795 Administrative Assistant jobs in the Philippines
administrative assistant
Posted 1 day ago
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ADMINISTRATIVE ASSISTANT in NCR
For full job description please see PDF file on Civil Service Commission site by clicking on this job ad. To apply, please kindly follow the procedure described in the PDF file.
Administrative Assistant
Posted 1 day ago
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Job Description
We are seeking a motivated and detail-oriented individual to join our team as a Marketing &
Administrative Assistant. This dual-role position is ideal for someone who enjoys both
creative social media work and essential office support tasks. The right candidate will have
a strong sense of current social media trends, and know how to optimize posting times for
different platforms, and assist with content creation and channel management, while also
supporting day-to-day administrative duties.
Key Responsibilities:
Social Media & Marketing
• Create and schedule engaging social media posts across Facebook, TikTok,
Instagram, and other platforms.
• Stay current with industry and social media trends to keep content relevant and
engaging.
• Research and recommend the best times to post on each platform to maximize
reach and engagement.
• Assist with content planning and maintaining consistency in brand messaging.
• Support growth and maintenance of the company's YouTube channel, including
uploading content, optimizing descriptions, and monitoring performance.
Administrative Support
• Perform basic office duties, including data entry, text/call/email customers to
confirm appointments, follow up after job completion to request Google 5 Star
Reviews, confirm invoice received, and document organization.
• Assist with tracking marketing metrics and preparing simple reports.
• Support team members with general administrative needs as assigned.
Qualifications:
• Familiarity with social media platforms (Facebook, TikTok, Instagram, YouTube) and
their posting best practices.
• Strong awareness of current online trends, pop culture, and digital marketing
strategies.
• Basic computer skills with proficiency in Microsoft Office or Google Workspace.
• Knowledge of basic video editing or graphic design tools (e.g., Canva, CapCut,
Adobe Express).
• Excellent communication, organization, and time-management skills.
• Ability to balance creative and administrative tasks effectively.
• Experience using social media scheduling or analytics tools (e.g., Hootsuite, Buffer,
Meta Business Suite).
Administrative Assistant
Posted 1 day ago
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Job Description
1. Manages and coordinates meetings and conferences of the Councils and Committees to ensure efficient scheduling of his activities.
2. Prepares request for payment for expenditures in line with the approved budget.
3. Takes telephone calls and directs to appropriate person. If unable to answer queries, records accurately messages and make appointments when required.
4. Prepares the minutes of the meeting of the Management Committee and other meetings as needed.
5. Arrange and confirm appointments (Councils and Committees)
6. On a daily basis, undertakes filing, mail and memoranda distribution and maintains stationary stocks and operation of the computer, printer(s), photocopier and facsimile machine.
QUALIFICATIONS:
· Graduate of a four (4) year college course, preferably with major emphasis on business administration or related field.
· Knowledge and experience of relevant software applications (Microsoft)
· Above average technical writing skill.
· Knowledge of administrative and clerical procedures
. With background in the hospital setting is an advantage.
Job Type: Full-time
Pay: Php18, Php20,000.00 per month
Work Location: In person
Administrative Assistant
Posted 1 day ago
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Job Description
Responsibilities:
Administrative Support
Support managing the scheduling, correspondence, and documentation for the department.
Maintain organized filing systems for records, contracts, and official documents.
Coordinate meetings, prepare minutes, and follow up on action items.
Assist in procurement, inventory tracking, and office logistics.
Legal & Compliance Support
Handle confidential information with discretion and maintain professional conduct in all interactions.
Assist with basic document review, filing, and tracking if legal-related documents are involved.
Help coordinate compliance and documentation requirements in accordance with internal policies and external regulations.
Perform other clerical and support tasks as assigned by supervisors or department leads.
Qualifications:
Bachelor's degree in Legal Management, Business Administration, or a related field.
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to handle confidential information with discretion.
Preferred Skills:
Familiarity with contract management and basic legal terminology.
Experience with document management systems or legal databases.
Understanding of corporate governance and compliance frameworks.
Must demonstrate strong attention to detail and possess relevant experience in risk management, including the ability to identify, assess, and mitigate potential risks while ensuring compliance with internal policies and regulatory standards.
Administrative Assistant
Posted 1 day ago
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Job Description
Organize and schedule meetings and appointments
Maintain contact lists
Assist in the preparation, generating of regularly scheduled reports
Develop and maintain a filing system
Provide information by answering questions and requests
Handle multiple projects
Prepare and monitor invoices
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Organize travel arrangements for staffs
Write letters and emails on behalf of other field staffs
Book conference calls, rooms, taxis, couriers, hotels etc.
Maintain computer and handle sensitive information in a confidential manner
Take accurate minutes of meeting
Reply to email, telephone or face to face enquiries
Photocopy and print out documents on behalf of other colleagues
Assist Singapore & Dubai Office if necessary
Interested and willing to learn Japanese language
Job Type: Full-time
Pay: Php12, Php14,000.00 per month
Education:
- Bachelor's (Preferred)
Experience:
- Administrative experience: 1 year (Preferred)
Language:
- English (Preferred)
Work Location: In person
administrative assistant
Posted 1 day ago
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POSITION: ADMINISTRATIVE ASSISTANT
SALARY: PHP18,000 - PHP21,000
WORK SET-UP: FULL ON-SITE
WORK SCHEDULE: MON-FRI (9AM-6PM)
LOCATION: PASEO DE ROXAS, LEGAZPI VILLAGE, BRGY. LORENZO, MAKATI CITY
Position Summary
The Administrative Assistant will provide comprehensive support to the management team by handling administrative, financial, and client-related tasks. This role requires organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate is proactive, resourceful, and committed to ensuring smooth day-to-day operations.
Key Responsibilities:
Financial Support
- Prepare and assist in the creation of financial statements for clients.
- Maintain accurate and organized financial records.
Administrative Tasks
- Proficiently use Microsoft Word and Excel for reports, documentation, and tracking.
- Schedule meetings with clients and internal teams.
- Book and prepare conference rooms for meetings and events.
Collections & Client Coordination
- Perform collections and follow-ups on client accounts.
- Maintain positive client relationships and ensure timely communication.
Logistics & Travel
- Willingness to travel for company-related activities, and administrative support.
Inventory Monitoring
- Monitor and record office and project-related supplies and equipment.
Handling emails and other forms of communication
- Responding to emails, drafting correspondence, and managing other forms of communication (e.g., faxes, letters).
Maintaining filing systems
- Organizing and maintaining both physical and digital files and records.
Managing databases and spreadsheets
- Entering and updating data, creating reports, and maintaining databases
Qualifications:
- Graduate of any Business Administration, Finance, or related field (preferred but not required).
- With years of experience is an advantage
- Strong knowledge of creating financial statements.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent communication and interpersonal skills.
- Highly organized, detail-oriented, and resourceful.
- Ability to multitask and manage time effectively.
- Strong problem-solving skills and adaptability.
- Ability to work independently with minimal supervision.
- Willingness to travel when necessary.
- Proactive and Reliable – anticipates needs and takes initiative.
- Trustworthy and Confidential – handles sensitive information with discretion.
- Professional and Courteous – represents the company positively to clients and colleagues.
- Flexible and Adaptable – thrives in changing environments and priorities.
- Team Player – works collaboratively with colleagues across all levels.
- Strong Work Ethic – dedicated, dependable, and committed to results.
Job Type: Full-time
Pay: Php18, Php21,000.00 per month
Benefits:
- Additional leave
- Company Christmas gift
- Health insurance
- Opportunities for promotion
- Paid training
- Pay raise
- Promotion to permanent employee
Ability to commute/relocate:
- Makati: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- Asking Salary?
- Earliest date available to start?
Education:
- Bachelor's (Required)
Experience:
- Law: 3 years (Required)
Language:
- English (Required)
Work Location: In person
Expected Start Date: 09/01/2025
Administrative Assistant
Posted 1 day ago
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Job Description
We are seeking a detail-oriented Administrative Assistant to support our environmental consulting team. This role is heavily focused on report generation and administrative support, requiring exceptional English communication skills and proficiency with Microsoft Office Suite. The ideal candidate will be responsible for managing field reports, coordinating with various stakeholders, and maintaining our project management systems.
Key Responsibilities
Report Management
- Review and finalize reports from field personnel received through SharePoint
- Compile and organize reports based on incoming field data
- Ensure timely processing and distribution of reports with ASAP turnaround
- Maintain accuracy and attention to detail in all report generation activities
Administrative Support
- Prepare and send official paperwork to local government agencies
- Gather information and documentation from contractors
- Draft professional correspondence for internal and external communication
- Assist with project setup and data sheet compilation
- Organize project folders and maintain filing systems
- Process FOIA (Freedom of Information Act) requests
- Support EDR (Environmental Data Report) submissions
- Send PU (Permit Updates) including 10-day forms and 3-year forms
- Coordinate invoicing processes and ensure timely submission
Communication & Coordination
- Hold clear and concise conversations with vendors and contractors
- Maintain polite and professional communication via phone, email, and mail
- Draft correspondence for internal and external communications
- Coordinate scheduling, particularly for specialized project assignments
Software & Systems Management
- Utilize for project tracking and progress monitoring
- Add new projects to and maintain project status updates
- Manage SharePoint for document storage and report processing
Required Qualifications
- Strong written and verbal communication abilities - English
- Excellent grammar, spelling, and professional writing skills
- Advanced skills in all Office 365 and Microsoft products
- Comfortable navigating and managing documents within SharePoint
- Meticulous approach to report review and document preparation
- Previous experience reviewing and finalizing reports
- Experience in using
Work Schedule & Availability
- Full-time Position, 40 hours per week
- Schedule: 8:00 AM - 5:00 PM Central Standard Time (CST)
- Mandatory attendance at 8:15 AM team huddle (Monday-Friday)
- Admin specific meetings from 8:30 AM - 8:45 AM
Others:
10% Night Differential from hours worked between 10PM - 6AM Manila.
Job Type: Full-time
Pay: Php35,000.00 per month
Benefits:
- Work from home
Application Question(s):
- IMPORTANT: Please submit a 1-2 minute video introduction covering who you are and why you're well-suited for this position. Make sure that when you submit, the link is accessible. This video introduction is required for all candidates to proceed in the selection process. Non-compliance will result in disqualification. Put the link on the answer box. Thank you
Experience:
- 2 years (Required)
- AI tools: 2 years (Required)
Work Location: Remote
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Administrative Assistant
Posted 1 day ago
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Administrative Assistant
Company: Uni Ads Multimedia Solutions, Inc.
Location: San Juan City, Metro Manila
Employment: Mondays-Fridays; 8am-5pm.
Job Summary:
Seeking a detail-oriented Administrative Assistant for an advertisement company.
Responsibilities:
Provide administrative support.
Handle phone calls.
Prepare documents and maintain records.
Qualifications:
College or Vocational graduate.
1-2 years of admin experience.
Proficient in MS Office.
Strong communication and organizational skills.
Nice to know but not required: Basic Photo shoot and Photoshop.
How to apply:
You may send your application to: and
Job Type: Full-time
Pay: From Php18,000.00 per month
Benefits:
- Paid training
- Pay raise
Language:
- English (Preferred)
Work Location: In person
Administrative Assistant
Posted 1 day ago
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Job Description
Communication & Coordination:
· Answer, direct, and screen phone calls and visitors
· Compose and distribute emails, memos, letters, and other documents
· Act as liaison for internal and external clients
· Maintain and update contact lists
Office & Information Management:
· Organize and maintain physical and computerized filing systems.
· Handle incoming and outgoing mail and messages.
· Manage office supply inventory and place orders.
Administrative Support:
· Schedule and coordinate meetings, appointments, and events.
· Take detailed minutes at meetings.
· Assist with the preparation of reports.
· Book travel arrangements for employees.
· Process and submit expense reports.
Organizational Skills:
· Manage multiple tasks, prioritizing effectively to meet deadlines.
· Maintain confidentiality of business and personal information.
· Provide support to management and staff, understanding organizational goals and policies.
Skills & Competencies
Communication:
· Excellent written, verbal, and interpersonal communication skills are essential for interactive with staff, clients, and stakeholders
Organization & Time Management
· Ability to manage multiple tasks, prioritize, and meet deadlines is crucial for efficient office operations
Technical Proficiency:
· Familiarity with common office software such as Microsoft Office Suite
Problem-Solving:
· A proactive approach to identifying and solving problems to ensure a smooth workflow is expected.
Attention to Detail:
· Meticulousness in tasks like data entry, record-keeping, and handling documents ensures accuracy.
Confidentiality:
· Ability to handle sensitive and private information with discretion is a key qualification
Job Types: Full-time, Permanent
Pay: Php11, Php15,000.00 per month
Application Question(s):
- Are you familiar with processing government bidding documents?
Education:
- Bachelor's (Required)
Language:
- English (Required)
Work Location: In person
Expected Start Date: 09/08/2025
Administrative Assistant
Posted 1 day ago
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Role : Administrative Assistant - Work From Home - National Capital Region Makati
About Ad On Group:
We are a well-established, international company that provides Outsourced staff. With well over 200 staff alone based in our modern offices in Cagayan De Oro we are expanding, and with that comes exciting opportunities for the right person.
We value our culture and only employ the very best people, with amazing attitudes. We are fun, flexible and truly the destination employer in the Philippines. With our expansion, we are looking for great people in the Manila and Cebu regions. Come and be a part of something very special. If you have a positive, can-do attitude….then come join us Check out and be blown away
As an Administrative Assistant, you will perform a variety of assigned tasks and deliver high-quality work under minimal supervision. Work could include, but is not limited to, data entry, customer service, email management, mixed media marketing, basic accounts, both verbal and written communications.
Responsibilities and Tasks, including but not limited to:
- Administrative Support: Execute various administrative duties, aid daily operations, and respond to emails. Collaborate to achieve objectives and maintain open communication with clients and teams.
- Data Management: Perform data entry, process information, and maintain databases. Utilize CRM software for data sorting, filtering, and updates.
- Project Coordination: Assists in project planning, resource allocation, and scheduling. Coordinate with internal and external teams for project execution. Track project milestones, prepare reports, and manage budgets.
- Compliance and Software Use: Follow company rules and maintain strict confidentiality. Diligently use required software and tools.
- Marketing : General marketing tasks may be required such as social media posts, maintain various platforms, campaign planning, execution, and optimization. Report and analyze campaign results.
Job Requirements :
- Proficient in online tools such as Microsoft Office, Google Docs, and Sheets.
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent time management and multitasking abilities with a focus on prioritization.
- Strong attention to detail and problem-solving skills.
- Solid organizational skills.
- Excellent written and verbal communication skills in English.
- Confident in direct communication with clients and customers.
- Self-motivated and capable of working independently with complex procedures and guidelines.
- Adheres to the highest standards of ethics, confidentiality, and professionalism.
- Preferably holds a bachelor's degree in Business Management/Marketing or a related field.
- Experience in digital marketing
- Collaborative team player.
- Experience with content creation
- Willingness to learn new products and processes.
- Understanding or experience in SEO, SEM, Google Ads, and Facebook is advantageous but not required.
Benefits: Competitive salary, incentives and bonus structures, 13th month salary, Work from Home, health insurance, tenure related extra leave entitlements, professional development opportunities, upskilling, future leadership positions, company conferences and events. While the role is Work From Home, we also have modern state of the art offices in CDO with lovely staff amenities.
Salary Range
Salary commensurate with skills,experience and location ( starting at 20,000 php per month)
Note: This job description is intended to provide a general overview of the position. It is not intended to be an exhaustive list of duties and responsibilities.
Job Type: Full-time
Work Location: Remote
Job Type: Full-time
Pay: From Php20,000.00 per month
Education:
- Bachelor's (Required)
Experience:
- Admin Assistant: 3 years (Required)
- Computer Literacy: 5 years (Required)
- Digital marketing: 2 years (Preferred)
Language:
- English (Required)
Location:
- Makati (Required)
Work Location: Remote