1,200 Admin Assistant jobs in the Philippines

Job description

• Receiving and processing purchase orders.
• Issuing sales transaction invoices.
• Verifying orders, including customers' personal information and payment details.
• Contacting customers by phone or email to answer queries and obtain missing information.
• Maintaining and updating sales and customer records.
• Compiling weekly/monthly sales reports.
• Expediting orders through internal liaison.
• Directing feedback from customers to the upper management
• Identifying new products to add to those on offer.
• Carry out administrative duties

Qualifications:

• Graduate of any 4-year business course
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to details and problem solving skills
• Excellent written and verbal communication skills
• Proficient in MS Application

Office location: Panay Avenue, Quezon City (head office)

Job Types: Full-time, Permanent

Pay: Php16, Php18,000.00 per month

Benefits:

• On-site parking

Education:

• Bachelor's (Required)

Experience:

• Administrative Assistant: 1 year (Required)

Language:

• English (Preferred)

Work Location: In person

Qualifications:

Bachelor's degree in Business Administration, Management, or any related course (open to fresh graduates).

Preferably with experience in administrative, clerical, or client coordination tasks.

Strong attention to detail, with ability to review and verify documents accurately.

Proficient in MS Office (Word, Excel, Outlook) and comfortable with document handling (photocopying, scanning, printing).

Highly organized, dependable, and able to manage multiple tasks in a timely manner.

Key Responsibilities:

1.    Send contracts and sales invoices to clients as requested by other departments.

2.    Review client folders to verify full payment status and identify any pending balances. Check if property titles are ready for transfer.

3.    Assist in coordinating and confirming schedules for client site visits.

4.    Handle photocopying, printing, and scanning of documents as needed.

5.    Coordinate and communicate effectively with other departments to ensure timely processing of client requests and documents.

• Managing Correspondence: Answering and directing phone calls, drafting emails, memos, letters, and other professional documents.
• Filing and Record-Keeping: Developing and maintaining organized physical and digital filing systems, managing databases, and handling sensitive information with discretion.
• Document Management: Preparing, formatting, proofreading, and editing a variety of documents, including reports, presentations (e.g., PowerPoint), and spreadsheets (e.g., Excel).
• Office Maintenance: Monitoring and maintaining office supplies and inventory, placing orders, and coordinating with vendors.

2.Communication and Customer Service

• Front-Desk Duties: Acting as the first point of contact for the office, greeting visitors, and providing general support.
• Internal and External Liaison: Serving as a point of contact for internal staff, external clients, and vendors, and providing timely and professional assistance.
• Answering Inquiries: Responding to questions and requests from employees, clients, or the general public via phone, email, or in-person.

3.Financial and Budgetary Support

• Expense Reports: Preparing and submitting expense reports for reconciliation.
• Invoicing and Bookkeeping: Performing basic bookkeeping tasks, such as processing invoices and tracking expenses.
• Budget Support: Assisting with budget-related activities and fiscal reviews as needed.

JOB DESCRIPTION FOR ADMIN ASSISTANT

The Company:

Acceligent Solution Inc. is an Information and Communication Technology (ICT) integrator that has been providing comprehensive network infrastructure solutions and managed services to clients since 2014.

The Admin Assistant Roles and Responsibilities:

• Support the sales admin with administrative tasks, including scheduling, coordination, and proper documentation.
• Process and track sales orders, ensuring timely delivery and accuracy.
• Maintain and update client records and sales databases.
• Handle customer inquiries and provide support as needed.
• Assist in preparing sales admin reports and presentations.
• Communicate with internal teams to ensure smooth operations.
• Coordinate and manage meetings, events, and follow-ups.
• Monitor inventory levels and assist with stock management.
• Provide general administrative support to the sales department.
• Assist with other sales-related tasks as required.

Minimum Qualifications:

• Bachelor's degree in Business Administration, Marketing, or a related field
• Fresh graduates are welcome to apply
• Proven experience in administrative support roles
• Proficiency in office software (e.g., Microsoft Office, Google Suite)
• Efficient organizational and multitasking skills
• Good written and verbal communication skills
• Attention to detail and ability to maintain accurate records
• Ability to work well under pressure and meet deadlines
• Good problem-solving and time management abilities
• A proactive, team-oriented attitude.

Work Set-up: Onsite in Ortigas, Pasig City

Time: 9 am to 6 pm from Monday to Friday

Job type: Full Time

• Answering phones and greeting visitors
• Scheduling appointments and maintaining calendars
• Collecting and distributing mail
• Preparing communications such as memos, emails, invoices or reports
• Writing and editing letters, reports and instructional documents
• Creating and maintaining electronic and physical filing systems
• Managing accounts and performing basic bookkeeping
• Performing data entry and analysis
• Assisting with event planning and coordination
• Ordering and maintaining office supplies
• Processing expense reports
• Managing travel arrangements

Triune Electronic Systems, Inc. is hiring a Full time Admin Assistant role in Valenzuela, NCR. Apply now to be part of our team.

Job summary:

• Looking for candidates available to work:
• Monday: Morning
• Tuesday: Morning
• Wednesday: Morning
• Thursday: Morning
• Friday: Morning
• 1 year of relevant work experience required for this role

• Expected salary: ₱15,000 - ₱18,000 per month

• Preparation of material requests

• Verification of goods, inventory and documents
• Encoding of documents
• Documentation, filling and reporting
• Other tasks assigned from time to time

Requirements

• College graduate of related course
• At least 1yr related experience
• Background in construction and metal works is a plus
• Professional work ethic and standards
• Flexible and willing to multitask
• Can work independently
• Residing within or near Valenzuela City

JOB DESCRIPTION

• Manage and organize office files and records, both physical and digital.
• Answer and direct phone calls, emails, and inquiries in a professional manner.
• Prepare, type, and proofread documents, reports, and correspondence.
• Maintain and update contact lists and databases.
• Handle confidential documents and information with discretion.
• Manage office supplies, monitor inventory, and place orders as needed.
• Greet and assist visitors and clients, providing excellent customer service.
• Assist in planning and executing company events and activities

QUALIFICATIONS

• Manage and organize office files and records, both physical and digital.
• Answer and direct phone calls, emails, and inquiries in a professional manner.
• Prepare, type, and proofread documents, reports, and correspondence.
• Maintain and update contact lists and databases.
• Handle confidential documents and information with discretion.
• Manage office supplies, monitor inventory, and place orders as needed.
• Greet and assist visitors and clients, providing excellent customer service.
• Assist in planning and executing company events and activities

Job Types: Full-time, Permanent

Pay: Php18, Php18,500.00 per month

Benefits:

• Company Christmas gift
• Company events
• Discounted lunch
• On-site parking
• Paid training
• Pay raise
• Promotion to permanent employee

Ability to commute/relocate:

• Malate: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Language:

• English (Preferred)

Location:

• Malate (Required)

Work Location: In person

Expected Start Date: 09/12/2025

We are looking for a highly organized and detail-oriented Administrative Assistant to perform a variety of clerical tasks.

Job Description:

• Handles the logistical and clerical aspects of various permits needed in a store.
• Manages the paperwork, scheduling, and communicating with government agencies.
• Maintain and monitor records of permits and other requirements related to permit processing.
• Support other departments as needed with clerical tasks to ensure smooth office operations
• Amenable to ad hoc tasks that may be assigned from time to time

Job Specification:

• Graduate of any Business course
• With at least a year of relevant work experience an advantage
• Keen to details, innate sense of integrity and ethics
• Strong analytical and time management skills
• Proficient in MS Office
• Willing to be assigned in Makati City

-Graduate of any 4 year course

-Fresh graduates are welcome to apply

-Good communications skills

-Computer literate

-Available to start asap

Job Type: Full-time

Pay: Php16, Php18,000.00 per month

Language:

• English (Preferred)

Work Location: In person