66 Executive Assistant jobs in the Philippines

The role is part of the Executive Assistance and Travel Management team at Manulife Business Processing Services (MBPS). The Executive Assistant will provide virtual support to the Vice President, Global Head of Digital Experience at Manulife, offering high-level administrative assistance. Key responsibilities include, but are not limited to, calendar management, arranging travel and expenses, coordinating leadership meetings, managing the team newsletter, and providing office management support to the team.
**Role and Responsibilities**
+ Provide comprehensive administrative support to the executive, including managing calendar, scheduling meetings, organizing travel arrangements and handling expense reimbursements.
+ Organizing travel itineraries including visas, and processing expenses (experienced with Concur or similar system).
+ Adept with scheduling across multiple time zones.
+ Arrange technology desk side support for the executive when required.
+ Lead information gathering and prepare presentations for Townhalls and key team meetings. Coordinate logistics, including room bookings and arranging refreshments. Support in agenda preparation, minute-taking, and action item follow-up.
+ Draft monthly team newsletter showcasing wins, important team news and upcoming activities/reminders.
+ Provide general office management support to the team
+ Assist in planning and executing departmental social events.
+ Ensure seamless onboarding and offboarding of team members, both on-site and remote, including summer interns.
+ Coordinate employee transfers and manage related processes.
+ Maintain team materials, such as organizational charts, onboarding decks and team distribution lists.
+ Maintain and organize SharePoint Site and MS Teams Channel for internal communication.
+ Office supplies coordination.
+ Support adhoc requests for the team within reason.
**Qualifications**
+ 6+ years of relevant experience as an executive assistant, administrative assistant or similar role.
+ Strong oral and written communication skills required to interact with senior officers and representatives.
+ Strong organizational and time management abilities, with a keen attention to detail.
+ Excellent meeting planning and organizational skills (planning, coordination, priority setting, task management and follow through).
+ Proficient in making reports and deck/presentations.
+ Advanced Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
+ Highly collaborative and results-oriented.
+ Ability to handle sensitive and confidential information with discretion.
+ Strong interpersonal skills and the ability to work effectively with diverse teams.
+ Proactive and resourceful, with strong problem-solving skills.
+ With basic Project Management skills.
+ Ability to work independently and manage multiple priorities in a fast-paced environment
**When you join our team:**
+ We'll empower you to learn and grow the career you want.
+ We'll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
+ As part of our global team, we'll support you in shaping the future you want to see
**Acerca de Manulife y John Hancock**
Manulife Financial Corporation es un importante proveedor internacional de servicios financieros que ayuda a las personas a tomar decisiones de una manera más fácil y a vivir mejor. Para obtener más información acerca de nosotros, visite .
**Manulife es un empleador que ofrece igualdad de oportunidades**
En Manulife/John Hancock, valoramos nuestra diversidad. Nos esforzamos por atraer, formar y retener una fuerza laboral tan diversa como los clientes a los que prestamos servicios, y para fomentar un entorno laboral inclusivo en el que se aprovechen las fortalezas de las culturas y las personas. Estamos comprometidos con la equidad en las contrataciones, la retención de talento, el ascenso y la remuneración, y administramos todas nuestras prácticas y programas sin discriminación por motivos de raza, ascendencia, lugar de origen, color, origen étnico, ciudadanía, religión o creencias religiosas, credo, sexo (incluyendo el embarazo y las afecciones relacionadas con este), orientación sexual, características genéticas, condición de veterano, identidad de género, expresión de género, edad, estado civil, estatus familiar, discapacidad, o cualquier otro aspecto protegido por la ley vigente.
Nuestra prioridad es eliminar las barreras para garantizar la igualdad de acceso al empleo. Un representante de Recursos Humanos trabajará con los solicitantes que requieran una adaptación razonable durante el proceso de solicitud. Toda la información que se haya compartido durante el proceso de solicitud de adaptación se almacenará y utilizará de manera congruente con las leyes y las políticas de Manulife/John Hancock correspondientes. Para solicitar una adaptación razonable en el proceso de solicitud, envíenos un mensaje a .
**Modalidades de Trabajo**
Híbrido

**Responsibilities**:

- Organizing the day-to-day schedule of the Managing Director
- Meet deadlines and expectations of Managing Director
- Responsible for booking meetings, conference calls, and travel.
- Preparing the Managing Director 's expense report
- Take meeting minutes, write reports, prepare correspondence, and prioritize items that need attention.
- Prepare internal and external corporate documents for team members and industry partners.
- Conducts research as requested, compiles, and creates statistical reports.
- Manages special projects as needed.
- Knowledgeable in legal documents.
- Involvement in ad-hoc projects and Private and Confidential assignments if required.

**Qualifications**:

- Work experience for at least 5 years as a solid Executive Assistant
- Excellent communication and interpersonal skills
- Has strong knowledge in Microsoft Applications, Internet, etc.
- Strong organization skills and attention to details
- Trustworthy and can keep confidential information
- Bachelor’s degree graduate - business related course

**Salary**: Php20,000.00 - Php25,000.00 per month

**Benefits**:

- Company Christmas gift
- Health insurance
- Opportunities for promotion
- Paid training
- Promotion to permanent employee
- Staff meals provided
- Transportation service provided

Schedule:

- 8 hour shift

Supplemental Pay:

- 13th month salary
- Anniversary bonus
- Overtime pay
- Performance bonus
- Yearly bonus

Ability to commute/relocate:

- Quezon City: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- Executive Assistant: 5 years (preferred)

**Language**:

- English (preferred)

We’re looking for an EXECUTIVE ASSISTANT t to start immediately!

**Salary**: Basic Salary + Specialized Bonus

**JOB DESCRIPTIONS**:

- Acting as the point of contact among executives, employees, clients, and other external partners
- Project management tasks
- Managing information flow in a timely and accurate manner
- Managing executives’ calendars and setting up meetings
- Document filing and organization
- Make travel arrangements and book accommodations
- Perform market research
- Create presentations, as assigned
- Address employees’ administrative queries
- Provide customer service as the first point of contact
- Ad hoc tasks

**Schedule**:US work hours (40+ hours per week)
**Location**:This is a remote job

**QUALIFICATIONS**:

- At least 2 years solid experience as an Executive Assistant or relevant role
- Excellent English communication skills both written and verbal
- Solid organizational skills
- Excellent time management and project management skills
- Able to work on a graveyard shift
- Familiarity with current technologies, like desktop sharing, cloud services, and VoIP
- Experience with word-processing software and spreadsheets (e.g., MS Office)
- Knowledge of online calendars and scheduling (e.g., Google Calendar)
- Tech Savvy
- Proactive attitude

**Technical Requirements**:

- USB Headset with Noise Cancellation feature
- Working Webcam
- Main and backup computer: at least 1.8 GHz processor with at least 8GB RAM
- Main Internet Service Speed: at least 25 Mbps wired connection
- Backup Internet Service Speed: at least 10 Mbps

**Benefits**:

- Job Security and Stability
- Exceptionally Supportive Team
- Opportunities for Career Growth
- Fun Work Environment
- Annual performance-based appraisal
- Paid US and PH Holidays
- Performance Incentives and many more!

**Benefits**:

- Work from home

Schedule:

- Night shift

Supplemental Pay:

- Bonus pay

**Experience**:

- Executive Assistant: 2 years (required)

**Language**:

- English (required)

Nephro Group of Dialysis Center is looking for an Executive Assistant with the following qualifications:

- Must be a graduate of any 4-year course
- Must have excellent communication and writing skills
- With experience in administrative support is an advantage but not required
- Proficient in Microsoft Office Applications
- Can start ASAP

Fresh Graduates are encouraged to apply!

Work Location: Mother Ignacia Ave., Quezon City

Pay: Php14,000.00 per month

**Benefits**:

- Additional leave
- Flextime

Schedule:

- 8 hour shift

Supplemental Pay:

- 13th month salary

Ability to commute/relocate:

- Quezon City: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Executive Assistant: 1 year (preferred)

**Language**:

- English (preferred)

**Reporting to**: Chairman

**Very Important** : preferable with no intent to leave the Philippines due to commitment back at home

**Experience**
- Must have worked as a deputy to senior management for at least 5 years
- Must be sales oriented. i.e. available at all times since the business being done is international with all different time zones.
- Preferably should have travelled overseas and if not, the job entails travelling overseas
- Must be v good and updated on Social Media
- Must be process oriented ie understand how to prioritize pending matters
- A Business mind or thinking will be an asset

**Job Requirement**
- Must be versatile with a good positive attitude to accept any assignments provided to her
- Creating processes after joint consultation with ISO certified or trained consultants appointed by the Company / Chairman
- Gathering the list of all old International Clients known to the Chairman, connecting with them
- Job involves handling all PR related matters with current Clients dealing with the company, specially the ones known to the Chairman over years.
- Will be representing the Chairman in all meetings, whether in the Philippines or overseas, as and when required.
- The Chairman has a huge network worldwide in many industries and is always looking at opening opportunities for the Group. Eg : Interacting with all the Doctors in the US I am meeting for setting up the Healthcare business ( called the US Project ), Healthcare Hospital Management Business, Solar Energy Business, Supply of Medicines ( Davao Project), Online sales of Goods acquired thru companies like Amazon, Sale of Island near Luzon etc. This person will be involved and should pursue the businesses. Then will help the Chairman in setting up a separate division
- This person could be assigned a role to take charge of say Australia region for Chairman or any position to be filled in, say of a CRM (Corporate Relations Manager ) handling Clients, communicating with them, only if required.
- Travels Internationally or domestic in Philippines at short notice is required.
- The incumbent will need orient herself with all activities of the company to gain knowledge of the current activities of the business.

**Qualification**
- Must be minimum a Graduate, preferably in business studies or in economics
- Person must be able to organize herself and help Chairman organize his thoughts and process

**Note**: This Position is a sensitive one and must be able to maintain confidentiality

**Salary**: Php45,000.00 - Php75,000.00 per month

Schedule:

- 8 hour shift

Provide support to managers
- Experienced in business operation, problem troubleshooting, contract creation and review
- Can do research, feasibility study and business plan

**Job Types**: Full-time, Permanent

**Salary**: Php25,000.00 - Php30,000.00 per month

**Benefits**:

- Additional leave
- Company Christmas gift
- Health insurance

Schedule:

- 8 hour shift
- Day shift

Supplemental Pay:

- 13th month salary
- Bonus pay
- Yearly bonus

Ability to commute/relocate:

- Quezon City: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Executive Assistant: 2 years (preferred)

**Language**:

- English (preferred)

QUALIFICATIONS
- A Bachelor’s degree holder of any course.
- At least 1-2 years working experience in the related field
- Excellent verbal and written communications skills
- High level of integrity and dependability with a strong sense of urgency
- Strong interpersonal skills in building relationships with company staff, board members, external partners, and donor
- Critical-thinker and keen to details
- Previous Executive Assistant experience

SKILLS
- Exceptional Communication and Writing Skills
- Advance Excel Skills
- Able to do Multi-Tasking
- Open Minded
- Provide a bridge for smooth communication to clients and internal departments in behalf of the supervisor.
- Prioritize concerns addressed to the supervisor with appropriate actions
- Screen incoming calls, make notes of essential information, and prioritize the calls to be returned by the supervisor
- Organize supervisor's schedule of meetings and appointments
- Prepare and book the supervisor's necessary travel arrangements
- Accurate management of supervisor's credit cards and expenses
- Liaison with the landlord or building management personnel on any office-related concern
- Complete daily tasks that the supervisor has assigned to the EA.
- Actively monitor supervisor's mailbox for urgent matters or requests and respond appropriately

We Offer:

- Medical Insurance (HMO)
- Educational Assistance Benefit
- Salary Loan
- Technical Certification Incentive Program
- Learning and Development
- Performance Bonus & Rewards
- Company Social Activities (Team Building, Sports Fest.etc)

**Salary**: Php20,000.00 - Php35,000.00 per month

Schedule:

- 8 hour shift

Must have a Bachelors Degree In Business Administration or any related Course. ( Office Management, Office Administration, )
- With atleast six (6) months to one (1) year experience Real Estate
- Knowledgeable in Microsoft Office ( Excel, Power Point, Word )
- Must be keen on filing documents and reports.
- Ability to multitask and prioritize tasks
- Excellent time management skills
- Well developed in organizational skills
- Attention to details.
- Great verbal and written communication skills.
- Willing to Report in Makati and Cavite Office
- Can start immediately.

Schedule:

- 8 hour shift

Supplemental Pay:

- 13th month salary
- Overtime pay

**Experience**:

- Executive Assistant: 1 year (preferred)
- Realty: 1 year (preferred)

**Language**:

- English (preferred)

Job Description

At Emapta, saying 'We're a Family' means we're also your second home at work, and our ratings prove it!

4.5 GLASSDOOR RATING

4.5 FACEBOOK RATING

93% CANDIDATE REFERRAL

Our goal is to build your local careers with global impact, so you can achieve your ambitions and full potential without the need to work abroad.

Ensuring the Director's life runs smoothly. This typically involves keeping files organized, planning trips and scheduling the MD's time to the minute, along with anticipating the MD's day to day requirements

Answers incoming telephone calls for the Director, determines purpose of calls, takes messages and communicates to the Director ensuring replies within 24 hours

Liaising with internal and external stakeholders managing external and internal relationships such as banks and other BDS offices.

Preparing all papers and other requirements in advance of meetings internally and externally. Taking minutes, transcribing dictation and writing correspondence.

Preparing correspondence and reports

Collates and prepares financial and other reports for distribution to clients Assists with marketing in preparing newsletters and promotions organizing events (both staff and external) organizing and setting up for webinars preparing marketing collateral and PowerPoint presentations as required

Maintaining confidentiality and privacy at all times in respect of any communication and the discharge of responsibilities

Liaises with clients in a friendly courteous manner and adheres to customer service systems as set out in the firm's manual

Cares for the organization and the completion of work assignments within agreed time frames and budgets

Prepares checklist of information required from clients

Reviews and checks client source documents when received and contacts clients for missing information

Assists with the annual feedback system / annual client questionnaires and collecting feedback from clients at the completion of work

Typing of letters and simple reports to clients

Assists in obtaining and recording testimonials from clients

**Requirements**:
Computer Science and Business Management qualifications

Xero, WorkflowMax and basic bookkeeping skills

Event management experience

Computer literate, open to learning, developing and training

Training and leadership, documentation of processes

HR and Payroll preparation exposure

Exposure to Mailchimp

Some exposure to statutory processing

Excellent spoken and written English

Excellent word processing skills - experience with Word, Excel, PowerPoint, Outlook, and be able to store and organize word processing files so that anyone can locate them

**Benefits**:
Above average industry standard compensation package

HMO coverage including 1 dependent upon hire

20 Leave credits per year consumed at your discretion with up to 5 days commutable to cash

Exposure to world-class, high-level management from foreign direct superiors

Employee engagement activities

**Job Description**:
At Emapta, saying "We're a Family" means we're also your second home at work, and our ratings prove it!

4.5 GLASSDOOR RATING

4.5 FACEBOOK RATING

93% CANDIDATE REFERRAL

Our goal is to build your local careers with global impact, s