1,474 Administrative Staff jobs in the Philippines

Ingham Drilling is a family-owned business based in Cairns with more than 50 years of experience in the drilling industry. The company is recognised for delivering high-quality drilling services across mining, agriculture, and domestic projects. With a strong reputation for reliability and integrity, Ingham Drilling combines deep industry knowledge with modern systems and processes to meet the needs of its clients. Employees benefit from working within a supportive team environment where their contributions have a direct impact on operations and business growth.

Website:

This is a full-time remote position supporting the Business Manager and wider operations team at Ingham Drilling. The Office Administrator / Operations Support will play a critical role in ensuring smooth day-to-day business operations, from administration and compliance through to communication with drilling teams and clients. The role requires a proactive, organised individual who thrives in a fast-paced environment and can confidently handle diverse responsibilities across administration, operations, and client support.

This role is being recruited by Clarke Point, a premier Singapore-based agency dedicated to delivering global recruitment and staffing solutions, ) and is for a long-term, full-time Independent Contractor.

• Manage daily office administration, including scheduling, document management, and internal coordination.
• Enter and maintain accurate records in digital systems such as ServiceM8, Employment Hero, and other operational platforms.
• Prepare, format, and submit compliance documents, reports, and client-facing paperwork.
• Assist with preparing tenders, quotes, and project documentation.
• Act as a central communication point between field drilling teams, suppliers, clients, and management.
• Support the Business Manager in managing operations, problem-solving, and responding to emerging issues.
• Track and monitor job progress, ensuring projects remain on schedule.
• Provide bookkeeping and accounting support, including invoicing and reconciliation.
• Contribute to process improvements to streamline administrative and operational workflows.

• Experience working as an Independent Contractor for an Australian, American or similar client.
• Proven experience in administration, operations support, or similar office-based roles.
• Strong computer literacy with the ability to quickly learn and use digital platforms.
• Excellent written and verbal communication skills, with confidence in liaising with clients, suppliers, and team members.
• High attention to detail with strong organisational and problem-solving skills.
• Adaptable and resilient personality—comfortable engaging with a variety of working styles, including "rough around the edges" field teams.
• Self-motivated and proactive, with the ability to manage competing priorities independently.

• Previous experience in the mining, construction, agriculture, or drilling industries.
• Familiarity with software such as ServiceM8, Employment Hero, Xero, or other job management/accounting platforms.
• Experience preparing tenders, quotes, or compliance documentation.
• Exposure to health, safety, and environmental (HSE) requirements and reporting.
• Background in accounts payable/receivable, payroll, or financial reporting.

• Resilient and unflappable under pressure.
• Highly organised with a natural eye for detail.
• Proactive problem-solver who takes initiative.
• Strong interpersonal skills with the ability to build rapport quickly.
• Practical thinker who can adapt to dynamic environments.

To ensure a smooth and professional remote working experience, candidates must have the following:

• Quiet and Dedicated Home Office Setup –

• Professional and distraction-free workspace

• Ergonomic chair and desk recommended

• Laptop or Desktop Computer – Minimum specifications:

• Intel i5 or AMD Ryzen 5 processor (or better)

• At least 8GB RAM
• Windows 10 or macOS 11 and above

• Stable Internet Connection – Minimum speed of 25 Mbps (download/upload)

• Wired (LAN) connection for stability is preferred

• Backup internet source (e.g., pocket Wi-Fi or mobile hotspot) is a plus

• Clear Audio Equipment –

• Noise-cancelling headset with built-in microphone

• Clear audio for calls and video meetings
• Working Webcam – Required for virtual meetings and team check-ins

• Uninterrupted Power Supply (UPS) or access to a backup power source

• Especially important for areas prone to power outages

• Up-to-date Antivirus or Security Software – To protect company and client data

This role is for a long-term, full-time Independent Contractor with the following additional perks:

• Philippine Regular Holidays: 100% pay if not worked; 200% pay if worked.
• Philippine Special Non-Working Holidays: Additional 30% pay if worked.
• Vacation Leave: 12 days per year, granted upon successful completion of the probation period.
• Sick Leave: 6 days per year, available annually.
• Health Insurance Allowance: ₱2,500 per month provided toward family health insurance after the probation period.
• Flexible Work Environment: Fully remote, Monday to Friday, aligned with Australian business hours.

Ingham Drilling is based in Cairns, Australia, thus the work hours will follow Brisbane time (8:00 am to 5:00 pm) with some flexibility.

For your application to be considered, please submit the following:

• Your resume
• A short cover letter outlining your suitability for this role. Your cover letter must include the word "CLARKE" in capital letters and a summary of your experience working as a full-time independent contractor or online freelancer.

Job Description:

• Perform clerical duties such as filing, data entry, and document preparation.
• Answer and direct phone calls, emails, and other inquiries in a professional manner.
• Organize and schedule meetings, appointments, and events.
• Assist in the preparation of reports, presentations, and correspondence.
• Handle incoming and outgoing mail and deliveries.
• Coordinate with different departments to facilitate smooth operations.
• Maintain confidentiality and safeguard sensitive information.
• Perform other related tasks as assigned by management.

Qualifications:

- Graduate of ANY course (4 years)

- With previous experience as Office Staff/Admin Staff

- Proficiency in Microsoft Office tools (Word, Excel, PowerPoint, Outlook).

- Willing to work in PASAY

- Has general knowledge in terms of filing, scheduling, document preparation, and data entry.

- Excellent organizational and multitasking abilities.

- Strong written and verbal communication skills.

- Attention to detail and ability to work independently

-Customer Service experience

Benefits:

- Transportation allowance

Job Types: Fixed term, Temporary

Pay: Php18, Php20,000.00 per month

Work Location: In person

Office Administrator Responsibilities:

• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents including office correspondence/ quotations, memos, resumes, and presentations.
• Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
• Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
• Maintaining general office files, including job files, vendor files, and other files related to the company's operations.
• Purchasing office supplies, equipment, and furniture.
• Overseeing the maintenance of office facilities, and equipment.
• Scheduling of service technician itinerary.
• Performing other relevant duties when needed.

Office Administrator Requirements:

• Bachelor's degree in Industrial Engineering or Computer Science or Technical Course or a related field.
• 2 or more years' office administration experience.
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Comfortable handling confidential information.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.

• Candidate must possess a Bachelor's/College degree in ANY course
• Must have at least 2-3 years of admin experience
• Must have good communication and time management skills
• Overseeing daily office operations to ensure efficiency and organization
• Answering phone calls and emails, and directing inquiries to the appropriate department or employee based on the nature of the request
• Managing agendas, travel plans, and appointments for upper management or other key employees
• Performing bookkeeping and financial tasks, such as recording transactions and preparing bank deposits
• Tracking, replenishing, and ordering office supplies to avoid interruptions in standard front office procedures
• Will perform various administrative and clerical tasks
• Prepare reports and filing of documents
• Provide support to managers/directors and employees in their daily office needs.

Job Type: Full-time

Pay: From Php20,000.00 per month

Benefits:

• Company events
• Free parking
• On-site parking
• Opportunities for promotion

Education:

• Bachelor's (Preferred)

Experience:

• Administrative: 3 years (Preferred)

Location:

• Bocaue 3018 P03 (Preferred)

Work Location: In person

1. Office Management & Maintenance

• Overseeing the day-to-day operations of the office to ensure efficiency.
• Maintaining office supplies and ensuring timely replenishment.
• Coordinating with vendors for facility management and equipment maintenance.

2. Administrative Support

• Providing administrative support to executives, managers, and staff as required.
• Managing correspondence, including emails, phone calls, and postal mail.
• Preparing reports, presentations, and other documentation.

3. Coordination & Communication

• Acting as a point of contact between employees, management, and external stakeholders.
• Coordinating office activities, such as events, meetings, and conferences if any.
• Ensuring effective internal communication among departments and teams.

4. Document Management

• Organizing and maintaining filing systems, both digital and physical.
• Managing and safeguarding confidential documents and records.
• Ensuring compliance with document retention policies.

5. Financial & Budgetary Oversight

• Managing office expenses as Petty Cash and assisting to control the same as per approved budget.
• Processing invoices and coordinating with the finance department for payments.
• Tracking and maintaining records of office expenditures.

6. Human Resources Support

• Assisting with onboarding new employees, including setting up workspaces and equipment.
• Managing attendance, leave records, and other employee data like HMO, SSS, Tax shields, etc.
• Organizing employee engagement activities and events.
• Ensuring compliance with company policies to maintain discipline and procedures.

7. IT & Office Equipment Management

• Coordinating with IT support to ensure all office technology and equipment are functioning properly.
• Managing inventory of office hardware, including computers, printers, and communication systems.

8. Vendor & Contract Management

• Managing relationships with external vendors and service providers.
• Negotiating contracts and ensuring compliance with terms and conditions.
• Coordinating deliveries and services to maintain smooth office operations.

9. Health & Safety Compliance

• Ensuring that the office complies with health and safety regulations.
• Organizing regular safety drills and emergency preparedness.
• Maintaining first-aid kits and ensuring employees are aware of safety protocols.

10. Travel & Accommodation Coordination

• Booking travel and accommodation for employees and guests.
• Managing itineraries and ensuring timely logistics for business trips if any.
• Coordinating with travel agencies and hotels as necessary.

Job Type: Full-time

Who are
Benifex?

We are a fast-moving technology company, and
one of the most successful providers of online reward and benefits solutions in the UK.
We believe that everyone deserves an exceptional experience at work, every day, and build
workplace technology
that makes this happen. Benifex's mission is to
build remarkable experiences that employees love.
Today Benifex supports more than five million employees in over 3,000 organisations across more than 100 countries. To help us on our quest to be the best,
we need brilliant people
on board and that's where you come in.

Why should you apply?

• Impact: play a critical role in providing an exceptional employee experience to our fast growing team in Cebu
• Autonomy: take ownership of key tasks and find ways to improve them (employee benefits, payroll, timekeeping, employee engagement)
• Learning and growth: have training and support from our Head of Operations to set you up for success
• Top 10 Employer, Sunday Times Best Places to Work Awards
• Work for a profitable, fast-growing market leader in the online reward and benefits space

Great Benefits
Salary ₱40,000-50,000 plus ₱5,000 non-taxable allowance

Office based, Monday to Friday (Cebu IT Park)

Shift: 8am-5pm (or 9am-6pm)

25 days paid vacation leave + 7 days paid sick leave

Your birthday off

Two half day wellbeing days

Referral bonus

Role Overview
As the Office Manager in our growing Cebu operations, you play a vital role in leading administrative functions and directly reporting to the Head of Operations in the Philippines. Your responsibilities extend beyond office management; you contribute to our mission of placing people at the center of our employee experience. You are instrumental in cultivating an environment where employees thrive, aligning with our belief that everyone deserves an exceptional experience at work, every day.

Responsibilities

• Administrative Leadership: Drive operational efficiency by providing strategic administrative leadership emphasizing our dedication to continuous improvement and excellence in our commitment to "Never Stand Still."
• Employee Engagement: Spearhead engagement activities and events to foster positive culture into the workplace with celebrations that infuse joy, like Christmas parties, summer outings, tree planting, local festivities like Sinulog, embodying our value on being "Obsess About Experience". Let's make work fun
• Employee Well-being: Champion the mission with employee benefits management, ensuring the health and happiness of our team through proactive oversight of HMO, life insurance, social security, and other mandatory government benefits.
• Regulatory Compliance: Take charge of all regulatory compliance, overseeing timely adherence to local government requirements, including business permit renewal, BOI applications, compliance with labor department regulations, embodying our value of "Owning It".
• Office Management: Execute on-the-ground tasks involving office management, interacting with government offices, managing document submissions, and liaising with agencies such as BIR, SSS, PhilHealth, Pag-IBIG, DOLE and other local government units.
• Accounting and Operational Duties: Perform basic accounting functions, such as expense liquidation, receipts and records keeping, and local purchases aligning with our ethical practices and our commitment to "Doing The Right Thing".
• Attendance and Time Keeping: Embrace the responsibility of managing employee time records to ensure accurate and timely payroll processing in accordance with company regulations and DOLE standards.

Key Objectives

• Strategically align office management functions with our mission of delivering exceptional employee experiences through technology.
• Ensure seamless administrative support to the Head of Operations and our employees.
• Facilitate efficient employee benefits management and regulatory compliance.
• Execute successful on-the-ground office management and liaise effectively with external agencies.

What are we looking for?

• Exhibit strong communication and interpersonal skills, fostering a culture of care and connection.
• Showcase exceptional organizational and multitasking abilities, bringing order to our dynamic workplace.
• Work harmoniously with diverse teams and external partners, reflecting our "Unstoppable Together" mindset.
• In-depth understanding of local regulatory compliance and government processes
• Basic accounting knowledge to safeguard our financial health.
• Proven experience in office management and administrative roles, demonstrating efficiency.
• Excellent time-management skills to handle multiple responsibilities.

Our Interview Process

Benifex understands the need to have a fast and efficient process, the below will all be completed in the shortest time possible.

Initial call with the Talent team

Online tests in numeracy and logical reasoning

Interview with the Hiring Manager

Final interview with the Head of Operations (Philippines)

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
We are committed to creating a diverse and inclusive workplace where everyone feels welcome and respected. We believe that diversity and inclusion are essential to our success, and we are proud to be an equal opportunity employer.
We are
a proud member of the Disability Confident employer scheme.
If you require any reasonable adjustments at any stage during the recruitment process, please let us know with your application.

Administration & Office Support

• Manage supplies, logistics, and office correspondence.
• Maintain organized filing systems for company documents.
• Assist management in preparing reports and presentations.

Compliance & Document Control

• Monitor renewal of permits, licenses, and government filings (SEC, BIR, LGU).
• Keep accurate and updated records of certificates, contracts, and registrations.

HR Support

• Help with employee record-keeping and attendance monitoring.
• Assist in onboarding new staff and coordinating HR-related tasks.

General Support

• Provide assistance to management and other departments as needed.
• Ensure confidentiality and proper handling of company information.

• Bachelor's degree in Business Administration, HR, or related field.
• 1–2 years of experience in admin, HR, or compliance is an advantage (fresh grads with potential are welcome).
• Strong organizational and multitasking skills.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Reliable, detail-oriented, and able to work independently.

Job description:

We are seeking a detail-oriented and highly organized Office Administrator to manage daily administrative operations, support staff, and ensure the smooth functioning of the office.

Exact Location:

San Antonio, Zambales

Job Type: Full-time

Pay: Php1,000.00 per day

Ability to commute/relocate:

• Zambales: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Required)

Experience:

• Office Administrator: 1 year (Required)

License/Certification:

• Professional driver's license (Required)

Work Location: In person

Responsible for providing administrative, financial, and clerical support to ensure efficient operation of the office. The role ensures proper coordination of office functions, records management, and assistance to management in financial monitoring and reporting.

Key Responsibilities

• Handle day-to-day office administration tasks, including filing, correspondence, and record-keeping.
• Assist in financial monitoring, including petty cash, reimbursements, billing, and coordination with accounting.
• Ensure smooth coordination between departments through scheduling, communication, and logistical support.
• Maintain an updated database of office supplies, assets, and inventories.
• Provide support in the preparation of reports, presentations, and documentation required by management.
• Ensure compliance with company policies, procedures, and administrative guidelines.
• Serve as a liaison between management, staff, and external stakeholders as needed.

Qualifications

• Preferably a graduate of a 4-year course in BSBA Financial Management or related business course.
• Strong organizational and time-management skills.
• Proficient in MS Office (Word, Excel, PowerPoint) and basic accounting software.
• Detail-oriented, with good analytical and problem-solving skills.
• Preferably residing in or near Batia, Bocaue, Bulacan for ease of reporting to work.

Job Types: Full-time, Permanent

Pay: Php16, Php18,000.00 per month

Benefits:

• Additional leave
• Company events
• Gym membership
• Health insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee
• Transportation service provided

Ability to commute/relocate:

• Bocaue 3018 P03: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Required)

Experience:

• Office Administrative: 1 year (Required)
• Financial Transactions: 1 year (Required)

Location:

• Bocaue 3018 P03 (Required)

Work Location: In person

Application Deadline: 10/12/2025

Expected Start Date: 10/15/2025