8 Office Assistant jobs in the Philippines

Applicants must be willing to work in Sta Rosa Laguna
- At least six (6) months to one (1) year of experience in the field of Logistics or Freight Forwarding
- Good Communication Skills (Written and Verbal)
- Fresh Graduate are welcome to apply

**Benefits**:

- Health insurance

Schedule:

- 8 hour shift
- Day shift

Supplemental pay types:

- Bonus pay

COVID-19 considerations:
Wear facemask and vaccination card

Ability to commute/relocate:

- Santa Rosa City, Laguna: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Administrative Assistant: 1 year (preferred)

**Language**:

- English (preferred)

This role will be the Office Clerk who will provide administrative support to the team, and ensure that the office runs smoothly, and assists with various tasks as needed. This role requires strong organizational skills, attention to detail, and the ability to multitask effectively. He/ She will perform routine clerical duties to support the organization.Working Setup : OnsiteWork Location: MakatiWorking Schedule: Mon-Fri, Dayshift, 7:30AM - 4:00PM  DUTIES & RESPONSIBILITIES Performs clerical duties including, typing, filing, copies, sorting and filling records related to the office activities, business transactions, and other matters. Operates office machines including copiers, scanners, phones and voicemail systems, personal computers, and other standard office equipment. Answers phones, directs calls to appropriate individuals, and prepares messages. Prepares letters, memos, forms, and reports according to written or verbal Instructions. Sorts incoming mail and delivers it to the appropriate department or individual processes outgoing mail. Maintains filling systems either manually or electronically. Encodes data for manual time in and time out of employees. Performs other related duties as needed.RequirementsSufficient knowledge of Microsoft office Suite (e.g. Microsoft Word, Excel) and office administration functions. Requires a Bachelor’s Degree in Business, Administration, or a related field. With at least 2 years' relative experience in office administration Previous experience in a secretarial role or related field, Strong written and verbal communication skills. Strong organization skills and attention to detail. Strong interpersonal skills and adaptability. Ability to work on multiple projects prioritize tasks effectively. Good customer service skills and ability to work well with others.BenefitsFor regularization after 6 months probationaryHMO - Medicard, upon regularization15 SL and 15 VL, eligible after 1 year of service (Convertible to cash)Annual Bonus based on performanceGovernment Mandated Benefits

**Summary of Work Activities and Responsibilities**:
Under the supervision of the Director of the University Research Ethics Office (UREO), the Office Assistant IV supports the training, communications, and development activities of the UREO, primarily strengthening its mandate to disseminate information and build capacity in all ADMU units with respect to conducting research with human participants in an ethical manner and ethics review SOPs.

Main

**Responsibilities**:
I. Administrative Support for Training Seminars/Workshops

Arranges the logístical needs for UREO training seminars/workshops (i.e. reserve venues, books catering/meals, arrange transportation, etc.)

Prints, photocopies, and collates the training materials and kits

Monitors event attendance

Prepares the travel and other logístical arrangements of AdMUREO and/or AdMUREC staff for official office-relevant events outside of the Loyola campus (e.g. PHREN Convention or other speaking engagements)

II. Communication and Dissemination

Attends and documents the minutes of administrative meetings (non-AdMUREC panel)

Posts and disseminates communications from the UREO Director to the relevant recipients via online and/or print channels

Prepares and collates materials for the dissemination of information regarding the UREC and its policies and procedures, and other relevant information provided by the Director

Coordinates with web developer for development and maintenance of UREO website

III. Supports Development Activities

Assists in the monitoring of Department
- and Unit-level processes and issues and transmits them to the Director

Assists the Director in preparing and/or revising SOP documents and forms

Collates feedback, queries, FAQs, etc from relevant stakeholders regarding UREO and UREC operations and transmits them to the Director

IV. Reception/Frontline Support

Attends to, screens, and forwards incoming phone calls

Receives, records, and distributes mail and documents for the Office

Responds to queries in a professional manner

Ensures the tidiness and organization of the reception area, office supplies, and pantry

Makes appointments for the Director

**Education and Experience Requirements**:
Bachelor’s Degree

Underwent Basic Research Ethics Training conducted by PHREB or other accredited institution

At least 1 year of experience in office administration or as an Office Assistant

Has experience in event organizing and materials development and dissemination

**Knowledge, Skills, and Abilities**:
**Excellent oral and written communication skills**: writing correspondences, meeting minutes, reports; responding orally and in writing to queries with professionalism

Attentive to details and can organize and integrate information (e.g. such as in writing minutes and documenting trainings)

Has experience in organizing mid-size events

Basic knowledge of research ethics (can undergo specialized training)

Can work independently

Possesses good character and integrity befitting staff of an ethics office

Has a pleasant disposition and can communicate with composure in challenging situations and interaction

Qualifications:

- Graduate of Apparel and Fashion or any other related course
- Proficient in MS Office and Adobe Photoshop
- With good communication skills and presentation skills
- Flexible and ability to multi-task is an advantage
- Fresh Graduates are welcome to apply
- Must be willing to start ASAP

Job Functions:

- Coordinate with vendors, suppliers and other stakeholders.
- Assists in purchasing of merchandise for selling in physical and online stores.
- Monitors inventory and allocation of stocks.
- Monitors timely delivery of merchandise requirements for retail stores
- Assists in e-commerce accounts for product posting and monitoring of promotions.

**Salary**: From Php14,000.00 per month

Schedule:

- 8 hour shift

Supplemental Pay:

- 13th month salary
- Overtime pay

COVID-19 considerations:
COVID-19 considerations: daily temperature monitoring and health declaration checklist, wearing of face mask and face shield at all times, social distancing and daily office sanitation.

**Additional Information**
**Job Number**
**Job Category** Rooms & Guest Services Operations
**Location** Clark Marriott Hotel, 5398 Manuel A Roxas Highway, Mabalacat, Philippines, Philippines, 2023VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Management
**JOB SUMMARY**
Assists the Front Office Manager in administering front office functions and supervising staff on a daily basis. Front office areas include Bell/Door Staff, Switchboard and Guest Services/Front Desk. Position directs and works with managers and employees to carry out procedures ensuring an efficient check in and check out process. Ensures guest and employee satisfaction and maximizes the financial performance of the department.
**CANDIDATE PROFILE**
**Education and Experience**
- High school diploma or GED; 2 years experience in the guest services, front desk, or related professional area.
OR
- 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; no work experience required.
**CORE WORK ACTIVITIES**
**Maintaining Guest Services and Front Desk Goals**
- Manages day-to-day operations, ensuring the quality, standards and meeting the expectations of the customers on a daily basis.
- Develops specific goals and plans to prioritize, organize, and accomplish your work.
- Handles complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.
- Supervises staffing levels to ensure that guest service, operational needs and financial objectives are met.
- Ensures that regular on-going communication is happening with employees to create awareness of business objectives and communicate expectations, recognizes performance, and produces desired results.
- Understands the impact of department's operations on the overall property financial goals and objectives and manages to achieve or exceed goals.
**Supporting Management of Front Desk Team**
- Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
- Encourages and building mutual trust, respect, and cooperation among team members.
- Serving as a role model to demonstrate appropriate behaviors.
- Supervises and manages employees. Manages all day-to-day operations. Understands employee positions well enough to perform duties in employees' absence.
- Establishes and maintains open, collaborative relationships with employees and ensures employees do the same within the team.
- Supervises all areas of the Front Office in the absence of the Front Office or Assistant Front Office Manager.
**Ensuring Exceptional Customer Service**
- Provides services that are above and beyond for customer satisfaction and retention.
- Improves service by communicating and assisting individuals to understand guest needs, providing guidance, feedback, and individual coaching when needed.
- Responds to and handles guest problems and complaints.
- Sets a positive example for guest relations.
- Empowers employees to provide excellent customer service.
- Observes service behaviors of employees and provides feedback to individuals.
- Interacts with customers to obtain feedback on quality of product, service levels and overall satisfaction.
- Ensures employees understand customer service expectations and parameters.
- Interacts with guests to obtain feedback on product quality and service levels.
- Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement.
**Managing Projects and Policies**
- Implements the customer recognition/service program, communicating and ensuring the process.
- Trains staff and monitors adherence to all credit policies and procedures to reduce bad debts and rebates.
- Supervises same day selling procedures to maximize room revenue and control property occupancy.
- Supervises daily Front Desk shift operations and ensures compliance with all policies, standards and procedures.
- Ensures property policies are administered fairly and consistently, disciplinary procedures and documentation are completed according to Standard and Local Operating Procedures (SOPs and LSOPs) and support the Peer Review Process.
**Supporting Human Resource Activities**
- Supports the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.
- Solicits employee feedback, utilizes an "open door" policy and reviews employee satisfaction results to identify and address employee problems or concerns.
- Brings issues concerning employee satisfaction to the attention of the department manager and Human Resources.
- Assists as needed in the interviewing and hiring of employee team members with the appropriate skills.
- Supports a departmental orientation program for employees to receive the appropriate new hire training to successfully perform their job.
- Participates in employee progressive discipline procedures.
**Additional Responsibilities**
- Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
- Analyzes information and evaluating results to choose the best solution and solve problems.
- Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.
- Performs all duties at the Front Desk as necessary.
- Runs Front Desk shifts whenever necessary.
- Participates in departmental meetings and continually communicates a clear and consistent message regarding the Front Desk goals to produce desired results.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of "Wonderful Hospitality. Always." by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that's synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you're happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand's namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you'll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That's The JW Treatment. In joining JW Marriott, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.

**PMVA is in need of Virtual Assistants for our Real Estate clients in Australia and New Zealand.**:

- No experience required
- Training Supplied
- Office-based admin career

**Benefits we offer**:

- Free Pre-Employment Medical exam
- Medical and Dental Insurance
- Optical Benefit
- An opportunity to go to Australia for training
- Paid (5) Sick leave upon regularization
- Paid (5) Vacation leave upon regularization
- 5 Service Incentive leave on Anniversary
- Holy week, Christmas & New year break
- Additional paid Australian holidays (depending on the client)
- Performance Bonus
- Fun and positive working environment
- Career growth

**Duties**:

- Advertising properties (charging advertising fees, order sign boards etc.)
- Responding to rental inquiries
- Sending weekly reports to property manager/owner for available properties
- Uploading inspections and creating inspection runs
- Typing, transcribing plus editing video condition reports
- Sending smoke alarm work orders
- Prepare and issue invoices, sales and leasing contract (including special terms and conditions)
- Prepare lease renewal and bond form
- Scheduling routine inspection and send out notices
- Preparing monthly property management report
- Organizing and maintaining files
- Prepare and send breach and or termination notices in arrears
- Compile manage and maintain condition report audit
- Data Entry
- Other administrative tasks the client will require

**Qualifications**:

- Preferably a graduate of any 4-year or 2-year course.
- Well-versed in English communication skills, both written and verbal.
- Positive attitude towards assisting and helping others
- Keen to details.
- Adept with important computer skills including MS Office/G-Suite Applications.
- Able to organize files and effectively retrieve data
- Capable of meeting deadlines.
- Good analytical skills in a problem-solving environment.
- Someone who has a sense of self responsibility. Thus, can handle corrections and criticisms well.
- Disciplined and has a great attitude towards work
- No attendance issues.
- Available to start by the month of September.

**Salary**: Php18,000.00 - Php19,000.00 per month

**Benefits**:

- Health insurance
- Paid training

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental Pay:

- 13th month salary

Ability to commute/relocate:

- Clark Freeport Zone, Pampanga: Reliably commute or planning to relocate before starting work (required)

**Language**:

- English (preferred)

**Description:**
Grand Hyatt Manila offers a myriad of exciting experiences and dramatic restaurant concepts making it a destination within a destination. Embracing the #LivingGrand philosophy, we bring moments of more to everything that we do.
We are looking for an experienced **Assistant Manager - Front Office** who will ensure that the highest level of efficiency and guest satisfaction are achieved while maximizing rooms and other related revenue.
In this role, you will be assisting the Front Office Manager in leading and managing the Front Office Department in delivering exceptional front line service to our guests and colleagues. You will be expected to be visible around the hotel, ensuring that all areas are being managed well by the respective team. To ensure that everyone is receiving the best possible service, you will be personally interacting with guests most of the time and will be responsible in handling their complaints and inquiries in a professional and efficient manner.
**Qualifications:**
Ideal candidates shall meet the following criteria:
+ Progressive career in Front Office in a 5-star luxury property, with at least 2 years of experience in a similar role
+ Comprehensive working knowledge of Front Office systems and processes
+ Superior customer service skills
+ Strong management and leadership capabilities
+ Passion for working with people
+ This position is open to local candidates or Philippine passport holder with valid working rights.
**Primary Location:** PH-0-Manila
**Organization:** Grand Hyatt Manila
**Job Level:** Full-time
**Job:** Front Office
**Req ID:** MAN
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.