62 Document Control Manager jobs in the Philippines

Project Document Control Manager

Purpose of the Job:

• Define and implement Documentation Management within the Project/Program/Bid organization (in Leading Unit and coordinate in all Participating Units).
• Coordinate Documentation activities along life cycle of project and in line with Project Contractual obligations.
• Define and Monitor complete Project / Program / Bid Documentation, and prepare related reporting
• Execute Documentation Life Cycle.
• Build the Documentation Management Plan (DMP) in compliance with the contractual requirements.
• Be the main contact with the Customers, the Partners, the core team, all métiers involved in the Project (documentation requirements, contractual documents to deliver, etc.).
• Main user of the EDMS for the projects (create the project tree, manage and deploy EDMS). In case of specific EDMS contractual requirement, manage with Digital Services support, the implementation of such tool for the Project (incl. All Participating Units).
• Accountable that the Project Documentation is properly archived
• Proactive role in the Project / Program / Bid in terms of implementation of documentation culture.

Your future role (Key responsibilities):

• AFC or PSD subsystem skills for Tender & Project.
• Is responsible, within its team, of the deployment and execution of the documentation management process,
• Creates and updates Documentation Management Plans (DMP) in line with the customer contractual requirements and shares it with project internal stakeholders.
• Define and Deploy the Documentation numbering system
• Define and Deploy the Project Working documents single repository (in Teams, SharePoint, etc.)
• Manages the documentation management Internal & External requirements.
• Follows and makes sure rules defined in the DMP are understood and applied by every team member
• Creates the formatting of official Alstom templates according to contractual requirements & ensures that stakeholders use them
• Collects all documents (inputs) from the Project and place them in Project DML (Documentation Master List)
• Coordinates all the DMLs to obtain the complete version of the project (a single final version) if we have several product line DMLs.
• Ensures documentation is properly validated before any submission to Customer
• Is responsible of the external diffusion of the Documentation and follows that the contractual documents is correctly delivered with the Contractual Documentation List (CDL).
• Adapts and implements the documentation structure in accordance with standards.
• Updates and uses documentation Internal and External distribution List
• Manages the documentation management activities of the Project and supports and challenges Sub-system levels (PM2020 organization)
• Manages, Setup and deploys EDMS with tools support team & train new users and manage access right to EDMS.
• Performs the role of EDMS Key User (if no Site EDMS key user) & First level support to EDMS users
• Participates to configuration & change reviews to guarantee integration in all activities of the team members that are involved with documentation.
• Defines & analyses documentation reporting, indicators to be provided by Documentation Controller and report analysis to its department head, PM& Core Team Manager, team members and Customer (when required).
• Monitors the document milestones associated with payment milestones and alerts Project/Program/Bid Manager in case of risks (delays) and prepare related reporting
• Manages, in applying internal rules/instructions, Document translation, record management and physical archiving and sends these translated documents to the external stakeholders.
• Participates in Gate review, Internal and External quality inspection.
• Suggests improvements of the activity (REX on documentation issues: process, organisation)

During tender phase: only for High Criticality tender & on demand, assess gaps between Alstom standards & Customer requirements, make warning if major ones, evaluate cost impact for tender team and calculate the cost of Documentation Management for the project with all documentation stakeholders.

Key Job Authorities and Dimensions:

• Manages a team of Documentation Controllers when necessary.

Performance Measurements:

• Documentation Management KPIs (Quality, Delivery of in contractual documentation in due time)
• Adherence to process, measured by process inspections
• Perform overview about documentation milestones in general, payment milestones, penalties.

Competencies & Skills:

• Bachelor / Master's degree.
• Minimum 5 years of experience in documentation management.
• Minimum 7 year of experience in documentation management if no Bachelor degree.
• Fluent in English.
• Good Knowledge in MS office and Analytical tools.
• Good Knowledge in preparing dashboards and KPI.
• Good knowledge of project documentation standards.
• Ability to understand the engineering and industrial processes.
• Ability to contribute or drive construction, implementation, run of EDMS tool on a project
• Structured Way of Working (Process Oriented, capability to diagnose complex situations / organizations with continuous Improvement mindset).
• Ability to challenge project team, good Communication and interpersonal skills, excellent team worker. Capability to work with multi-sites & international teams.
• Know notions of change and configuration management.
• Knowledgeable of Railway domain
• Knowledge of EDMS tools
• Engineering environment awareness

Job Type: Permanent

Benefits:

• Additional leave
• Flextime
• Health insurance
• Life insurance
• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person

Project Document Control Manager

Purpose of the Job:

• Define and implement Documentation Management within the Project/Program/Bid organization (in Leading Unit and coordinate in all Participating Units).
• Coordinate Documentation activities along life cycle of project and in line with Project Contractual obligations.
• Define and Monitor complete Project / Program / Bid Documentation, and prepare related reporting
• Execute Documentation Life Cycle.
• Build the Documentation Management Plan (DMP) in compliance with the contractual requirements.
• Be the main contact with the Customers, the Partners, the core team, all métiers involved in the Project (documentation requirements, contractual documents to deliver, etc.).
• Main user of the EDMS for the projects (create the project tree, manage and deploy EDMS). In case of specific EDMS contractual requirement, manage with Digital Services support, the implementation of such tool for the Project (incl. All Participating Units).
• Accountable that the Project Documentation is properly archived
• Proactive role in the Project / Program / Bid in terms of implementation of documentation culture.

Your future role (Key responsibilities):

• AFC or PSD subsystem skills for Tender & Project.
• Is responsible, within its team, of the deployment and execution of the documentation management process,
• Creates and updates Documentation Management Plans (DMP) in line with the customer contractual requirements and shares it with project internal stakeholders.
• Define and Deploy the Documentation numbering system
• Define and Deploy the Project Working documents single repository (in Teams, SharePoint, etc.)
• Manages the documentation management Internal & External requirements.
• Follows and makes sure rules defined in the DMP are understood and applied by every team member
• Creates the formatting of official Alstom templates according to contractual requirements & ensures that stakeholders use them
• Collects all documents (inputs) from the Project and place them in Project DML (Documentation Master List)
• Coordinates all the DMLs to obtain the complete version of the project (a single final version) if we have several product line DMLs.
• Ensures documentation is properly validated before any submission to Customer
• Is responsible of the external diffusion of the Documentation and follows that the contractual documents is correctly delivered with the Contractual Documentation List (CDL).
• Adapts and implements the documentation structure in accordance with standards.
• Updates and uses documentation Internal and External distribution List
• Manages the documentation management activities of the Project and supports and challenges Sub-system levels (PM2020 organization)
• Manages, Setup and deploys EDMS with tools support team & train new users and manage access right to EDMS.
• Performs the role of EDMS Key User (if no Site EDMS key user) & First level support to EDMS users
• Participates to configuration & change reviews to guarantee integration in all activities of the team members that are involved with documentation.
• Defines & analyses documentation reporting, indicators to be provided by Documentation Controller and report analysis to its department head, PM& Core Team Manager, team members and Customer (when required).
• Monitors the document milestones associated with payment milestones and alerts Project/Program/Bid Manager in case of risks (delays) and prepare related reporting
• Manages, in applying internal rules/instructions, Document translation, record management and physical archiving and sends these translated documents to the external stakeholders.
• Participates in Gate review, Internal and External quality inspection.
• Suggests improvements of the activity (REX on documentation issues: process, organisation)

During tender phase: only for High Criticality tender & on demand, assess gaps between Alstom standards & Customer requirements, make warning if major ones, evaluate cost impact for tender team and calculate the cost of Documentation Management for the project with all documentation stakeholders.

Key Job Authorities and Dimensions:

• Manages a team of Documentation Controllers when necessary.

Performance Measurements:

• Documentation Management KPIs (Quality, Delivery of in contractual documentation in due time)
• Adherence to process, measured by process inspections
• Perform overview about documentation milestones in general, payment milestones, penalties.

Competencies & Skills:

• Bachelor / Master's degree.
• Minimum 5 years of experience in documentation management.
• Minimum 7 year of experience in documentation management if no Bachelor degree.
• Fluent in English.
• Good Knowledge in MS office and Analytical tools.
• Good Knowledge in preparing dashboards and KPI.
• Good knowledge of project documentation standards.
• Ability to understand the engineering and industrial processes.
• Ability to contribute or drive construction, implementation, run of EDMS tool on a project
• Structured Way of Working (Process Oriented, capability to diagnose complex situations / organizations with continuous Improvement mindset).
• Ability to challenge project team, good Communication and interpersonal skills, excellent team worker. Capability to work with multi-sites & international teams.
• Know notions of change and configuration management.
• Knowledgeable of Railway domain
• Knowledge of EDMS tools
• Engineering environment awareness

Records Management & Control Section Head

Supervision and administration of digital or paper records.

Supervises the section operations activities including receiving, storing, scanning, filing, records keeping, and disposal of records.

Ensures records are properly stored accessed and managed in a secured manner.

Compli.

SAN PEDRO

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Qualification

• College Graduate of any course; Having law subjects in the curriculum is a definite advantage
• At least two (2) years of experience as a paralegal or administrative role within a legal or corporate environment or of providing administrative support to legal departments;
• With meticulous attention to details and able to understand and interpret simple legal documentation and records;
• Excellent organizational and time management skills, with the ability to manage multiple tasks and meet tight deadlines;
• Strong written and verbal communication skills;
• Ability to handle confidential and sensitive information with integrity and discretion.; and
• Proactive, resourceful, and able to work both independently and collaboratively with cross-functional teams.

AREAS OF RESPONSIBILITIES

• Timely and accurately process contracts endorsed to the Legal Services Department for drafting and review, from reviewing the completeness of the request to acknowledgement of a complete request;
• Timely review, verify and provide comments to request forms and other due diligence documents as part of the validation of the request for contract drafting and review;
• Timely and completely endorse requests for contract drafting and review to the assigned handling lawyer for appropriate action;
• Monitor and track the progress of the request for contract drafting and review using the Legal Contracts tracker daily and provide updates to the handling lawyers;
• Maintain and update the legal contract database, ensuring all contracts and legal documents are properly recorded, organized, and accessible for tracking and reference;
• Draft effective emails and correspondence to follow-up the handling lawyers and business units on pending requests;
• Create reports, weekly or as may be requested by the lawyers, on the contract requests data, particularly, on status and what are pending;
• Provide day-to-day assistance to company lawyers, including administrative support, document preparation, and notification of urgent legal matters; and
• Collaborate and communicate effectively with various business units to ensure understanding of the legal processes and facilitate smooth internal workflows.

Job Type: Full-time

Application Question(s):

• What is your expected salary?

Work Location: In person

The Records Management Coordinator is responsible for the proper management, organization, and secure disposal of records in compliance with legal, contractual, and organizational guidelines. This role oversees retention schedules, maintains records systems, and ensures adherence to regulatory standards.

Key Responsibilities

• Maintain and manage records retention schedules in accordance with policies, legal, and contractual requirements.
• Review and assess manifests and related data from third-party storage facilities to identify records within retention periods or due for destruction.
• Manage the full life cycle of records, including creation, storage, retrieval, and secure destruction.
• Maintain accurate and up-to-date records of files held at third-party facilities.
• Collaborate with US-based stakeholders regarding records sent to storage and prepare manifests as required.
• Assist with troubleshooting and process improvements in records management.
• Respond to requests for information and support from internal and external stakeholders.
• Ensure compliance with legal and regulatory requirements governing document retention and destruction.
• Compile and prepare reports on records management activities.
• Meet and maintain established key performance indicators (KPIs).

Qualifications

• Bachelor's degree or equivalent experience in Administrative Management.
• 3–5 years of experience in administrative office roles; records management experience is a strong advantage.
• Proven organizational skills with exceptional attention to detail.
• Strong problem-solving and analytical abilities.
• Ability to thrive in a fast-paced, dynamic environment.
• Demonstrated capacity to manage multiple, overlapping projects.
• Self-starter with strong interpersonal and communication skills.
• Ability to coordinate and collaborate effectively with groups that may have differing priorities and perspectives.
• Proficient in Microsoft 365 (Outlook, Excel, Word).
• Comfortable working with third-party vendor technologies for records management.

Job Types: Full-time, Part-time, Permanent

Benefits:

• Company Christmas gift
• Company events
• Flexible schedule
• Health insurance
• Life insurance
• Paid training

Work Location: In person

WHR Global Consulting is hiring a Full time Records Management Officer role in Bonifacio Global City, NCR. Apply now to be part of our team.

Job summary:

• Looking for candidates available to work:
• Monday: Evening
• Tuesday: Evening
• Wednesday: Evening
• Thursday: Evening
• Friday: Evening
• 1 year of relevant work experience required for this role

• Expected salary: ₱22,000 per month

• Position Title: Eligibility Management Processor (Insurance Benefits Processor)

• Work Location: Alabang
• Work Setup: Onsite
• Work Schedule: Night Shift

Qualifications

• Graduate of any course
• Open to fresh graduates with good communication skills
• Preferably with benefits administration/insurance experience or at least experience in customer service and data entry in a BPO setting
• At least 1 year of work experience (more than 1 year can be considered if agreeable to working conditions and salary)
• Proficient in Microsoft Office tools and adaptable to client systems
• Exceptional written and oral communication skills
• Typing skills of 200 CPM at 100% accuracy
• Strong problem-solving, decision-making, and critical thinking skills
• Ability to work in a fast-paced and diverse environment while maintaining high professional and ethical standards

Job Summary/Description

• Under the direct supervision of the Supervisor, the Eligibility Management Processor is responsible for accomplishing data entry tasks in accordance with client quality requirements and specifications.

Responsibilities/Duties

• Handle and analyze Eligibility Management processing of cases in accordance with client processes and specifications to meet targets and deliverables
• Ensure accuracy of encoded data including benefit enrollments, benefit terminations, and processing changes on customer benefit elections
• Adhere to standard operating procedures and work instructions for work alignment across the channel
• Attend project orientation, job-related training, and company-initiated training as needed
• Perform other tasks related to benefit processing to support daily business operations
• Ensure compliance with company rules, regulations, and policies including QMS, ISMS, EHS, EMS, and the Data Privacy Act
• Comply with all Non-Conformity Corrective Action Preventive Action Concessions (NCAPACs) and audit findings within the prescribed period
• Report security incidents and/or identified security weaknesses
• Perform other tasks as may be assigned from time to time

Qualifications:

Educational Attainment:

• Associate Degree/ Bachelors Degree

Working Experience:

• Over 6 months, up to and including 1 year

Knowledge of the Job:

• Clerical Customer and Personal Service

Skills needed for the Job:

 Active Listening Active Learning

ervice Orientation omplex Problem Solving

udgment and Decision Making ime Management

Abilities needed to perform the Job:

ral Comprehension ral Expression

roblem Sensitivity eductive Reasoning

QUALIFICATIONS:

• Graduate of BSED, Library and Information Science, or any business-related courses
• Preferably with experience in record keeping and document controlling
• Patient and hardworking
• Highly organized and keen to details
• Willing to work immediately in Angeles City, Pampanga

RESPONSIBILITIES:

• Identify all boxes in storage due for destruction each month, generates box destruction authorization memos, and arranges with staff for box removal.
• Prepare archival records box content lists.
• Maintain current knowledge in information management systems.
• Facilitate in the preparation of information, procedures and training materials related to access to information and protection of privacy.
• Perform such other functions that may be assigned by the GSD Supervisor.

Job Type: Full-time

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Work Location: In person

Job Qualifications:

• Bachelors Degree in Business Administration, Business Management or any related course.
• With supervisory experience is required.
• At least 2 to 3 years of relevant experience in records management, office admin and data/filing management.
• Keen to details and highly organized, with ability to manage multiple tasks simultaneously.
• WILLING TO START ASAP.
• WILLING TO BE ASSIGNED AT SAN PEDRO, LAGUNA.

Duties and Responsibilities:

• Supervision and administration of digital or paper records.
• Supervises the section operations activities including receiving, storing, scanning, filing, records keeping, and disposal of records.
• Ensures records are properly stored accessed and managed in a secured manner.
• Compliance with legal requirements and regulations regarding storage, access and use of information.