275 Office Manager jobs in the Philippines

Position Overview

The
Office Manager
will ensure smooth day-to-day operations by overseeing administrative functions, managing office facilities and assets, and supporting HR with essential onboarding and compliance tasks. This role is key to maintaining an efficient and well-organized workplace that drives productivity and business continuity.

Key Responsibilities

Vendor & Employee Onboarding (document collection, contracts, assets)

Office & Asset Management (file directories, audits, retrievals)

Facilities & Vehicle Oversight (cleaning, driver schedules, compliance)

Expense & Payment Processing (vendor expenses, bank uploads, tax docs)

Regulatory Compliance (BIR, permits, LGU requirements)

Qualifications

Bachelor's degree in Business Administration, Management, or related field (preferred)

5+ years of office management/administration experience

Proficiency in MS Office Suite & G Suite; familiarity with Teams

Excellent organizational, communication, and interpersonal skills

Strong problem-solving ability, attention to detail, and confidentiality

Willing to work onsite in Makati, Mon–Fri, in a fast-paced environment

What's in it for You?

Competitive salary

HMO with ₱350,000 MBL coverage + free dependent

Wellness allowance: ₱3,500/month

Opportunity to work with a high-caliber, mission-driven team

Clear path to leadership roles as the company scales

About the role

Walls in Motion, Inc. is seeking an experienced Office Manager to be responsible for overseeing the day-to-day operations of our office in Pasig City, Metro Manila. As a full-time position, the Office Manager will play a crucial role in ensuring the smooth running of our administrative functions and supporting the wider team.

What you'll be doing

• Manage and oversee all office administrative activities, including reception, supplies, equipment and facilities maintenance
• Serve as the main point of contact for internal and external stakeholders, handling inquiries and providing excellent customer service
• Supervise and coordinate the work of administrative assistants and support staff
• Develop and implement office policies, procedures and best practices to drive efficiency
• Oversee the management of office budgets and expense reporting
• Assist with HR-related tasks such as onboarding new employees and managing payroll
• Support the leadership team with scheduling, travel arrangements and other ad-hoc administrative tasks

What we're looking for

• A minimum of 5 years' experience in an office management or similar administrative role
• Strong organisational and multitasking skills with the ability to prioritise effectively
• Excellent communication and interpersonal skills to liaise with stakeholders at all levels
• Proficient in the use of office equipment and productivity software (MS Office, Google Suite, etc.)
• Knowledge of office policies, procedures and best practices
• Ability to work independently and as part of a team
• A detail-oriented approach and commitment to delivering high-quality work

What we offer

At Walls in Motion, Inc., we provide a supportive and collaborative work environment with opportunities for professional development. Our comprehensive benefits package includes a competitive salary, healthcare coverage, and generous holiday and leave entitlements. We also offer a range of wellbeing initiatives to support our employees' overall health and happiness.

About us

Walls in Motion, Inc. is a leading provider of innovative wall and floor solutions for both commercial and residential projects. Established in 2010, we have grown to become a trusted partner for architects, designers and contractors across the Philippines. Our commitment to quality, sustainability and customer service has been fundamental to our success.

If you're excited about this opportunity and believe you have the skills and experience to succeed as our next Office Manager, we encourage you to apply now.

Hello,

My name is Mark, im from Chicago USA. Im starting new manufacturing facility, near Manila max 1.5h driving radius. I need someone who is cabable to negotiate various tasks. Build out warehouse space, source various materials, hire employees, comunicate with the ownership during late hours.

Send one page resume ( I mean one page). I dont care about education, I care about common sense, efficiency,performace and end results Natturally comunication in English oral and written is a must, lastly no crimminal record.

I'm stayin in Makati area until this Friday 24th. I like to interview 3 best candidates in person.

Thank you Mark

Job Types: Full-time, Fixed term

Contract length: 12 months

Pay: Php Php700.00 per hour

Expected hours: 40 per week

Benefits:

• Opportunities for promotion
• Pay raise

Work Location: In person

The Bilingual CEO Office Manager cum HRBP plays a dual strategic and administrative role serving as the central link between the CEO's office, department heads, and the HR division. This position ensures the smooth execution of executive operations, oversees office administration, and supports the CEO in driving organizational culture, people development, and business alignment. The role demands high professionalism, confidentiality, and the ability to operate effectively in a dynamic, fast-paced environment.

Job Responsibilities:

• Maintain office efficiency by planning and implementing office systems and layouts.
• Supervise the CEO Office staff to ensure task completion and performance targets are met.
• Organize office maintenance and ensure a clean, safe, and well-structured working environment.
• Plan and assist in internal events and communications, particularly those involving the management team.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Serve as the primary liaison between the CEO's office and other internal departments, ensuring smooth communication and information consistency.
• Support the CEO in driving employee engagement initiatives and company-wide programs.
• Assist in planning and executing executive offsites, leadership workshops, and key corporate events.
• Handle confidential and sensitive information with a high level of discretion and professionalism.

Job Requirements:

• Bilingual Only (Mandarin, English, Tagalog)
• Proven experience working closely with senior leadership and handling confidential or strategic matters.
• Excellent verbal and written communication skills in English and Chinese, proficiency in Filipino.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and office management software.
• Strong organizational and multitasking abilities; able to perform effectively in a fast-paced environment.
• Proactive thinker with the ability to anticipate needs, solve problems independently, and remain composed under pressure.
• High emotional intelligence, strong sense of integrity, and commitment to confidentiality.

Job Types: Full-time, Permanent

Pay: Php50, Php90,000.00 per month

Benefits:

• Company events
• Health insurance
• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person

Company: The Virtual IT Professional Inc. (TVIP)

Website:

Location: Manila, Philippines 

Employment Type: Full-time, On-site 

Reports To: President

About TVIP

TVIP is a technology talent platform that connects top IT professionals from Southeast Asia with leading enterprises across Australia, Singapore, and New Zealand.

Through our co-sourcing model, we provide enterprises with dedicated, high-performing technical talent while giving Filipino professionals meaningful global career opportunities — all supported by a culture of trust, excellence, and continuous growth.

As we evolve, TVIP is expanding into AI education and enablement, empowering Filipino engineers and graduates to gain hands-on experience with the latest AI technologies and enterprise software practices.

Role Purpose

The Office Manager plays a pivotal role in establishing and maintaining an efficient, compliant, and people-centric Manila office.

This role ensures that TVIP's local operations run smoothly across HR, payroll, finance coordination, facilities, and government compliance — while also helping nurture an inspiring, innovation-driven environment where Filipino professionals can grow and contribute to AI and software projects for global clients.

Key Responsibilities

1. Office & Operations Management

• Oversee daily office administration, ensuring an efficient, professional, and welcoming workspace.

• Manage vendor contracts, procurement, and local suppliers for facilities, IT, and logistics.

• Ensure business permits, registrations, and leases are maintained and compliant with local regulations.

• Support setup and operations for hybrid and remote working arrangements in the Philippines.

2. People Operations & HR

• Oversee employee lifecycle administration including recruitment coordination, onboarding, and exit processes.

• Maintain and update employee records, attendance, and leave management systems.

• Coordinate with the HR and finance teams to administer payroll, benefits, and allowances.

• Ensure compliance with DOLE standards, SSS, PhilHealth, Pag-IBIG, and other statutory requirements.

• Support initiatives to build engagement, retention, and culture aligned to TVIP's mission.

3. Finance & Payroll Coordination

• Prepare and validate payroll inputs (timesheets, allowances, leave, expense claims) for submission to the finance team.

• Liaise with external accounting and legal partners for government filings and audits.

• Manage office budgets, petty cash, vendor payments, and monthly expense reporting.

• Support financial governance and ensure transparency in operational spending.

4. Compliance & Risk Management

• Maintain proper documentation and filing of contracts, permits, and HR records.

• Ensure full compliance with Philippine labor, tax, and data privacy laws.

• Act as the local liaison for audits, renewals, and compliance reporting.

• Support continuous improvement of internal policies and risk frameworks.

5. Talent Development & AI Training Support

• Assist in coordinating internal learning and development activities and AI training programs.

• Support logistics and administration for workshops, hackathons, and AI education sessions.

• Partner with the regional leadership to promote TVIP's mission of upskilling Filipino talent in AI, cloud, and enterprise software.

• Help establish partnerships with local universities, tech communities, and training providers.

6. Executive & Cross-Border Coordination

• Provide administrative and scheduling support to Australian and Singapore leadership.

• Coordinate travel, meetings, and reporting for visiting executives.

• Facilitate communication between Manila operations and global delivery teams.

Key Skills and Attributes

• Strong organizational, leadership, and problem-solving skills.

• Excellent communication and interpersonal abilities across cultures.

• Deep understanding of Philippine employment and compliance requirements.

• Professional maturity, trustworthiness, and discretion in handling confidential matters.

• Tech-savvy and adaptive — comfortable using modern collaboration tools and eager to learn emerging technologies.

• Passionate about supporting local talent development and contributing to TVIP's AI and innovation initiatives.

Qualifications

• Bachelor's degree in Business Administration, HR, or related field.

• Minimum 5 years' experience in office management, HR operations, or administration (preferably in BPO, IT, or co-sourcing environments).

• Strong knowledge of DOLE compliance and payroll processes.

• Experience working with international teams or distributed workforces.

• Proficiency with Microsoft 365, SharePoint, and collaboration platforms (Teams, Slack, etc.).

Performance Indicators

• Smooth and compliant operations of the Manila office.

• Timely and accurate payroll and reporting.

• Positive employee experience and engagement levels.

• Effective coordination with Australian and Singapore leadership.

• Successful execution of training events and internal learning initiatives.

Why Join TVIP

At TVIP, you'll be part of a growing company that bridges Southeast Asian talent with world-class opportunities. You'll help shape an environment where Filipino professionals can learn, innovate, and thrive — especially in the emerging field of AI and intelligent systems development.

Your leadership in managing the Manila office will directly contribute to TVIP's mission of unlocking human potential through technology, education, and meaningful global work.

Job Description:

• Administrative Support:
  schedule appointments, arrange travel accommodations, including flights, accommodation, and transportation. Prepare and edit correspondence or any other documents as required.
• Communication and Liaison:
  Serve as a primary point of contact for internal and external stakeholders. Communicate and coordinate with team members, clients, partners, and other individuals as required. Maintain professional and positive relationships with all contacts.
• Information Management:
  Maintain and update records and filing systems. Conduct research and gather information on various topics as required. Prepare and analyze data to provide accurate and timely information to the CEO. Handle sensitive and confidential information with discretion.
• Miscellaneous Tasks:
  Handle personal tasks and errands as assigned, such as managing personal appointments, arranging personal travel or travel together with the CEO, including solo travelling for work, coordinating family events, etc. Undertake additional responsibilities and projects as needed.

Job Qualification:

• Need an intermediate or fluent in Mandarin language.
• With 2-3 years experiences working in HR position.

Guesty is the all-in-one platform helping hospitality businesses around the world automate, optimize, and scale their operations. We're a fast-growing global startup that's transforming how the industry works — from guest experience to business growth.

With a powerful suite of features and integrations with 150+ industry partners — including Airbnb, Vrbo, , Expedia, Google Travel, and many more — Guesty empowers property managers to deliver top-tier guest experiences while running more efficient, data-driven operations.

We're proud to have over 800+ team members across 16 countries worldwide, all working together to build the future of hospitality technology.

If you're looking to grow your career in a dynamic, global, and impact-driven environment, we'd love to hear from you.

We are looking for a proactive and organized Office Manager to manage the daily operations of our offices in Cebu and Manila. This role is essential in ensuring a well-maintained, efficient, and safe work environment while supporting our teams in their day-to-day activities.

KEY RESPONSIBILITIES:

Financial Oversight:

• Manage and reconcile financial records, including petty cash and company credit cards.
• Support the budgeting process and monitor financial activities.

Procurement and Inventory:

• Oversee procurement of office supplies, pantry items, and celebratory needs.
• Maintain accurate inventory records.

Office Management:

• Address facilities-related concerns and ensure office cleanliness and maintenance.
• Manage meeting room bookings and coordinate office activities/events.

Communication and Support:

• Serve as the main point of contact for office-related inquiries.
• Manage employee onboarding and off boarding.
• Disseminate internal announcements.

Business Continuity, Compliance & Safety:

• Develop and implement business continuity plans and safety guidelines.
• Monitor potential risks and ensure workplace preparedness.
• Including managing business certification processes and other business and facilities health safety regulations, such as DOLE, OSH, etc.

Vendor and Supplier Management:

• Coordinate with vendors and suppliers.
• Manage contracts and ensure timely delivery of goods and services.

Travel Management:

• Assist with employee travel arrangements and related support.

REQUIREMENTS:

• Experience in facilities management, procurement, or office administration.
• Experience in the Philippines compliance process
• Proven track record of 8+ years experience in office administration or facilities management within in a corporate Tech or support services environment.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in office management software and tools.
• OSH, occupational safety and health standards, business certificates, etc is a plus
• Compliance awareness is a plus
• Able to work immediately

___

Why You'll Love Working With Us in Cebu

Welcome to our Cebu team Here, we mix meaningful work with exciting perks and a workplace culture that makes every day worth showing up for. Be part of our vibrant onsite team, with full-time office life and daily buzz

Health & Wellness, Covered

• HMO with Life Insurance – Your health is our top priority.
• Dental Plan – For you and one lucky dependent.
• Wellness Programs – Stay sharp, stay healthy, stay balanced.

Grow, Glow, and Go Big

• Performance Bonuses & Incentives – Recognizing results, rewarding impact.
• Referral Program – Bring in awesome people and earn rewards
• Professional Development – Learn, lead, and level up your career.

Time Off & Time to Celebrate

• 24 Paid Leaves – Recharge, explore, or just Netflix and nap.
• Birthday & Work Anniversary Celebrations – Because you deserve more than just a cake emoji
• Team Events – We work hard and party harder

Office Perks That Make You Smile

• Weekly Waffles, Ice Cream, & Games – Yes, really.
• Unlimited Coffee – Your caffeine needs, fully supported.
• Fun Workspaces – Collaboration, comfort, and good vibes only.

Work Setup

• Onsite

Join us and discover how work can be both exciting and rewarding

Guesty is proud to be an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants regardless of race, color, religion, gender, national origin, disability, veteran status, pregnancy, sexual orientation, or any other characteristic protected by law.

Job Title: Office Manager (Virtual) – Psychiatric Telehealth Practice

Position Type:
Full Time

Work Hours:
9:00AM - 5:30PM EST

Work Days:
Monday - Friday

Salary:
$5 - $6 - depending on experience

About the Role

We are seeking an experienced and compassionate Office Manager with a background in healthcare administration ideally within psychiatric telehealth. This role is responsible for overseeing clinic operations, ensuring efficiency across insurance credentialing, billing and revenue cycle management, and marketing.

The ideal candidate is detail-oriented, tech-savvy, and proactive, someone who can lead operations while maintaining a warm, patient-centered environment that complies fully with HIPAA standards.

Key Responsibilities

1. Clinic Operations Management

-Oversee and optimize all day-to-day operations of a psychiatric telehealth clinic.

-Manage appointment scheduling, confirmations, and follow-ups with empathy and accuracy.

-Maintain organized and secure records, ensuring full compliance with HIPAA and confidentiality standards.

2. Insurance Credentialing

-Take full ownership of payer credentialing and network participation.

-Manage payer enrollments, re-enrollments, CAQH upkeep, and panel applications.

-Track credentialing statuses and follow up proactively with insurance carriers to ensure timely approvals.

-Maintain detailed logs and renewal schedules for all credentials and payer contracts.

-Serve as the point person for all insurance-related administrative communication.

3. Billing & Revenue Cycle Management (RCM)

-Oversee billing operations in Tebra (preferred) or other EHR billing systems.

-Handle claims submission, payment posting, denial management, and appeals.

-Conduct A/R follow-ups, reconcile reports, and track collection trends.

-Manage pre-authorizations and communicate with insurance representatives as needed.

-Provide regular financial and performance reports to the provider.

4. Marketing & Growth Coordination

-Develop and maintain referral partnerships to strengthen community relationships.

-Manage the clinic's online presence, including profile updates on healthcare platforms and reputation management.

-Request and monitor patient reviews to enhance visibility and credibility.

-Coordinate light content creation or updates using Canva and social media tools.

-Support basic marketing campaigns focused on patient engagement and practice growth.

Additional Responsibilities

While the focus of this role is on operations management, we still requires coverage for essential secretary tasks, including:

-Answering phones and managing inbound/outbound patient communication.

-Handling appointment scheduling, confirmations, and follow-ups.

-Managing the clinic's email inbox with professionalism and efficiency.

-Your leadership will ensure the clinic's telehealth services run seamlessly across all operational, financial, and patient-facing areas.

Required Skills & Qualities

• Healthcare Office Management Experience:
  Proven background in managing medical office operations, preferably in telehealth or psychiatric care.
• Excellent Communication:
  Clear, professional, and empathetic verbal and written communication.
• Organization & Time Management:
  Strong ability to prioritize, multitask, and maintain detailed records.
• Technical Proficiency:
  Comfortable using and troubleshooting digital platforms.
• HIPAA Knowledge:
  Deep understanding of privacy laws and secure communication practices.
• Cultural Sensitivity & Empathy:
  Treats all patients with respect, compassion, and understanding.
• Problem-Solving & Initiative:
  Operates independently and takes ownership of clinic performance and outcomes.

Software & Tools

• EHR / Billing:
  Tebra (preferred), AdvancedMD
• Productivity:
  Google Workspace (Gmail, Drive, Docs, Sheets), Microsoft Office
• Collaboration:
  Slack, Trello, Zoom
• Marketing:
  Canva

Basic Requirements

• Must be proficient in speaking and writing English very clearly
• Must have relevant work experience
• Be able to submit an NBI clearance or Local Police Clearance background check if requested
• Must be available for video meetings with your camera on
• Must have no other clients during required work hours

Technical Requirements

• Device:
  Reliable laptop or desktop computer.
• Internet:
  High-speed connection (minimum 10 Mbps).
• Audio:
  Noise-canceling headset.
• Video:
  Webcam for virtual meetings.
• Workspace:
  Quiet, professional environment.

Additional Requirements

Must submit a short video introduction as part of your application

We are looking for an experienced and widely skilled office manager for our 40-person company.

You will be working with Sydney head office, taking the lead in office administration functions, and some sales and marketing work from time to time. You will also have the opportunity to learn about our key product - a travel insurance claims system - and assist with testing.

Location

You will need to be based in the Philippines.

As you will work from home you need to have a study or suitable work space. Work days will be Monday-Friday, with a maximum 40 work hours per week. You will generally work normal Php business hours but you need to have flexibility to work outside business hours if required.

Responsibilities

• Recruitment
• HR admin and employee contract functions
• Maintain ISO 27001 security and process documentation
• Review policies and conduct audits
• Sales target identification
• Graphic design of brochures
• General admin
• Testing of Travel Claims System

Qualifications and Experience

• 5+ years experience as office manager for a similar business
• An interest in technology and ability to pick things up quickly
• Experience in IT ticketing and project management systems e.g. Jira
• Expertise in Word, PowerPoint, Excel, Graphic design tools
• Knowledge of HR and Payroll processing systems
• Excellent spoken and written English
• Analytical mindset and attention to detail
• A positive, can do personality
• A degree level qualification in Business, with top results
• Excellent references from a previous employer

What we offer you

An interesting and multi-dimensional role. The opportunity to grow and broaden your experience in a number of technical and business areas.

This is a fully remote work from home role, with some flexibility in work hours required.

This is a full time salaried role.

The company

Lodestone Solutions is an established and successful Australian software company. We have long term contracts with major insurance clients around the world, and are recognized for our innovation and use of the latest technologies such as AI. We are ISO27001 certified and provide outstanding levels of professionalism. Our team is global, with employees in Australia, India, the Philippines, Vietnam, Mexico and the USA.

Job Types: Full-time, Permanent

Pay: Php800, Php1,200,000.00 per year

Application Question(s):

• Do you have native speaking, excellent English?
• What is your notice period and when would you be available to start?
• Do you have any experience in insurance, travel or health systems?
• Do you have excellent and credible references from previous employers?
• How many years work experience do you have in a similar role?
• Do you have a university degree or equivalent qualification in Business?

Work Location: Remote