46 Administrative Assistant jobs in the Philippines

**Job Summary**
The role is part of the Executive Assistance and Travel Management team at Manulife Business Processing Services (MBPS). The Administrative Assistant (AA) is responsible for providing high-level administrative support to multiple leaders within the Global Communications Team. This role is instrumental in maintaining smooth and efficient operations by managing complex calendars, coordinating travel logistics, and processing expenses with accuracy and timeliness.
The Administrative Assistant is expected to support several executives simultaneously and act as a dependable back-up to other Administrative Assistants, fostering a collaborative and agile team environment. Success in this role requires a high degree of confidentiality, professionalism, and exceptional organizational skills. The ideal candidate is proactive, detail-oriented and thrives in a fast-paced environment.
**Role and Responsibilities**
The Administrative Assistant is accountable for the effective management of priorities through high-quality administration and consistent follow-through on deliverables.
**Responsibilities include:**
+ **Calendar Management** : Manage multiple executive calendars, schedule meetings across different time zones, resolve conflicts, and ensure optimal time utilization.
+ **Travel Coordination** : Arrange end-to-end travel logistics including flights, visa, accommodations, ground transportation, and itineraries, ensuring alignment with company policies and executive preferences. Experience with Concur or similar systems is preferred.
+ **Expense Management** : Prepare, submit, and track expense reports in a timely and accurate manner, ensuring compliance with corporate guidelines.
+ **Back-up Support** : Provide coverage for other Administrative Assistants during absences or peak periods to ensure continuity of service and team collaboration.
**Qualifications**
+ Minimum 4 years of relevant experience in an Executive or Administrative Assistant role supporting multiple senior leaders simultaneously
+ Strong oral and written communication skills, with the ability to interact professionally with multiple senior executives
+ Excellent organizational and time management skills, including planning, coordination, priority setting, and task follow-through
+ Demonstrated ability to manage complex and sensitive work situations with sound judgment, discretion, and empathy
+ Highly collaborative and results-oriented, with a strong sense of accountability
+ Advanced proficiency in Microsoft Outlook and the MS Office Suite (PowerPoint, Excel, Word, OneNote)
+ Proficiency in Concur and global travel management tools
+ Strong interpersonal skills and ability to work effectively across cultures
+ Excellent English communication skills, both written and verbal
**When you join our team**
+ We'll empower you to learn and grow the career you want
+ We'll recognize and support you in a flexible environment where well-being and inclusion are more than just words
+ As part of our global team, we'll support you in shaping the future you want to see
**Acerca de Manulife y John Hancock**
Manulife Financial Corporation es un importante proveedor internacional de servicios financieros que ayuda a las personas a tomar decisiones de una manera más fácil y a vivir mejor. Para obtener más información acerca de nosotros, visite .
**Manulife es un empleador que ofrece igualdad de oportunidades**
En Manulife/John Hancock, valoramos nuestra diversidad. Nos esforzamos por atraer, formar y retener una fuerza laboral tan diversa como los clientes a los que prestamos servicios, y para fomentar un entorno laboral inclusivo en el que se aprovechen las fortalezas de las culturas y las personas. Estamos comprometidos con la equidad en las contrataciones, la retención de talento, el ascenso y la remuneración, y administramos todas nuestras prácticas y programas sin discriminación por motivos de raza, ascendencia, lugar de origen, color, origen étnico, ciudadanía, religión o creencias religiosas, credo, sexo (incluyendo el embarazo y las afecciones relacionadas con este), orientación sexual, características genéticas, condición de veterano, identidad de género, expresión de género, edad, estado civil, estatus familiar, discapacidad, o cualquier otro aspecto protegido por la ley vigente.
Nuestra prioridad es eliminar las barreras para garantizar la igualdad de acceso al empleo. Un representante de Recursos Humanos trabajará con los solicitantes que requieran una adaptación razonable durante el proceso de solicitud. Toda la información que se haya compartido durante el proceso de solicitud de adaptación se almacenará y utilizará de manera congruente con las leyes y las políticas de Manulife/John Hancock correspondientes. Para solicitar una adaptación razonable en el proceso de solicitud, envíenos un mensaje a .
**Modalidades de Trabajo**
Híbrido

Bringing smiles is what we do at TTEC. for you and the customer. As an Administrative Assistant working onsite in Dumaguete, Philippines, you'll be a part of creating and delivering amazing customer experiences while you also #experienceTTEC, an award-winning employment experience and company culture.
What You'll be Doing Looking for an opportunity where you'll make an impact on people upskilling their career? In this role, you'll ensure records are maintained, information is compiled, and forms are submitted to client and state agencies to initially license/appoint and keep insurance agents licensed/appointed. You'll also file forms and other records for licensed agents and applicants within an appropriate time frame.
You'll report to Manager. You'll make an impact by helping our associates to successfully obtain their insurance license(s) and appointment(s) to allow the company to conduct business in each state.
During a Typical Day, You'll
· Manage communication with internal/external partners
· Maintain 100% confidentiality, accuracy and completion of all licensing records and reports
· Coordinate day-to-day operations, processes, and reporting to keep key stakeholders informed
· Learn key business objectives, timeframes, and requirements associated with each licensing goal and class
· Understand and improve the key success metrics associated with each licensing goal
· Deliver consistent customer service and communication
What You Bring to the Role
· Resourceful to partner successfully with teams, management and clients
· High level of integrity, judgment and follow through
· Keen attention to detail and desire to follow procedures
· Great technical, analytical, verbal and written communications skills
· Dedication to respect and ensure strict confidentiality of customer and employee data
· Working knowledge of database applications such as MS Office (Excel, Outlook, PowerPoint), Oracle, Kronos or adeptness to learn technology quickly
· Notary or willingness to obtain
· Minimum of one-year clerical experience
What You Can Expect
· Supportive of your career and professional development
· An inclusive culture and community minded organization where giving back is encouraged
· A global team of curious lifelong learners guided by our company values
· Ask us about our paid time off (PTO) and wellness and healthcare benefits
· And yes. a great compensation package and performance bonus opportunities, benefits you'd expect and maybe a few that would pleasantly surprise you (like tuition reimbursement)
Visit for more information.
About TTEC Our business is about making customers happy. That's all we do. Since 1982, we've helped companies build engaged, pleased, profitable customer experiences powered by our combination of humanity and technology. On behalf of many of the world's leading iconic and hypergrowth brands, we talk, message, text, and video chat with millions of customers every day. These exceptional customer experiences start with you.
TTEC is proud to be an equal opportunity employer where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. TTEC embraces and is committed to building a diverse and inclusive workforce that respects and empowers the cultures and perspectives within our global teams. We aim to reflect the communities we serve, by not only delivering amazing service and technology, but also humanity. We make it a point to make sure all our employees feel valued, belonging, and comfortable being their authentic selves at work. As a global company, we know diversity is our strength because it enables us to view things from different vantage points and for you to bring value to the table in your own unique way.
#LI-Onsite
**Title:** _Administrative Assistant_
**Location:** _PH-Central Visayas-Dumaguete_
**Requisition ID:** _040GR_

**Duties and Responsibilities**:

- Provide full admin support to the team and department
- Perform data-entry, documentation, printing, and filling duties
- Maintain a proper and user-friendly filling and document control system for recording
and tracking of all documents
- Support the officers in daily admin roles and keep stock of stationery supplies for
the department
- Put up purchase requests for all approved purchases for the necessary approvals and verify invoices for the raised purchases upon delivery of goods and services.
- Perform some research duties when required
- Develop and carry out an efficient documentation and filing system for both paper and electronic records
- Produce professional-quality reports, presentations, and briefs
- Monitor office supply levels; reorder when appropriate
- Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services
- Take dictation and meeting minutes, accurately enter notes and distribute
- Arrange executive travel, hotel, and dining arrangements as needed
- Handle requests, feedback, and queries quickly and professionally
- Maintain a daily electronic journal, arrange meetings and appointments and provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations
- Primary point of contact between the executives and internal/external clients

**Requirements and Qualifications**:

- Minimum 2 years of relevant experience as an Administrative Officer/Executive/Assistant, Senior Executive Assistant, or in other secretarial position
- Full knowledge of office management systems and procedures
- Exemplary planning and time management skills
- Ability to stay calm and on-task in high-stress situations
- Current in today’s office technology, and computer software including MS Office
- Ability to multitask and prioritize daily workload
- High-level verbal and written communications skills
- Discretion with personal and confidential information
- Previous experience in the Telco industry is a plus

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Lipa City, Batangas: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Administrative Assistant: 1 year (preferred)

**Language**:

- English (preferred)

Job functions:

- Provide support to the Legal Services Department
- Serve as custodian of important documents of the legal department
- In charge of the creation and maintenance of a well-organized and accessible filing system
- Responsible for the collection and sorting of documents and ensuring the proper filing of the same

Qualifications:

- Graduate of any four year course, preferably with an office administration
- Preferably with 2 years experience as Office Assistant/Legal filing clerk.
- Must have excellent communication skills both written and oral communication
- Must be proficient with MS Office (Word, PowerPoint, Excel)

**Job Types**: Full-time, Permanent

Schedule:

- Day shift

Application Question(s):

- How much is your expected salary?

**Job Brief**:
Responsible in the general administration duties such processing of billings related to facilities and utilities. This function also involves the maintenance of safety stock level and inventory of office assets.

Philippines - BGC Liaison Office

**About Graymont**

We provide solutions specifically tailored to the needs of the environmental, agricultural, food, mining, steel, paper, glass and construction industries. We take a long-term approach to business that is evident in our strong commitment to sustainable growth. We aim to be the preferred supplier, employer, and partner of choice wherever we operate.

**Our Role**

We are recruiting an Administrative Assistant to provide general administrative assistance at our office in BGC, Taguig. Reporting to the Finance & Admin Manager, this role is responsible for providing support to administrative department.
- Monitoring and recording of utility and facility billings such as landline, internet, mobile, electricity, etc.
- Maintaining office cleanliness and tidiness, and pantry supplies by checking stock to determine inventory requirements, anticipating requirements, placing requisition, and verifying receipt.
- Meeting compliance obligations of business and operations permits such as business permit, occupancy permits, fire safety inspection, and the likes.
- Coordinate with a team of utility personnel and driver to ensure proper accommodation of employees and visitors, and transmittal of outgoing and incoming documents.
- Organizing travel and accommodation arrangement for employees and guests.
- Full compliance with the Integrated Management System policy.

**Our Workplace**

Graymont derives its competitive edge in large part from more than 1,600 employees who bring their diverse skills and energy to work every day at offices and plant sites across North America and Asia-Pacific. In return, we provide competitive wages and benefits, a safe and healthy work environment where you and your team can perform without injury, and opportunities to grow and develop the skills and experience to realise your full potential.

The Administrative Assistant will:
(1) Provide Administrative support to ensure enhanced efficiency within the Human Resources department;
(2) Provide support in the implementation of administrative policies of the HR department for the company;
(3) Coordinate with other teams for admin support needed;
(4) Prepare reports and presentations for internal communications;
(5) Oversees and administers the day-to-day activities of the office; and

(6) Be in charge with the documentation of all employee files.

QUALIFICATIONS:
**Salary**: Php16,000.00 per month

Schedule:

- 8 hour shift

Supplemental Pay:

- 13th month salary

Ability to commute/relocate:

- Makati City: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Experience**:

- Administrative Assistant: 1 year (preferred)

**Language**:

- English (preferred)

**Job Title**:Administrative Assistant

**Field/Region**:Philippines/ Asia

**Location**:Area Program Bicol

**Values, Vision and Purpose**

At Food for the Hungry, we operate under a set of guiding principles we call “The Heartbeat.” This includes our Values, Vision, and Purpose, which serve as the explanation of who we are and how we work as an organization. Together we follow God’s call responding to human suffering and graduating communities from extreme poverty.

**Safeguarding Policy**

**Position Purpose**

The Administrative Assistant (AA) assists in the efficient office management of the Country Office. S/he provides support in general administrative functions and non-program related procurement tasks. The AA is responsible for supply replenishment and oversee the sending and receiving of correspondences.

**Responsibilities**

*Please note: this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

**Key Result #1: Administrative Functions**

1. Monitor and ensure CO facilities are clean and functional;
2. Sort, forward to recipient, and keep a file of all letters received by the CO;
- Provide administrative support to the A&PM in the annual renewal of licenses and permits, which includes but are not limited to document preparation, filing, and payments of invoices, bills, renewal fees, etc.;
4. Carry out administrative duties such as filing, copying, scanning, binding, etc. and implement proper records management for all administrative documents;
5. Handle all official phone calls and package/letter deliveries to the CO;
6. Maintain a tracker and prepare all payment requests for utilities, leases and other recurrent billings;
7. Manages day to day vehicle arrangement, ensures proper approvals and adherence to travel /vehicle policies

8. Assist in performing any other tasks assigned by line manager that are necessary within FHP’s scope of operations.

**Key Result #2: Office Procurement Support**

1. Request and control all the administrative supplies of the CO (from purchase request, receipt, recording, distribution, and to inventory management);
2. Prepare service request for any items/services needing repair, replacement or initial installation; follow up with Procurement and ensure issues are logged and addressed on a timely manner;
3. Prepare and request refreshments for CO employees and visitors

**Key Result #3 Human Resource, Administrative, and Finance Requirement**

1. Prepare timely request and liquidation of cash advances in accordance with FH Policy;
2. Ensure proper storage and careful use of all project supplies and equipment; File all leave accurately through Orange HRM

3. Report to line manager any untoward incident and overall well being in times of emergencies/crisis situations.

4. Supports and attends to all organizational functions and event

**Key Result #4 Personal Development and Learning**

1. Pursue ongoing training, professional and personal development in the form of seminars,

conferences, and online learning opportunities.

2. Study, develop, use, and practice English, both verbal and written, and;
3. Manage and maintain all FH policies and procedures and live out the organization’s values.

**Qualifications**:To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- A commitment to serving the poor and in full agreement with FH’s foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose;
- Excellent people skills including warmth and sensitivity, conversational, able to relate to and effectively communicate with people from different cultures (at various levels within the organization);
- High integrity and a strong sense of professional ethics;
- Able to self-manage a diverse and dynamic set of responsibilities, proactively solve problems, and/or suggest viable solutions while advancing goals and objectives;
- Demonstrated computer operating skills, including proficiency in Microsoft Office products, Google platform, and virtual technologies such as Skype and/or GoToMeeting;
- Excellent organizational skills; ability to plan and coordinate work, ensure the efficient flow of projects and processes;
- Ability to travel up as requested to Area Programs and expansion communities.

**Education**:Bachelor’s Degree in Business Management, Social Sciences, any relevant courses and/ or equivalent combination of education and experience. Minimum of 2 years related experience, an advantage.

**Experience**: Prior experience in office administration (office organizat

An associate’s degree from an accredited college or university;
Ability to maintain calendars and schedule appointments;
Organizing and coordinating skills;
Familiarity with graphic design and desktop publishing;
Understanding of Microsoft Office and/or Google Workspace;
Ability to create, compose, and edit written materials;
Ability to communicate effectively, both orally and in writing;
Ability to perform simple accounting procedures;
Prepare accurate reports and records maintenance skills.

**Salary**: From Php18,000.00 per month

Schedule:

- Monday to Friday

Supplemental pay types:

- 13th month salary
- Overtime pay
- Performance bonus

Job Qualifications:
Responsible for the implementation of facility management program which includes preventive maintenance and the development of safe and work environment to continuously provide support to the operations.
- Graduate of any bachelor’s degree.
- One year relevant experience.
- Strong analytical, planning and problem solving skills.
- Proficiency in MS office

Duties & Responsibilities:

- Handles day to day operations, monitoring ongoing projects and building improvements
- Process permits such as (LLDA, Sanitary, and Business).
- Organize the office's operations and procedures by undertaking several administrative tasks:
A. Managing repair, maintenance & replacement of offices, office equipment, appliances, furniture, furnishings, etc.

B. Ensures good housekeeping practice

C. Maintain cleanliness and orderliness of the facilities.

D. Implementation and operations of Security

E. Arrange and schedule facility maintenance, repairs, and sanitation (i.e. pest control, aircon cleaning, fortnightly deep cleaning and sanitation).

F. Maintains inventory of cleaning materials by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.

G. Amenable to work onsite

Pay: Php17,000.00 per month

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Cubao Quezon City: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Administrative Assistant: 1 year (preferred)

**Language**:

- English (preferred)