do you need to succeed?
• How would you describe your personality?
• Do you have any experience in e-commerce, Shopify, or Amazon FBA? If so, briefly describe
• What is 1 unique thing you did to make your past executive's life easier?

My Genius Zone - Anthony Bui-Tran

If I only did these activities, I would be extremely fulfilled.

1. Communication

• Writing detailed, thoughtful content (e.g., articles, emails, or plans)
• Speaking or presenting when I've had time to prepare
• Collaborating with others to refine ideas

I enjoy communicating in ways that let me think deeply and express myself clearly. Writing is a strength because it gives me space to organize my thoughts, while speaking works well when I can plan ahead. I like working with others to polish ideas rather than just tossing out quick opinions.

NOTE: I don't enjoy rushed or surface-level communication—like short, snappy social media posts—since I prefer depth over brevity.

2. Strategy & Implementation

• Planning projects or goals with a clear vision
• Digging into details to make sure things get done right
• I prefer to come up with the strategy and then lean on talent to execute and click the buttons
• I work best with someone comes up with a draft and then I can review. It takes me more brainpower to start from scratch.

I thrive when I can see the big picture and then break it down into actionable steps. I'm not just a dreamer—I like making things happen—but I also enjoy tweaking the process to make it better or more interesting. I do not love having to do the implementation.

3. Growth & Learning

• Consuming content to expand my knowledge
• Trying new skills or hobbies that challenge me
• Sharing what I've learned with friends or colleagues

I'm curious and love growing as a person. Learning keeps me energized, whether it's through research or hands-on experience, and I get a kick out of passing that knowledge on to others in a casual, helpful way.

About Me

NOTE: This is who I am right now, but I'm always open to evolving.

I'm ambitious and like pushing myself to do better, but I'm not obsessed with perfection—I just want to feel proud of my efforts. I'm reliable and stick to my promises, even if it takes extra work. Balance matters to me; I'll hustle when needed, but I also need time to recharge.

I am not a morning person and usually start my work day at ~11am CST. I focus better in a quiet space and alone. I'm not afraid of hard work, but I'd rather spend my energy on things that matter than grind for the sake of it. Long-term, I want my work to feel meaningful, not just a paycheck.

How I Communicate and Work With Others

I'm straightforward but try to be kind about it—I'd rather say what I mean than dance around it. I like working with people who are open and honest too. Collaboration is great when everyone's throwing out ideas, but I'm also happy working solo when it's time to focus.

I don't need hand-holding and prefer clear goals over step-by-step instructions. I'm good at seeing what needs to be done and jumping in, but I appreciate a heads-up if plans change. Feedback? I take it seriously and like giving it too—as long as it's constructive and not just criticism for the sake of it.

Values and PrinciplesI Have A VERY Low Tolerance For.

• Dishonesty or dodging responsibility
• Endless meetings with no point, if it can be sent via text/email/loom (Most situations, I do not enjoy listening to voice notes)
• People who slack off and expect others to pick up the pieces
• Being boxed into boring, repetitive routines
• People who post data but no suggestions or next steps
• People who need hand-holding for each step

I Will Endlessly Support And Go To Battle For.

• Anyone who's honest and puts in real effort
• Ideas or projects that spark creativity and growth
• Friends or teammates who have my back
• Freedom to work in a way that suits me

Do NOT Ask Me To.

• Do mindless busywork (e.g., endless paperwork or data entry)

Do Ask Me To.

• Review someone's brainstorm of ideas or solutions
• Write something detailed and useful
• Take the lead on something I care about
• Help figure out a tricky problem

Join Livaclean and help drive our mission forward by keeping our CEO—and our team—running at peak performance

Job Type: Full-time

Pay: Php58, Php87,362.20 per month

Application Question(s):

• What is your onboarding process for your executive? What information do you need to succeed?
• How would you describe your personality?
• Do you have any experience in e-commerce, Shopify, or Amazon FBA? If so, briefly describe
• What is 1 unique thing you did to make your past executive's life easier?
• Will you be able to do a screenshare presentation of to highlight the following skills, Task Management Style, Email Inbox Management, & Trip Planning

Education:

• Bachelor's (Required)

Experience:

• Executive Assistant: 2 years (Required)

Language:

• English (Required)

Work Location: Remote

Expected Start Date: 10/01/2025

Bachelor's degree graduate

Fluent in Mandarin (speaking, reading, and writing)

Good communication skills (both oral and written)

With a good, pleasing personality

With or without experience

Fresh graduates are welcome to apply

Interested candidates, pls send your resume in English and Mandarin with a photo attached to your CV

Job Description: Executive Assistant

Reports to: Sales Director

Position Overview

We are seeking a detail-oriented and proactive Executive Assistant to support our Sales Director and Sales Management team at Regen Suppliers. This remote contractor position requires someone who can handle multiple administrative tasks, support sales operations, and contribute to our team's success through excellent organization and communication skills.

Key Responsibilities Administrative Support

• Perform accurate data entry across various systems and databases
• Process and place customer orders efficiently
• Maintain and update customer records and sales databases
• Prepare reports and documentation as needed

Sales Support

• Assist with lead qualification and follow-up activities
• Make outbound calls to prospective clients and leads
• Schedule appointments and coordinate meetings for sales team
• Support sales managers with day-to-day operational tasks
• Help maintain CRM systems and sales pipelines

Communication & Coordination

• Serve as liaison between sales team and other departments
• Handle email correspondence professionally
• Assist with calendar management and scheduling
• Coordinate sales activities and follow-up tasks

Required Qualifications

• Experience: Minimum 2 years in administrative or executive assistant role
• Education: High school diploma required; college degree preferred
• Language: Excellent written and verbal English communication skills
• Technical Skills:
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with CRM systems preferred
• Comfortable with data entry and database management
• Basic knowledge of sales processes and terminology

Essential Skills & Attributes

• Strong organizational and time management abilities
• Excellent attention to detail and accuracy
• Professional phone manner and customer service skills
• Ability to work independently and manage multiple priorities
• Reliable internet connection and professional work environment
• Available during US business hours (flexibility required)
• Proactive problem-solving approach
• Ability to maintain confidentiality

What We Offer

• Competitive monthly compensation ($800 USD)
• Remote work flexibility
• Opportunity to work with a growing company in the regenerative medicine industry
• Professional development and growth opportunities
• Supportive team environment

Application Process

Timeline: We aim to fill this position within 14 days

To Apply: Please submit:

• Updated resume/CV
• Cover letter explaining your relevant experience
• Examples of previous administrative or sales support work
• References from previous employers

About Regen Suppliers

Regen Suppliers is a leading company in the regenerative medicine industry, providing innovative solutions and products to healthcare providers. We pride ourselves on our commitment to excellence and our collaborative team environment.

Job Type: Full-time

Pay: Php40, Php42,000.00 per month

Benefits:

• Work from home

Language:

• English (Preferred)

Work Location: Remote

Application Deadline: 08/25/2025

Expected Start Date: 09/03/2025

We are hiring a Personal Executive Assistant to partner with our CEO in managing daily priorities, streamlining workflows, and ensuring seamless execution of commitments. This role requires exceptional organizational skills, discretion, and proactive ownership to support a fast-paced executive office.

• Own and manage the CEO's calendar, meetings, and communications across multiple platforms.
• Prepare agendas, meeting briefs, notes, and action items; ensure timely follow-through.
• Draft correspondence and represent the CEO in internal and external communications.
• Track company metrics, reports, and executive dashboards.
• Manage task tracking tools (Asana/ClickUp/Notion) and chase updates to completion.
• Support workflow efficiency by prioritizing tasks and escalating risks early.
• Execute delegated tasks such as vendor setup, purchasing, scheduling, and approvals.
• Maintain confidentiality while handling sensitive communications and records.
• Act as CEO proxy in internal meetings when required.

• 4+ years supporting C-suite executives (CEO/Founder/President preferred).
• Mastery in calendar management, task tracking, and remote-first communication tools.
• Advanced skills in Google Workspace/Microsoft 365, Excel/Google Sheets, and report building.
• Strong written and verbal communication with polished, executive-ready drafting.
• Proven ability to work independently, anticipate needs, and execute with minimal direction.
• Highly reliable, organized, and detail-oriented with strong problem-solving skills.
• Experience with meeting minutes, action tracking, and leadership/board reporting (preferred).

• Proactive ownership & execution
• Organization & systems thinking
• Confidentiality & discretion
• Clear communication & stakeholder management
• Ability to thrive in a fast-paced, remote environment

How to Apply

Send your resume to with the subject line:

Executive Assistant Applicant | (Your Full Name) | JobStreet

About the role

This is a full-time Executive Assistant position at Vicma Marketing Corporation based in Binondo, Manila City, Metro Manila. As an Executive Assistant, you will provide high-level administrative and organisational support to the senior leadership team, helping them to work effectively and efficiently.

What you'll be doing

• Manage the daily schedules, appointments and travel arrangements for executives
• Prepare detailed and accurate meeting agendas, presentations and other documents
• Handle a variety of administrative tasks such as filing, data entry and correspondence
• Act as the main point of contact for internal and external stakeholders
• Provide exceptional customer service to all who interact with the executive team
• Assist with special projects and other duties as assigned

What we're looking for

• Degree holder of any course
• Have an experience as an Executive Assistant or in a similar high-level administrative role
• Excellent organisational, prioritisation and time management skills
• Proficient in using Microsoft Office suite, including advanced Excel skills
• Exceptional communication and interpersonal skills, with the ability to interact professionally with all levels of the organisation
• Adaptable and able to work well under pressure to meet deadlines
• Discretion and confidentiality when handling sensitive information

Apply now for this exciting opportunity to join our team

JOB RESPONSIBILITIES:

• Provides administrative support to the Executive Director.
• Coordinates with the Board of Trustees, Senior Management Team (SMT), partners, funders, and support group.
• Handles incoming and outgoing calls and documents of the ED and Board of Trustees.
• Handles EDs, BOTs, and SMT's travel arrangements local or abroad.
• Prepares presentation materials for Board Members, SMT, partners, funders, and visitors.
• Secures files and confidential and personal services for the ED.

QUALIFICATIONS:

• Bachelor's degree in Office Management or equivalent
• At least 2-year to 5-year experience in executive support and/or personal assistance.
• Excellent verbal and written communications skills
• Result-oriented, and willing to exceed basic expetations to accomplish goals
• Flexibe in relating to different kinds of people
• Keen to details
• Knowledge in standard office administrative practices and procedures
• Problem solving and analysis skills
• Proficient in MS Office
• Willing to assign in Makati Office

Job Types: Full-time, Permanent

Pay: Php20, Php30,000.00 per month

Benefits:

• Company events
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Experience:

• Executive Assistant: 1 year (Preferred)

Language:

• English (Preferred)

JOB DESCRIPTION

• Meeting coordination: Schedule, prepare for, and facilitate meetings, including setting agendas, distributing relevant materials, and taking minutes. Follow up on action items and ensure timely completion of tasks.
• Administrative support: Provide comprehensive administrative support to the executive, including managing their calendar and scheduling appointments and meetings.
• Information management: Organize and maintain documents, files, and records, both physical and digital, ensuring easy accessibility and confidentiality.
• Communication management: Screening and prioritizing phone calls, emails, and other correspondence. Draft, review, and edit communications, letters, memos, reports, and presentations on behalf of the executive.
• Confidentiality and discretion: Maintain a high level of confidentiality and discretion in handling sensitive information, ensuring that sensitive data and discussions are kept private and confidential.
• Time management and multitasking: Effectively prioritize and manage multiple tasks and responsibilities, ensuring deadlines are met and the executive's time is optimized.

QUALIFICATION

• Excellent English speaking and writing skills
• Bachelor's degree in a relevant field like business administration, office administration, or a related discipline.
• Working in an executive-level environment or supporting high-level executives is a plus.
• Previous experience in an administrative or support role is highly desirable. This could include experience as an administrative assistant, secretary, or similar positions where organizational and communication skills were utilized.
• Interpersonal skills
• Attention to details

Job Types: Full-time, Permanent

Benefits:

• Health insurance
• Opportunities for promotion

Ability to commute/relocate:

• Pasig City: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Executive Assistant: 2 years (Preferred)

Language:

• English (Preferred)

Work Location: In person

Company Description

When you join Turnitin, you'll be welcomed into a company that is a recognized innovator in the global education space. For over 25 years, Turnitin has partnered with educational institutions to promote honesty, consistency, and fairness across all subject areas and assessment types. Over 21,000 academic institutions, publishers, and corporations use our services: Feedback Studio, Originality, Gradescope, ExamSoft, Similarity, and iThenticate.

Experience a remote-centric culture that empowers you to work with purpose and accountability in a way that best suits you, supported by a comprehensive package that prioritizes your overall well-being. Our diverse community of colleagues are all unified by a shared desire to make a difference in education.

Turnitin is a global organization with team members in over 35 countries including the United States, Mexico, United Kingdom, Australia, Japan, India, and the Philippines.

Job Description

Overview

Turnitin is seeking to hire an Executive Administrator to join our team, in support of members of the Center Leadership Team.

This is an exciting opportunity that will enable the executives to advance company initiatives and goals.They filter and attend to the day-to-day functions that are part of the executive's role so that the executive can focus on the high-level leadership and strategy functions. Your job description should include a brief overview of the company and the position's key functions, as well as detailed information about responsibilities, skills and qualifications and benefits.

Responsibilities:

• Primary Support to an Executive: Provide high-level white glove assistance, and act as the first point of contact to a C-Level executive. Manage content and flow of information to senior executives.
• Calendar Management: Manage executive calendars: coordinate complex scheduling and extensive calendar management in coordination with other senior executive schedules and teams across multiple time zones.
• Travel Management: Manage, coordinate, and arrange executives' travel, including hotel and flight bookings, transportation, and meal coordination.
• Sensitive Document Management: Signature execution, capture, organize, file, and retrieve PDFs, word processing files, and digital images of sensitive business documents. Maintain confidential correspondence.
• Administrative Tasks: Format information for internal and external communication on behalf of the executive. Prepare agendas, take and distribute meeting minutes. Manage executive monthly expense reports. Support the executive in corporate events.
• Support direct reports of Executive: Complex travel, large meetings coordination, and supporting team management.
• Performs other related duties as assigned.

Work Hours:

Candidate must be willing to work according to U.S. Eastern Time (ET)

Qualifications

Requirements:

• 5+ years of administrative support experience with a minimum of 3 or more years demonstrated success providing support to an executive. Prior experience in an administrative role working within a high growth tech organization is preferred.
• Great Time-management skills. Duties need to be performed quickly and efficiently, knowing how to manage the time during a workday, and being able to perform tasks with confidence. Being organized often goes hand in hand with good time management skills.
• Tech-savvy. Ability to learn and utilize new and unfamiliar software and technology. Advanced knowledge and proficiency in Google Workspace is preferred.
• Highly organized, detail-oriented, and have the ability to take initiative in order to work competently and efficiently in a multi-task environment.
• Problem Solver. Complicated situations may arise while supporting an Executive. A thinker who focuses on the problem as stated and tries to synthesize information and knowledge to achieve a solution.
• Knowledgeable in a variety of office procedures, including purchase orders, invoices, vendor selection, grants, requisitions, check requests, expense reports, mailings, filing, and related paperwork.
• Has expertise in handling, signature execution (e.g. Through DocuSign, Adobe Acrobat) and safely storing Sensitive and Confidential business documents
• Strong English speaking and writing skills. Proven ability to accurately proofread, edit reports and write basic correspondence with an eye for the overall needs of a large development operation.
• With impeccable integrity, solid judgment and are a highly resourceful team-player who can work with a diverse group of people.

TII Elements:

• Strategic Thinking
• Relationship Building
• Accountability
• Resourcefulness
• Quality Focus

Additional Information

Total Rewards @ Turnitin

Turnitin maintains a Total Rewards package that is competitive within the local job market. People tend to think about their Total Rewards monetarily — solely as regular pay plus bonus or commission. This is what they earn in exchange for what they do. However, Turnitin delivers more than just these components. Beyond the intrinsic rewards of unleashing your potential to positively impact global education, and thriving in an organization that is free of politics and full of humble, inclusive and collaborative teammates, the extrinsic rewards at Turnitin include generous time off and health and wellness programs that offer choice and flexibility and provide a safety net for the challenges that life presents from time to time. Experience a remote-centric culture that empowers you to work with purpose and accountability in a way that best suits you, supported by a comprehensive package that prioritizes your overall well-being.

Our Mission is to ensure the integrity of global education and meaningfully improve learning outcomes.

Our Values underpin everything we do.

• Customer Centric - We realize our mission to ensure integrity and improve learning outcomes by putting educators and learners at the center of everything we do.
• Passion for Learning - We seek out teammates that are constantly learning and growing and build a workplace which enables them to do so.
• Integrity - We believe integrity is the heartbeat of Turnitin. It shapes our products, the way we treat each other, and how we work with our customers and vendors.
• Action & Ownership - We have a bias toward action and empower teammates to make decisions.
• One Team - We strive to break down silos, collaborate effectively, and celebrate each other's successes.
• Global Mindset - We respect local cultures and embrace diversity. We think globally and act locally to maximize our impact on education.

Global Benefits

• Remote First Culture
• Health Care Coverage*
• Education Reimbursement*
• Competitive Paid Time Off
• 4 Self-Care Days per year
• National Holidays*
• 2 Founder Days + Juneteenth Observed
• Paid Volunteer Time*
• Charitable contribution match*
• Monthly Wellness or Home Office Reimbursement/*
• Access to Modern Health (mental health platform)
• Parental Leave*
• Retirement Plan with match/contribution*
• • varies by country

Seeing Beyond the Job Ad

At Turnitin, we recognize it's unrealistic for candidates to fulfill 100% of the criteria in a job ad. We encourage you to apply if you meet the majority of the requirements because we know that skills evolve over time. If you're willing to learn and evolve alongside us, join our team

Turnitin, LLC is committed to the policy that all persons have equal access to its programs, facilities and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

We are seeking a highly organized and proactive
Executive Assistant
to support our client's senior leadership team. This role requires exceptional project management, communication, and digital collaboration skills, with a proven ability to thrive in a fully remote, distributed team environment.

Estimated Salary:
The salary for this position has not been finalized yet. Please indicate your expected salary based on your experience in the application form, and we will consider it in our discussions.

Key Responsibilities:

• Manage the full digital signature workflow in DocuSign: issue documents, track progress, troubleshoot errors, and follow up to ensure timely completion
• Coordinate submission of KYC/AML and business onboarding documentation; manage Q&A with stakeholders and verify information against internal records
• Track, monitor, and report on inbound/outbound firm tasks in Jira (or similar tools), ensuring visibility and on-time delivery
• Maintain accuracy and integrity of the firm's investor and portfolio company CRM database
• Act as first point of contact for inbound inquiries from portfolio companies, co-founders, and partners, providing timely Level 1 support
• Oversee records management: action inbound emails/documents, resolve data collisions with management, and safeguard "source of truth" documentation
• Proactively manage complex calendars: monitor inboxes, resolve scheduling conflicts, and maintain master calendars (holidays, OOO)
• Identify and support process improvements, including establishing new "sources of truth" and piloting AI-driven workflows
• Coordinate travel and event logistics (flights, accommodations, conferences) as needed
• Manage expense reports, ensuring accurate digital records and timely reimbursements
• Draft and send internal communications and announcements on behalf of leadership
• Fulfill ad hoc data requests by retrieving and organizing information from internal systems
• Provide first-level IT triage support
• Uphold confidentiality and firm-wide compliance standards in all tasks

Requirements

• 5+ years' experience as an Executive Assistant, ideally within finance, venture capital, consulting, or high-growth startups
• Outstanding organizational and time-management skills with the ability to balance competing priorities
• Excellent written and verbal communication
• High level of professionalism, discretion, and judgment
• Tech-savvy: Google Suite, Telegram, Jira, Airtable, and expense management tools
• Proactive, resourceful, and solutions-oriented mindset
• Experience managing corporate files and governance records (preferred)
• Comfortable working independently while staying aligned in a fully remote team
• Experience working in a venture capital firm is a plus
• Must be available to work US business hours (Eastern Time) and be someone who can adjust as needed to schedule changes

Benefits

• Food Allowance
• Government Benefits
• 13th Month pay
• Work Equipment
• Night Differential if applicable (10% of hourly rate)
• 20 Leaves (after 6 months)
• Holiday pay (200% on Regular holidays; 130% on Special holidays)
• Overtime pay (max of 10.25 hrs/day)
• Referral bonus (P10,000 if referral passed and stayed with the company for 3 months)
• HMO (after 6 months)