44 Virtual Assistant jobs in the Philippines

This is a remote position.

A growing physical therapy practice based in Washington State is seeking a highly organized, self-motivated Executive Assistant to work directly with the clinic owner. This is a full-time remote position for someone who thrives in a dynamic environment, is comfortable wearing many hats, and brings a strong sense of initiative to both executive and marketing-related tasks.

The clinic provides one-on-one care to patients with complex pain conditions. Its mission is to become a leader in orthopedic pain science and innovative care solutions. The organization values transparency, balance, collaborative care, a growth mindset, positivity, and clinical excellence.

This Executive Assistant will serve as the right hand to the clinic owner—someone who is both visionary and deeply involved in day-to-day operations. The EA will be responsible for executive-level administrative support, as well as overseeing key marketing activities and other ongoing projects that support the growth of the business.

Executive Support

Manage and organize calendars and email correspondence

Schedule meetings, including physician visits and professional outreach

Track follow-ups and ensure timely communication across initiatives

Assist with general administrative tasks and special projects as needed

Marketing and Outreach

Help build and maintain a comprehensive marketing program

Coordinate outreach to physician offices and schedule follow-up meetings

Manage and monitor social media platforms

Analyze campaign effectiveness and report on key metrics

Support event and workshop organization

Collaborate on marketing content and project execution

Project and Team Coordination

Oversee marketing and administrative projects in progress across the clinic

Report on team progress and flag areas where additional support may be needed

Occasional Personal Support

Schedule personal and family appointments when requested

Assist with task management and organization as needed

Proven experience as an executive assistant or in a similar role

Strong organizational, project management, and time management skills

Comfortable with remote collaboration tools (Slack, Outlook)

Tech-savvy; willingness to learn tools such as Egnyte, EHR platforms, and marketing systems

Proactive communicator with excellent written and verbal skills

Ability to handle sensitive information with discretion

Background in healthcare, marketing, or clinic operations

Familiarity with social media management and basic marketing analytics

Experience coordinating outreach or client-facing projects

Comfortable managing both strategic and administrative tasks

Competitive salary commensurate with experience.

Opportunities for professional development and growth.

Work in a dynamic and supportive team environment.

Make a meaningful impact by helping to build and strengthen families in the Philippines.

This is a remote position.

Virtual Rockstar is seeking a highly organized and detail-oriented Medical Virtual Assistant to join our partner’s multidisciplinary therapy team based in Maryland. This role is fully remote but requires full-time commitment during U.S. Eastern Time business hours. You will be an integral part of a collaborative care team, supporting Physical Therapy (PT), Occupational Therapy (OT), Speech-Language Pathology (SLP), and psychological services.

Responsibilities

You will work closely with front office and billing staff to ensure a smooth patient experience, accurate scheduling, and proper insurance handling. Responsibilities include:

Patient & Administrative Support

Respond to patient inquiries via phone and email

Maintain accurate patient records in compliance with HIPAA regulations

Ensure patient privacy and confidentiality at all times

Assist in pre-visit organization, ensuring all paperwork and insurance requirements are complete prior to scheduling

Insurance & Billing Support

Verify patient insurance coverage

Obtain pre-authorizations for procedures

Update patient files with accurate insurance information

Liaise with insurance providers to clarify coverage and benefits

Track and follow up on pending claims and denials

Resolve billing discrepancies promptly

Team Collaboration

Coordinate with the in-house front desk and billing team to ensure scheduling and billing accuracy

Support therapists and administrative staff in managing daily workflows

Experience in medical administration, preferably in PT/OT/SLP or behavioral health settings

Strong understanding of insurance verification, authorizations, and claims follow-up

Proficiency with healthcare software and insurance portals (e.g., Prompt, Availity, CareFirst, NaviNet, Humana Military)

Excellent communication skills (written and verbal)

High attention to detail and ability to manage multiple priorities

Reliable internet connection and a quiet, professional remote workspace

Competitive salary commensurate with experience.

Opportunities for professional development and growth.

Work in a dynamic and supportive team environment.

Make a meaningful impact by helping to build and strengthen families in the Philippines. 

This is a remote position.

Are you passionate about helping others and looking to make a difference in the healthcare field? Our client's physical therapy practice, dedicated to being your family's go-to physical therapist, is seeking a skilled and motivated Medical Virtual Assistant to support their team. They pride themselves on using evidence-based, cutting-edge treatments such as joint manipulations, dry needling, diagnostic ultrasound, and cold laser therapies. Their approach focuses on providing 1:1 care with individualized treatments to help patients feel their best.

If you are ready to be part of a dynamic team that is dedicated to enhancing patient care, we would love to hear from you!

Answer incoming calls and respond to patient inquiries via phone and email.

Schedule and manage appointments, including lost patient and waitlist management.

Verify patient insurance coverage and obtain pre-authorizations for procedures.

Prepare and maintain patient charts and electronic medical records.

Greet patients and provide directions within the facility.

Coordinate with medical staff to manage daily schedules and ensure smooth operations.

Handle appointment reminders and rescheduling requests.

Manage referrals from other healthcare providers and track the status of pending insurance claims.

Liaise with insurance providers to clarify coverage details and assist patients with insurance-related queries.

Generate and send invoices, and assist with data entry and basic report generation.

Maintain a waitlist for appointments and ensure patient privacy and confidentiality at all times.

Prior experience in a medical office or healthcare setting preferred.

Familiarity with Nextiva phones, Prompt EMR, WelcomeWare (or other virtual kiosk), and Google Chat is a plus.

Strong communication and organizational skills.

Ability to work independently and manage multiple tasks effectively.

Compassionate and patient-focused attitude.

Competitive salary commensurate with experience.

Opportunities for professional development and growth.

Work in a dynamic and supportive team environment.

Make a meaningful impact by helping to build and strengthen families in the Philippines.

This is a remote position.

Virtual Rockstar is seeking a highly organized, detail-oriented, and proactive Medical Virtual Assistant (VA) who can serve as the right hand to a busy solo therapist. You’ll be responsible for ensuring day-to-day operations run smoothly, patients feel supported, and nothing falls through the cracks—especially while the therapist is in the field providing care.

Our client is a compassionate, solo-practitioner-led mobile outpatient occupational therapy practice serving older adults in the comfort of their homes across New Hampshire. With a focus on fall prevention, aging in place, and personalized, high-quality therapy services, this practice empowers older adults to live independently and safely.

Their mission centers around enhancing the quality of life, dignity, and independence of each patient, combining skilled care with a human touch.

You won’t be just a back-office assistant—you’ll be a vital member of a mission-driven practice making a real difference in the lives of older adults. You’ll have the opportunity to grow with a passionate clinician who values your input, trusts your judgment, and is excited to welcome you as part of her extended care team.

EMR: HelloNote

CRM/Automation: Go High Level

Insurance Platforms: Inovalon, Availity

Design and Social Media: Canva

Productivity and Communication: Google Workspace (Gmail, Sheets, Docs, Calendar, Google Chat), iPhone texting

Meetings: Google Meet or other virtual platforms

Responsibilities

Insurance and Billing

Verify patient insurance coverage and benefits

Submit insurance claims (Medicare Part B and private pay)

Obtain pre-authorizations as needed

Follow up on unpaid claims, denials, and discrepancies

Post payments and maintain accurate billing records

Liaise with insurance companies for clarifications and issue resolution

Download ERAs using Availity and Inovalon

Administrative and Client Coordination

Schedule and confirm appointments

Respond to phone/email inquiries from patients or referring providers

Organize and update patient information in HelloNote EMR

Follow up on signed physician referrals

Maintain appointment calendars and waitlists

Send appointment reminders and intake paperwork

Track tasks using Google Sheets

Maintain patient confidentiality and compliance with HIPAA

Client Communication

Coordinate telehealth appointments

Return client calls and emails professionally and promptly

Provide support with FAQs and rescheduling

Send home exercise programs or resources to patients

Marketing Support

Create and schedule social media content using Canva

Draft and manage basic marketing posts and communication

Help build visibility for the practice’s mission and services

Experience working with U.S. healthcare providers (preferred)

Background in occupational therapy, PT/OT/SLP practices, or geriatrics is a plus

Excellent spoken and written English

Proactive, tech-savvy, and a fast learner

Trustworthy, highly organized, and able to work independently

Comfortable handling sensitive patient information (HIPAA understanding preferred)

Daily check-ins via Google Chat or email to align on priorities

Weekly planning calls with the provider for updates and feedback

Ability to problem-solve independently and manage multiple tasks

Strong communication and accountability mindset

Competitive salary commensurate with experience.

Opportunities for professional development and growth.

Work in a dynamic and supportive team environment.

Make a meaningful impact by helping to build and strengthen families in the Philippines.

This is a remote position.

This is a remote position.

We are seeking a highly organized and detail-oriented Executive Assistant to support our team across documentation, operations, data management, and executive-level tasks. This role is essential in driving efficiency, maintaining accurate records, and enabling our leadership to focus on strategic priorities. You’ll create and maintain clear SOPs, manage operational and CRM data (particularly in HubSpot and Excel), support reporting and analytics, and handle a variety of high-level administrative responsibilities.

Documentation & SOP Development:

Organize, consolidate, and reformat existing documents into a unified, professional company playbook.

Collaborate with team members to document undocumented processes and workflows.

Develop and maintain clear, concise Standard Operating Procedures (SOPs) for various job roles and tasks.

Update and maintain employee onboarding materials in a centralized system.

CRM & Data Management:

Accurately input and manage operational and lead information within HubSpot, Excel, and related platforms.

Regularly audit data to ensure accuracy, completeness, and consistency.

Identify and correct any discrepancies across systems to maintain data integrity.

Reporting & Analytics:

Generate, format, and analyze reports from HubSpot and Excel.

Present insights and data-driven recommendations to support decision-making and improve processes.

Executive Administrative Support:

Manage executive email inboxes, prioritize communications, draft and proofread correspondence, and ensure timely responses.

Coordinate complex calendars, appointments, and meetings, sending reminders and ensuring preparation.

Maintain organized digital and physical records.

Strategic & Project Support:

Conduct thorough research on business and personal topics, summarizing findings into actionable insights.

Initiate and drive assigned projects to ensure smooth progress.

Provide strategic support and contribute to business planning discussions using analytical insights.