441 Administrative Officer jobs in the Philippines

About the role

Siccion Holdings Inc. is seeking an experienced Admin Officer to join our team in Guiguinto Bulacan. As an Admin Officer, you will play a vital role in supporting the smooth daily operations of our organisation. This is a full-time position that offers opportunities for growth and development within our dynamic company.

What you'll be doing

• Providing high-level administrative support to the management team
• Coordinating schedules, arranging meetings and managing calendars
• Handling correspondence, both written and verbal, on behalf of the organisation
• Maintaining and organising filing systems, both physical and digital
• Assisting with the preparation of reports, presentations and other documents
• Performing a variety of administrative tasks to ensure the efficient running of the office

What we're looking for

• Minimum of 6 months to one year of experience in an administrative role, with a proven track record of handling multiple tasks and responsibilities.
• Excellent communication and interpersonal skills, both written and verbal
• Strong organisational and time management abilities
• Proficiency in using Microsoft Office suite (Word, Excel, PowerPoint)
• Attention to detail and the ability to multitask effectively
• Proactive and solution-oriented approach to problem-solving
• A team player with the ability to work independently when required

Job Type: Full-time

Pay: Php16, Php20,000.00 per month

Benefits:

• Paid training
• Promotion to permanent employee

Work Location: In person

Administrative Officer

Responsibilities

• Process all internal documentation and liaise with principal
• Provide quality customer service while demonstrating the ability to effectively troubleshoot and resolve technical inquiries
• Prepare product or service reports by collecting and analyzing customer information
• Handle customer complaints or concerns quickly and professionally to maintain good customer relationships and ensure repeat customers.
• Coordinate with parts administrative officers, engineers, and CSRs to ensure all service orders are processed and managed.
• Ensure that all service center KPIs are attained and properly managed
• Follow communication procedures, guidelines and policies
• Ensure customer satisfaction and provide professional customer support.

Requirements:

• High school degree/GED, or higher. College experience is preferred
• Previous customer service experience will be preferred.
• Good mobile phone industry knowledge. Technical knowledge is a plus.
• Excellent communication and customer service skills.
• Computer literacy and good organizational skills.
• Strong creative thinking and problem-solving skills.
• The ability to work under pressure and handle stress.
• Teamplayer

Job Type: Full-time

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Employee discount
• Health insurance
• Paid training
• Pay raise
• Promotion to permanent employee

Schedule:

• 8 hour shift
• Day shift

Supplemental Pay:

• 13th month salary
• Performance bonus
• Yearly bonus

Ability to commute/relocate:

• Mandaluyong City: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative: 1 year (Preferred)

I. JOB OBJECTIVE

Under direct supervision, responsible for providing administrative services on the areas of Records Management, Facilities Management, Asset Management, Inventory Management, and Safety and Security

II. DUTIES AND RESPONSIBILITIES

A. Records Management

1. Receives Incoming documents from couriers

2. Distributes received documents to receiving departments

3. Safekeeps and monitors all documents and official company business records

4. Digitizes all received documents in accordance to electronic document management policy to ensure that records are readily available for browsing

5. Facilitates the transfer, placement and storage of documents and maintains a classification or labeling system, reference folders and location map for all stored items

6. Monitors and identifies documents and records that exceed the set retention period of storage and are subject for disposal (e.g., shredding, dumping)

7. Conducts periodic checking and random inspection of the physical set-up and condition of controlled documents in the storage area

8. Maintains adequate stock level of all accountable and controlled forms by conducting physical count and regular monitoring of requests from departments and preparing the purchase request upon reaching the reorder level

9. Issues and distributes accountable and controlled forms based on consumable quantity set for a particular period

10. Records all distributed forms in terms of quantity, date of distribution, receiving department and employee, running balance of unused forms, serial/control numbers (for applicable forms) and other particulars

11. Prepares and submits monitoring and consumption report of all accountable and controlled forms distributed to all departments on a regular basis

B. Facilities Management

1. Processes the timely renewal, compliance and or submission of the following:

a) Insurance

b) Contracts of Lease

c) POEA License

d) Business Permits/CTC

e) Barangay Clearance

f) SEC Reportorial Requirements

g) Registration of Company Vehicles

h) License to Operate in Philippine ports e.g., Subic, MICT

i) Vehicle Registration

j) Real Estate Taxes

1. Monitors and processes following services :

a) Vehicle insurance for all company owned vehicles and property

b) Insurance claims for the company owned vehicles

c) Registration of all company vehicles

d) Change of users and/or transfer of location of company owned vehicle

e) Fleet cards

f) Training and conference rooms utilization

1. Conducts minor repairs and maintenance of all mechanical and electrical devices and equipment and informs the GSD Head in case external repair works is necessary

2. Assists the GSD Head in managing facility construction, improvements, repairs and maintenance

3. Conducts technical inspection/punch listing of office facilities and equipment to ensure quality of work of the same as directed

4. Implements of an energy efficiency/conservation program of the company by ensuring that lights, air-conditioning units and other power consuming equipment and implements are turned-off when not in use

C. Inventory Management

1. Receives all purchased items purchased and updates the inventory records, applying the Technical-In Technical-Out (TITO) method as necessary

2. Checks all materials being received as to specifications, quantity and quality and informs the Department Head in case of any discrepancy for immediate resolution

3. Ensures issuance of all requested materials according to schedule while practicing First-in First -Out (FIFO) method

4. Maintains an accurate real-time updated inventory record of all office supplies on stock and issued non/semi-expendable assets

5. Ensures proper documentation of all stock movements such as receipts, returns, and issuances

6. Ensures that all accountable forms such as Delivery Receipts (DR), Receiving Reports, Material Requests, etc. are properly validated, approved and filled out

7. Ensures timely and proper copy distribution of accountable forms and documents

8. Conducts regular and accurate physical count of items on stock and immediately reconciles the same with accounting records

9. Conduct regular and accurate physical count of all fixed assets and reconciles with accounting records

D. Safety and Security Management

1. Assists the GSD Head in managing the protection of people and assets against threats, disasters and hazards

2. Strictly enforces policies to restrict physical access of unauthorized personnel, to protect the same from theft, hostile acts and workplace accidents

3. Strictly enforces policies to ensure compliance to Organizational Safety and Health (OSH) requirements of the Department of Labor and Employment (DOLE)

4. Assists the GSD Head in the development and implementation of an effective Business Continuity Plan (BCP)

5. Implements and monitors effective schedules and assignments of cleaning of rooms, office furniture and equipment, restrooms, etc.

6. Implements plans to maintain a clean, safe and conducive working environment which is free from irritants, excessive noise, hazards and other distractions

E. Performs other functions as directed by the management from time to time

III. JOB SPECIFICATION

1. Minimum Educational Attainment - Bachelor's Degree in Business, Engineering or related courses

2. Actual Work Experience - One (1) year actual working experience in Administration, Office and Operations Support or Logistics

Job Types: Full-time, Permanent

Work Location: In person

Position: Admin Officer – HR & Admin Department (HRAD)

We are looking for a highly organized and results-driven Admin Officer to join our HR & Admin Department.

The ideal candidate will play a key role in overseeing administrative operations, ensuring compliance with company policies, and supporting both human resources and general administrative functions.

Why Join Us?

*Competitive salary and benefits

*Dynamic and collaborative work environment

*Opportunities for growth and development

Job Qualifications:

* Bachelor's degree in Business Administration, Office Management, or any related field.

* At least 2 years of relevant experience

* Prior experience in supply and inventory management is an advantage.

* Knowledgeable in office management procedures, protocols, and best practices

* Proficient in handling office supplies, monitoring inventory and processing replenishments

* Capable of coordinating with suppliers, service providers, and internal departments

* Willing to work onsite at Cainta, Rizal

Job Type: Full-time

Pay: Php25, Php28,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Employee discount
• Health insurance
• On-site parking
• Opportunities for promotion

Education:

• Bachelor's (Preferred)

Experience:

• Administrative: 2 years (Preferred)

Location:

• Cainta A (Preferred)

Work Location: In person

THE COMPANY:

Evergreen Rubber Corp ("Evergreen") is a well-known manufacturer of motorcycle tires. Evergreen has developed various product lines of the most popular types and designs of motorcycle tires, namely SAPPHIRE Tires and POWER TIRES. The products of Evergreen are designed with more impressive type, high quality materials and durability.

MSK, a brand developed by the group for metal motorcycle parts since 1998, has become a market leader of die cast aluminum parts such as motorcycle hubs, rear hub flanges, panels, brake shoes, stoves and electric equipment. MSK emphasizes on the use of high quality metals to manufacture its products and is proven to have gained the reputation on quality from the motorcycle market. Recently, MSK has expanded its market share by importing high quality metal parts to the Philippines market, including but not limited to, rims, chains, sprockets, cables and spokes.

Evergreen currently owns 3 manufacturing plants in the country with total size of 30,000 sq. meters. The office of Evergreen locates at Carmona, Cavite.

• Manage warehouse workers and inventory
• Assist in daily operation of business transaction
• Assist in accounting and collection
• Other ad hoc assignments

WHAT WE WILL BE LOOKING FOR IN YOU:

• 1 years experience in administration role is preferred but not a must
• Fresh and Recent College Graduates with potential will be considered
• Proficiency in English
• Attention in details
• Open-minded in learning
• Good excel skills
• Demonstrate ownership and commitment in tasks

Job Type: Full-time

Pay: Php16, Php20,000.00 per month

Benefits:

• Paid training
• Pay raise
• Staff meals provided

Work Location: In person

Join the dedicated team at Super Candy Corporation as an Admin Officer and play a key role in supporting the company's day-to-day operations and compliance requirements. This full-time position is based in Caloocan City, Metro Manila, and is essential to maintaining smooth administrative processes, managing documentation, and ensuring that all necessary permits and regulatory requirements are handled efficiently and on time.

• Process and renew business permits, licenses, and other regulatory documents
• Liaise with local government units (LGUs) and regulatory agencies (e.g., BIR, DTI, SEC, FDA, DOLE)
• Maintain accurate and organized company records, files, and documentation
• Monitor expiration dates and ensure timely renewals of permits and compliance certifications
• Manage office supplies inventory, purchase requests, and equipment maintenance
• Coordinate facility-related services such as repairs, cleaning, and utilities
• Provide administrative support to HR including timekeeping, filing leave forms, and onboarding requirements
• Assist with logistics arrangements for company events, travel, or training activities
• Coordinate company vehicles, drivers, and delivery schedules when necessary
• Answer calls, welcome visitors, and handle internal communications
• Support compliance with workplace safety, health, and environmental regulations

• Proven experience in administrative roles, preferably in a manufacturing or industrial setting
• Strong organizational skills and attention to detail
• Familiarity with government processes and regulatory compliance
• Excellent communication and coordination skills
• Ability to handle multiple tasks and deadlines efficiently
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Bachelor's degree in Business Administration, Public Administration, or related field

Super Candy Corporation is a leading manufacturer and distributor of high-quality confectionery products in the Philippines. With a strong commitment to customer satisfaction, innovation, and operational excellence, we continue to grow as a trusted name in the FMCG industry. Our team is composed of passionate professionals who strive to deliver sweet success—one product at a time.

Full Job Description

The administrative officer is responsible for providing comprehensive administrative and clerical support to ensure the smooth operation of the organization. This role involves overseeing office procedures, managing documentation, coordinating with internal and external stakeholders, and supporting the management team in implementing company policies and programs.

1. Ensures that all the billing statements from utilities and suppliers are received every month and that all business partners are also billed on time and /or suppliers are paid based in contract of agreement.

2. Ensures accuracy of encoded data from Database Management System and that transactions are encoded and payments match each transaction.

3. Organizes proper filing and documentations of all submitted records to the office.

4. Checks accuracy of the payments intended for the Maintenance Fund of the columbary vaults/niches.

5. Ensures that company policies are implemented and followed

6. Ensures that business partner inquiries are addressed based on internal and external process of the Admin Office operations and relays to Admin Manager.

7. Supports Records and Operations for a smooth day-to-day transaction

8. Ensures strict confidentiality of all relevant office and employee data.

*To be deployed at La Loma Catholic Cemetery Columbary

Job Types: Full-time, Permanent

Pay: From Php20,000.00 per month

Benefits:

• Company events
• Health insurance
• Promotion to permanent employee
• Staff meals provided

Work Location: In person

1. Processing of business permits and other government issued permits

2. Processing of monthly government contributions

3. Monitoring of business documents

4. Monitor and processing of company vehicles and maintenance and all renewal/ permits

5. Delivery monitoring

6. monitor inventory request and purchase supplies

7. monitor and schedule all maintenance for office equipments

Job Type: Full-time

Pay: Php18, Php22,000.00 per month

Work Location: In person

Qualifications

• Bachelor's degree in Business Administration, Office Management, or a related field (preferred but not required).
• Previous experience in administrative work or compliance-related tasks is an advantage.
• Strong organizational and multitasking skills with attention to detail.
• Ability to handle sensitive and confidential information responsibly.
• Proficient in MS Office (Word, Excel, PowerPoint) and comfortable with digital tools.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.

Job Types: Full-time, Permanent, Fresh graduate

Benefits:

• Additional leave
• Company events
• Gym membership
• Health insurance
• Life insurance
• Paid training

Work Location: In person