1,263 Administrative Specialist jobs in the Philippines

About the role

We are seeking an experienced Administrative Specialist to join our vibrant team at EG House Management Corporation in Bonifacio Global City, Taguig City. This full-time position will provide vital administrative support to our growing organization. As an Administrative Specialist, you will play a crucial role in ensuring the smooth running of our day-to-day operations.

What you'll be doing

1. Providing comprehensive administrative support to management and various departments
2. Maintaining meticulous records and filing systems, both physical and digital
3. Handling incoming phone calls, emails, and correspondence in a professional manner
4. Scheduling and coordinating meetings, appointments, and events
5. Assisting with the preparation of reports, presentations, and other documentation
6. Performing general office duties such as ordering supplies and managing inventory
7. Demonstrating a high level of discretion and confidentiality with sensitive information
8. Supporting the wider team with ad-hoc tasks as required

What we're looking for

1. At least 3 years of experience in an administrative or secretarial role, preferably in a fast-paced environment
2. Excellent organisational and time management skills with the ability to prioritise tasks effectively
3. Strong communication and interpersonal skills, with a professional and approachable manner
4. Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
5. Attention to detail and the ability to work accurately under pressure
6. A team player with a proactive and flexible approach to work
7. Excellent command of English, both written and verbal

What we offer

At EG House Management Corporation, we are committed to providing our employees with a supportive and rewarding work environment. This role offers excellent opportunities for career development, as well as a competitive salary and benefits package. We also prioritise the wellbeing of our team, with various health and wellness initiatives to promote a healthy work-life balance.

About us

EG House Management Corporation is a leading provider of property management services in the Philippines. Our mission is to deliver exceptional service and create sustainable communities for our clients. With a strong track record of success, we are constantly expanding our portfolio and seeking talented individuals to join our dynamic team.

Apply now

The Administrative Specialist will be responsible for managing various administrative tasks and, more importantly, overseeing the procurement process to secure goods and services at competitive prices. The successful applicant will contribute to the company's overall success by maintaining a well-organized office and ensuring the implementation of an efficient and streamlined procurement processes.

Responsibilities and Duties:

A. General Administration Functions

• Oversee general administrative tasks, including answering phone calls, managing emails and attending to guests.
• Ensure availability of office supplies and equipment, supervise order replacements as needed, and ensure that the office is well-organized.
• Assist with scheduling meetings, coordinating appointments, and managing calendars and meeting rooms.
• Lead in the preparation and distribution of internal and external correspondence, reports, and documents.
• Organize and maintain company records, both in soft copy and hard copy form.
• Coordinate and assist in planning company events and gatherings.
• Perform other task related to General Administration that may be assigned by the immediate superior from time to time.

B. Buyer Functions

• Lead in the development and implementation of effective procurement strategies and policies to optimize sourcing and purchasing processes.
• Identify reliable suppliers, negotiate contracts, and manage vendor relationships to ensure the quality and cost-effectiveness of goods and services.
• Evaluate supplier performance, quality, and delivery lead times and implement improvements as necessary or in a timely manner (quarterly, annually, others).
• Maintain a well-organized database of supplier information, contracts, and pricing agreements.
• Collaborate with various departments to understand their procurement needs and develop procurement plans to meet those needs.
• Analyze market trends and pricing and effectively recommend adjustments to procurement strategies.
• Ensure compliance with company procurement policies and relevant laws and regulations.
• Prepare and process canvassing sheets, purchase orders, track deliveries, and manage inventory levels.
• Assist in cost analysis and budget management for procurement-related expenses.

C. Perform other task/s as assigned.

Qualifications:

• Bachelor's degree in business administration, Supply Chain Management, or a related field is preferred.
• At least 3 of years proven experience in both general administration and procurement/buying roles.
• Proficiency in using office software, including Microsoft Office Suite and/or procurement software.
• Knowledge of procurement best practices, negotiation skills, and vendor management.
• Familiarity with relevant laws and regulations in procurement.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Adaptability and problem-solving skills to handle unexpected situations.
• Ability to work independently and as part of a team.

The Administrative Specialist will be responsible for managing various administrative tasks and, more importantly, overseeing the procurement process to secure goods and services at competitive prices. The successful applicant will contribute to the company's overall success by maintaining a well-organized office and ensuring the implementation of an efficient and streamlined procurement processes.

Responsibilities and Duties:

A. General Administration Functions

• Oversee general administrative tasks, including answering phone calls, managing emails and attending to guests.
• Ensure availability of office supplies and equipment, supervise order replacements as needed, and ensure that the office is well-organized.
• Assist with scheduling meetings, coordinating appointments, and managing calendars and meeting rooms.
• Lead in the preparation and distribution of internal and external correspondence, reports, and documents.
• Organize and maintain company records, both in soft copy and hard copy form.
• Coordinate and assist in planning company events and gatherings.
• Perform other task related to General Administration that may be assigned by the immediate superior from time to time.

B. Buyer Functions

• Lead in the development and implementation of effective procurement strategies and policies to optimize sourcing and purchasing processes.
• Identify reliable suppliers, negotiate contracts, and manage vendor relationships to ensure the quality and cost-effectiveness of goods and services.
• Evaluate supplier performance, quality, and delivery lead times and implement improvements as necessary or in a timely manner (quarterly, annually, others).
• Maintain a well-organized database of supplier information, contracts, and pricing agreements.
• Collaborate with various departments to understand their procurement needs and develop procurement plans to meet those needs.
• Analyze market trends and pricing and effectively recommend adjustments to procurement strategies.
• Ensure compliance with company procurement policies and relevant laws and regulations.
• Prepare and process canvassing sheets, purchase orders, track deliveries, and manage inventory levels.
• Assist in cost analysis and budget management for procurement-related expenses.

C. Perform other task/s as assigned.

Qualifications:

• Bachelor's degree in business administration, Supply Chain Management, or a related field is preferred.
• At least 3 of years proven experience in both general administration and procurement/buying roles.
• Proficiency in using office software, including Microsoft Office Suite and/or procurement software.
• Knowledge of procurement best practices, negotiation skills, and vendor management.
• Familiarity with relevant laws and regulations in procurement.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Adaptability and problem-solving skills to handle unexpected situations.
• Ability to work independently and as part of a team.

Job Types: Full-time, Permanent

Pay: Php20, Php26,250.00 per month

Benefits:

• Company events
• Promotion to permanent employee
• Transportation service provided

Work Location: In person

Job Summary:

The Administrative Assistant provides comprehensive support to the management team by handling administrative, financial, and client-related tasks. This role requires exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. The ideal candidate is proactive, resourceful, and dedicated to ensuring the smooth and efficient day-to-day operations of the team.

Key Responsibilities:

· Financial & Administrative Support: Prepare financial statements, maintain accurate financial records, and assist with collections and client account follow-ups.

· Office Management: Proficiently use Microsoft Word and Excel for reports and documentation. Schedule and prepare for meetings, manage office and project inventory, and handle general administrative tasks.

· Client Coordination & Communication: Maintain positive client relationships, ensure timely communication, and handle correspondence via email, phone, and other channels.

· Logistics & Travel: Coordinate and manage travel arrangements and logistics for company activities.

· Information Management: Organize and maintain both physical and digital filing systems, and manage databases and spreadsheets with a high degree of accuracy.

Qualifications & Skills:

· Education: A degree in Business Administration, Finance, or a related field is preferred but not required.

· Experience: At least 2 years of proven experience in an administrative role, with a strong understanding of financial statement creation and maintenance.

· Technical Skills: High proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

Core Competencies:

· Communication: Excellent verbal and written communication and interpersonal skills.

· Organizational: Highly organized, detail-oriented, and resourceful, with the ability to multitask and manage time effectively.

· Problem-Solving: Strong problem-solving skills and adaptability to changing environments.

· Independence: Ability to work independently with minimal supervision.

· Character: A proactive, reliable, and trustworthy individual who handles sensitive information with discretion.

· Professionalism: Professional and courteous, capable of representing the company positively to both clients and colleagues.

· Teamwork: A strong team player who can collaborate effectively across all levels.

• Provides administrative support in the day-to-day operations of the Project and ensures that the discharge of functions, duties & responsibilities of all personnel are being properly done in accordance with Company Policy Guidelines and Procedures, and that their deeds and behavior are consistent with company norms.
• Responsible in securing local permits, licenses, registrations, etc., and in keeping all admin-related documents and files of the company and the project.

Job Summary:

The Administrative Assistant provides comprehensive support to the management team by handling administrative, financial, and client-related tasks. This role requires exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. The ideal candidate is proactive, resourceful, and dedicated to ensuring the smooth and efficient day-to-day operations of the team.

Key Responsibilities:

· Financial & Administrative Support: Prepare financial statements, maintain accurate financial records, and assist with collections and client account follow-ups.

· Office Management: Proficiently use Microsoft Word and Excel for reports and documentation. Schedule and prepare for meetings, manage office and project inventory, and handle general administrative tasks.

· Client Coordination & Communication: Maintain positive client relationships, ensure timely communication, and handle correspondence via email, phone, and other channels.

· Logistics & Travel: Coordinate and manage travel arrangements and logistics for company activities.

· Information Management: Organize and maintain both physical and digital filing systems, and manage databases and spreadsheets with a high degree of accuracy.

Qualifications & Skills:

· Education: A degree in Business Administration, Finance, or a related field is preferred but not required.

· Experience: At least 2 years of proven experience in an administrative role, with a strong understanding of financial statement creation and maintenance.

· Technical Skills: High proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

Core Competencies:

· Communication: Excellent verbal and written communication and interpersonal skills.

· Organizational: Highly organized, detail-oriented, and resourceful, with the ability to multitask and manage time effectively.

· Problem-Solving: Strong problem-solving skills and adaptability to changing environments.

· Independence: Ability to work independently with minimal supervision.

· Character: A proactive, reliable, and trustworthy individual who handles sensitive information with discretion.

· Professionalism: Professional and courteous, capable of representing the company positively to both clients and colleagues.

· Teamwork: A strong team player who can collaborate effectively across all levels.

Job Types: Full-time, Permanent

Pay: Php18, Php30,000.00 per month

Work Location: In person

About Patra

If you're good at what you do, work anywhere. If you're the best at what you do, come work at Patra We are leading the way with work/life balance, providing Technology-Enabled Services to the insurance industry and we do this 100% remotely. Why wouldn't you want to work from home in your slippers every day?

About this job

The Administrative Specialist will perform a variety of administrative tasks to support a high-level management team for a US based insurance company.

Patra Core Competencies:

• Knows the Business
• Leads Others
• Accountable
• Team Player

Core Duties by Competency:

Knows the Business

• Manages inbound/outbound calls
• Manages Outlook calendar and schedules
• Coordinates domestic and international travel
• Coordinates and plans events
• Generates and prepares reports
• Manages documents
• Enters and processes data
• Creates and edits presentations
• Prepares expense reports

Accountable

• Detail-oriented, Organizational skills
• Accurate data entry and typing skills

Team Player

• Business communications to internal/external stakeholders via email, phone, etc.
• Other job-related duties that may be assigned

Minimum Requirements

• College Graduate
• 1 – 2 years administrative experience/ BPO or call center experience
• Must live around Eastwood Libis Quezon City or nearby cities within
• Strong U.S. Commercial insurance knowledge, preferred
• Computer/Internet/Microsoft/time-management/Project management skills

Working Conditions

• Call center/Office environment; air-conditioned, all amenities available
• Minimum internet speed of 100 mbps download and upload; Directly connected into modem; No satellite

Work Standards

Interpersonal Skills:

• Demonstrates the ability to work well with Patra colleagues and clients and with external organizations:

Promotes Culture of Respect & Safety

• Demonstrates commitment to personal responsibility and value for safety and respect; Communicates concerns
• Uses and promotes safe respectful behaviors based on training and lessons learned

Subject to and expected to comply with all applicable Patra Corp policies and procedures

BENEFITS OF JOINING US

• Training is provided
• Equipment is provided
• HMO card after 30 days of employment (up to two eligible dependents)
• 13th month pay
• Life Insurance for both principal and dependents.
• Government mandated benefits
• Performance Bonus
• Differentials will be paid for night shift and Philippine holiday work time.
• Meal, utility and transportation allowance
• Philippine labor/overtime laws will be followed (if OT required)
• 12 days VL and 10 SL credits per annum
• Monday - Friday work schedule. Weekends off

Patra Corporation is an equal opportunity employer committed to celebrating diversity and creating a safe and inclusive environment for all employees.

Job Types: Full-time, Permanent

Pay: Php27, Php33,000.00 per month

Benefits:

• Additional leave
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee
• Work from home

Work Location: Remote

Job Description:

1. Manage vehicle utilization
2. Track and analyze key performance indicators of Vehicle Suppliers for all aspect of Vehicle Operations
3. Develop and implement a comprehensive operational that maximizes efficiency and cost effective
4. Oversee all aspects of vehicle operation, ensuring the quality standard and safety protocols
5. Drive continuous improvement initiatives to identify and implement operational efficiencies.
6. Perform monthly vehicle billing
7. Perform vehicle data analysis according needed reports.
8. Monthly meeting with suppliers.

Qualifications:

• At least with working experience in the related field is required for this position (Fleet/Vehicle Management)
• Proficient in MS Office (MS Excel, MS Word)
• Fluent in English
• Excellent written & verbal communication skills, and strong execution capability
• Excellent information and data processing capability
• Can start ASAP

Job Description:

We are seeking a highly organized and detail-oriented
Administrative and Clerical Support Coordinator
to join our team. The successful candidate will provide essential administrative and clerical support to ensure the smooth execution of project and operational activities. This role requires excellent coordination skills, proactive communication, and the ability to work with cross-functional teams across the organization.

Key Responsibilities:

• Provide general administrative support including meeting scheduling, room reservations, and asset requests.
• Manage access provisioning and deactivation for project team members.
• Assist in vendor onboarding processes such as SARF/Work Order (WO) processing and seat planning.
• Format, print, and route documents—including contracts—for signature and notarization.
• Organize and maintain project documentation and artifacts in the SharePoint project repository.
• Support service-related activities by logging and tracking project tickets.
• Coordinate billing-related documents such as Certificates of Completion and Acceptance (COCA).
• Facilitate vendor invoice processing in coordination with Procurement, and track financial documents via the IPS system.
• Assist with application installations, tool evaluations, PRR and ORR ticket processing, and ensure compliance with security requirements.

Qualifications:

• Bachelor's degree in any four-year course.
• Prior experience in providing administrative or coordinator support.
• Excellent verbal and written communication skills; able to interact professionally with department heads, unit heads, and foreign consultants.
• Strong organizational skills; capable of managing and storing multiple documents efficiently.
• High attention to detail, particularly in handling cost-related documents and tracking financial data accurately.
• Proactive and self-motivated communicator who takes initiative to follow up with internal and external stakeholders.

Preferred Skills:

• Familiarity with SharePoint and document management systems.
• Experience in working with procurement, billing, and vendor management processes.
• Comfortable using project management and collaboration tools.

Why Join Us?

• Opportunity to work in a dynamic and collaborative environment
• Exposure to cross-functional teams and high-impact projects
• Professional development and training opportunities

To apply
, please submit your updated resume and a brief cover letter to me with the subject line:
"Application – Administrative and Clerical Support Coordinator"
.