What Jobs are available for Executive Assistant in the Philippines?

Duties and Responsibilities:

• Sets, coordinates, and organizes schedules and appointments with the Executive

• Maintain, file, and organize documents, including financial documents and contracts, and other confidential documents

• Responsible for performing administrative tasks such as attending meeting as official representative, prepare meeting minutes, and screen calls and meeting requests.

• Ensure files, records, memos, and official documents are secured and routed for transmittal properly.

• Performs other duties as may be assigned from time to time.

Qualifications

• Bachelor's Degree

• With 2 years relevant experience preferred

• Proficient with Microsoft Office and other online administrative tools

We are seeking a high-performing Executive Assistant to provide comprehensive administrative and financial support to our leadership team. The ideal candidate will have experience in bookkeeping, payroll, invoicing, calendar and email management, and the ability to conduct research for property development projects. This role offers growth potential for someone eager to take on increasing responsibility.

Key Responsibilities:

• Bookkeeping: Maintain accurate financial records, reconcile accounts, and support reporting.
• Payroll: Prepare and process payroll efficiently, ensuring compliance with relevant regulations.
• Invoicing: Prepare and send invoices, manage accounts receivable, and follow up on outstanding payments.
• Email & Calendar Management: Manage multiple executive email accounts and calendars, scheduling meetings, and prioritizing tasks.
• Research Support: Conduct market research for property development projects and present actionable insights.
• Administrative Support: Provide general administrative assistance to ensure smooth operations and support leadership needs.

Preferred Skills & Qualifications:

• Proven experience as an Executive Assistant or in a similar senior support role.
• Proficiency in Xero accounting software or similar financial systems.
• Strong understanding of bookkeeping, payroll, and invoicing processes.
• Exceptional organizational, multitasking, and communication skills.
• Detail-oriented, proactive, and able to work independently.
• High-performing, motivated, and eager to grow within the role.

Job Types: Full-time, Permanent

Pay: Php40, Php50,000.00 per month

Benefits:

• Work from home

Application Question(s):

• Do you have experience in market research for property development projects
• Do you have strong understanding of bookkeeping, payroll, and invoicing processes.

Experience:

• Xero: 1 year (Required)
• Calendar Management: 1 year (Required)
• Email Management: 1 year (Required)
• Administrative Support: 1 year (Required)

Work Location: Remote

Executive Assistant (Part-Time)

Position: Executive Assistant (Administrative Support)

Reports To: President

Hours: Part-time (20–30 hours per week)

Compensation: $6–$ per hour (negotiable within range)

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Key Responsibilities:

• Manage schedules, appointments, and email correspondence for the President
• Assist with preparation of documents, reports, and presentations
• Handle general administrative tasks and record keeping
• Coordinate communication with internal staff and external contacts
• Perform other administrative duties as needed

Qualifications:

• Excellent organizational and time-management skills
• Strong written and verbal communication
• Proficiency in Microsoft Office or Google Workspace
• Ability to handle confidential information with professionalism
• Previous administrative experience preferred

Work Schedule:

• Part-time: 20–30 hours/week; Central Time

Compensation:

• $6–$ per hour, depending on experience and skills

How to Apply:

Interested candidates should send a resume and a short cover letter to and with the subject line: Executive Assistant Application – (Your Name).

Job Type: Part-time

Pay: Php6.00 - Php8.00 per hour

Expected hours: 20 – 30 per week

Work Location: Remote

Position:
USA Healthcare Executive Assistant

We are hiring an experienced USA Healthcare Executive Assistant with a healthcare background that speaks perfect English to wear multiple hats taking on a health clinic operations tasks.

Starts immediately at 8 hours per week, fully remote, with potential for growth in the short-term.

*Philippines based applicants only.

Tasks include

Core Professional Responsibilities

• Content Creation & Publishing: Use AI tools to draft and format weekly blog posts
• Networking & Outreach: Invite ~30 targeted LinkedIn contacts per day to client's business networking group using a pre-written outreach template.
• Email Management: Monitor inbox daily, prioritize messages, and respond to routine inquiries using provided templates or guidance.
• Scheduling & Calendar Management: Maintain and organize a color-coded calendar. Schedule and confirm one-to-one meetings, proactively reaching out on client's behalf.
• Clinic Support (Light): Assist with select EHR tasks, such as preparing patient charts for the day (future/secondary priority).
• Marketing & Educational Materials: Upgrade, format, and improve patient handouts for clinic use.
• Organization & Task Tracking: Maintain and update a digital to-do list. Track follow-ups, project milestones, and deadlines.

Core Personal Support Tasks

• Scheduling & Appointments: Order contact lenses or schedule optometry appointments. Book other personal appointments as needed.
• Bill & Payment Assistance: Pay bills not currently on autopay. Research and assist with autopay setup where possible.

Future / Expanded Scope Possibilities

• Social Media Support: Schedule posts and assist with light content creation for Instagram, LinkedIn, and TikTok.
• Enhanced EHR & Patient Workflow: Additional assistance with EHR processes, including uploading and organizing documents.
• Project Assistance: Support for special projects, events, and business development initiatives.

Must have requirements (no exceptions)

• Advanced, 3+ years of USA Healthcare Executive Assistant experience (no beginners/no time to learn, must hit the ground running).
• Experience editing/scheduling content for businesses on social media (Instagram, LinkedIn, and TikTok).
• Project management skillset. Ability to drive project(s) to completion. Must be able to demonstrate with examples usage of project management tools.
• Experienced with AI tools to optimize tasks and increase efficiency.
• Excellent written/spoken English.
• Availability (no exceptions): 8 hours/week USA PDT time zone: 4 hours on Monday, 4 hours distributed during Wednesday-Friday.

Culture is everything at Portland Outsource. We are looking for humble reliable professionals who treat our teammates and clients with respect. We want individuals with high integrity who care about giving back to their communities.

If you are interested in joining our team, please immediately send your resume with a message clearly stating with examples why you have the skills and experience required for the role, and your hourly expectations.

To be qualified for hiring, you must be able to pass a Philippine NBI background check and present relevant references.

Only serious and qualified candidates, please.

Apply Now. Send your resume and hourly rate to

Job Qualifications:

• College Graduate
• Must be computer-savvy
• Must be trained in multi-tasking and willing to work under pressure
• Willing to travel
• With good communication skills
• Keen to details in terms of handling schedules, travel arrangements, reports preparation and other personal needs of the Top Executive
• Goal oriented
• With work experience as an Executive Assistant is an advantage

Key Responsibilities:

• Manage scheduling, meetings, and correspondence for the department.
• Assist in organizing events, training sessions, and team activities.
• Act as the first point of contact for visitors, ensuring a hospitable and professional experience.
• Maintain office supplies and coordinate with vendors as needed.
• Prepare reports, presentations, and departmental documents.
• Support team members with daily administrative tasks and special projects.
• Ensure smooth operations within the department through effective coordination and communication.

QUALIFICATION

• Bachelor's degree or diploma in Business Administration, Office Management, or a related field.
• 3 years exp as Executive Assistant, department assistant
• Strong interpersonal skills with a pleasing personality and a customer-friendly attitude.
• Proficiency in MS Office (Word, Excel, PowerPoint) and other office tools.
• Excellent organizational and multitasking skills.
• Ability to handle confidential information with discretion.
• Professional appearance and a positive demeanor.
• If you have a
• charming personality
• Experience using Microsoft office, Can do reports

Job Types: Full-time, Permanent

Pay: Php30, Php50,000.00 per month

Benefits:

• Health insurance
• Life insurance
• Paid training

Education:

• Bachelor's (Required)

Experience:

• Department Assistant: 2 years (Required)

Work Location: In person

Job Summary:

The Executive Assistant, Sales provides high-level administrative, organizational, and sales support to the Sales Chief and the broader sales team. This role is critical in ensuring the efficient operation of the sales department, enabling the executive and team to focus on strategic initiatives, client relationships, and achieving sales targets. The ideal candidate is a proactive problem-solver with exceptional organizational skills, a strong ability to manage confidential information, and a customer-centric mindset.

Key Responsibilities:

• Administrative Support:
• Manage and maintain the sales executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Serve as a gatekeeper, screening and prioritizing incoming communications (emails, phone calls, and correspondence) and responding on behalf of the executive when appropriate.
• Prepare, proofread, and edit sales-related documents, including proposals, presentations, contracts, and reports.
• Track and manage expenses, process invoices, and handle other financial and administrative tasks.
• Sales Team Coordination:
• Act as a central point of contact for the sales team, providing administrative and logistical support.
• Coordinate and organize internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Assist in the onboarding of new sales team members, ensuring they have the necessary resources and support.
• Data and Reporting:
• Maintain and update the Customer Relationship Management (CRM) system (e.g., Salesforce, HubSpot) with accurate client and sales information.
• Generate and analyze sales reports, dashboards, and data summaries to track team performance and progress toward goals.
• Assist in preparing data for sales forecasts, performance reviews, and strategic planning.
• Client and Stakeholder Relations:
• Serve as a professional and friendly point of contact for clients, partners, and other external stakeholders.
• Coordinate and facilitate client meetings and events.
• Assist the sales executive in preparing for client-facing activities, ensuring all necessary materials and information are in place.
• Project Management & Ad-Hoc Tasks:
• Assist with special projects as assigned by the sales executive, including market research, event planning, or process improvement initiatives.
• Proactively anticipate the needs of the sales executive and team, taking initiative to streamline operations and solve problems.
• Manage and maintain confidential information with the utmost discretion and professionalism.

Qualifications:

• Experience:
• (2-5) years of experience as an Executive Assistant, Administrative Assistant, or in a similar support role.
• Prior experience in a sales-driven environment or supporting a sales team is highly preferred.
• Proven experience with CRM software (e.g., Salesforce).
• Skills:
• Exceptional organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
• Excellent written and verbal communication skills.
• High level of attention to detail and accuracy.
• A proactive, resourceful, and problem-solving mindset.
• Ability to work both independently and as a collaborative team member.
• Demonstrated ability to handle confidential and sensitive information with discretion.

Education:

• Bachelors Degree

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.

Job Types: Full-time, Permanent, Fresh graduate

Pay: From Php695.00 per day

Benefits:

• Flexible schedule
• Flextime
• On-site parking
• Pay raise
• Transportation service provided

Language:

• English (Preferred)

Work Location: In person

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will be a detail-oriented professional who thrives in a fast-paced environment and excels at multitasking. This role requires excellent communication skills, discretion, and the ability to anticipate the needs of the executives to ensure smooth daily operations.

Key Responsibilities:

Administrative Support:

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare agendas, take meeting minutes, and follow up on action items.
• Handle incoming and outgoing correspondence on behalf of the executive team.

Project Management:

• Assist in planning and executing special projects as assigned by the executives.
• Coordinate cross-departmental tasks to ensure deadlines are met.

Communication and Coordination:

• Serve as the primary point of contact between the executive team and internal/external stakeholders.
• Draft and edit correspondence, reports, and presentations.

Office Management:

• Organize and maintain files, records, and documentation for easy access.
• Handle confidential and sensitive information with discretion.

Event Coordination:

• Plan and coordinate company events, meetings, and off-site activities.
• Arrange logistics for virtual and in-person engagements.

Qualifications:

• Education and Experience: Bachelor's degree in Business Administration or related field preferred.
• Proven experience as an Executive Assistant or similar role (minimum of 3-5 years).
• Experience working with Australian clients

Skills and Competencies:

• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools
• Ability to work independently and manage multiple tasks simultaneously.
• High level of integrity and professionalism.

If you are a highly motivated individual looking for a new career opportunity in a dynamic and exciting industry, wed love to hear from you

Our client is seeking a high-caliber Executive Assistant to support founders and senior leaders in a dynamic startup environment. This is more than just a calendar management role—you'll serve as a true right hand, helping manage projects, streamline operations, and drive initiatives forward with independence and strategic thinking.

If you're proactive, decisive, and know how to anticipate the needs of high-performing leaders, this is the role for you.

• Paid in USD every 15th & 30th of the month
• Up to 14 days of Paid Time Off per year
• Observance of Philippine Regular Holidays (paid)
• 100% remote – work from anywhere
• Collaborate directly with founders and department heads
• Take on real operational impact in a fast-moving, high-growth company

• Manage executive calendars, prioritize meetings, and eliminate scheduling conflicts
• Coordinate complex travel itineraries for domestic and international engagements
• Own internal and external communications, draft executive emails, and build presentations
• Support cross-functional projects, follow up on tasks, and ensure deliverables are met
• Be a key player in team coordination, including offsite planning and department operations
• Maintain and organize confidential documents (financials, contracts, hiring records, etc.)
• Identify bottlenecks, propose solutions, and take initiative to solve issues before they escalate
• Provide personal executive support when needed (travel, expenses, vendor coordination)

• 3+ years experience as an Executive Assistant or Chief of Staff in a startup or fast-paced setting
• Known for getting things done independently without waiting for step-by-step instructions
• Strong background in project coordination and administrative leadership
• Excellent written and spoken English communication skills
• Tech-savvy and experienced with tools like Google Workspace, Asana, , Salesforce
• Confident managing competing priorities and making quick, sound decisions
• A strategic thinker who also thrives in the details
• Calm under pressure and comfortable supporting multiple executives

1. Submit updated resume
2. 1-2 minute Loom video introducing yourself and sharing an example of a time you took initiative or made a key decision on behalf of a leader
3. Bonus: Any samples of operations dashboards, event planning docs, or project trackers you've built or managed

Only candidates who submit a Loom video will be moved to the next step of the hiring process.

This role is ideal for someone who thinks like a founder's partner, not just their assistant. You don't just react—you lead, follow through, and make smart calls along the way.

Our comprehensive selection process ensures we find the right strategic fit:

1. Initial Application - Submit application with relevant financial services experience
2. Video Introduction - Record a brief video introduction showcasing your executive support approach
3. Practical Assessment - Complete a calendar management and communication challenge
4. Recruitment Interview - Initial screening focusing on financial services experience
5. Executive Interview - Discuss role alignment, discretion, and workflow optimization
6. Client Interview - Final interview covering stakeholder management and team collaboration
7. Background & Reference Check - Professional reference verification and compliance screening
8. Job Offer - Successful candidates receive a formal offer with competitive compensation

We provide feedback at each stage and maintain transparent communication throughout the process.