17 Administrative Staff jobs in the Philippines

**Job Summary**
The role is part of the Executive Assistance and Travel Management team at Manulife Business Processing Services (MBPS). The Administrative Assistant (AA) is responsible for providing high-level administrative support to multiple leaders within the Global Communications Team. This role is instrumental in maintaining smooth and efficient operations by managing complex calendars, coordinating travel logistics, and processing expenses with accuracy and timeliness.
The Administrative Assistant is expected to support several executives simultaneously and act as a dependable back-up to other Administrative Assistants, fostering a collaborative and agile team environment. Success in this role requires a high degree of confidentiality, professionalism, and exceptional organizational skills. The ideal candidate is proactive, detail-oriented and thrives in a fast-paced environment.
**Role and Responsibilities**
The Administrative Assistant is accountable for the effective management of priorities through high-quality administration and consistent follow-through on deliverables.
**Responsibilities include:**
+ **Calendar Management** : Manage multiple executive calendars, schedule meetings across different time zones, resolve conflicts, and ensure optimal time utilization.
+ **Travel Coordination** : Arrange end-to-end travel logistics including flights, visa, accommodations, ground transportation, and itineraries, ensuring alignment with company policies and executive preferences. Experience with Concur or similar systems is preferred.
+ **Expense Management** : Prepare, submit, and track expense reports in a timely and accurate manner, ensuring compliance with corporate guidelines.
+ **Back-up Support** : Provide coverage for other Administrative Assistants during absences or peak periods to ensure continuity of service and team collaboration.
**Qualifications**
+ Minimum 4 years of relevant experience in an Executive or Administrative Assistant role supporting multiple senior leaders simultaneously
+ Strong oral and written communication skills, with the ability to interact professionally with multiple senior executives
+ Excellent organizational and time management skills, including planning, coordination, priority setting, and task follow-through
+ Demonstrated ability to manage complex and sensitive work situations with sound judgment, discretion, and empathy
+ Highly collaborative and results-oriented, with a strong sense of accountability
+ Advanced proficiency in Microsoft Outlook and the MS Office Suite (PowerPoint, Excel, Word, OneNote)
+ Proficiency in Concur and global travel management tools
+ Strong interpersonal skills and ability to work effectively across cultures
+ Excellent English communication skills, both written and verbal
**When you join our team**
+ We'll empower you to learn and grow the career you want
+ We'll recognize and support you in a flexible environment where well-being and inclusion are more than just words
+ As part of our global team, we'll support you in shaping the future you want to see
**Acerca de Manulife y John Hancock**
Manulife Financial Corporation es un importante proveedor internacional de servicios financieros que ayuda a las personas a tomar decisiones de una manera más fácil y a vivir mejor. Para obtener más información acerca de nosotros, visite .
**Manulife es un empleador que ofrece igualdad de oportunidades**
En Manulife/John Hancock, valoramos nuestra diversidad. Nos esforzamos por atraer, formar y retener una fuerza laboral tan diversa como los clientes a los que prestamos servicios, y para fomentar un entorno laboral inclusivo en el que se aprovechen las fortalezas de las culturas y las personas. Estamos comprometidos con la equidad en las contrataciones, la retención de talento, el ascenso y la remuneración, y administramos todas nuestras prácticas y programas sin discriminación por motivos de raza, ascendencia, lugar de origen, color, origen étnico, ciudadanía, religión o creencias religiosas, credo, sexo (incluyendo el embarazo y las afecciones relacionadas con este), orientación sexual, características genéticas, condición de veterano, identidad de género, expresión de género, edad, estado civil, estatus familiar, discapacidad, o cualquier otro aspecto protegido por la ley vigente.
Nuestra prioridad es eliminar las barreras para garantizar la igualdad de acceso al empleo. Un representante de Recursos Humanos trabajará con los solicitantes que requieran una adaptación razonable durante el proceso de solicitud. Toda la información que se haya compartido durante el proceso de solicitud de adaptación se almacenará y utilizará de manera congruente con las leyes y las políticas de Manulife/John Hancock correspondientes. Para solicitar una adaptación razonable en el proceso de solicitud, envíenos un mensaje a .
**Modalidades de Trabajo**
Híbrido

Bringing smiles is what we do at TTEC. for you and the customer. As an Administrative Assistant working onsite in Dumaguete, Philippines, you'll be a part of creating and delivering amazing customer experiences while you also #experienceTTEC, an award-winning employment experience and company culture.
What You'll be Doing Looking for an opportunity where you'll make an impact on people upskilling their career? In this role, you'll ensure records are maintained, information is compiled, and forms are submitted to client and state agencies to initially license/appoint and keep insurance agents licensed/appointed. You'll also file forms and other records for licensed agents and applicants within an appropriate time frame.
You'll report to Manager. You'll make an impact by helping our associates to successfully obtain their insurance license(s) and appointment(s) to allow the company to conduct business in each state.
During a Typical Day, You'll
· Manage communication with internal/external partners
· Maintain 100% confidentiality, accuracy and completion of all licensing records and reports
· Coordinate day-to-day operations, processes, and reporting to keep key stakeholders informed
· Learn key business objectives, timeframes, and requirements associated with each licensing goal and class
· Understand and improve the key success metrics associated with each licensing goal
· Deliver consistent customer service and communication
What You Bring to the Role
· Resourceful to partner successfully with teams, management and clients
· High level of integrity, judgment and follow through
· Keen attention to detail and desire to follow procedures
· Great technical, analytical, verbal and written communications skills
· Dedication to respect and ensure strict confidentiality of customer and employee data
· Working knowledge of database applications such as MS Office (Excel, Outlook, PowerPoint), Oracle, Kronos or adeptness to learn technology quickly
· Notary or willingness to obtain
· Minimum of one-year clerical experience
What You Can Expect
· Supportive of your career and professional development
· An inclusive culture and community minded organization where giving back is encouraged
· A global team of curious lifelong learners guided by our company values
· Ask us about our paid time off (PTO) and wellness and healthcare benefits
· And yes. a great compensation package and performance bonus opportunities, benefits you'd expect and maybe a few that would pleasantly surprise you (like tuition reimbursement)
Visit for more information.
About TTEC Our business is about making customers happy. That's all we do. Since 1982, we've helped companies build engaged, pleased, profitable customer experiences powered by our combination of humanity and technology. On behalf of many of the world's leading iconic and hypergrowth brands, we talk, message, text, and video chat with millions of customers every day. These exceptional customer experiences start with you.
TTEC is proud to be an equal opportunity employer where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. TTEC embraces and is committed to building a diverse and inclusive workforce that respects and empowers the cultures and perspectives within our global teams. We aim to reflect the communities we serve, by not only delivering amazing service and technology, but also humanity. We make it a point to make sure all our employees feel valued, belonging, and comfortable being their authentic selves at work. As a global company, we know diversity is our strength because it enables us to view things from different vantage points and for you to bring value to the table in your own unique way.
#LI-Onsite
**Title:** _Administrative Assistant_
**Location:** _PH-Central Visayas-Dumaguete_
**Requisition ID:** _040GR_

Core Design Builders is seeking an experienced Administrative Officer to support our company's commitment to deliver quality projects to our clients.

**The Administrative Officer's responsibilities include**:

- Sourcing best materials and services for the company by gathering competitive quotes from suppliers, ensuring that these match specifications from project managers
- Ensures adequate and timely deployment of manpower to project sites, and updates the project managers of any issues
- Collates list of project materials for purchase daily
- Timely follow up of materials and service delivery from suppliers
- Prepares workers payroll and payments to subcontractors
- Prepares and issues billings/official receipts for clients
- Maintains database of suppliers
- Tracks transmittal of tools and equipment
- Files tax reports online via BIR EFPS in coordination with accountant
- Remits SSS, Philhealth, Pag-ibig contributions online
- Maintains soft and hard copies of official documents per project for company file and for turnover to clients
- Provides clerical assistance, which may include typing, copying, filing, record-keeping, and distributing mail.
- Schedule coordination and other project-related meetings and secure confirmation of relevant attendees
- Performs other related duties as assigned.

**Requirements**:

- Bachelor degree required
- 3+ years of hands on administrative support experience
- Proficiency in MS Word and MS Excel a must
- Knowledge of operating standard office equipment
- Excellent communication skills - written and verbal
- Ability to work with mínimal supervision
- Ability to work on and prioritize responsibilities for multiple projects simultaneously
- Strong attention to detail and analytical skills
- With driver's license preferred

**About Core Design Builders**:
Established in 2005, Core Design Builders offers construction, design services and project management services and has quickly grown to include a wide range of residential, industrial, commercial and interior fit-out projects in its portfolio.

We are seeking an experienced, energetic, and organized Administrative Staff member to join us. In this position, you will provide administrative and secretarial support for the President and Faculty Department. In addition to data-entry, report-writing, filing and scheduling, you will perform duties such as payment of remittances, coordinate direct mailings and work on special projects.
Administrative Staff

**Responsibilities**:

- Perform basic bookkeeping activities.
- Plan meetings and conference calls.
- Maintain electronic and physical files.
- Maintain weekly schedules of employees.
- Organize and provide documents, reports and information.
- Coordinate work space, computer, and supplies for new employees.
- Maintain and reorder office supplies.
- Sort and distribute mail.
- Resolve administrative problems by coordinating preparation of reports, analyzing data, and finding solutions.
- Work independently and within a team on special projects, which could include presentations, mailings, or proofreading.

Administrative Staff Requirements and Qualifications
- Minimum of associate’s degree in business administration or any field.
- Knowledge of accounting and bookkeeping principles.
- Strong English-language skills, including writing, grammar and spelling.
- Experience with accounting software.
- Personal effectiveness and credibility.
- Data entry with strict attention to detail.
- Keen attention to detail and ability to keep records and files organized.
- Competent collaborator and skilled cross-functional communicator.
- Strong time manager with respect for deadlines.
- Ability to identify errors and solve problems.
- Decisive and critical thinker.

**Salary**: Php12,000.00 per month

Schedule:

- 8 hour shift

Supplemental pay types:

- 13th month salary

Ability to commute/relocate:

- Quezon City: Reliably commute or planning to relocate before starting work (required)

Core Design Builders is seeking an experienced Administrative Officer to support our company's commitment to deliver quality projects to our clients.

**The Administrative Officer's responsibilities include**:

- Sourcing best materials and services for the company by gathering competitive quotes from suppliers, ensuring that these match specifications from project managers
- Ensures adequate and timely deployment of manpower to project sites, and updates the project managers of any issues
- Collates list of project materials for purchase daily
- Timely follow up of materials and service delivery from suppliers
- Prepares workers payroll and payments to subcontractors
- Prepares and issues billings/official receipts for clients
- Maintains database of suppliers
- Tracks transmittal of tools and equipment
- Files tax reports online via BIR EFPS in coordination with accountant
- Remits SSS, Philhealth, Pag-ibig contributions online
- Maintains soft and hard copies of official documents per project for company file and for turnover to clients
- Provides clerical assistance, which may include typing, copying, filing, record-keeping, and distributing mail.
- Schedule coordination and other project-related meetings and secure confirmation of relevant attendees
- Performs other related duties as assigned.

**Requirements**:

- Bachelor degree required
- 3+ years of hands on administrative support experience
- Proficiency in MS Word and MS Excel a must
- Knowledge of operating standard office equipment
- Excellent communication skills - written and verbal
- Ability to work with mínimal supervision
- Ability to work on and prioritize responsibilities for multiple projects simultaneously
- Strong attention to detail and analytical skills
- With driver's license preferred

**About Core Design Builders**:
Established in 2005, Core Design Builders offers construction, design services and project management services and has quickly grown to include a wide range of residential, industrial, commercial and interior fit-out projects in its portfolio.

RESPONSIBILITIES

***:
Primarily responsible for the effective and efficient provision of administrative support to Legal and Compliance Department.

OFFICE MANAGEMENT
Attend to the proper scheduling, monitoring and execution of the Department Head's appointments, meetings and other functions
Establishes/implements Records Management System involving the following:
receipt of original copies of signed and notarized legal documents for filing
routing of Board Resolutions and Minutes of the Meeting to the Trustees
scanning and uploading of legal documents to Legal's sharepoint account
retrieval, issuance, updating and disposal of records/documents.
Maintains logbook for incoming and outgoing documents and for the routing of the same to all concerned.
Ensures the availability of supplies and forms prepares requisition request and handles pick-up of supplies from ABS-CBN and distribution of the same to the staff.
Coordinates with the different offices of the Trustees and/or Members in case of members, board and sub-committee meetings.
Screens requests from Salesforce and Legal Information Sheet prior to drafting of the documents
Liaison with different government agencies
Oversees Legal & Compliance's office upkeep reports maintenance/general services requirement
FUND CUSTODIANSHIP
Handles the departments' revolving fund in accordance with accounting rules and regulations.
Prepares and routes request for payment
Disburses, liquidates and replenishes revolving fund
Prepares reports on the utilization of funds.
HR SERVICES
Coordinates with HRD on the proper, timely and systematic hiring of personnel
Coordinates with HRD for the timely availment of employee benefits.
Responsible for leave administration and personnel attendance monitoring.
Submits monthly Attendance Report, Application for Leave of Absence and Overtime Claims

POLICY/SYSTEMS ADMINISTRATIVE/COMPLIANCE
Implement appropriate systems/procedures in the performance of duties and responsibilities
Adhere to ALKFI Vision-Mission-Values and comply with ALKFI/HRD policies, systems, rules and regulations

MISCELLANEOUS /OTHER SERVICES
Performs other functions as directed by the Department Head REQUIREMENTS
KNOWLEDGE
Office Management
Financial System Management

**EXPERIENCE / EDUCATIONAL ATTAINMENT REQUIRED**:
BS Office Administration or related field
At least one (1) year of experience in similar administrative and support role
SKILLS
Proficient in written and oral communication
Computer literate
Administration assistance
Customer relations
Personnel action/attendance monitoring
Records management
Procurement
Interpersonal relations

RESPONSIBILITIES

***:
Primarily responsible for the effective and efficient provision of administrative support to Legal and Compliance Department.

OFFICE MANAGEMENT

1. Attend to the proper scheduling, monitoring and execut

**About this role:**
Wells Fargo is seeking an Associate Administrative Assistant to be part of the Shared Administrative Services team.
**In this role, you will:**
+ Support Administrative Assistants or leaders by performing routine administrative tasks
+ Identify ways to improve individual work processes within established administrative procedures
+ Perform routine administrative tasks, including scheduling appointments, making travel arrangements, distributing mail, producing routine documents and reports, using word processing and spreadsheet software, performing routine data entry operation, answering, as well as directing phone calls, and taking messages as needed
+ Receive direction from administrative assistants, supervisors, or leaders
+ Escalate questions and issues to more experienced individuals
+ Interact with immediate Administrative Assistants team on basic information, as well as internal and external clients
**Required Qualifications:**
+ 6+ months of Administrative Support experience or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education
**Desired Qualifications:**
+ With at least 6 months of relevant experience as an Executive Assistant, Company Secretary or any relevant experience for both virtual/remote or corporate work environment.
+ Experience working or dealing with stakeholders in a multi-cultural environment.
**Job Expectations:**
+ Candidate must be willing to work on Evening Schedule (8PM-5 AM Manila time)
+ Work Location will be in Five Neo, BGC.
**Posting End Date:**
14 Sep 2025
**_*Job posting may come down early due to volume of applicants._**
**We Value Equal Opportunity**
Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.
Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements.
Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.
**Applicants with Disabilities**
To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo ( .
**Drug and Alcohol Policy**
Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy ( to learn more.
**Wells Fargo Recruitment and Hiring Requirements:**
a. Third-Party recordings are prohibited unless authorized by Wells Fargo.
b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.
**Req Number:** R-

**About Us**
We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead. 
Whether you are a professional looking for a career change, an undergraduate student exploring your first opportunity, or recent graduate with an advanced degree, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today!
**Our Commitment to Our People**
Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. That's why everything we do is geared toward a sustainable future-for our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial.
Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally.
Flexible and competitive benefits plans offer the right options to meet your individual/family needs. We provide employees with flexible time off plans, including paid parental leave (maternal and paternal), vacation and holiday leave. 
Together, we have the opportunity - and the power - to continue to revolutionize the technology behind air conditioning, heating and refrigeration, and cultivate a better future. Learn more about us and how you can join our team!
**Our Commitment to Diversity, Equity & Inclusion**
At Copeland, we believe having a diverse, equitable and inclusive environment is critical to our success. We are committed to creating a culture where every employee feels welcomed, heard, respected, and valued for their experiences, ideas, perspectives and expertise. Ultimately, our diverse and inclusive culture is the key to driving industry-leading innovation, better serving our customers and making a positive impact in the communities where we live. 
**Equal Opportunity Employer**
Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.
With $5B of global revenue, Copeland is a leading provider of compression products, electronics, software, and solutions across many applications within Heating, Ventilation, Air Conditioning, and Refrigeration (HVACR), where macro and regulatory trends towards environmental sustainability, leads to changes in HVACR technology. Other products include other heating applications, food service and retail, transportation, and healthcare/life sciences. This new business also has a solution portfolio that manages, monitors, and controls refrigeration units in the commercial setting, as well as software solutions that measure and monitor temperature conditions of refrigerated goods in transit, where there is a greater emphasis on energy management/sustainability solutions globally.

Job Scope:

- Support the team in all sales & administrative activities
- Track deliverables and send reminders to person responsible
- Monitor/Schedule Appointments and Conduct Follow ups as required

**Requirements**:

- Good English communication skills (oral and written)
- Excellent organizational and multitasking skills
- Computer savvy, driven and willing to learn
- At least 1 year experience in Administrative Tasks/Sales Support/Helpdesk/Customer Service is a plus

Information Required:

- Updated CV
- Last Drawn Salary
- Expected Salary
- Notice Period
- Contact Number (include WhatsApp or Viber contact)

Additional Information

Career Level: 1-4 Years Experienced Employee

Years of Experience: 1 year

Job Specializations: Admin/Human Resources, Clerical/Administrative Support

Company Overview

FocalScope is a software-based Unified Communications & Omni-Channel Contact Center that fits perfectly with business of all sizes.

FocalScope was established in 2005 and has since become synonymous with excellence in the customer support software field. Specializing in software development, we set out to create a help desk system that could withstand the demands of 21st-century customer service. Our global offices currently include the following locations: USA, Denmark, and Singapore.

FocalScope is a unique company in the help-desk software industry. We are proud to have a multicultural team populated from all corners of the globe. Our team includes IT experts, software engineers and consultants, which give us the edge we need to compete in the global arena. Our software developers are some of the most experienced in the industry, and strive to deliver the very best their skills have to offer.

Additional Company Information

Registration No.:

Company Size: 1 - 50 Employees

Average Processing Time: 30 days

Industry: Computer / Information Technology (Software)

Benefits & Others

Regular hours, Mondays - Fridays, Casual (e.g. T-shirts), Performance incentives, Profit sharing

**Salary**: Php25,000.00 - Php35,000.00 per month

Schedule:

- 8 hour shift

**Experience**:

- Administrative Assistant: 1 year (preferred)

**Language**:

- English (preferred)