23 Office Management jobs in the Philippines

【Responsibilities】

・Oversee office administration, including general affairs, HR, accounting, and secretarial tasks

・Support Japanese expatriates and visitors with travel, logistics, and office coordination

・Assist with payroll processing, compliance reporting, and labor law requirements

・Manage confidential information with professionalism and discretion

・Coordinate with government agencies (tax, labor, etc.) and external service providers (law firms, accounting firms, consultants)

・Prepare and maintain reports, records, and documentation for smooth office operations

・Contribute to procedures and requirements related to the future local incorporation of the office

MUST】

・Proven experience in administration, HR, payroll, accounting, secretarial support, or office management

・Familiarity with Philippine labor law, payroll processing, and statutory reporting requirements

・Strong organizational skills with the ability to handle confidential information responsibly

・Proactive and independent, with the ability to drive tasks without constant supervision

・Effective communication skills in English and Filipino

・Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Qualifications:

• Currently pursuing Business Administration or related field.
• Willing to report in Cebu Office.
• Responsible for managing and coordinating office operations, ensuring smooth workflow, and supporting teams or executives with tasks such as scheduling, documentation, communication, and data management.

Job responsibilities:

• Office Management: Organizing files, managing supplies, and maintaining office systems.
• Scheduling: Coordinating meetings, appointments, and travel arrangements.
• Communication: Handling phone calls, emails, and correspondence on behalf of teams or executives.
• Documentation: Preparing reports, presentations, and maintaining records.
• Data Entry & Management: Updating databases, spreadsheets, and filing systems.
• Support Services: Assisting departments like operations with administrative tasks.

VIA DURINI is currently looking for Retail Sales and Office Management Staff

DUTIES AND RESPONSIBILITIES:

• Be the Point of Contact for the showroom in the absence of the MD or any Senior Sales team member. Take down general information for al walk-in clients, assist, and greet them.
• Assisting with the Sales team for the preparation of presentations, proposals, and quotations. Assistance during job/site visit if needed.
• Assist Sales team identify new clients through various lead generation methods such as cold calling, topline research on social media, yellow pages, or other methods of gaining contact information of companies relevant to the industry,
• Organizing filing of records: sales invoice, check and cash vouchers, delivery receipts, etc ensuring confidentiality at all times.
• Maintain and update the inventory of the showroom. Create requests of needed supplies.
• Manage petty cash system.
• Document daily administrative tasks; maintain the record and files.
• Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information.
• Manage and record all incoming and outgoing documents.
• Maintain training records and databases to track participant attendance, feedback, and completion.
• Manage employee records (201 file) and provide support to the Office Management team on new hire onboarding, terminations, and updating employee information in database.
• Provide HR-related support such as recruitment, monitor and manage employee time off request, payroll processing, employee benefits.
• Escalate any employee inquiries regarding HR policies, benefits, and other HR-related matters to the Office Management team.
• Provide administrative functions and perform other duties and related activities as assigned by the President/MD.

QUALIFICATIONS:

• Bachelor's degree in Business Management, Architecture, Interior Design, or related field.
• At least 2 years of experience in sales is preferred, but fresh graduates with a strong interest in sales are encouraged to apply.
• Ability to develop and maintain positive relationships with colleagues, clients, and stakeholders.
• Working knowledge of the high-end furniture or real estate market in the Philippines is a plus.
• Must have a high degree of initiative, independence and flexibility with the ability to think out of the box.
• Must be fluent in English with strong verbal and written communication skills.
• Time management and organization - use a variety of organization methods, including calendar management to handle multiple projects.
• Ability to work independently and prioritize tasks effectively with strong problem-solving skills, detail-oriented, with a can-do attitude.

Initial Interview:

• 909 Gregorio Araneta Ave., Sto. Domingo, Quezon City (Quadrotiles Bldg)

Final Interview:

• 2302 Chino Roces Ave. Ext. Makati City (Via Durini)

Walk-in applicants are accepted between 9AM to 1PM at Quadrotiles Building. Look for HR Christine.

Job Type: Full-time

Pay: Php22,000.00 per month

Benefits:

• Additional leave
• Promotion to permanent employee

Ability to commute/relocate:

• Makati: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Do you have a background/experience with sales, operations, and HR?

Education:

• Bachelor's (Preferred)

Language:

• English (Required)

Work Location: In person

• Assist management with daily tasks
• Prepare reports, maintain records, and ensure that important documents are organized and accessible
• Use statistical methods to analyze data from reports and create visual representations of data findings

QUALIFICATIONS:

• Graduate of Business-related course
• Experience in the relevant field is a must
• With good critical thinking and statistical analysis skills
• Preferably knowledgeable in using statistic related software

Job Type: Full-time

Benefits:

• Paid training

Work Location: In person

We are looking for a motivated individual to join Seacrest Property Management Inc. as an Office Assistant. We are a small and nimble property management office, focusing on efficiency and improving financial oversight for the properties we manage.

Our ideal candidate takes pride in their organizational work and contributing to the greater success of the team. The role ensures the company's business and operations run smoothly, efficiently, and effectively.If this sounds like a job you'd love, start your application today.

Administrative Support

·    Coordinates with the following departments for respective concerns of the account/ clients

·    Monitoring and ordering office supplies to ensure adequate supply levels

·    Performing data entry, updating spreadsheets, and maintaining databases

·    Filing, scanning, and organizing documents, both physical and digital

·    Assisting with clerical tasks and errands, supporting office staff as needed.

Purchasing

·    Finding, evaluating, and negotiating with suppliers to buy goods and services for the company, ensuring cost effectiveness and quality

·    Knowledge of property management processes and terminology (preferred)

·    Understanding of procurement and vendor management principles

·    Familiarity with Philippine employment law and HR practices (advantageous)

·    Maintaining accurate records of purchases, contracts and supplier information

·    Working with all departments to understand purchasing needs

Human Resources

·    Support maintenance in tracking time sheets and expense tagging for various accounts/clients

·    Managing current and accurate employee benefits such as attendance and leaves, ensuring timely and accurate compensation

·    Implementing staff compliance with office policies and procedures

·    Maintaining current and accurate employee records, including employment history, personal information and performance data

Key Competencies:

o   Strong attention to detail and accuracy in record-keeping

o   Excellent written and verbal communication skills in English and Filipino

o   Ability to handle confidential information with discretion

o   Strong organisational and time management skills

What You'll Need:

o   Bachelor's degree or equivalent work experience

o   Minimum 1-2 years of administrative or office support experience

o   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Position: Property Management Office Assistant

Location: Eastwood, Quezon City

Work setup & shift: Onsite | Night shift (US Hours)

Why join MicroSourcing?

You'll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role
As a Property Management Office Assistant, you will:

• Acquire and apply working knowledge of managed properties and their unique characteristics.
• Prepare and send letters and notices to tenants.
• Create and schedule work orders for maintenance and repair issues.
• Coordinate with vendors to request estimates and collect necessary documentation like General Liability Insurance and W9 forms.
• Assist with utility billing and scheduling city inspections.
• Prepare essential reports, such as delinquency and availability reports.
• Make and receive phone calls via a VOIP system like RingCentral.
• Provide general administrative and operational support to the property management team.

What You Need
Non-negotiables

• 1-3 years of prior experience in property management, real estate, or administrative support is preferred.
• Demonstrated knowledge of property management processes and regulations (Fair Housing, local ordinances).
• Proficiency in Microsoft Office Suite and Google Workspace.
• Strong phone and email communication skills.
• Ability to multitask and prioritize a daily workload efficiently.

Preferred Skills/expertise

• Proficiency with property management software and is a plus.
• Experience with Excel for tracking and reporting is beneficial.
• Organized, detail-oriented, self-motivated, and able to work independently.
• Strong customer service orientation and professional demeanor.

About MicroSourcing
With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan - it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%

For more information, visit

• Terms & conditions apply

At EY, you'll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we're counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

At EY, you'll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we're counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

The Vendor Ecosystem Management Office (VEMO) Governance Manager is responsible for the oversight and management of major governance forums and ensuring major supplier contractual commitments and outcomes are tracked and optimised, in accordance with the firm's overarching strategy. The ideal candidate will have a strong background in vendor management, risk management, and process optimization, as well as excellent negotiation and communication skills.

The opportunity
Would you like to work for a global leader in Assurance, Tax, Transaction and Consulting Services with over 400,000 people around the world? Would you like to be part of a global Supply Chain Services team that employs innovation and technology to disrupt the status quo and generate business value? Would you like to play a role in building a better working world every day? If so, you will want to read this.

Your Key Responsibilities

• Work with key stakeholders to measure supplier performance and take appropriate actions to support successful and quality delivery. Ensuring best practices are shared with key partners for future design
• Manage key VEMO (Vendor Ecosystem Management Organization) governance activities, inclusive of VTOC (Vendor Technology Oversight Committee) and SGRB (Software Governance Review Board)
• Ownership of major G360 Supplier escalations related to delivery. Taking ownership of key issues and escalations through to resolution
• Implementation and oversight of regular preferred vendor status reviews
• Work with EYT (EY Technology) to ensure control and value is gained from the G360 strategy and approach.
• Collaborate with stakeholders to ensure strategy and approach are aligned with EYT operate model and vendor selection
• Develop and maintain strong working relationships with other EYT functions and customers to expedite solutions and resolutions
• Define and develop core success criteria for VEMO
• Measure VEMO performance criteria and develop performance metrics improvement process
• Monitor deal outcomes of G360 account base. Ensure contractual and non-contractual (i.e. LOI) 360 commitments are tracked with both EY and supplier.
• Conduct monthly deal outcome reviews with G360 account teams and monitor performance and identify obstacles and resolutions
• Manage risks associated with supplier relationships, including monitoring the financial stability of suppliers and developing contingency plans.
• Establish a scalable and flexible VEMO operational success framework that elevates EY's third-party vendor management capabilities

Skills And Attributes For Success
The role will require strong interpersonal skills with the ability to influence within teams and indirectly across the EY organization.

To qualify for the role you must have

• Minimum of 3-5 years of experience in vendor management, procurement, or a similar role.
• Strong relationship management and contract management skills.
• Excellent communication and interpersonal skills, with the ability to manage and influence stakeholders at all levels.
• Analytical mindset with strong problem-solving abilities.

Ideally, you'll also have

• Ability to analyze data, prepare reports, and present findings to senior leadership.
• Demonstrated leadership capabilities with the ability to indirectly manage cross-functional teams.
• Strategic thinker with a focus on continuous improvement and operational excellence.
• Thrive on a culturally diverse, global team.

What We Look For
EY is looking for a self-motivated, collaborative executive with supplier governance experience and a passion to drive towards continuous improvement and build long-term relationships.

What We Offer
As part of this role, you'll work in a highly integrated, global team with the opportunity and tools to grow, develop and drive your career forward. Here, you can combine global opportunity with flexible working. The EY benefits package goes above and beyond too, focusing on your physical, emotional, financial and social well-being. Your recruiter can talk to you about the benefits available in your country. Here's a snapshot of
what we offer:

• Continuous learning: You'll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We'll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We'll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You'll be embraced for who you are and empowered to use your voice to help others find theirs.

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.
The Exceptional EY Experience. It's Yours To Build.
EY | Building a better working world

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

EY | Building a better working world
EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

Job Overview

The CAMO Specialist is mainly responsible for accepting and processing daily sales transactions and the preparation of monthly sales-related reports.

Key Duties & Responsibilities

• Request for withdrawal of goods from trade
• Encoding of all approved Request for Withdrawal of Goods from Trade (RCM) in the Bridge - CM Program
• Request for Sales Discount (MD Tie-Up, Pin Money, Investment Group) and updating of list of qualified for sales discount per approved customer profile
• Recording of Sales Orders and preparation of Sales Invoices for transmittal to Inventory Management and Procurement Office
• Preparation of approved requests for Delivery Receipt for transmittal to Inventory Management and Procurement Office
• Closing and printing of Sales Book based on or before the scheduled cut-off date
• Preparation of monthly reports

Qualifications

• Graduate of any business course in the field of accounting or finance
• Must have at least 2 years of related experience
• Must have competent computer skills including the use of MS Office applications (Word, Excel, Power Point, Outlook)
• Can work in a fast-paced environment
• Must have keen attention to details and good organizational skills
• Must have strong initiative and can function with minimal supervision
• Must be responsible and dependable

Job Type: Full-time

Pay: Php30, Php35,000.00 per month

Benefits:

• Life insurance

Ability to commute/relocate:

• Cagayan de Oro: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Customer Account Management: 2 years (Preferred)

Work Location: In person

RESPONSIBILITIES:

● Ensure the PMO is always the 'single source of truth' for all projects

● Embed project control and governance within the business, championing it and coaching all stakeholders in its use

● Provide support to; project planning, milestone management, scope management, resource forecasting, financial management and change management across the PMO

● Prepare regular status reports to all levels of the business

● Identify initiatives and programs that require support i.e. dedicated project management resources, additional investment, improved project governance

● Ensure that risks and issues are effectively identified, reported and a resolution is established

● Continuously improve and develop the portfolio and delivery processes, keeping things clear and simple

● Provide ongoing guidance and support and training to all teams across all processes, the system, and ways of working.

● Analyzes project profitability, revenue, margins, bill rates, and utilization.

● Implements project controls and developments to secure customer satisfaction.

EDUCATIONAL BACKGROUND/ KNOWLEDGE

● Graduate of any IT-related course

● Must have Project Management Professional Certification

PREVIOUS WORK EXPERIENCE

●Must have at least ten (10) years of solid experience in software development life cycle

●Must have at least five (5) years of experience in a senior management role, handling a team of no less than ten (10) members

●Must have experience in financial management as well as in handling and managing conflicting interests

●Must have at least five (5) years of experience in project management for an IT services and solutions company

Interested Applicants can send theirCV here:

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Job Types: Full-time, Permanent

Pay: Php150, Php220,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Life insurance

Experience:

• software development life cycle: 10 years (Required)
• senior management: 5 years (Required)
• financial management: 5 years (Preferred)
• project management for an IT services and solutions company: 5 years (Required)

License/Certification:

• Project Management Professional Certification (Preferred)

Work Location: In person