0 Administrative Support jobs in the Philippines

POSITION OVERVIEW

The Administrative Support role involves setting up new project numbers and folders, compiling files into SharePoint, and assisting with fee proposals as required.

Responsibilities include formatting documents in Microsoft Word and Excel, support in setting up new projects in SharePoint, and managing email requests and to-do lists. Additionally, the role includes leading team meetings, performing various administrative tasks, following checklists, and posting jobs advertisement for recruitment purposes.

KEY RESPONSIBILITIES

• Setting up new project numbers and folders.
• Compiling files into cloud storage (SharePoint).
• Compiling and formatting reports (Microsoft Word and Excel)
• Setting up new projects in Accelo, HubSpot, Revenue Forecast Master Spreadsheet etc.
• Assisting with fee proposals in MS Word or Qwilr.
• Organise and attend internal meetings and prepare accurate meeting minutes (e.g. All Staff meetings, resource meetings etc.)
• Managing email requests and to-do lists.
• Performing other functions as necessary or assigned.
• Handling other administrative tasks as required.
• Following checklists to ensure task completion.
• Assist with enforcing WalkerBai's quality management system to ensure design accuracy and compliance.
• Operate with the highest standards of integrity.
• Assist with implement key WalkerBai policies, practices, and procedures including Work Health and Safety (WHS) practices and policies.
• Effectively handle uncertainty, risk and conflicting priorities in planning and managing ongoing work.

SUCCESS MEASURE

• Timely and accurate setup of new project numbers, folders and correct filing of documents in SharePoint.
• Organising well-formatted reports and documents in Microsoft Suite.
• Prompt and precisesetup of new projects in Accelo, HubSpot,Revenue Forecast MasterSpreadsheet etc.
• Effective assistance with fee proposalsusing QWILR, ensuringtimely and completesubmission.
• Efficient handling of email requestsand to-do lists,ensuring timely completion of tasks.
• Timely completion of assigned general administrative tasks.
• Adherence to our quality management system ensuring proper execution of tasks and processes.
• Effective job posting on LinkedIn and Jobstreet, leading to successful recruitment outcomes.

SKILLS, QUALIFICATIONS & EXPERIENCE

• Min. 2–3 years of experience in administrative and executive assistant roles.
• Proficient/advanced with Microsoft Office Suite.
• Proficient with Microsoft SharePoint Online.
• Experience with Office 365 environment.
• Proficient in creating document templates.
• Ability to work independently with minimal supervision.
• Detail-oriented with a focus on accuracy and precision in tasks and documentation.
• Ability to multitask efficiently, work under pressure, and prioritise tasks to meet deadlines.
• Strong oral and written communication skills.

Job Qualifications:

• Bachelor's degree or equivalent experience in HR, Records Management, Business Administration, or related fields.
• Experience in document handling, archiving, or compliance work preferred.
• Familiarity with data privacy and labor documentation standards in the Philippines.
• Detail-oriented, organized, and able to handle confidential information with discretion.
• Proficient in Microsoft Office and document scanning tools.
• Amenable to work in Makati City.
• Can start ASAP.

Job Responsibilities:

• Review and categorize physical PX documents (e.g., 201 files, policies, records) across multiple floors.
• Identify missing or misfiled records and flag inconsistencies.
• Scan and digitize documents using approved tools and formats.
• Label and index files for easy retrieval and compliance tracking.
• Ensure secure transfer and storage of digital files in centralized systems.
• Follow Pfizer's internal data governance protocols.
• Ensure alignment with GWE handover requirements and BCP standards.
• Assist in preparing documentation for internal audits or legal reviews.
• Coordinate with PX, GBS, and Compliance teams for updates and clarifications.
• Provide weekly progress reports and flag risks or delays.

Job Type: Full-time

Pay: Php30, Php35,000.00 per month

Application Question(s):

• Do you have any experience in a Pharmaceutical Industry?
• How many years do you have an experience in Pharmaceutical Industry?

Work Location: In person

Job Title: Client Support Associate

Facilities Management – Maintenance & Repair Department

We are seeking an experienced and detail-oriented Client Support Associate
to join our
Facilities Management – Maintenance & Repair Department
. In this role, you will support Account Managers in delivering excellent customer and vendor services.

Work Setup & Benefits:

• Schedule:
  Night Shift, 8:00 PM – 5:00 AM, Onsite in
  Antipolo, Rizal
• Workdays:
  Weekdays only (Weekends Off)
• Compensation:
  ₱35,000 salary package +
  10%-night differential
• Perks & Benefits:
• • HMO after 30 days
• • Free lunch daily
• • Free parking
• • A great place to work company

Key Responsibilities:

• Client Communication:
Maintain effective communication with clients, ensuring timely responses and updates.

•
QA Follow-Up Calls/Emails:
Conduct post-service quality assurance calls or emails, document feedback, and escalate issues to Account Managers as needed.

•
Work Order Coordination:
Gather required information from clients to schedule work orders efficiently.

•
Vendor Sourcing & Onboarding:
Research, vet, and onboard new vendors; ensure all required documentation is submitted to SharePoint.

•
Work Order Processing:
Process work orders through ServiceSync WOM in accordance with customer-specific guidelines and budget limits.

Qualifications:

• Exceptional communication skills

• Strong attention to detail

• Ability to multitask and prioritize effectively

• Experience in record-keeping, invoice processing, and coordination tasks

Location:
Makati City

Salary:
₱18,000

Perks & Benefits:

• Complete government-mandated benefits (SSS, PhilHealth, Pag-IBIG)
• HMO coverage
• Company-sponsored events & activities

Job Summary:

The Administrative Support will assist with BIR compliance, banking, and office admin tasks while ensuring accurate records, document management, and smooth daily operations.

Key Responsibilities:

1. BIR & Government Compliance

2. Prepare and issue BIR Service Invoices in accordance with regulatory guidelines.

3. Handle basic bookkeeping tasks for proper recording of financial transactions.

4. Prepare and issue BIR Form 2307 (Certificate of Tax Withheld) as required.

5. Banking Coordination

6. Facilitate bank transactions including deposits, encashments, withdrawals, bill payments, and telegraphic transfers.

7. Coordinate with bank officers to update and maintain required bank documents and account compliance.

8. Monitor and maintain accurate records of all banking activities.

9. Business Document Management

10. Ensure proper filing, organization, and safekeeping of critical business documents.

11. Maintain a reliable document tracking system for easy access and audit readiness.

12. Uphold confidentiality and integrity of sensitive company records.

13. Office Administration & Logistics

14. File and organize receipts and payment records for accounting and audit purposes.

15. Monitor and maintain inventory of office supplies; ensure timely replenishment.
16. Oversee daily office needs, including cleanliness and readiness of the CEO's office and conference room.
17. Submit purchase requests and coordinate procurement for office requirements.
18. Provide logistical and administrative support during internal and external activities.

Qualifications

• Must be a graduate of any Bachelor's Degree.
• At least has 
  OJT / Internship experience
   during academic years (finance, accounting, admin, or related functions preferred).
• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint).
• Strong interpersonal and communication skills.
• Detail-oriented, organized, and able to handle sensitive information with confidentiality.

Duties and Responsibilities:

1. Answering phone calls
2. Maintaining files and records
3. Email and other communication tools
4. Drafting and proofreading emails, letters, and other documents
5. Receiving and sending correspondence
6. Encoding
7. Word processing
8. Spreadsheets
9. Ability to address potential issues

Skills Required:

• Flexible and Adaptable
• Willing to Learn and a Quick Learner
• Organize
• Excellent communication and Understanding Skills
• Time management Skills
• Computer Literate (MS Office)
• Basic Editing Skills

Qualifications:

College Level, Undergraduate, Fresh Graduate

With basic knowledge in the office workplace is preferred

Has excellent attention to details

Location: Makati

Job Type: Full time

Key Responsibilities:

BIR & Government Compliance

• Prepare and issue BIR Service Invoices in accordance with regulatory guidelines.
• Handle basic bookkeeping tasks for proper recording of financial transactions.
• Prepare and issue BIR Form 2307 (Certificate of Tax Withheld) as required.

Banking Coordination

• Facilitate bank transactions including deposits, encashments, withdrawals, bill payments, and telegraphic transfers.
• Coordinate with bank officers to update and maintain required bank documents and account compliance.
• Monitor and maintain accurate records of all banking activities.

Business Document Management

• Ensure proper filing, organization, and safekeeping of critical business documents.
• Maintain a reliable document tracking system for easy access and audit readiness.
• Uphold confidentiality and integrity of sensitive company records.

Office Administration & Logistics

• File and organize receipts and payment records for accounting and audit purposes.
• Monitor and maintain inventory of office supplies; ensure timely replenishment.
• Oversee daily office needs, including cleanliness and readiness of the CEO's office and conference room.
• Submit purchase requests and coordinate procurement for office requirements.
• Provide logistical and administrative support during internal and external activities.

Qualifications

• Must be a graduate of any Bachelor's Degree.
• At least has OJT / Internship experience during academic years (finance, accounting, admin, or related functions preferred).
• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint).
• Strong interpersonal and communication skills.
• Detail-oriented, organized, and able to handle sensitive information with confidentiality.

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

Our client is a leading distributor of fasteners and Class-C components, serving automotive, heavy truck, military, and industrial markets across the U.S. and Mexico. They leverage advanced supply chain solutions - including Vendor Managed Inventory, kitting, and custom logistics - combined with ISO-certified quality and operational excellence. Our client partners with large-scale manufacturers to streamline procurement, reduce costs, and deliver reliable, end-to-end materials management solutions.

About the Role

The Administrative Support Specialist will provide essential administrative and data-entry support to the Sales and Purchasing teams. This role is designed to take over routine, transactional tasks, ensuring accuracy, timeliness, and smooth operations while freeing senior team members to focus on strategic work. The ideal candidate is resourceful, proactive, and able to work independently in a virtual, geographically distributed environment, balancing multiple priorities and collaborating effectively with multiple managers.

What you'll do

• Support Sales and Purchasing teams with routine administrative tasks, including data entry, price library updates, and ERP system updates.
• Follow task guidance, including Loom tutorial videos and SOPs, with minimal supervision.
• Balance and prioritize multiple tasks while reporting to both Sales and Purchasing managers.
• Ensure accuracy, completeness, and timeliness of all assigned work.
• Identify opportunities to improve processes, increase efficiency, and streamline administrative workflows.
• Collaborate effectively with team members across multiple time zones, maintaining clear and prompt communication.
• Learn and adapt to new tools, processes, and workflows, including ERP systems, Excel, SharePoint, and Loom.

What You Bring

• Bachelor's degree in Business, Administration, or a related field preferred.
• At least 3 years of experience in administrative, sales support, or operations roles.
• Proactive, self-starting mindset with the ability to take ownership of tasks without constant supervision.
• Strong multitasking, prioritization, and time-management skills.
• Quick to learn new tools, processes, and software, including ERP systems (Profit 21 preferred) and Microsoft Excel (pivot tables, formulas, queries).
• Resourceful and forward-thinking, with the ability to identify efficiency improvements.
• Strong attention to detail and accuracy in all tasks.
• Excellent communication skills, capable of collaborating effectively with a distributed, virtual team.
• Experience in distribution, inventory management, or ERP systems is highly desirable.

Hiring Process

We utilize AI tools to enhance our hiring efficiency and ensure a fair evaluation of all candidates. As a result, candidates who passed our initial evaluations should expect an AI Interviewer as a component of our recruitment process. This is supervised by Human Talent Acquisition Experts who will also engage with you throughout your application journey.

What You'll Get

At Penbrothers, we are obsessed with creating positive employee experiences. Here you'll find an environment that nurtures learning and provides opportunities for growth. You'll have the opportunity to make an impact on fast-growing startups and dynamic companies.

• Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.
• Employee as our biggest asset: We are genuinely invested in our people's career and welfare.
• Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.
• Powering global startups: We've created 1,400 Filipino jobs that empower global start-ups to focus on growth.

Roles and Responsibilities

• Responsible for assisting in various disciplines to encounter and coordinate the communication of the lessors' difficult problems as well as the long-term stagnation problems in the process of CCSPC;
• Deal with the owner of the rooftop sites which led to the inspection work orders could not be closed and the troubleshooting late due to raised unreasonable problems of water leakage, CW civil construction, etc.;
• pre-process the issues raised by lessors regarding rent and electricity charges, such as rent increases, delayed rent payments, access fees required for station entry, overloading or disputes over CW, etc., resulting in disruption to the closure of inspection work orders and untimely troubleshooting;
• IBS admin's fault for untimely obtaining of electricity bills, difficulties in applying for IBS permit, affecting timely payment of bills and untimely troubleshooting;
• IBS mall or lessor's renovation leads PRRU removal and restoration tracking, offline PRRU tracking;
• Long-term NFT work orders due to various lessor's issues cannot be closed;
• Security feedback issues to urge CCSPC to deal with them in a time and progress tracking;
• Emergency Communication Vehicle (ECMV) deployment coordination,access permit application, etc.;
• Other issues the SAM team needs to coordinate with;

Qualifications:

• Proficient in Microsoft Word, Excel, and PowerPoint,MySQL,Postgresql,PyCharm Community Edition for reporting, documentation, and presentations
• Ability to use Python for basic data processing and analysis tasks
• Strong communication and coordination skills, with the ability to work cross-functionally and handle multi-party interactions smoothly
• Detail-oriented, responsible, organized, and eager to learn
• Basic analytical skills and the ability to manage multiple tasks

Duties and Responsibilities:

• Process and organize IT Services documents and files
• Manage phone calls and correspondences including emails, letters, packages, etc.
• Support bookkeeping and budgeting procedures for the department
• Create and update IT records and databases
• Organize events and departmental calendar
• Arrange meetings and travel appointments
• Procure IT supplies and requirements
• Coordinate IT workflow throughout the department
• Maintain and reconcile the departmental budget and personnel file
• Assist with high-level correspondence on behalf of Business Unit Head
• Assist colleagues with administrative tasks
• Prepare reports and presentations with statistical data, as assigned

Job Type: Full-time

Pay: Php25, Php26,000.00 per month

Work Location: In person