29 Office Manager jobs in the Philippines

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**Summary**

Responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency
Support the commercial team with tender management, marketing processes, and other administrative work required for seamless business operations
Supporting the General Manager and selected executive staff with calendar and travel arrangements
**Essential Duties and Responsibilities.**
Administration
1. Maintains office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring administration functions.
2. Establish, maintain, and implement appropriate office admin policies, procedures, and controls; measuring results against standards; making necessary adjustments.
3. Maintains office efficiency by working with HRD in planning and implementing office systems, layouts, and equipment procurement.
4. Manage office properties maintenance. Maintaining records of office/apartment lease, equipment, company car rentals etc.
5. Educate and foster best green practices through recycle papers, minimize printing, electric savings and so on.
6. Proper monthly tracking of company bills (office/ apartment lease, meeting room reservation/tracking, phone, utilities, maintenance, and any relevant documentation).
7. Assist in preparation and monitoring of general administration budget.
8. Manage and responsible to negotiate, review office building contract, general insurance agreement for the Company.
9. Coordinate office move. Responsible for office renovation. Liaise with interior designer firm, building management office, contractors and so on.
10. Coordinate work schedules for cleaner and to supervise closely to ensure that the office is well kept.
11. Support the organization engagement and HR initiatives to help shape the organization culture.
**Procurement**
1. Reduce office expenses through a series of PSM initiatives implemented. Identify, drive, and implement key country PSM initiatives. Provide monthly saving report to EA PSM team.
2. Work with travel agent to ensure they adhere strictly our corporate travel guideline. Ensure all staffs are aware of the travel policy.
3. Assist commercial team in the timely booking of local or international travel request/s
4. Work with Global to review and solicit corporate hotel through negotiation to obtain competitive rate.
5. Liaise with existing suppliers to secure most competitive rate for office supplies, meeting events, marketing materials. Obtain quotations for comparison and related documentation are properly maintained.
6. Negotiate with suppliers on contracts for service and goods to obtain most competitive pricing without compromise on quality. Fully responsible in sourcing, negotiation, expediting delivery schedule and evaluation of vendors.
7. Processing or PR/ Purchase Order to be issued in COUPA. Ensure all purchasing activities are in accordance with company’s policy, procedures and compliance with internal control standards. Provide positive feedback/input on improvements to the areas relating to Purchasing.

**Secretarial support**
1. Prepare of monthly report to Country Manager for MOR. Generates and distributes routine and periodic reports.
2. Assist with the arrangements of appointments/meetings for both internal and external. Coordinates meeting schedules as and when required. Include attending and assisting with running of meeting and follow up of meeting action items.
3. Prepares and produces correspondence, documents, and reports.
Commercial support
1. Assistance in completing tender requirements to be submitted to Sales team in a timely manner
2. Preparation of tender documents which includes printing, filing, binding, and audit checking of requirements prior to submission
3. Coordinate with other functional units to consolidate tender/compliance/Finance/RA documents on a per need basis.
4. Safekeeping of all official documents with inventory/filing log for reference
5. Support marketing in tracking materials inventory, inventory replenishment, request for payments, and filing of documents
6. Regular coordination and scheduling of WWW express couri

JOB QUALIFICATIONS:
br>* Candidate must possess at least a Bachelor's Degree in Business Studies, Administration Management, Finance, Accountancy, or equivalent.
* At least 6 months to 1 year of experience in accounting-related work.
* Willing to work from Monday to Saturday (8 AM to 5 PM)

**Job Qualifications**:

- College graduate
- Keen into details
- Have at least 2 years’ experience as customer service in warehouse industry
- Have experience / knowledge on any WMS system
- Proficient in MS Office Suite
- Ability to communicate orally and in writing.
- Can do multi-task
- Have problem solving skill
- Can analyze situation
- Have Communication skill
- **Willing to be assign in Budbud Bunawan, Davao City (Address: KM 22 Purok 15-B Budbud Bunawan Davao City Near New Sea Oil)**

**Brief Description of the job**:
**INBOUND**
- Responsible to coordinate with the principal (Client) for all incoming shipments daily.
- Coordinate with warehouse supervisor all incoming shipments for warehouse preparation
- Provide status update of inbound shipments to principal (Client)

**OUTBOUND**
- Receives order from customer for the quantity, items, and date of delivery
- Process order in the system
- Coordinate with the customer all issue and discrepancy in relation to their orders
- Provide order status report to warehouse supervisor and customers
- Provide dispatching update report to warehouse supervisor and customer

**Other Functions**:

- Ensure to comply on the health and safety compliance in accordance with company policy.
- Ensure to follow the 5’S and Good Warehousing Practices in the warehouse.
- Open and suggest process improvement with proper coordination to warehouse supervisor ensure alignment with all standards.
- Promote open communication and coordinate any warehouse concerns to warehouse supervisor. Performs other task as per instruction by superior

**Job Types**: Full-time, Permanent

Pay: Php14,000.00 per month

**Benefits**:

- Paid training

Schedule:

- 8 hour shift

Supplemental pay types:

- 13th month salary
- Overtime pay

Ability to commute/relocate:

- Davao City: Reliably commute or planning to relocate before starting work (required)

**Additional Information**
**Job Number** 25099399
**Job Category** Rooms & Guest Services Operations
**Location** AC Hotel by Marriott Manila, One Marriott Drive, Manila, Philippines, Philippines,VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Management
**HOTEL DESCRIPTION**
AC Hotel by Marriott Manila is a 160-key Hotel that will be integrated into the 42-story GLAS Tower, a mixed-use office and commercial building. The hotel offers a range of dining options and amenities to cater to various preferences. The food and beverage options include an all-day restaurant, a specialty restaurant, a lounge, and bars. For meetings and events, the hotel features a function room and 5 meeting rooms, totaling 786 square meters of event space. Guests can also enjoy leisure amenities such as a swimming pool and an exercise room within the hotel. Strategically located, it offers easy access to offices like the Asian Development Bank and Philippine Stock Exchange Center, as well as shopping malls such as SM Megamall and Shangri-La Plaza Mall. Nearby MICE venues like Megatrade Hall. The hotel is expected to open in Q4 2025.
**JOB SUMMARY**
Responsible for all front office functions and staff. Areas of responsibility include Bell Staff, Switchboard Operations, Guest Services/Front Desk and Retail/Gift Shop, as applicable. As a department head, directs and works with managers and employees to successfully execute all front office operations, including guest arrival and departure procedures. Strives to continually improve guest and employee satisfaction and maximize the financial performance of the department.
**CANDIDATE PROFILE**
The ideal candidate for this role would have previous work experience in the Philippines, with pre-opening experience.
**Education and Experience**
- High school diploma or GED; 4 years experience in the guest services, front desk, or related professional area.
OR
- 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration or related major; 2 years experience in the guest services, front desk, or related professional area.
**CORE WORK ACTIVITIES**
**Leading Guest Services Team**
- Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
- Encourages and builds mutual trust, respect, and cooperation among team members.
- Serves as a role model to demonstrate appropriate behaviors.
- Supervises and manages employees. Manages all day-to-day operations. Understands employee positions well enough to perform duties in employees' absence.
- Establishes and maintains open, collaborative relationships with employees and ensures employees do the same within the team.
- Ensures recognition of employees is taking place across areas of responsibility.
- Communicates performance expectations in accordance with job descriptions for each position and monitors progress.
- Celebrates successes and publicly recognizes the contributions of team members.
**Maintaining Guest Services and Front Desk Goals**
- Achieves and exceeds goals including performance goals, budget goals, team goals, etc.
- Manages day-to-day operations, ensuring the quality, standards and meeting the expectations of the customers on a daily basis.
- Develops specific goals and plans to prioritize, organize, and accomplish your work.
- Keeps Front Office team focused on the critical components of operations to drive guest satisfaction and the desired financial results.
- Conducts department meetings and continually communicates a clear and consistent message regarding the Front Office goals to produce desired results.
- Reviews staffing levels to ensure that guest service, operational needs and financial objectives are met.
- Understands the impact of Front Office operations on the Rooms area and overall property financial goals.
- Manages department controllable expenses to achieve or exceed budgeted goals.
**Managing Projects and Policies**
- Ensures compliance with all Front Office policies, standards and procedures.
- Ensures property policies are administered fairly and consistently, disciplinary procedures and documentation are completed according to Standard and Local Operating Procedures (SOPs and LSOPs) and support the Peer Review Process.
**Ensuring Exceptional Customer Service**
- Provides services that are above and beyond for customer satisfaction and retention.
- Improves service by communicating and assisting individuals to understand guest needs, providing guidance, feedback, and individual coaching when needed.
- Supervises and managing employees. Managing all day-to-day operations. Understanding employee positions well enough to perform duties in employees' absence.
- Acts as the "Service Champion" for the Front Office and creates a positive atmosphere for guest relations.
- Displays leadership in guest hospitality, exemplifies excellent customer service, and creates a positive atmosphere for guest relations.
- Strives to improve service performance.
- Empowers employees to provide excellent customer service.
- Ensures that all Front Office areas have an atmosphere that is conducive to the overall guest experience.
- Reviews comment cards, guest satisfaction results and other data to identify areas of improvement.
- Responds to and handles guest problems and complaints.
- Observes service behaviors of employees and provides feedback to individuals and/or managers.
**Managing and Conducting Human Resource Activities**
- Identifies the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.
- Provides guidance and direction to subordinates, including setting performance standards and monitoring performance.
- Establishes challenging, realistic and obtainable goals to guide operation and performance.
- Solicits employee feedback, utilizes an "open door" policy, and reviews employee satisfaction results to identify and address employee problems or concerns.
- Ensures employees are treated fairly and equitably.
- Manages employee progressive discipline procedures for Front Office Staff.
- Administers the performance appraisal process for direct report managers.
- Interviews and hires managers and hourly employee team members with the appropriate skills and in a timely manner to meet the business needs of the operation.
**Additional Responsibilities**
- Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
- Analyzes information and evaluating results to choose the best solution and solve problems.
- Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.
- Identifies and analyzes Front Office operational challenges and facilitates the development of solutions to prevent reoccurrence.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated?Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
At AC Hotels, we believe attention to detail is the greatest form of generosity we can offer. Whether it's the artful pour of a drink or the sleek, edited environment, AC Hotels and our family members believe that if we have time to make it, we have time to make it beautiful. Our guests recognize and appreciate the precise design of AC Hotels and the detail-oriented nature of our family members. If you are looking for true hospitality, AC Hotels offers the perfect environment. Family members express a global mindset and passion for detail. They present a natural curiosity to learn and try new things. Whether staying current with trends in art, technology, or design, family members are eager to share with guests and others.
Family members look to delight others and always ask themselves how they can improve the service experience. If this sounds like you, we invite you to explore career opportunities with AC Hotels. In joining AC Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work,? **begin** your purpose, **belong** to an amazing global? team, and **become** the best version of you.

EOI - Property Manager (Office)
Job ID
232802
Posted
06-Aug-2025
Role type
Full-time
Areas of Interest
Property Management
Location(s)
Makati City - National Capital Region - Philippines
JOB SUMMARY
Manages all aspects of a single property of commercial, office building. Oversees all operations and financial activities.
DUTIES AND RESPONSIBILITIES
+ Responds to tenant needs, ensuring that administrative and building technical staff resolve problems promptly. Ensures that services are provided in compliance with policies, procedures, regulations, and contractual obligations and standards.
+ Ensures periodic regular property inspection. Recommends and/or approves alterations, maintenance, and reconditioning as necessary.
+ Bids, secures, and administers service agreements with vendors and suppliers, while achieving the best value for facility products and services.
+ Coordinates tenant move-ins and move-outs, and "walk-through" spaces with tenants and tenant improvement department.
+ Acts as primary contact with property owners, serving as Owner Representative to ensure that objectives as being met. Prepares and delivers timely, accurate and complete reports.
+ Develops and controls annual budgets for operating and capital expenses. Forecasts management plans and prepares monthly performance, explaining variances.
+ Establishes facility preparation, assessments, and recovery strategies, as part of business continuity programs during and after normal business hours.
+ Collects rent and pays expenses in compliance with lease terms. Prepares all required legal notices. Recommends and coordinates legal action as necessary.
+ Reviews and reconciles tenant rent and Common Area Maintenance (CAM) recovery charges.
+ Develops business relationships through membership and participation in professional, industry/trade and civic organizations.
+ Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES
+ Provides formal supervision to individual employees within single functional or operational area.
+ Recommends staff recruitment, selection, promotion, advancement, corrective action and termination.
+ Plans and monitors appropriate staffing levels and utilization of labor, including overtime.
+ Prepares and delivers performance appraisal for staff.
+ Mentors and coaches team members to further develop competencies.
+ Leads by example and models behaviors that are consistent with the company's values.
QUALIFICATIONS
+ Must be a licensed Electrical/Mechanical Engineer (Required)
+ At least 5 years' working experience as a Property Manager or Building Manager
+ Has managed commercial properties such as office buildings and/or malls
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)

EOI - Property Manager (Office)
Job ID
212626
Posted
24-Mar-2025
Role type
Full-time
Areas of Interest
Property Management
Location(s)
Makati City - National Capital Region - Philippines
**JOB SUMMARY**
Manages all aspects of a single property of commercial, office building. Oversees all operations and financial activities.
**DUTIES AND RESPONSIBILITIES**
+ Responds to tenant needs, ensuring that administrative and building technical staff resolve problems promptly. Ensures that services are provided in compliance with policies, procedures, regulations, and contractual obligations and standards.
+ Ensures periodic regular property inspection. Recommends and/or approves alterations, maintenance, and reconditioning as necessary.
+ Bids, secures, and administers service agreements with vendors and suppliers, while achieving the best value for facility products and services.
+ Coordinates tenant move-ins and move-outs, and "walk-through" spaces with tenants and tenant improvement department.
+ Acts as primary contact with property owners, serving as Owner Representative to ensure that objectives as being met. Prepares and delivers timely, accurate and complete reports.
+ Develops and controls annual budgets for operating and capital expenses. Forecasts management plans and prepares monthly performance, explaining variances.
+ Establishes facility preparation, assessments, and recovery strategies, as part of business continuity programs during and after normal business hours.
+ Collects rent and pays expenses in compliance with lease terms. Prepares all required legal notices. Recommends and coordinates legal action as necessary.
+ Reviews and reconciles tenant rent and Common Area Maintenance (CAM) recovery charges.
+ Develops business relationships through membership and participation in professional, industry/trade and civic organizations.
+ Performs other duties as assigned.
**SUPERVISORY RESPONSIBILITIES**
+ Provides formal supervision to individual employees within single functional or operational area.
+ Recommends staff recruitment, selection, promotion, advancement, corrective action and termination.
+ Plans and monitors appropriate staffing levels and utilization of labor, including overtime.
+ Prepares and delivers performance appraisal for staff.
+ Mentors and coaches team members to further develop competencies.
+ Leads by example and models behaviors that are consistent with the company's values.
+ Registered Electrical/Mechanical Engineer (Required)
+ At least 5 years' experience managing a commercial property
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)

**About Us**
We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead?
Whether you are a professional looking for a career change, an undergraduate student exploring your first opportunity, or recent graduate with an advanced degree, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today!
**Our Commitment to Our People**
Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. That's why everything we do is geared toward a sustainable future-for our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial.
Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally.
Flexible and competitive benefits plans offer the right options to meet your individual/family needs. We provide employees with flexible time off plans, including paid parental leave (maternal and paternal), vacation and holiday leave?
Together, we have the opportunity - and the power - to continue to revolutionize the technology behind air conditioning, heating and refrigeration, and cultivate a better future. Learn more about us and how you can join our team!
**Our Commitment to Diversity, Equity & Inclusion**
At Copeland, we believe having a diverse, equitable and inclusive environment is critical to our success. We are committed to creating a culture where every employee feels welcomed, heard, respected, and valued for their experiences, ideas, perspectives and expertise. Ultimately, our diverse and inclusive culture is the key to driving industry-leading innovation, better serving our customers and making a positive impact in the communities where we live?
**Equal Opportunity Employer**
Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.
With $5B of global revenue, Copeland is a leading provider of compression products, electronics, software, and solutions across many applications within Heating, Ventilation, Air Conditioning, and Refrigeration (HVACR), where macro and regulatory trends towards environmental sustainability, leads to changes in HVACR technology. Other products include other heating applications, food service and retail, transportation, and healthcare/life sciences. This new business also has a solution portfolio that manages, monitors, and controls refrigeration units in the commercial setting, as well as software solutions that measure and monitor temperature conditions of refrigerated goods in transit, where there is a greater emphasis on energy management/sustainability solutions globally.

**Administrative Function**
- _Exports_*
- Preparing clerical works such as Commercial Invoice, Packing List, Proforma Invoice in absence of HR/Admin Officer & Accounting Officer
- Request freight rates from various Forwarder or courier for every export transaction.
- Check and verify details of Bill of Lading & Certificate of Origin
- Coordinate cargo insurance every FCL export shipment.
- Coordinate and monitor export shipments.
- Create online Export Checklist, add order to export summary and create label at pigeon hole.
- Authorized representative to Bureau of Customs for local processing and renewal of various export related certificates.
- Provides weekly status report for export and local P. O’s.

**_Imports_**
- Create import online checklist, pigeon hole label, and add it to import summary record.
- Provides weekly import status to HR/Admin, President and Vice President.
- Coordinate to forwarder HS Code if import item requires entry to ETAP (online importable registration).
- Prepare & submit letter for approval to CDC for additional importable when necessary.
- Disseminate records required by Warehouse
- Packing List, Purchase Order, and Stock Receivables & Checklist.
- Authorized representative to Bureau of Customs for import certificate processing and renewal.
- Request import rates for every import transaction.

**_Purchasing_**
- Request quotation to various Supplier when necessary
- Prepare canvass report when necessary
- Encode purchase order according to instruction.
- Encode to triumph the Purchase Order and record it to Purchase Order Summary, stamp the P.O with triumph entered and log it to whiteboard.
- Monitor deliveries and prepare Permit to Bring In documents when necessary.
- Coordinate to concerned department on status of purchased item.

**_Human Resources_**

In the absence of HR/Admin officer, Logistics Coordinator performs the following tasks:

- Prepare weekly attendance of employees.
- Monitor and record approved leaves of employees and file it to 201 records.
- Maintain and keep 201 records organized & presentable.
- Update master file softcopy records.
- Arrange & organize schedule in preparing the Pre-employment of Newly hired employees.
- Arrange and organize uniform of employees and monitor those due for renewal of uniform.
- Monitor and prepare material request for office supplies.
- Answer the phone and take messages as required.
- Receive Fax’s and distribute to the appropriate personnel.
- Prepares Memorandum.
- Create HR forms when necessary.

**_Accounting_**

In the absence of Accounts Officer and HR/Admin Officer, Logistics Coordinator performs the following tasks:

- Prepare disbursement report and summary of petty cash for checking and approval of the President.
- Prepares check and check vouchers.
- Prepares quotation (in the absence of both Accounts Officer and Executive Assistant).

**Job Types**: Full-time, Temporary
Contract length: 4 months

**Benefits**:

- Company Christmas gift
- Employee discount
- Free parking
- Life insurance

Schedule:

- 8 hour shift
- Monday to Friday
- Weekends

Supplemental Pay:

- 13th month salary

Ability to commute/relocate:

- Clark Freeport Zone, Pampanga: Reliably commute or planning to relocate before starting work (required)

**Job description**

**Duties and Responsibilities**:

- Oversees the operations of the Cooperative in the region of assignment ensuring that all client concerns are being accommodated and addressed by the team
- Checks reports and summaries prepared by the respective Account Holders prior submission to client, other departments, and other requesting parties
- Conducts periodic visits to clients to address concerns and to check on the performance of the deployed employee-members
- Submits periodic reports
- Monitors manpower deployment; coordinates with the Recruitment Team regarding manpower requests
- Develops and maintains harmonious relationship with the clients
- Monitors all labor case, disciplinary actions, major incident reports; submits updates to the Operations Group periodically

**Required Skills and Qualifications**:

- Graduate of any Industrial Engineering or any 4-years business or computer-related courses
- At least 2 - 3 years of experience related to account handling, client management, employee relations and management
- Experience in handling people is highly preferred
- Knowledgeable in MS Office (Word, PowerPoint, Excel)
- Good communication and interpersonal skills
- Detail-oriented
- Can work in a fast-paced environment
- Willing to do field work

**Who are we?**

Yearnings Outsourcing Cooperative was founded in May 2004 with a humble beginning of 200 members. Every member of Yearnings Outsourcing Cooperative holds the status of beings its worker and member at the same time. Because every worker is also a co-owner, his / her economic participation yields additional earnings such as the interest on capital contribution. Security of tenure and other mandated entitlements are guaranteed for each member.

**What Yearnings can offer you?**

Aside from the government mandates benefits, YEARNINGS gives additional benefits to members, such as:

- Interest on Share Capital
- Medical assistance for work-related accidents
- Life Insurance

**Why join our Team?**
- Governed by all DOLE-applicable Labor Laws regarding employment such as DO-174
- Mandated to pay all government required benefits like SSS, Philhealth and Pag-ibig
- Continuous job placement; No End of Contract (ENDO)
- Security of Tenure

Build a future with us!

To the future,
Yearnings Outsourcing Cooperative - Recruitment Team

**Job Types**: Full-time, Permanent

**Benefits**:

- Health insurance
- Life insurance

Schedule:

- 8 hour shift
- Overtime

Supplemental pay types:

- 13th month salary
- Overtime pay

Ability to commute/relocate:

- Pasig City: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- Office Administration: 1 year (preferred)

**Language**:

- English (preferred)