1,344 Administrative Manager jobs in the Philippines

GENERAL PURPOSE

The Administrative Manager is responsible for overseeing, managing, and enhancing all administrative operations of the company. This role ensures smooth day-to-day operations, regulatory compliance, and optimal resource allocation. The role also includes collaboration with the HR Department on employee records, timekeeping, compliance, and training, ensuring alignment in administrative and people management practices.

KEY RESPONSIBILITIES Administrative Management

1. Lead and continuously improve day-to-day administrative operations and systems of the company.

2. Implement and enforce administrative policies, processes, and procedures; identify opportunities for improvements.

3. Maintain effective record-keeping and inventory control of office supplies, project materials, and equipment.

4. Serve as the key liaison with government agencies for permits, licenses, certifications, and compliance documentation (e.g., BIR, SSS, PhilHealth, Pag-Ibig, PCAB, GIS, DOLE).

5. Oversee and maintain company facilities, ensuring cleanliness, functionality, and safety standards are met.

6. Monitor and manage contracts and relationships with office vendors, contractors, and service providers (e.g., utilities, sanitation, pest control).

7. Manage office leasing, space planning, and inspection activities.

8. Ensure the security, maintenance, and management of office infrastructure, IT equipment, and utilities.

9. Administer office communication channels including physical mail, emails, and calls.

10. Provide executive-level assistance to the President, including memo creation, correspondence, and scheduling. And report all memo and alike to HR Manager.

11. Manage logistics and transportation needs for the office and site requirements.

12. Lead procurement, stock management, and cost-efficiency initiatives for office operations.

Compliance & Documentation

1. Monitor and ensure all required business permits, licenses, and legal documents are current and compliant with LGU and government agency guidelines.

2. Develop, implement, and maintain systems for receiving, logging, and forwarding correspondence, packages, and parcels.

3. Enforce COVID-19 safety protocols and other occupational health and safety standards.

Collaboration with HR

1. Coordinate with HR for accurate timekeeping, attendance, and overtime records.

2. Support HR in the implementation and enforcement of the Company Code of Conduct and workplace regulations.

3. Assist HR in onboarding processes including workstation preparation, asset issuance, and compliance briefings.

4. Support HR in planning and facilitating employee training (e.g., equipment usage, office safety, emergency drills).

5. Partner with HR for facility-related employee welfare needs (e.g., comfort rooms, pantry, common areas).

6. Work closely with HR for space planning involving team restructuring or seat optimization for hybrid/onsite arrangements.

Daily Office Operations

1. Supervise daily tasks of Admin Assistants, Office Cleaners, Security, and other outsourced support staff.

2. Monitor warehouse inventory and coordinate deliveries for projects, suppliers, and clients.

3. Ensure adequacy and timely restocking of office and pantry supplies.

4. Maintain cleanliness and functionality of common office areas, conference rooms, and workstations.

5. Manage the Materials Requisition Form (MRF) and Delivery Requisition Form (DRF) routing and documentation.

6. Handle logistics of business meals, meetings, travel coordination, and hospitality.

7. Monitor and report the performance of third-party vendors for continuous improvement.

Administrative Support for Project Management

1. Assist in tracking daily attendance of project personnel and assigned staff.

2. Review Safety Officer and Document Controller activity reports and provide feedback.

3. Review and analyze weekly accomplishment reports from the Project Management Team and provide recommendations.

4. Support the identification and resolution of project-related risks and red flags.

5. Monitor project schedules and update timelines as necessary.

6. Ensure timely and accurate material and equipment tracking at project sites.

7. Organize technical training for field workers (e.g., gondola, scaffolding, safety).

8. Support the documentation and filing of all project administrative matters.

Key Performance Indicators (KPIs)

· Permit & License Compliance Rate: 100% of required government permits/licenses submitted on time annually.

· Inventory Accuracy: Maintain at least 98% inventory accuracy in office and project equipment.

· Timekeeping Compliance: Weekly report accuracy and zero delayed submissions.

· Facility Uptime: Ensure 99% functionality of all key office facilities (AC, IT, sanitation, etc.).

· Admin Request SLA Compliance: 90% of admin service requests (e.g., supply replenishment, equipment maintenance) resolved within 48 hours.

· Budget Control: Office supply expenses within 95%-100% of monthly allocation.

· Project Admin Support Score: Positive feedback from Project Managers (≥4/5) on admin support efficiency.

Job Type: Full-time

Pay: Php40, Php50,000.00 per month

Benefits:

• Health insurance
• Life insurance

Work Location: In person

The Administrative Manager is responsible for managing and supervising all administrative functions of the company to ensure efficient, secure, and compliant operations. This role covers general administration, compliance with government regulatory requirements, management of expatriate/foreign employee documentation, planning and reporting, and close coordination with key stakeholders. The position requires strong knowledge of DOLE processes, government permits, FDA and BOC regulations, and administrative planning.

Key Responsibilities

1. Administrative Operations

Oversee day-to-day office administration, facilities, supplies, and support services.

Supervise the administrative team and ensure smooth execution of tasks.

Develop and implement administrative policies, systems, and procedures to improve efficiency.

1. Compliance & Government Permits

Ensure compliance with government regulations, particularly those required by the Department of Labor and Employment (DOLE).

Process, renew, and monitor permits, licenses, and regulatory documents including:

Building Permit

Occupancy Permit

Barangay Permit

Business Permit

Sanitary Permit

Fire Certificate

Signage Permit

BIR 2303

SEC Corporation registration and GIS filing

FDA Registration of new products

Monitor renewals of:

Bureau of Customs (BOC)

FDA

SEC GIS

LTO (vehicle registration)

Insurance coverage

Mall contracts and security deposits

Fire extinguisher expiration dates

1. Expatriate/Foreign Employee Management

Handle documentation and legal requirements for expatriates and foreign employees, including:

9G Visa (BOI)

Alien Employment Permit (AEP - DOLE)

Quota, Retirement, and Tourist Visa renewals

Liaise with DOLE, Bureau of Immigration, and other government agencies to ensure compliance.

Support expatriates in their integration by coordinating housing, visa processing, and other administrative needs.

1. Planning & Reporting

Prepare and submit periodic administrative, compliance, and operational reports to management.

Develop resource planning, budget forecasts, and performance reports.

Provide data-driven insights for management decision-making and continuous process improvement.

1. Coordination & Support

Collaborate with HR, Finance, Operations, and Customer Care teams to align administrative processes with company objectives.

Work with Customer Care and Mall Administration teams to resolve escalated concerns.

Support special projects, company expansion initiatives, and management directives.

Maintain confidentiality and integrity of company and employee records.

1. Business & Supplier Relations

Build and maintain strong relationships with mall administrators for new store openings, contract negotiations, and expansion discussions.

Schedule and attend meetings with malls to align on expansion and development plans.

Manage partnerships with suppliers and service providers, including:

Banks

Visa processing suppliers

Insurance providers

Pharmacists

Customs brokers

Real estate or condo unit brokers for expatriates

Other key vendors

Qualifications

Bachelor's degree in Business Administration, Management, or equivalent.

Minimum 5 years of experience in administrative management, preferably in cosmetics, retail, or FMCG industries.

Proven experience in handling DOLE permits, expatriate/foreign employee requirements, and regulatory compliance.

Strong organizational, leadership, and problem-solving skills.

Excellent interpersonal and communication abilities; able to effectively interact with both local and foreign employees.

Proficient in MS Office and administrative systems.

An Administrative Office Manager oversees office operations, manages staff, and ensures efficient administrative procedures are in place to support the organization's goals.

• Education: A bachelor's degree in business administration, management, or a related field is often preferred.
• Experience: Previous experience in an administrative role, particularly in a managerial capacity, is typically required.
• Skills: Strong organizational, communication, and leadership skills are essential. Proficiency in office software (e.g., Microsoft Office Suite) is also important.

Key Responsibilities

• Supervise Office Staff: Manage and lead a team of administrative professionals, ensuring tasks are completed efficiently and effectively.
• Office Operations: Organize and maintain office systems, including filing, correspondence, and supply management.
• Budget Management: Prepare and manage the office budget, monitor expenses, and implement cost-saving measures.
• Policy Development: Establish and enforce office policies and procedures to enhance productivity and compliance.
• Communication Facilitation: Act as a point of contact for internal and external communications, ensuring information flows smoothly throughout the organization.
• Record Keeping: Maintain accurate records and documentation, ensuring compliance with company policies and legal requirements.
• Support Management: Assist senior management with administrative tasks, including scheduling meetings, preparing reports, and managing projects.

Job Type: Full-time

Work Location: In person

Job description:

Job brief:

We are looking for an experienced Administration Manager to supervise the daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments

Requirements and skills

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• BSc/BA in business administration or relative field

Job Type: Full-time

Benefits:

• Opportunities for promotion
• Paid training

Schedule:

• 8 hour shift
• Day shift
• Evening shift
• Rotational shift

Supplemental Pay:

• 13th month salary

Education:

• Bachelor's (Preferred)

Experience:

• Administrative: 3 years (Required)

Work Location: In person

Remote Job Opportunity – Administrative Manager

Direct Hire | U.S. Client | Remote Work Only

About the Role

We are hiring an Administrative Manager to oversee remote office operations, documentation, and administrative processes for U.S.-based teams. This remote-only, direct-hire role requires someone with strong organizational skills, problem-solving ability, and a proactive mindset.

Key Responsibilities

• Manage remote administrative operations, files, and records.
• Coordinate with vendors, partners, and internal teams.
• Monitor office budgets, expenses, and digital resource allocation.
• Support HR processes such as onboarding, attendance, and compliance documentation.
• Implement systems to improve efficiency and ensure smooth operations.
• Monitor key performance indicators (KPIs) and provide weekly status reports.
• Oversee and support team members in administrative workflows.
• Coordinate with team leads and stakeholders to ensure timely completion of projects.
• Maintain organized digital records and update internal databases.
• Schedule and manage internal meetings and task calendars.
• Prepare and analyze productivity and performance summaries.
• Supervise task delegation using project management tools.
• Identify and address bottlenecks in admin processes.
• Liaise with HR, operations, and other departments for alignment.
• Train, mentor, and support junior VAs when applicable.
• Uphold confidentiality of company documents and communications.
• Perform other admin-related duties as required by the client.

Qualifications

• Strong organizational and leadership skills.
• Excellent written and spoken English.
• Proficiency in Google Workspace / Microsoft Office.
• Ability to manage multiple tasks in a virtual environment.
• Stable internet connection and reliable remote-work setup.
• Previous admin or management experience is an advantage but not required

The Administrative Manager is responsible for overseeing and ensuring the smooth day-to-day operations of the clinic's administrative and support functions. This includes managing inventory and supplies, ensuring office and equipment maintenance, handling purchasing, renewing statutory and documentary requirements, and implementing systems and processes (such as PMS) that support operational efficiency and compliance.

Job Types: Full-time, Permanent

Pay: Php25, Php35,000.00 per month

Benefits:

• Company events
• Employee discount
• Health insurance
• On-site parking
• Pay raise
• Promotion to permanent employee

Work Location: In person

The Administrative Manager is responsible for managing and supervising all administrative functions of the company to ensure efficient, secure, and compliant operations. This role covers general administration, compliance with government regulatory requirements, management of expatriate/foreign employee documentation, planning and reporting, and close coordination with key stakeholders. The position requires strong knowledge of DOLE processes, government permits, FDA and BOC regulations, and administrative planning.

Key Responsibilities

1. Administrative Operations

• Oversee day-to-day office administration, facilities, supplies, and support services.
• Supervise the administrative team and ensure smooth execution of tasks.

• Develop and implement administrative policies, systems, and procedures to improve efficiency.

• Compliance & Government Permits

• Ensure compliance with government regulations, particularly those required by the Department of Labor and Employment (DOLE).

• Process, renew, and monitor permits, licenses, and regulatory documents, including:
• Building Permit
• Occupancy Permit
• Barangay Permit
• Business Permit
• Sanitary Permit
• Fire Certificate
• Signage Permit
• BIR 2303
• SEC Corporation registration and GIS filing
• FDA Registration of new products
• Monitor renewals of:
• Bureau of Customs (BOC)
• FDA
• SEC GIS
• LTO (vehicle registration)
• Insurance coverage
• Mall contracts and security deposits

• Fire extinguisher expiration dates

• Expatriate/Foreign Employee Management

• Handle documentation and legal requirements for expatriates and foreign employees, including:

• 9G Visa (BOI)
• Alien Employment Permit (AEP - DOLE)
• Quota, Retirement, and Tourist Visa renewals
• Liaise with DOLE, Bureau of Immigration, and other government agencies to ensure compliance.

• Support expatriates in their integration by coordinating housing, visa processing, and other administrative needs.

• Planning & Reporting

• Prepare and submit periodic administrative, compliance, and operational reports to management.

• Develop resource planning, budget forecasts, and performance reports.

• Provide data-driven insights for management decision-making and continuous process improvement.

• Coordination & Support

• Collaborate with HR, Finance, Operations, and Customer Care teams to align administrative processes with company objectives.

• Work with Customer Care and Mall Administration teams to resolve escalated concerns.
• Support special projects, company expansion initiatives, and management directives.

• Maintain confidentiality and integrity of company and employee records.

• Business & Supplier Relations

• Build and maintain strong relationships with mall administrators for new store openings, contract negotiations, and expansion discussions.

• Schedule and attend meetings with malls to align on expansion and development plans.
• Manage partnerships with suppliers and service providers, including:
• Banks
• Visa processing suppliers
• Insurance providers
• Pharmacists
• Customs brokers
• Real estate or condo unit brokers for expatriates
• Other key vendors

Qualifications

• Bachelor's degree in Business Administration, Management, or equivalent.
• Minimum 5 years of experience in administrative management, preferably in cosmetics, retail, or FMCG industries.
• Proven experience in handling DOLE permits, expatriate/foreign employee requirements, and regulatory compliance.
• Strong organizational, leadership, and problem-solving skills.
• Excellent interpersonal and communication abilities; able to effectively interact with both local and foreign employees.
• Proficient in MS Office and administrative systems.

Job Type: Full-time

Pay: Php45, Php50,000.00 per month

Benefits:

• Company events

Work Location: In person

We are looking for a hands-on
Admin Manager
to oversee day-to-day administrative and office operations. The role focuses on ensuring smooth office functioning, coordinating property and store-related repairs, and managing basic construction and fit-out requirements. This position requires strong organizational skills, attention to detail, and the ability to work closely with different teams and external service providers.

Key Responsibilities

• Supervise and support administrative staff to ensure efficiency in daily operations.
• Manage office facilities, supplies, equipment, and vendor relationships.
• Oversee and coordinate property-related repairs, maintenance, and store fit-out projects.
• Liaise with contractors, suppliers, and service providers to ensure timely and cost-effective execution of work.
• Maintain administrative records, contracts, and documentation for compliance and reference.
• Assist in budget monitoring for office operations, property repairs, and minor projects.
• Develop and implement simple processes to improve administrative workflows.
• Ensure safe, secure, and well-maintained office and store environments.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• At least
  2–3 years of experience
  in office administration, facilities management, or related functions.
• Strong coordination and vendor management skills.
• Good problem-solving and organizational abilities.
• Proficient in MS Office (Word, Excel, Outlook); familiarity with Google Workspace is a plus.
• Ability to manage multiple tasks and prioritize under minimal supervision.

What We Offer

• A stable and supportive work environment.
• Opportunity to take ownership of administrative operations.
• Exposure to both office and property/store-related projects.

1. Administrative Operations

● Oversee day-to-day office administration, facilities, supplies, and support services.

● Supervise the administrative team and ensure smooth execution of tasks.

● Develop and implement administrative policies, systems, and procedures to improve

efficiency.

2. Compliance & Government Permits

● Ensure compliance with government regulations, particularly those required by the

Department of Labor and Employment (DOLE).

● Process, renew, and monitor permits, licenses, and regulatory documents including:

○ Building Permit

○ Occupancy Permit

○ Barangay Permit

○ Business Permit

○ Sanitary Permit

○ Fire Certificate

○ Signage Permit

○ BIR 2303

○ SEC Corporation registration and GIS filing

○ FDA Registration of new products

● Monitor renewals of:

○ Bureau of Customs (BOC)

○ FDA

○ SEC GIS

○ LTO (vehicle registration)

○ Insurance coverage

○ Mall contracts and security deposits

○ Fire extinguisher expiration dates3. Expatriate/Foreign Employee Management

● Handle documentation and legal requirements for expatriates and foreign employees,

including:

○ 9G Visa (BOI)

○ Alien Employment Permit (AEP - DOLE)

○ Quota, Retirement, and Tourist Visa renewals

● Liaise with DOLE, Bureau of Immigration, and other government agencies to ensure

compliance.

● Support expatriates in their integration by coordinating housing, visa processing, and

other administrative needs.

4. Planning & Reporting

● Prepare and submit periodic administrative, compliance, and operational reports to

management.

● Develop resource planning, budget forecasts, and performance reports.

● Provide data-driven insights for management decision-making and continuous process

improvement.

5. Coordination & Support

● Collaborate with HR, Finance, Operations, and Customer Care teams to align

administrative processes with company objectives.

● Work with Customer Care and Mall Administration teams to resolve escalated concerns.

● Support special projects, company expansion initiatives, and management directives.

● Maintain confidentiality and integrity of company and employee records.

6. Business & Supplier Relations

● Build and maintain strong relationships with mall administrators for new store openings,

contract negotiations, and expansion discussions.

● Schedule and attend meetings with malls to align on expansion and development plans.

● Manage partnerships with suppliers and service providers, including:

○ Banks

○ Visa processing suppliers

○ Insurance providers

○ Pharmacists

○ Customs brokers

○ Real estate or condo unit brokers for expatriates

○ Other key vendors