154 Document Control jobs in the Philippines

• Document Management: Receiving, logging, and distributing documents (both physical and electronic).
• Filing and Storage: Maintaining organized files, including both physical and digital records.
• Document Accuracy: Checking for accuracy, editing, and updating documents like contracts and technical manuals.
• Retrieval: Ensuring documents are easily accessible when requested by employees or clients.
• Compliance: Maintaining confidentiality and adhering to company policies and procedures related to document control.
• Record Keeping: Managing records, both internal and external, according to established procedures.
• Reporting: Generating reports related to document control activities as needed.
• Quality Management: Supporting the implementation and maintenance of a Quality Management System (QMS).
• Audits: Assisting with audits (internal and external) related to document control.

Qualification:

• College graduate of any 4-year course.
• Fresh graduates are welcome to apply.
• Must be keen to details in document and records management.
• Ability to handle confidential information with integrity.

Job Type: Full-time

Benefits:

• Company Christmas gift
• Company events
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee
• Transportation service provided

Application Question(s):

• Are you willing to work Monday to Saturday?

Work Location: In person

Key Responsibilities:

• Draft, edit, and maintain IT policies, process documentation, and internal manuals.

• Work closely with IT teams to document workflows, standard operating procedures (SOPs), and system-related processes.

• Assist in preparing reports, presentations, and executive summaries for the CTO.

• Coordinate with other departments to gather and standardize IT-related documentation.

• Ensure proper version control and organization of IT documents in a central repository.

• Track and update documentation requirements to align with ongoing IT initiatives.

• Support the IT team with general administrative tasks related to documentation and process coordination.

Qualifications:

• Bachelor's degree in Information Technology, Computer Science, Business Administration, or a related field.

• Strong technical writing and documentation skills.

• Familiarity with IT processes, policies, and best practices.

• Ability to structure and organize complex information clearly and concisely.

• Proficiency in documentation tools such as Microsoft Office and SharePoint.

• Excellent communication and coordination skills.

Nice-to-Have Skills:

• Experience in IT service management or process documentation.

• Understanding of IT frameworks such as ITIL or ISO standards.

• Basic knowledge of project coordination and reporting.

• Exposure to IT security and compliance documentation.

This role is an integral part of the IT Group, providing essential documentation and process support to enhance operational efficiency across IT functions.

Job Description:

• Implement and oversee document control processes to align with company policies, GMP, and food safety standards.
• Ensure proper filing, confidentiality, and safekeeping of all company and client materials, including procedures and forms.
• Ensure accessibility of updated visual controls, work instructions, and quality manuals across relevant departments.
• Update, review, and distribute revised documents while archiving outdated versions to prevent misuse.
• Support internal audits, external audits, and inspections by providing complete and organized documentation.
• Collaborate with departments to ensure proper implementation of new procedures and support audits with organized documentation.

Job Specification:

Education:

Bachelor's degree in Business Administration, Office Administration, Industrial Engineering, Food Technology, or other related fields.

Experience:

• At least 1–2 years of experience in document control, records management, or administrative support.
• Experience in the FMCG, food, or manufacturing industry is an advantage.

Technical Skills:

• Knowledge of document control systems, filing standards, and quality management systems (QMS).
• Familiarity with GMP, HACCP, or ISO standards (e.g., ISO 9001, ISO is a strong advantage.
• Proficient in MS Office (Word, Excel, PowerPoint); experience with electronic document management systems (EDMS) is a plus.
• Strong organizational and data management skills with attention to detail.

Soft Skills:

• High sense of confidentiality, integrity, and professionalism in handling sensitive records.
• Strong communication and coordination skills across teams.
• Detail-oriented, proactive, and highly organized.
• Ability to work independently and within a team in a fast-paced, compliance-driven environment.

Work Location:

271 T. Santiago, Viente Reales, Valenzuela City.

Job Type: Full-time

Experience:

• Document management systems: 1 year (Preferred)

Work Location: In person

Minimum Qualifications:

• Graduate of Business Management, Engineering, or any related 4-year course.
• With at least 1 year related work experience in system documentation and record management.
• Strong attention to detail, focus, and ability to follow standard operating procedures.
• Proactive individual with a high level of integrity and sense of urgency.
• Outstanding verbal and written communication skills.

Position Goals

The Document Control Custodian ensures the proper management, safekeeping, and control of documented information under the Quality Management System. The role safeguards document accuracy, accessibility, and compliance across centralized and decentralized branches.

Key Responsibilities:

• Edit documents and forms for creation and revision, in coordination with Department Heads.
• Accomplish Document Requests (DR) and route them for necessary signatories.
• Update and maintain Masterlists of Documents:

o Document Request Log sheet

o Master list of Active Documents

o Obsolete Master list.

• Preparing and sending Documentation Release Notices for approved documents (Creation, Revision, Deletion).
• Printing and stamping of Controlled Copy documents and distributing them to departments.
• Checking and updating departmental QM Arch files of controlled copies.
• Releasing Uncontrolled Copy documents for training purposes (with Document Request and Log sheet).
• Stamping and filing of Master Copy documents.
• Maintaining the hard copy files of QMS.
• Maintaining and arranging the soft copy files of QMS in shared folders per department.
• Saving locked copies of forms for the Shared QMS folder per department.
• Saving confidential PDF copies of procedures for the Shared QMS folder per department.
• Secure disposal of obsolete controlled copies and other scratch papers.
• Supporting audits by ensuring timely retrieval and availability of requested documents.
• Standardizing document templates across the organization in coordination with QMR.
• Ensure that only the latest approved versions of documents are available at points of use.
• Control access and distribution of documented information to authorized personnel only.
• Ensure documents remain legible, readily identifiable, and retrievable at all times.
• Monitor and track document revision cycles to ensure timely review and update.
• Maintain a register of external documents (laws, regulations, standards) relevant to the organization.
• Control retention and preservation of documented information according to company policy.
• Ensure obsolete documents are promptly withdrawn from circulation and properly archived.
• Provide departments with document status updates and revision notifications.
• Support management reviews and audits by supplying accurate documented information.
• Any tasks assigned by the management from time to time.

Professional Requirements:

• Bachelor's degree in Office Administration, Business Management, or related field.
• At least 2 to 3 years' experience in document control or administrative support role.
• Familiarity with QMS and ISO documentation standards.

Personal Requirements:

• Highly organized and systematic.
• Strong computer literacy (MS Office, Google Drive, ClickUp, document management systems).
• Confidentiality and responsibility in handling sensitive information.
• Problem-solving and critical thinking skills
• Excellent verbal and written communication skills.
• Flexible and enthusiastic personality
• General good health

Job Type: Full-time

Pay: Php24, Php26,000.00 per month

Benefits:

• Company events
• Health insurance
• Paid training
• Pay raise
• Promotion to permanent employee

Education:

• Bachelor's (Required)

Experience:

• DCC or administrative support role: 3 years (Required)

Work Location: In person

Minimum Qualifications:

• Engineering Graduate (with or without License.
• With at least 2 years of working experience as Document Control Engineer.
• Organize, file, and maintain all project documents properly.
• Prepare and submit accurate weekly progress reports and other, required reports on time.
• Manage the numbering, filing, and retrieval of both digital and physical documents for projects and departments.
• Coordinate with engineers, quality teams, and admin staff on project activities and progress.
• Willing to be assigned and/or relocate in Sto. Timas, Batangas.
• Monday – Saturday (7:00AM to 4:00PM)
• Can start immediately

About the Role

Location: Calumpit, Bulacan

Role Type: Full-time

Reporting to: QMS and QC Manager

Department: Shared Services

Work Schedule: 5-day work week

As a Document Control Specialist (Document Controller), you will be responsible for managing document control processes and systems, ensuring compliance with document management standards and regulations.

Other responsibilities include:

• Implements, maintains, and manages document control systems and processes, including reviewing, processing, filing and archiving documents.
• Assists the QMS Manager in the preparation of industry-specific quality standards, certifications, and regulations, staying updated on changes and developments.
• Establishes and updates document control databases and coordinates with Project Teams to facilitate document exchange.
• Performs quality checks on documents, resolves discrepancies, and collaborates with stakeholders to ensure accuracy and compliance of documents to quality and company standards.
• Responsible for document retrieval and archiving ensuring documents are systematically labeled and stored (for easy retrieval, version control, and maintenance of accurate records).
• Establishes document retention schedules, archiving, and proper disposal of outdated documents as well as maintaining the security of confidential documents.
• Provides support and training to users on document management systems.

To succeed and grow in this role, you will be required to meet the following qualifications:

• At least 3 years of work experience as a Document Controller or in a similar role
• Proficient in using document management software or systems.
• Knowledgeable in Google Space applications (such as Google Docs, Google Sheets and Google Sites).
• Familiarity with quality management systems (e.g. ISO 9001) is highly desirable.
• Certified ISO 9001:2015 Lead Auditor is an advantage.
• Willing to relocate near Calumpit, Bulacan.

About FELCO

At Firefly Electric and Lighting Corporation (FELCO), customer satisfaction is a commitment. Our mission is to elevate everyday experiences by providing accessible quality products and solutions that every Filipino deserves.

Since we started our operations in 2001, we have worked hard to build expertise and deliver quality products, reliable service, and trustworthy lighting and electrical solutions through our brands—Firefly, Royu, ECOLum, and Herks. Today, we continue to ensure a diverse range of premium products for our valued customers by introducing new categories and by partnering with internationally-recognized brands and products, such as Chint, ABB, and DCK.

Job Qualifications:

• Male/Female
• College Graduate
• Experience with ISO standards (ISO 9001, ISO 14001, etc.) is a plus.
• Strong attention to detail and organizational skills.
• Strong understanding of document management systems, version control, and regulatory standards.
• Excellent communication skills.
• Strong ability to multitask and prioritize effectively.
• Proficient in Microsoft Office (Word, Excel, Powerpoint)

Job Responsibilities:

• Ensure that all documents are accurately recorded, categorized, and filed in compliance with organizational standards.
• Input and update document data in registers, ensuring that information is current and correct. Maintain a system for tracking 'document versions and revisions.
• Distribute the latest approved versions of documents across the organization.
• Develop and implement document control procedures to streamline the flow of information and ensure proper document management.
• Create and generate document control reports as required, providing updates on the status of documents, revisions, approvals, and 'distributions.
• Create and generate document control reports as required, providing updates on the status of documents, revisions, approvals, and 'distributions.
• Maintain files, monitoring, and records, ensuring they are organized and accessible
• Safely store documents in an organized and accessible manner, ensuring that they are protected from damage and deterioration.

To ensure that all documented information required by ISO Management System is properly created, reviewed, approved, distributed, stored, and controlled in compliance with ISO standards and the organization's Document Control Procedure.

Key Responsibilities:

1. Document Control Management

2. Maintain the master list/index of all controlled documents (procedures, work instructions, forms, manuals, etc.)

3. Ensure documents are reviewed, approved, and issued with proper version control.
4. Distribute updated documents to relevant personnel and retrieve/void obsolete copies.
5. Control the issuance of uncontrolled copies when necessary, with proper authorization.

6. Record Management

7. Maintain an organized filing system for Level 4 records ensuring easy retrieval during audits.

8. Ensure retention and disposal of records follow the approved retention policy.

9. Compliance Monitoring

10. Ensure all documented information complies with ISO requirements and organizational policies.

11. Conduct regular checks to confirm only current version of documents are in use.
12. Support internal and external audits by providing requested documented information.

13. Process Improvement

14. Assist in developing and improving document control processes.

15. Provide feedback to process owners on inconsistencies or gaps in documented information.

Minimum Qualifications:

• Graduate of any 4-year course.
• Experience in document control, records management, or quality systems.
• Knowledgeable in ISO requirements, compliance and implementation.
• Preferably with Training Certification related to ISO 9001:2015-QMS, ISO 14001:2025-EMS and ISO 19011:2018 Internal Auditing.
• 1-2 years of experience in Internal Auditing Functions.
• Very detail oriented.
• Can work independently without much guidance.
• Ability to communicate with team members.