1,156 Administrative Specialist jobs in the Philippines

Job Summary:

The Administrative Assistant provides comprehensive support to the management team by handling administrative, financial, and client-related tasks. This role requires exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. The ideal candidate is proactive, resourceful, and dedicated to ensuring the smooth and efficient day-to-day operations of the team.

Key Responsibilities:

· Financial & Administrative Support: Prepare financial statements, maintain accurate financial records, and assist with collections and client account follow-ups.

· Office Management: Proficiently use Microsoft Word and Excel for reports and documentation. Schedule and prepare for meetings, manage office and project inventory, and handle general administrative tasks.

· Client Coordination & Communication: Maintain positive client relationships, ensure timely communication, and handle correspondence via email, phone, and other channels.

· Logistics & Travel: Coordinate and manage travel arrangements and logistics for company activities.

· Information Management: Organize and maintain both physical and digital filing systems, and manage databases and spreadsheets with a high degree of accuracy.

Qualifications & Skills:

· Education: A degree in Business Administration, Finance, or a related field is preferred but not required.

· Experience: At least 2 years of proven experience in an administrative role, with a strong understanding of financial statement creation and maintenance.

· Technical Skills: High proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

Core Competencies:

· Communication: Excellent verbal and written communication and interpersonal skills.

· Organizational: Highly organized, detail-oriented, and resourceful, with the ability to multitask and manage time effectively.

· Problem-Solving: Strong problem-solving skills and adaptability to changing environments.

· Independence: Ability to work independently with minimal supervision.

· Character: A proactive, reliable, and trustworthy individual who handles sensitive information with discretion.

· Professionalism: Professional and courteous, capable of representing the company positively to both clients and colleagues.

· Teamwork: A strong team player who can collaborate effectively across all levels.

Job Types: Full-time, Permanent

Pay: Php18, Php30,000.00 per month

Work Location: In person

About Patra

If you're good at what you do, work anywhere. If you're the best at what you do, come work at Patra We are leading the way with work/life balance, providing Technology-Enabled Services to the insurance industry and we do this 100% remotely. Why wouldn't you want to work from home in your slippers every day?

About this job

The Administrative Specialist will perform a variety of administrative tasks to support a high-level management team for a US based insurance company.

Patra Core Competencies:

• Knows the Business
• Leads Others
• Accountable
• Team Player

Core Duties by Competency:

Knows the Business

• Manages inbound/outbound calls
• Manages Outlook calendar and schedules
• Coordinates domestic and international travel
• Coordinates and plans events
• Generates and prepares reports
• Manages documents
• Enters and processes data
• Creates and edits presentations
• Prepares expense reports

Accountable

• Detail-oriented, Organizational skills
• Accurate data entry and typing skills

Team Player

• Business communications to internal/external stakeholders via email, phone, etc.
• Other job-related duties that may be assigned

Minimum Requirements

• College Graduate
• 1 – 2 years administrative experience/ BPO or call center experience
• Must live around Eastwood Libis Quezon City or nearby cities within
• Strong U.S. Commercial insurance knowledge, preferred
• Computer/Internet/Microsoft/time-management/Project management skills

Working Conditions

• Call center/Office environment; air-conditioned, all amenities available
• Minimum internet speed of 100 mbps download and upload; Directly connected into modem; No satellite

Work Standards

Interpersonal Skills:

• Demonstrates the ability to work well with Patra colleagues and clients and with external organizations:

Promotes Culture of Respect & Safety

• Demonstrates commitment to personal responsibility and value for safety and respect; Communicates concerns
• Uses and promotes safe respectful behaviors based on training and lessons learned

Subject to and expected to comply with all applicable Patra Corp policies and procedures

BENEFITS OF JOINING US

• Training is provided
• Equipment is provided
• HMO card after 30 days of employment (up to two eligible dependents)
• 13th month pay
• Life Insurance for both principal and dependents.
• Government mandated benefits
• Performance Bonus
• Differentials will be paid for night shift and Philippine holiday work time.
• Meal, utility and transportation allowance
• Philippine labor/overtime laws will be followed (if OT required)
• 12 days VL and 10 SL credits per annum
• Monday - Friday work schedule. Weekends off

Patra Corporation is an equal opportunity employer committed to celebrating diversity and creating a safe and inclusive environment for all employees.

Job Types: Full-time, Permanent

Pay: Php27, Php33,000.00 per month

Benefits:

• Additional leave
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee
• Work from home

Work Location: Remote

Job Qualifications:

• Bachelor's degree or equivalent experience in HR, Records Management, Business Administration, or related fields.
• Experience in document handling, archiving, or compliance work preferred.
• Familiarity with data privacy and labor documentation standards in the Philippines.
• Detail-oriented, organized, and able to handle confidential information with discretion.
• Proficient in Microsoft Office and document scanning tools.
• Amenable to work in Makati City.
• Can start ASAP.

Job Responsibilities:

• Review and categorize physical PX documents (e.g., 201 files, policies, records) across multiple floors.
• Identify missing or misfiled records and flag inconsistencies.
• Scan and digitize documents using approved tools and formats.
• Label and index files for easy retrieval and compliance tracking.
• Ensure secure transfer and storage of digital files in centralized systems.
• Follow Pfizer's internal data governance protocols.
• Ensure alignment with GWE handover requirements and BCP standards.
• Assist in preparing documentation for internal audits or legal reviews.
• Coordinate with PX, GBS, and Compliance teams for updates and clarifications.
• Provide weekly progress reports and flag risks or delays.

Job Type: Full-time

Pay: Php30, Php35,000.00 per month

Application Question(s):

• Do you have any experience in a Pharmaceutical Industry?
• How many years do you have an experience in Pharmaceutical Industry?

Work Location: In person

Job Description:

We are seeking a highly organized and detail-oriented
Administrative and Clerical Support Coordinator
to join our team. The successful candidate will provide essential administrative and clerical support to ensure the smooth execution of project and operational activities. This role requires excellent coordination skills, proactive communication, and the ability to work with cross-functional teams across the organization.

Key Responsibilities:

• Provide general administrative support including meeting scheduling, room reservations, and asset requests.
• Manage access provisioning and deactivation for project team members.
• Assist in vendor onboarding processes such as SARF/Work Order (WO) processing and seat planning.
• Format, print, and route documents—including contracts—for signature and notarization.
• Organize and maintain project documentation and artifacts in the SharePoint project repository.
• Support service-related activities by logging and tracking project tickets.
• Coordinate billing-related documents such as Certificates of Completion and Acceptance (COCA).
• Facilitate vendor invoice processing in coordination with Procurement, and track financial documents via the IPS system.
• Assist with application installations, tool evaluations, PRR and ORR ticket processing, and ensure compliance with security requirements.

Qualifications:

• Bachelor's degree in any four-year course.
• Prior experience in providing administrative or coordinator support.
• Excellent verbal and written communication skills; able to interact professionally with department heads, unit heads, and foreign consultants.
• Strong organizational skills; capable of managing and storing multiple documents efficiently.
• High attention to detail, particularly in handling cost-related documents and tracking financial data accurately.
• Proactive and self-motivated communicator who takes initiative to follow up with internal and external stakeholders.

Preferred Skills:

• Familiarity with SharePoint and document management systems.
• Experience in working with procurement, billing, and vendor management processes.
• Comfortable using project management and collaboration tools.

Why Join Us?

• Opportunity to work in a dynamic and collaborative environment
• Exposure to cross-functional teams and high-impact projects
• Professional development and training opportunities

To apply
, please submit your updated resume and a brief cover letter to me with the subject line:
"Application – Administrative and Clerical Support Coordinator"
.

Company Description

The Kabbalah Centre is a non-profit organization that makes the principles of Kabbalah understandable and relevant to everyday life. The Centre was founded by Rav Yehuda Ashlag in 1922 and now spans the globe with brick-and-mortar locations in more than 40 cities as well as an extensive online presence. The Kabbalah Centre teachers provide students with spiritual tools based on Kabbalistic principles that students can then apply as they see fit to improve their own lives and by doing so, make the world better.

Role Description

This is a full-time on-site role for an Administrative Specialist located in Makati. The role will be responsible for the day-to-day tasks of customer service and back-end administrative tasks. These tasks include but are not limited to organizing displays, managing files and records, manning and ensuring customer satisfaction.

Qualifications

• Experience in customer service
• Demonstrated leadership ability and team management skills
• Effective communication and interpersonal skills
• Excellent organizational and problem-solving skills
• Ability to multitask and work in a fast-paced environment
• Knowledge and interest in Kabbalah is a plus
• Associate or Bachelor's degree in business administration, marketing, or related field is preferred

Company Description

SPC Power Corporation, along with its subsidiaries, is a leading energy provider in the Philippines. Incorporated and registered with the Philippine Securities and Exchange Commission, SPC specializes in power generation, distribution, and holding operations. The company undertakes rehabilitate-operate-maintain-and-manage schemes for energy facilities, including the 203.8 megawatt Naga Power Plant Complex in Cebu. SPC subsidiaries like SPC Island Power Corporation, SPC Malaya Power Corporation, SPC Light Company, Inc., Bohol Light Company, Inc., and SPC Electric Company, Inc. contribute to a broad spectrum of power services across the region.

JOB DESCRIPTION:

• Answer, screen, and direct phone calls and emails. Greet and assist visitors in a professional manner.

• Maintain office supplies inventory and place orders as needed. Documentation and Records

• Prepare, format, and edit correspondence, reports, memos, and other documents.

• File and retrieve company records, documents, and reports (physical and electronic).

• Ensure proper documentation and record-keeping practices. Scheduling and Coordination

• Arrange and coordinate meetings, appointments, and travel. Prepare meeting agendas, take minutes, and distribute them as needed.

• Support event planning and coordination, communication, serve as a point of contact between internal departments and external parties.

• Relay accurate and timely information to colleagues and management. Handle sensitive information with confidentiality.

• General Office Management. Ensure office areas are clean and organized.

• Assist with basic bookkeeping tasks (e.g., handling petty cash, preparing expense reports).

• Support other administrative staff as needed.

About us:

Strata is an exciting BPO Company with existing team members currently based in Australia and Angeles City, Philippines. Take your career to the next level by joining our growing family

About the Role:

As an Administrative Specialist, you are responsible in supporting property managers in maintaining the database, prepares correspondence, and processing of invoices.

Skills and Attributes:

• Keen eye to details
• Team player
• Excellent verbal and non-verbal communication
• Time management and organizational skills
• Strong work ethic

Responsibilities:

• Manage strata roll updates.
• Issuance of Welcome Packs through Bing
• Manage Section 184 process including liaising with solicitors
• Run and manage debt collection process up to legal action.
• Issue by-law breach notices (using a template)
• Assist with agenda and minute production
• Other ad hoc tasks.

Qualifications:

• At least 2 years experience in similar role
• Business/Office Administration Certificate or Diploma

Job Types: Full-time, Permanent

Pay: From Php15,000.00 per month

Benefits:

• On-site parking
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Role Description

This is a full-time on-site role for an Administrative Specialist located in Antipolo. The Administrative Specialist will be responsible for performing a variety of administrative and clerical tasks to support daily office operations. Duties include managing office communications, handling customer service inquiries, maintaining records, preparing financial reports, and providing general support to visitors and staff. The Administrative Specialist will also be responsible for scheduling appointments, coordinating meetings, and assisting with office logistics and organization.

Qualifications

• Strong Communication and Customer Service skills
• Proficiency in Administrative Assistance and Office Management
• Analytical Skills and attention to detail
• Basic understanding of Finance and ability to prepare financial reports
• Excellent organizational and time-management skills
• Proficiency in Microsoft Office Suite and other office software
• College graduate; additional qualifications as an Administrative Assistant or Secretary are a plus

Company Description

AVANTOPIA is a Business Activity Support service provider dedicated to helping organizations achieve efficiency, cost-effectiveness, and excellence in service delivery. We specialize in high-quality outsourcing solutions tailored to meet specific client needs. Our team of industry experts brings years of experience, ensuring services are both cost-effective and based on industry best practices. We offer services in data entry and management, back-office support, bookkeeping and tax-compliance, e-commerce support, and business registration.

Role Description

This is a full-time on-site role for an Administrative Specialist located in Quezon City. The Administrative Specialist will handle day-to-day tasks such as administrative assistance, communication with clients and team members, providing customer service, and supporting finance-related activities. The role also involves using analytical skills to ensure the smooth functioning of various administrative operations.

Qualifications

• Excellent Communication skills
• Strong Analytical Skills
• Experience in Administrative Assistance
• Customer Service skills
• Basic knowledge of Finance
• Excellent organizational and multitasking abilities
• Proficiency in office software and tools
• Bachelor's degree in Business Administration or related field is a plus in
• Open for fresh graduates as well