220 Office Operations jobs in the Philippines

Get hired & build your career with VBP, a certified Great Place to Work company in the Philippines

The Office Operations Associate plays a key role in ensuring the smooth day-to-day functioning of the office environment while managing procurement activities to support business operations. This role combines administrative excellence with strategic sourcing, vendor management, and cost optimization to create a productive and efficient workplace.

Main duties include:

Office Operations & Administration

• Support and facilitate daily on-site office operations

• Prepare regular reports on office expenses and budgets

• Manage inventory of office supplies and equipment

• Organize and maintain office filing systems

• Monitor and administer security, repairs, and maintenance of company facilities

• Assist in organizing company activities and events

• Support OSH activities and compliance

Procurement & Vendor Management

• Identify and evaluate suppliers based on quality, reliability, and cost-effectiveness

• Negotiate contracts and terms to secure favorable pricing and delivery schedules

• Prepare and manage purchase orders and procurement documentation

• Monitor supplier performance and maintain strong vendor relationships

• Ensure timely delivery of goods and services

• Maintain accurate records of purchases, pricing, and supplier information

• Collaborate with internal departments to understand and fulfill procurement needs

• Ensure compliance with procurement policies, procedures, and legal requirements

• Assess and mitigate risks associated with procurement activities

• Support compliance with  PEZA, BOI, and other government regulatory requirements

Successful applicants should:

• Bachelor's degree in Business Administration, Supply Chain,  Engineering, or related field (or equivalent experience)

• 1+ years of experience in office management, procurement, or operations

• Strong negotiation and vendor management skills

• Excellent organizational and multitasking abilities

• Proficiency in procurement software/tools

• Knowledge of contractual and PEZA/BOI processing is an advantage

• OSH/ first aid certification is nice to have

• Strong interpersonal and communication skills

• Willing to report to our Cagayan de Oro office

Non-negotiable requirements

• Residence within Cagayan de Oro and/or neighboring cities preferred

Benefits you and your family can enjoy:

• 500K per incident HMO coverage + Dental & Optical benefits
• 2-week paid Christmas vacation
• 25K Educational Assistance
• Training and equipment will be provided
• Fixed Schedule of Mon-Fri from 7 AM to 4 PM

OPERATIONS/EUM OFFICER

DUTIES AND RESPONSIBILITIES:

EUM OFFICER

1.    Always act as an advocate of the company and represent Management appropriately.

2.    Confers with department supervisors to arrange for motor vehicles and equipment to be released

from the service for inspection, service, or repair.

3.    Establishes policies for inspection, maintenance, and repair of vehicles; schedules repairs; assigns and directs activities of service and repair personnel; and follows up on repairs being made

4.    Authorizes and arranges for the purchase of supplies, tools, and machinery.

5.    Consults with officials of operating and servicing divisions on vehicle replacement needs.

6.    Contracts for repair services not performed in the shop.

7.    Directs and coordinates the daily activities of mechanics. Provides technical and administrative

assistance and guidance. Prioritize and schedule jobs.

Examines vehicles and equipment to determine the nature and extent of damage or malfunction.

9.   Plans work procedures using knowledge obtained from technical manuals and experience.

Oversees purchase of vehicles, equipment, tools, and supplies. Determines specifications

("spec out") of new vehicles and equipment.

12.  Conducts road testing of truck drivers.

OPERATIONS OFFICER

Manages, plans, organizes, directs, and oversees the whole warehousing and logistics operations/services

of the company with an objective of customer satisfaction.

Develops and introduces yearly strategies and plans for the logistics and warehouse operations-related systems, procedures, and policies for the continual improvement and competitiveness of the branch/company services.

Ensures that all quality management plans and objectives are discussed amongst all team members and attained.

Ensures that all operational-related systems, procedures, and policies are effectively and timely implemented.

Ensures accurate and timely submission of all required reports of the section.

Manages and controls persons under his supervision.

Develops and imparts to the organization an up-to-date knowledge of the characteristics, strengths, and weaknesses of logistics operations.

Increase branch's productivity thru an efficient, smart, and beneficial utilization of company resources and adaptation of new techniques and strategies relative to logistics and warehouse operations.

Ensures all customer complaints are properly and timely attended, from reporting of incident, investigation, and prevention from recurrence.

10.    Ensures that all supervisors under his department are properly and timely evaluated.

11.    Responsible for overseeing the regular upkeep, maintenance, and condition of all equipment (truck, trailer, and forklift) in coordination with the Equipment Repair & Maintenance (ERM) Section and Branch Manager.

12.    Reports to the Branch Manager on matters relating to the profitability strategies, throughput concerns, and other related issues in both logistics and warehouse operations.

13.    Attends client meetings/calls pertaining to operations planning and execution, and concerns/complaints.

14.    Checks and corrects the completeness and accuracy of the status of all deliveries through Daily Booking, Delivery and Billing Status Report, and the Daily Delivery Receipt Monitoring Record not later than 5 pm every day.

15.    Acts as any of the supervisors under the operation section, in case of absence and leave.

16.    Motivates, trains, and coaches all of his subordinates to perform well.

Performs other tasks that may be assigned from time to time

Get hired & build your career with VBP, a certified Great Place to Work company in the Philippines

The Office Operations Associate plays a key role in ensuring the smooth day-to-day functioning of the office environment while managing procurement activities to support business operations. This role combines administrative excellence with strategic sourcing, vendor management, and cost optimization to create a productive and efficient workplace.

Main duties include:

Office Operations & Administration

• Support and facilitate daily on-site office operations
• Prepare regular reports on office expenses and budgets
• Manage inventory of office supplies and equipment
• Organize and maintain office filing systems
• Monitor and administer security, repairs, and maintenance of company facilities
• Assist in organizing company activities and events
• Support OSH activities and compliance

Procurement & Vendor Management

• Identify and evaluate suppliers based on quality, reliability, and cost-effectiveness
• Negotiate contracts and terms to secure favorable pricing and delivery schedules
• Prepare and manage purchase orders and procurement documentation
• Monitor supplier performance and maintain strong vendor relationships
• Ensure timely delivery of goods and services
• Maintain accurate records of purchases, pricing, and supplier information
• Collaborate with internal departments to understand and fulfill procurement needs
• Ensure compliance with procurement policies, procedures, and legal requirements
• Assess and mitigate risks associated with procurement activities
• Support compliance with PEZA, BOI, and other government regulatory requirements

Successful applicants should:

• Bachelor's degree in Business Administration, Supply Chain, Engineering, or related field (or equivalent experience)
• 1+ years of experience in office management, procurement, or operations
• Strong negotiation and vendor management skills
• Excellent organizational and multitasking abilities
• Proficiency in procurement software/tools
• Knowledge of contractual and PEZA/BOI processing is an advantage
• OSH/ first aid certification is nice to have
• Strong interpersonal and communication skills

Non-negotiable requirements

• Residence within Cagayan de Oro and/or neighboring cities preferred

Benefits you and your family can enjoy:

• 500K per incident HMO coverage + Dental & Optical benefits
• 2-week paid Christmas vacation
• 25K Educational Assistance
• Training and equipment will be provided
• Fixed Schedule of Mon-Fri from 7 AM to 4 PM

Position Description

The ideal candidate for the Manager, Back-Office Operations role will bring a blend of leadership, operational expertise, and financial industry knowledge. Candidates must demonstrate the following:

Education & Professional Background

• Post-secondary degree in Business, Finance, Economics, or a related field.
• 5 years of progressive experience in back-office operations, financial services, or asset management.
• At least 2 years of proven people-management experience, ideally leading Supervisors, Administrators, or Analysts.

Technical & Industry Knowledge

• Strong understanding of the financial services industry, including mutual funds, investment products, account administration, and compliance requirements.
• Solid grasp of operational risk management and quality control practices.
• Familiarity with financial systems, transaction processing, and policy administration.

Leadership & Interpersonal Skills

• Demonstrated ability to lead, motivate, and develop diverse teams.
• Strong track record in workforce planning, training, and performance management.
• Excellent interpersonal, communication, and stakeholder management skills, with the ability to build trust at all levels.
• Effective collaborator, with experience acting as a liaison between clients and internal teams.

Problem-Solving & Strategic Skills

• Proven critical thinking and problem-solving skills, with a focus on root-cause analysis and sustainable solutions.
• Ability to manage escalations, high-value transactions, and complex operational challenges.
• Experience driving process improvements, automation, and system enhancements.
• Strong analytical skills, with the ability to monitor performance metrics and translate insights into action.

Assets (Nice-to-Have)

• IFIC or Canadian Securities Course certification.
• CFA designation (or progress toward completion).
• Experience with CI GAM processes and systems.

Prior leadership in a high-volume, client-facing back-office environment.

Your future duties and responsibilities

Required Qualifications To Be Successful In This Role
Together, as owners, let's turn meaningful insights into action.
Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you'll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That's why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company's strategy and direction.

Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

Come join our team—one of the largest IT and business consulting services firms in the world.

Our subsidiary, Wilmar Sugar Philippines, Inc. is currently seeking an intern with an interest in trading operations.

Office location: Ayala Avenue, Makati City

Internship Responsibilities:

• Filing and documenting sales-related documents (e.g., invoices, receivables) and purchase-related documents (e.g., purchase orders, payables).
• Assisting in the monitoring and tracking of shipments and deliveries.
• Supporting the maintenance and management of Supply and Demand (S&D) tables.

• Currently enrolled in a college or university with an active internship or on-the-job training (OJT) program.
• Preferably pursuing a degree in Business Administration, Office Administration, Marketing, Sales, or related fields.
• Must render a minimum of 300 hours.
• Must be willing to work onsite (Makati).

We are looking for a BPO SUPERVISOR - Engineering Back Office

Qualifications:

• Bachelor's degree in Civil Engineering or related field.
• At least 5 years of experience in a BPO supervisory or similar role.
• Advantageous to have exposure to engineering, construction, or infrastructure project workflows, including drawings/document tools and KPI dashboarding platforms (e.g., Trello, Power BI).
• Skilled in managing workflows, task allocation, KPIs, and quality checks.
• Strong leadership in supervising multi-disciplinary teams and driving service excellence.
• Effective communicator with experience liaising with international stakeholders.
• Ability to streamline processes, resolve bottlenecks, and ensure timely, high-quality outputs.

Duties & Responsibilities:

• Oversee day-to-day back-office operations, managing engineering support tasks such as drawings, reports, etc.
• Define and monitor KPIs, track workflows using dashboards, and lead performance reviews to ensure timely, high-quality output.
• Supervise a team, manage schedules and priorities, and foster a culture of accountability and service excellence.
• Ensure deliverables meet company standards through quality checks and continuous process improvements.
• Act as liaison with international engineering managers and internal teams to align outputs with business needs.

Work Setup: Monday to Friday onsite, Saturday WFH, day shift.

Location: Makati City

Benefits: Competitive package to be discussed during the client interview.

Job Type: Full-time

Pay: Php60, Php80,000.00 per month

Application Question(s):

• How much is your expected salary?

Experience:

• BPO Supervisor or related: 5 years (Preferred)
• engineering exposure: 1 year (Preferred)

Work Location: In person

The Office Operations Assistant supports the smooth and efficient functioning of daily office activities. This role involves assisting with administrative tasks, coordinating office logistics, maintaining records, and ensuring that office systems and processes operate effectively. The ideal candidate is organized, detail-oriented, and capable of multitasking in a fast-paced environment.

• Graduate of Bachelor's Degree in any related field.
• More than 1 year related work experience.
• Good in both written and oral communication skills.
• Computer Literate in Windows.

Job Type: Full-time

Benefits:

• Company Christmas gift
• Company events
• Employee discount
• Free parking
• Gym membership
• Health insurance
• Life insurance
• On-site parking
• Paid training
• Transportation service provided

Work Location: In person