16,608 Assistant jobs in the Philippines

Company Description

Macrologic Diversified Technologies, Inc. (MDTI) is an IT company founded on May 25, 2012, with expertise across primary industries, including manufacturing, services, government, and the academe. Known for its cutting-edge capabilities, Macrologic addresses client challenges with a wide range of applications and strategies. The company's Systems Integration model, partnerships with leading Technology Vendors and ISV's, and a skilled workforce enable successful customer delivery and market success. Macrologic leads in local cloud infrastructure through MIaaS Cloud Services, offering various cloud solutions. The company holds ISO/IEC 27001:2013 and ISO 22301:2019 certifications, highlighting its commitment to security and operational continuity.

Role Description

This is a full-time on-site role based in Bacoor for a
Sales and Administrative Support Assistant
. The role involves supporting sales operations, handling administrative tasks, and managing customer service inquiries. The assistant will coordinate communication with clients, assist in processing sales orders, prepare documentation, and provide operational support to ensure smooth business transactions. The role also requires executive-level assistance, such as managing schedules, drafting business correspondence, and coordinating activities in support of senior leadership. Close collaboration with internal teams is essential to ensure efficient sales and administrative support.

Qualifications

• Background as a
  Secretarial
  or in a similar executive support role, with experience in schedule management, documentation, and executive coordination
• Strong Customer Service and Communication skills
• Sales Operations and Sales support experience
• Excellent Organizational and Analytical skills
• Proficiency in Microsoft Office Suite and SAP (or similar systems)
• Ability to work independently, manage multiple priorities, and handle confidential information with discretion
• Bachelor's degree in Business Administration, Marketing, or related field
• Experience in IT or related industry is a plus

JOB DESCRIPTION

Geodata Systems, premier provider of smart mapping and spatial analytics solutions in the Philippines is looking for a Junior Administrative Support Assistant who will perform a wide range of administrative and office support activities for PSD particularly Training Services Division. Also for the department director, managers and the organization as a whole to facilitate efficient operation.

Qualifications:

• Graduate of any 4-year college education. Graduate of BS Office Administration (BSOA) preferred.
• Minimum of 1 year experience in a related capacity.
• Willing and has the ability to report onsite everyday.

Responsibilities:

• Assist in the pre-training activities, during training, post-training, and on-site trainings.
• Provide administrative support to the BOD and other departments.
• Submit monthly report of accomplishments.
• Perform other functions as may be assigned by the Immediate superior & the Administrative Manager

Required Skills:

• Microsoft Office productivity tools (Microsoft Word, Excel, PowerPoint, MS Visio, and MS Project)
• Oral and written communication skills
• Presentation skills

Executive Administrative Support:

• Manage the executive's calendar, coordinate appointments, meetings, and travel arrangements.
• Prepare, proofread, and edit documents, presentations, and reports for the executive.
• Handle confidential communications on behalf of the executive, ensuring timely responses and proper follow-up.
• Assist with various executive projects, keeping track of deadlines and deliverables.

Accounting Assistance:

• Process invoices, track expenses, and monitor financial transactions as required.
• Assist in the preparation of financial documents, including expense reports, budgets, and financial summaries.
• Reconcile accounts, maintain accurate records, and ensure compliance with company policies.
• Support the preparation of monthly, quarterly, and annual financial reports.

Office Management & Coordination:

• Organize and maintain files, documents, and records for easy retrieval.
• Order office supplies and manage office inventory as needed.
• Coordinate logistics for company meetings and events, including preparing agendas and taking meeting minutes.
• Act as a point of contact between departments, facilitating effective communication and coordination.

Data Analysis & Reporting:

• Compile, analyze, and present data for executive decision-making.
• Create and generate reports based on financial and operational data, offering insights where applicable.

Confidentiality and Professionalism:

• Maintain a high level of confidentiality in handling sensitive company and employee information.
• Uphold a professional demeanor in all interactions with internal and external stakeholders.

this is an ONSITE JOB.

• Education: Bachelor's degree in Business Administration, Accounting, Finance, or a related field.
• Experience: Minimum of 2-4 years as an Executive Assistant, Administrative Assistant, or similar role, with knowledge of basic accounting tasks.
• Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Accounting Knowledge: Understanding of basic accounting principles, with experience in handling financial transactions, reconciling accounts, and preparing financial documents.
• Organizational Skills: Excellent time-management and organizational skills, with the ability to prioritize and handle multiple tasks efficiently.
• Communication Skills: Strong written and verbal communication skills, with an eye for detail and accuracy.
• Problem-Solving: Ability to identify issues, find solutions, and work independently with minimal supervision.
• Professionalism & Confidentiality: Demonstrated ability to handle sensitive information with integrity and discretion.

Job Types: Full-time, Permanent

Pay: Php20, Php30,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Opportunities for promotion
• Promotion to permanent employee
• Staff meals provided

Education:

• Bachelor's (Preferred)

Experience:

• Executive Assistant: 2 years (Preferred)
• Administrative Assistant: 2 years (Preferred)

Language:

• English (Preferred)

Location:

• Manila (Preferred)

Work Location: In person

We are looking for a
proactive and highly organized Executive Assistant & Administrative Support professional
to provide comprehensive support to our leadership team in the ANZ region.

The ideal candidate has experience supporting senior leaders in
Australia, New Zealand, or US-based teams
, with strong organizational, communication, and problem-solving skills. You will manage day-to-day operations, coordinate across teams, and support both business and people-related processes.

Key Responsibilities

Executive & Administrative Support

• Manage calendars, meetings across time zones, calls, and travel arrangements.
• Prepare and format reports, presentations, and other business documents.
• Support process improvements, policies, and handbook development.
• Handle correspondence and organize meetings, including agendas, minutes, and follow-ups.
• Maintain records, databases, and office systems for efficiency.
• Assist in preparing KPI scorecards, leadership conferences, and other reports.

HR & People Support

• Support onboarding and offboarding of employees in ANZ.
• Assist with payroll documentation, reimbursements, and HR reporting.
• Help coordinate training, performance reviews, and recruitment processes.
• Support employee engagement activities (recognitions, gifts, events).

Team & Stakeholder Coordination

• Act as the key point of contact for the ANZ team with regional/global offices.
• Coordinate with internal and external stakeholders to ensure smooth workflows.
• Provide support for regional projects, events, and initiatives.

Qualifications

• 3+ years of experience as an Executive Assistant, Administrative Coordinator, or similar role (ANZ or US support preferred).
• Strong calendar, travel, and meeting management experience across time zones.
• Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint).
• Excellent written and verbal communication skills.
• Highly organized, detail-oriented, and able to manage multiple priorities.
• Discreet and professional in handling confidential information.
• Proactive, resourceful, and solutions-focused.

HI Currently we are in need of customer support / admin assistant who can manage customer complaints as well as onboarding and helping customer understand the delivery process and other parts of the business plus we need someone who also knows how to file excel reports and other reports that is necessary to have better decisions for the business.

if you are interested kindly contact me in my email

P.S. if we are fit, we can negotiate regarding the salary and other future / current plans of the business.

Thank you and I hope you have a good day i sincerely hope we get to build this business bigger and better than before.

P.S. im only hiring for part time for the meantime but if we workout and I see we are a good fit then ill probably transition to full time

POSITION OVERVIEW

The Administrative Support role involves setting up new project numbers and folders, compiling files into SharePoint, and assisting with fee proposals as required.

Responsibilities include formatting documents in Microsoft Word and Excel, support in setting up new projects in SharePoint, and managing email requests and to-do lists. Additionally, the role includes leading team meetings, performing various administrative tasks, following checklists, and posting jobs advertisement for recruitment purposes.

KEY RESPONSIBILITIES

• Setting up new project numbers and folders.
• Compiling files into cloud storage (SharePoint).
• Compiling and formatting reports (Microsoft Word and Excel)
• Setting up new projects in Accelo, HubSpot, Revenue Forecast Master Spreadsheet etc.
• Assisting with fee proposals in MS Word or Qwilr.
• Organise and attend internal meetings and prepare accurate meeting minutes (e.g. All Staff meetings, resource meetings etc.)
• Managing email requests and to-do lists.
• Performing other functions as necessary or assigned.
• Handling other administrative tasks as required.
• Following checklists to ensure task completion.
• Assist with enforcing WalkerBai's quality management system to ensure design accuracy and compliance.
• Operate with the highest standards of integrity.
• Assist with implement key WalkerBai policies, practices, and procedures including Work Health and Safety (WHS) practices and policies.
• Effectively handle uncertainty, risk and conflicting priorities in planning and managing ongoing work.

SUCCESS MEASURE

• Timely and accurate setup of new project numbers, folders and correct filing of documents in SharePoint.
• Organising well-formatted reports and documents in Microsoft Suite.
• Prompt and precisesetup of new projects in Accelo, HubSpot,Revenue Forecast MasterSpreadsheet etc.
• Effective assistance with fee proposalsusing QWILR, ensuringtimely and completesubmission.
• Efficient handling of email requestsand to-do lists,ensuring timely completion of tasks.
• Timely completion of assigned general administrative tasks.
• Adherence to our quality management system ensuring proper execution of tasks and processes.
• Effective job posting on LinkedIn and Jobstreet, leading to successful recruitment outcomes.

SKILLS, QUALIFICATIONS & EXPERIENCE

• Min. 2–3 years of experience in administrative and executive assistant roles.
• Proficient/advanced with Microsoft Office Suite.
• Proficient with Microsoft SharePoint Online.
• Experience with Office 365 environment.
• Proficient in creating document templates.
• Ability to work independently with minimal supervision.
• Detail-oriented with a focus on accuracy and precision in tasks and documentation.
• Ability to multitask efficiently, work under pressure, and prioritise tasks to meet deadlines.
• Strong oral and written communication skills.

Job Title: Client Support Associate

Facilities Management – Maintenance & Repair Department

We are seeking an experienced and detail-oriented Client Support Associate
to join our
Facilities Management – Maintenance & Repair Department
. In this role, you will support Account Managers in delivering excellent customer and vendor services.

Work Setup & Benefits:

• Schedule:
  Night Shift, 8:00 PM – 5:00 AM, Onsite in
  Antipolo, Rizal
• Workdays:
  Weekdays only (Weekends Off)
• Compensation:
  ₱35,000 salary package +
  10%-night differential
• Perks & Benefits:
• • HMO after 30 days
• • Free lunch daily
• • Free parking
• • A great place to work company

Key Responsibilities:

• Client Communication:
Maintain effective communication with clients, ensuring timely responses and updates.

•
QA Follow-Up Calls/Emails:
Conduct post-service quality assurance calls or emails, document feedback, and escalate issues to Account Managers as needed.

•
Work Order Coordination:
Gather required information from clients to schedule work orders efficiently.

•
Vendor Sourcing & Onboarding:
Research, vet, and onboard new vendors; ensure all required documentation is submitted to SharePoint.

•
Work Order Processing:
Process work orders through ServiceSync WOM in accordance with customer-specific guidelines and budget limits.

Qualifications:

• Exceptional communication skills

• Strong attention to detail

• Ability to multitask and prioritize effectively

• Experience in record-keeping, invoice processing, and coordination tasks

Location:
Makati City

Salary:
₱18,000

Perks & Benefits:

• Complete government-mandated benefits (SSS, PhilHealth, Pag-IBIG)
• HMO coverage
• Company-sponsored events & activities

Job Summary:

The Administrative Support will assist with BIR compliance, banking, and office admin tasks while ensuring accurate records, document management, and smooth daily operations.

Key Responsibilities:

1. BIR & Government Compliance

2. Prepare and issue BIR Service Invoices in accordance with regulatory guidelines.

3. Handle basic bookkeeping tasks for proper recording of financial transactions.

4. Prepare and issue BIR Form 2307 (Certificate of Tax Withheld) as required.

5. Banking Coordination

6. Facilitate bank transactions including deposits, encashments, withdrawals, bill payments, and telegraphic transfers.

7. Coordinate with bank officers to update and maintain required bank documents and account compliance.

8. Monitor and maintain accurate records of all banking activities.

9. Business Document Management

10. Ensure proper filing, organization, and safekeeping of critical business documents.

11. Maintain a reliable document tracking system for easy access and audit readiness.

12. Uphold confidentiality and integrity of sensitive company records.

13. Office Administration & Logistics

14. File and organize receipts and payment records for accounting and audit purposes.

15. Monitor and maintain inventory of office supplies; ensure timely replenishment.
16. Oversee daily office needs, including cleanliness and readiness of the CEO's office and conference room.
17. Submit purchase requests and coordinate procurement for office requirements.
18. Provide logistical and administrative support during internal and external activities.

Qualifications

• Must be a graduate of any Bachelor's Degree.
• At least has 
  OJT / Internship experience
   during academic years (finance, accounting, admin, or related functions preferred).
• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint).
• Strong interpersonal and communication skills.
• Detail-oriented, organized, and able to handle sensitive information with confidentiality.

Responsible for providing assistance to the Property Manager on matters like internal communications, attendance to meetings and preparation of reports.

Specific Duties and Responsibilities:

• Prepares reports, documents, and materials needed by the Property Manager.
• Assists in coordinating with various departments and government offices for permits, licenses, taxes, and insurance.
• Receives and addresses inquiries and complaints from tenants and shoppers promptly.
• Maintains organized records, files, and property-related documents.
• Prepares materials and assists in the orientation of new tenants.
• Keeps the Property "Fact Book" updated and accurate.
• Prepares reports on repossessed leased spaces.
• Performs other duties as assigned by the Property Manager.

Qualifications:

• Bachelor's degree in business, Real Estate, Property Management, Commerce, Communication, Public Relations, or a related field.
• Relevant work experience is a plus, but fresh graduates are welcome to apply.
• Strong business math skills and attention to detail.
• Familiarity with SAP is an advantage.
• Proficiency in MS Word, Excel, and PowerPoint.
• Excellent organizational and communication skills.

Job Types: Full-time, Permanent

Pay: From Php18,128.00 per month

Benefits:

• Company events
• Employee discount
• Free parking
• Health insurance
• On-site parking
• Pay raise

Application Question(s):

• Are you comfortable working onsite from Monday to Friday, 9:00 AM to 6:00 PM, and occasionally on weekends if needed?
• What is your desired salary?
• If hired, how soon can you join the Company?

Work Location: In person