240 Office Assistant jobs in the Philippines

able to support the office work and clients.

can start ASAP.

weekly wages are paid every Friday.

Walk-In applicant at 4484 Calhoun St Pio del Pilar Makati

Job Type: Full-time

Pay: Php3, Php4,200.00 per week

Benefits:

• Flexible schedule
• Flextime
• Paid training

Work Location: In person

Expected Start Date: 09/15/2025

Office Assistant

Position Overview:

The Office Assistant will provide clerical and administrative support to engineers, electricians, and installers, ensuring smooth operations for ongoing solar installation projects.

Key Responsibilities:

• Organize and prepare project documents, reports, and files.
• Coordinate schedules for site visits, meetings, and project timelines.
• Assist in compiling data and formatting proposals.
• Maintain inventory records, office supplies, and project documentation.
• Handle correspondence, phone calls, and emails related to project inquiries.
• Support HR and finance administrative tasks for field personnel.
• Keep orderly records of surveys, permits, and contracts.

Qualifications:

• Bachelor's degree in Administrative Management, Human Resource Management, or a related field.
• Strong organizational and communication skills.
• Detail-oriented and able to manage multiple tasks efficiently.
• Proficient in MS Office and basic administrative tools.

Job Type: Full-time

Pay: From Php18,127.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person

TECHNOKids Philippines is hiring a Full time Office Assistant role in Calapan City, MIMAROPA. Apply now to be part of our team.

Job summary:

• Looking for candidates available to work:
• Monday: Afternoon, Morning
• Tuesday: Afternoon, Morning
• Wednesday: Afternoon, Morning
• Thursday: Afternoon, Morning
• Friday: Afternoon, Morning
• Expected salary: ₱16,000 per month

Job Description:

• Assist the management in clerical tasks such as scheduling, encoding, sending

emails, answering phone calls, organizing files, etc.

• Ensure technical issues and other system-related concerns will be coordinated

and resolved timely with provider

• Perform other duties when needed

Qualifications:

• Preferably a Bachelor's/College Degree holder in either Office Administration,

Business Administration, or any related courses, but not required

• Strong written and verbal communication skills
• Ability to work well under limited supervision
• Fresh graduates are encouraged to apply
• Calapan City

Key Responsibilities:

• Document Preparation: Prepare physical documents for scanning, which can include sorting, filing, and removing staples or other fasteners.
• Scanning Operations: Operate high-speed or specialized scanning equipment to convert hard-copy documents into clear, legible digital images or files.
• Quality Control: Perform quality checks on the scanned images to ensure they are properly aligned, free from blemishes, and meet specified quality standards.
• File Management: Index, categorize, and store the scanned digital files in a logical and organized manner for easy retrieval and long-term archiving.
• Equipment Maintenance: Clean and maintain scanning equipment to ensure optimal performance and troubleshoot minor technical issues.
• Confidentiality: Handle and store both physical and digital files according to the organization's confidentiality and security policies, especially when dealing with sensitive information.

Required Skills:

• Computer Proficiency: Solid computer skills and comfort with various software programs.
• Technical Aptitude: Ability to troubleshoot technical glitches with scanning equipment and adjust settings for optimal image quality.
• Attention to Detail: A high degree of accuracy is essential to ensure all documents are captured correctly and meet quality standards.
• Organizational Skills: Ability to prioritize tasks, organize workflow, and manage multiple projects simultaneously.
• Adaptability: A willingness to learn and adapt to new technologies and processes.

Qualifications:

• College graduate in any business related course
• Willing to be employed under agency
• Willing to be assigned at San Juan, Taytay Rizal
• Can start ASAP

Job Types: Full-time, Fresh graduate

Work Location: In person

Admin Functions:

• Assist all visitors of the company.
• Deal with all inquiries in a professional and courteous manner, in person, on the telephone or via email.
• Answer, screen and transfer inbound phone calls.
• Manage staff appointments.
• General clerical duties including photocopying, fax and mailing.
• Maintain, monitor and report inventory of office supplies, product displays, equipment, and items/samples.
• Document all incoming and outgoing documents and items/samples.
• Report discrepancies in inventory, if any.
• Coordinate maintenance of office equipment.

Sales Functions:

• Respond quickly and efficiently to all incoming sales inquiries, by telephone, fax and email, walk-in and preparing of brochures and proposals as required.
• Assist in providing all the necessary requirements needed by the Sales Executive.
• Maintain Showroom pricelist.
• Maintain a record of all quotations requested by the Sales Department.
• Monitor the Sales Department requested requirements for their clients.
• Preparing quotations and invoices requested by the Sales Department.
• Processing of Clients Purchase Order/s.
• Promotion of company facilities to new and existing clients through pro-active approach.
• Responding and coordinating all internal meeting requests.
• Assisting in the implementation of sales strategy as set by the Managing Directors.
• Records the progress of all inquiries and request and prepare summaries for monthly Report.
• Ensure an efficient tracking system of all paper works.
• Conducts a regular sales meeting with the Project Consultant considering the following agenda:

a. New quotations

b. New prospects

c. Status of submitted quotations

d. Concerns on on-going projects

e. Other concerns/reminders

• Prepare & submit required monthly, weekly and daily reports:

a. Official Sales Report

b. Monthly Sales Report

c. Other Reports as Needed

Job Type: Full-time

Pay: Php18,250.00 per month

Benefits:

• Company events
• Promotion to permanent employee

Ability to commute/relocate:

• Makati: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you adept at mathematics?

Education:

• Bachelor's (Required)

Language:

• English (Preferred)

Work Location: In person

• Answer and direct phone calls, take messages, and respond to inquiries.
• Manage incoming and outgoing correspondence (emails, letters, packages, etc.).
• Organize and maintain paper and electronic files and records.
• Perform clerical tasks such as photocopying, scanning, and printing documents.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Monitor and order office supplies to ensure availability at all times.
• Assist in preparing reports, presentations, and other business documents.
• Maintain cleanliness and organization of the office workspace.
• Support staff and management with administrative tasks and special projects.
• Greet and assist visitors, clients, and partners in a professional manner.
• Ensure compliance with company policies and office procedures.
• Perform other related duties as may be assigned.

· Liaise between the organization and various governmental entities.

· Presents a comprehensive report to the management.

· Prepares business communication

· Runs various errands as the need arises.

· Process permits and submit compliance documentation.

Job Specifications:

· Graduate of any four years business related course

· With a minimum of two years of pertinent professional experience.

· Mature enough to handle responsibility

· In depth knowledge in establishing business in the Philippines

· Understand basic Chinese and can articulate himself in English.

Job Types: Full-time, Permanent

Pay: From Php38,000.00 per month

Benefits:

• Paid training
• Pay raise

Language:

• English (Preferred)

Work Location: In person

The Office Assistant with IT background will provide administrative support to ensure smooth office operations while assisting with basic IT tasks. This role is ideal for a fresh graduate who can handle clerical duties, document management, and basic computer troubleshooting to support the company's office and technology needs.

Key Responsibilities:

Administrative Support:

• Perform clerical duties such as filing, scanning, photocopying, and data entry.
• Manage office supplies and inventory.
• Handle incoming calls, emails, and correspondence.
• Assist in preparing reports, presentations, and other office documents.
• Provide general support to staff and management.

IT-Related Tasks:

• Assist in setting up office equipment such as computers, printers, and projectors.
• Provide first-level troubleshooting for hardware, software, and network issues.
• Support data management and file organization (digital and physical).
• Assist in maintaining company social media, website, or e-commerce platforms if required.
• Coordinate with IT service providers for technical concerns.

Qualifications:

• Bachelor's degree in Information Technology, Computer Science, Business Administration, or related field (fresh graduates are welcome to apply).
• Basic knowledge of computer systems, MS Office, and troubleshooting.
• Strong organizational and multitasking skills.
• Good verbal and written communication skills.
• Willingness to learn and adapt in a fast-paced environment.

Job Type: Full-time

Pay: Php18, Php19,000.00 per month

Benefits:

• Pay raise

Work Location: In person

JOB SUMMARY

Office Assistant duties are to support the OCEO in the day-to-day operations of holdings/family office and streamline processes. This role combines administrative excellence with operational and financial insight, ensuring smooth and efficient support to the executive leadership.

DUTIES, RESPONSBILITIES & OUTPUTS

Executive and Operational Support

• Coordinate and monitor project across subsidiaries and investments
• Coordinate and monitor personal financial matters, including cash flow tracking, insurance renewals, tax filings and investment summaries
• Maintain comprehensive records of family assets, real estate, trusts, and corporate structures.
• Organize and maintain confidential documentation, including wills, trusts, and succession plans.
• Liase with service providers, legal counsel, bankers and internal teams to facilitate business activities.
• Coordinate internal and external communications to ensure brand consistency and timely response
• Continuously improve administrative process and workflows for effieciency.
• Provide support to board members and senior executives as directed by the CEO.

Finance and Account Support

• Assist in preparation of financial reports, budget and expense tracking
• Supports the preparation of investment summaries, financial dashboards, and reports for executive review
• Coordinate with accounting team for reconciliation, audits and document submission
• Review financial documents for accuracy before executive approval
• Help manage cash flow tracking, bank liaison and financial records maintenance.

Family Office Operations

• Manage and coordinate personal and corporate related matters, ensuring its seamless handling such as but not limited to scheduling, vendor management and asset maintenance.
• Support philanthropy initiatives, including documentation, donor communications and project tracking
• Oversee and manager special projects, asset records, and trust related documentation.
• Ensure timely compliance with regulatory filling, tax obligations and other reporting obligations
• Prepare correspondence, reports, and presentations on family office matters.
• Schedule, coordinate and track development pathways for heirs ensuring alignment with family governance and succession plan.

Qualification and Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or related field
• Prior experience in holdings company or family office environment is preferred.
• Basic knowledge in Microsoft Office Suite
• Exceptional Organizational, Problem Solving and Multi-tasking abilities
• Excellent communication and interpersonal skills