2,232 Executive Secretary jobs in the Philippines

Responsibilities

The position is primarily responsible for:

• Provide personal administrative support to the Group Head
• Duties include general clerical receptionist work
• Project a professional company image through in-person and phone interaction

Requirements:

• Graduates of any four-year Business Course
• Applicants must be willing to be assigned in our Head Office located in Ortigas
• Must possess excellent communication skills both written and oral
• With administration related experience an advantage but not a requirement
• Highly organized, systematic, has willingness to work with flexible schedules/long hours/travel on official business when needed

NOTE: Applicants who applied within the last 6 months need not re-apply.

We are looking for an executive secretary who can speak and read in Chinese (preferably Mandarin)

Who can work fast and execute the president's instructions swiftly.

Graduate of any course, and fresh graduates are welcome to apply.

Attitude towards work is more valuable in this job, more than anything. The ability to clearly grasp instructions and conduct your own research to further understand completely the task given to you.

The ability to outline the specifics when only a general instruction is provided.

The ability to prioritize Critical work and tasks that create value. While delegating other menial task to the rank and file. Therefore producing efficiency on your work.

Willing to go on the field and create meaningful conversation to the Client.

Work is from Monday to Saturday 9:00am to 6:00pm

Office is in Makati City

JOB SUMMARY:

Their duties include managing communication, scheduling appointments, maintaining records, and assisting with various tasks to support staff and management. They often act as a point of contact for internal and external parties, handling correspondence, and coordinating logistics for meetings and travel.

QUALIFICATIONS AND REQUIREMENTS:

1. Candidate must possess at least Bachelor's/College Degree in Secretarial Administration or equivalent.

2. At least 3 years of working experience in the related field or position.

3. Good written and oral communication skills, proficient in MS Excel/Google Sheets and attentive to details.

4. Team player but can work independently with minimal supervision.

5. Deadline oriented

DUTIES AND RESPONSIBILITIES:

Scheduling and schedule Management: Organizing an executive's schedule, including appointments, meetings, and travel plans.

Communication Management include handling phone calls, emails, and correspondence while serving as the executive's primary point of contact.

Meeting support includes preparing materials, attending meetings, taking minutes, and following up on action items.

Record Keeping and Document Management: The maintenance of electronic and physical files, records, and databases.

Administrative support includes preparing reports, presentations, and other papers, as well as monitoring expenditure reports and office supplies.

Event Planning: Helping to organize and coordinate events, conferences, and other special initiatives.

Confidentiality is treating sensitive and confidential information with sensitivity and professionalism.

Are you detail-oriented, highly organized, and eager to work closely with top executives? We're looking for a proactive Executive Assistant who can help keep everything running smoothly—from managing calendars to preparing impactful presentations. This is a great opportunity for someone who wants to grow their career in a dynamic and fast-paced environment.

Key Responsibilities:

• Manage and maintain the executive's calendar, including scheduling appointments, meetings, and travel.
• Screen and route calls, emails, and other correspondence to the right people.
• Prepare reports, presentations, minutes of meetings, and other essential documents.
• Coordinate logistics for meetings, conferences, and events.
• Act as the main point of contact between the executive and internal/external stakeholders.
• Maintain and organize confidential files and records with discretion.
• Assist with personal tasks and errands as needed while ensuring confidentiality.
• Ensure the executive is always well-prepared for meetings and engagements.
• Oversee general office tasks such as ordering supplies, handling mail, and maintaining organization.
• Support special projects and other administrative tasks as assigned.

Qualifications:

• Open to fresh graduates, especially those with experience in business cases and presentations.
• Proficient in creating professional presentations using Canva (other tools a plus).
• Strong organizational and communication skills, with the ability to multitask effectively.
• Willing to work in Ortigas and San Juan areas.

If you're ready to kick-start your career and work alongside a dynamic leadership team, we'd love to hear from you

Qualifications:

• Candidate must be graduate of 4-year BSA or accounting related courses.
• Must be willing to work in Quezon City area.
• At least more than 5 years of working experience in rentals and accounting
• With experience as executive secretary
• Knowledgeable in preparing of lease contracts

Job Description:

• Directly reporting to the Chairman of the company
• In-charge in monitoring of rental payments and lease contracts
• Performs other related duties as may be assigned from time to time.

Job Type: Full-time

Pay: From Php18,000.00 per month

Ability to commute/relocate:

• Quezon City: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

We are looking for organized and detail-oriented Executive Secretary to provide comprehensive administrative support to the CEO . The ideal candidate will manage schedules, coordinate meetings, prepare reports, and handle confidential information with professionalism and discretion.

Key Responsibilities:

• Manage and maintain CEO's executives' calendars, appointments, and meetings
• Create and manage reports, and other documents
• Organize and coordinate travel arrangements, events, and business functions
• Serve as the primary point of contact between executives and internal/external stakeholders
• Maintain and update filing systems, records, and databases
• Handle confidential information with integrity and discretion
• Assist in the preparation of presentations, proposals, and reports
• Perform other administrative duties as required

Qualifications

• Bachelor's degree in Business Administration, Office Management, or related field
• 1 year experience as an Executive Secretary, or any Administrative roles
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace
• High level of discretion and professionalism in handling sensitive information
• Strong time management skills with the ability to prioritize tasks effectively
• Skills in Marketing is an advantage
• Resides within Batangas City or willing to relocate

Job Type: Full-time

Benefits:

• Free parking

Ability to commute/relocate:

• Batangas City A: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Secretary: 1 year (Required)

Work Location: In person

• Graduate of bachelor's degree, business related course is an advantage.
• With at least 1 year of work experience in related field
• With experience dealing/working with foreigners is an advantage.
• With excellent organizational skills and ability to multitask
• Strong interpersonal and communication skills (both oral and written)

Location: Philexcel, Clarkfield Zone, Pampanga

As an Executive Secretary, you will be responsible for providing comprehensive administrative support.

Responsibilities

1. Calendar Management: Efficiently manage and prioritize the executives' calendars, scheduling meetings, appointments, and travel arrangements. Proactively anticipate scheduling conflicts and propose solutions.

2. Communication: Serve as the primary point of contact for internal and external stakeholders. Manage and screen emails, phone calls, and correspondence. Prepare and distribute relevant documents as needed.

3. Meeting Support: Prepare meeting agendas, attend meetings when necessary, take minutes, and follow up on action items. Coordinate and set up conference calls, video conferences, and presentations.

4. Document Management: Organize and maintain digital and physical files, ensuring all documents are easily accessible and up-to-date. Handle sensitive and confidential information with discretion.

5. Expense Management: Manage and reconcile expense reports, ensuring accuracy and compliance with company policies.

6. Project Support: Assist in special projects and initiatives by conducting research, preparing reports, and providing administrative support as needed.

Qualifications

• Bachelor's degree or equivalent work experience.
• Proven experience as an executive assistant or in a similar role, preferably supporting C-level executives.
• Excellent organization and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and other relevant software.
• Discretion and a demonstrated ability to handle confidential information.
• Proactive, resourceful, and able to work independently.
• Exceptional attention to detail and problem-solving skills.
• Flexibility to adapt to changing priorities and work effectively under pressure.

• Candidate must possess at least a Bachelor's/College Degree in Business Studies/Administration/Management, Mass Communications or equivalent.
• Knowledgeable in office procedures and computer literate
• At least with one (1) year working experience in the related field
• Knowledgeable in Office Management is an advantage
• Excellent communication skills
• Hardworking, systematic and result oriented
• Good interpersonal skills
• Excellent Organizing Skills

Job Type: Full-time

Experience:

• Executive Secretary: 1 year (Preferred)

Work Location: In person