273 Project Coordinator Roles jobs in Manila

Global Expertise, Local Impact - 100 Years of Trusted Service

Our client is a powerhouse in the professional services industry, delivering a full suite of audit, tax, consulting, and advisory solutions to businesses across Australia and beyond. As part of the world's sixth-largest accounting and consulting network, they offer global reach with a local touch. With over a century of experience and a presence in 32 offices nationwide, our client is known for their integrity, innovation, and award-winning service across diverse industries and sectors.

Job Description

As a Project and Administration Assistant, you will provide vital support in managing ERP projects, handling invoicing, maintaining CRM systems, coordinating meetings, and preparing reports. This role suits a detail-oriented, organized professional with a collaborative mindset, strong communication skills, and a basic understanding of accounting principles.

Job Overview

Employment Type: Full-Time

Shift: Day Shift

Work Setup: Hybrid, Ortigas

Exciting Perks Await

• Day 1 HMO coverage with 2 free dependents
• Competitive Salary Package
• Hybrid work arrangement
• Prime office location in Ortigas (Easy access to MRT stations, restaurants, and banks)
• Day shift schedule
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• 3+ years of experience in administration and project support, preferably in professional services
• Proficient in CRM, billing, reporting systems, and Microsoft Office (intermediate-advanced)
• Strong organizational skills with ability to manage competing priorities in fast-paced environments
• Detail-oriented, proactive, and effective communicator; able to work independently or in teams
• Knowledge of basic accounting principles with experience in invoicing and expense processing

Your Daily Tasks

Project administration for client ERP projects (billable tasks)

• Maintain Smartsheet project reporting
• Prepare weekly status meeting presentations
• Enter subcontractor time in GreatSoft (or other systems)
• Organize vendors for consulting engagements
• Set up new projects, rates, etc., in GreatSoft (or other systems)
• Create new templates for new projects in SmartSheet
• Maintain detailed configuration status in SmartSheet reports
• Internal follow-up of tasks on project schedules and checklists
• Develop training materials
• Arrange client meetings
• Support additional billable tasks as needed

General administration

• Format all client correspondence and reports
• General data entry and client record management
• Maintain CRM systems for clients and contacts
• Ensure team compliance with internal processes
• Generate weekly and monthly reports
• Collate information for tenders/proposals and manage submissions
• Provide ad hoc administrative support
• Organize occasional travel
• Complete timesheets for senior team members
• Support client events and training conferences
• Maintain Resourcing Forecast and monthly reporting
• Process team expenses
• Handle additional admin tasks as needed

Managing inboxes and calendars

• Coordinate meetings and calendars for leaders/managers
• Maintain correspondence on behalf of leaders/managers
• Document and manage deadlines

Invoicing and WIP management

• Prepare invoices for managers
• Enter and reconcile timesheet data from sub-contractors
• Finalize and issue client invoices
• Follow up on client payments
• Enter vendor invoices into Workday
• Generate monthly team time and client support reports

Licensing

• Update license tracker from vendor transactions
• Match vendor receipts to license tracker
• Capture and reconcile license margins
• Manage third-party margin reporting
• Maintain vendor relationships
• Handle other licensing tasks as needed

Sales and account management

• Perform Conflix checks
• Generate proposals
• Update CRM
• Book travel and client meetings
• Provide monthly Account Management reports

Special projects

• Clean up GreatSoft and CRM records for ERP
• Improve sales documentation efficiency
• Organize vertical content for standard documents (e.g., BRD, SOW)
• Redesign standard process documents
• Support other assigned projects

Who Are We

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. Apply now and be part of the #EmaptaEra

Project Management Assistant
will provide administrative, logistical, and project coordination support to ensure the timely and successful execution of various initiatives under The Aivee Group. This role requires a detail-oriented and highly organized individual who thrives in a fast-paced, client-centric, and aesthetics-driven environment.

1. Project Planning & Coordination

2. Support the Project Manager in the development and execution of project plans, timelines, and workstreams across multiple departments (e.g., operations, marketing, IT, finance, procurement)

3. Coordinate cross-functional project teams to ensure alignment of objectives, deliverables, and schedules

4. Assist in setting up project workflows, ensuring project goals are clearly defined and well-communicated

5. Administrative & Documentation Support

6. Prepare and maintain comprehensive documentation including project briefs, status reports, meeting notes, risk logs, and implementation plans.

7. Track progress against milestones and maintain organized records of communications, contracts, permits, and other project documents.

8. Assist in internal and external audit preparation related to project deliverables, when necessary.

9. Communication & Stakeholder Management

10. Serve as a central point of contact between departments, vendors, and external partners to facilitate clear and consistent communication.

11. Schedule and coordinate meetings, presentations, and reviews with internal teams and stakeholders.

12. Follow up with stakeholders on assigned action items and ensure completion within deadlines.

13. Vendor & External Coordination

14. Assist in the sourcing, vetting, and coordination of third-party suppliers, contractors, or service providers.

15. Monitor vendor deliverables to ensure alignment with quality standards, project scope, and budget.

16. Support in processing vendor quotations, purchase requests, and service agreements in coordination with procurement.

17. Budget & Resource Tracking

18. Work closely with the finance and procurement teams to track project-related expenses and ensure budget adherence.

19. Maintain cost monitoring reports and assist in forecasting resource needs for upcoming project phases.

20. Ensure all project expenses are properly documented and reconciled.

21. Quality Assurance & Compliance

22. Monitor project tasks for adherence to The Aivee Group's operational and branding standards.

23. Assist in the preparation of materials and reports for quality audits or regulatory inspections related to clinic builds, medical equipment installations, or service rollouts.

24. Identify potential risks or delays early and escalate them for mitigation planning.

25. Special Projects & Support Initiatives

26. Provide ad hoc support on corporate initiatives such as new clinic openings, digital platform rollouts (e.g., Aivee App updates), events, training rollouts, or internal process improvements.

27. Conduct industry research and benchmarking as needed to support decision making.
28. Participate in brainstorming sessions, pilot programs, and post-implementation reviews.

Qualifications:

• Must be a graduate with a Bachelor's Degree in Civil Engineering or Architecture or any related field
  .
• Licensed Professional
  (PRC board passer)
• Proficiency in Microsoft Office Suite, Google Workspace; knowledge in AutoCAD, SketchUp, or project tracking tools is a plus.
• Preferably with at least 1 year of relevant experience;
  Fresh Graduates are welcome to apply
  .
• Strong organizational and multitasking skills.
• Highly detail-oriented, creative, and eager to learn and grow

About the role

We are seeking a talented Project Management Assistant to join our dynamic team at Manila Bankers Life Insurance Corp' in Makati City, Metro Manila. As a full-time role, you will play a crucial part in supporting our project management initiatives and contributing to the overall success of the company.

What you'll be doing

• Provide administrative support to the project management team, including scheduling meetings, organising travel arrangements, and maintaining project documentation
• Assist with the preparation of project status reports, presentations, and other deliverables
• Coordinate with cross-functional teams to ensure smooth project implementation
• Contribute to the development and maintenance of project management tools and templates
• Provide general office support, such as handling incoming inquiries and maintaining office supplies

What we're looking for

• Minimum 1 year of experience as a Project Management Assistant or in a similar administrative role
• Strong organisational and time management skills, with the ability to multitask and prioritise effectively
• Excellent communication and interpersonal skills, with the ability to interact with stakeholders at all levels
• Proficiency in Microsoft Office suite, particularly in Word, Excel, and PowerPoint
• A proactive and detail-oriented approach to work, with a commitment to accuracy and quality
• Familiarity with project management software or tools would be an advantage

What we offer

• Competitive salary and performance-based bonuses
• Comprehensive benefits package, including health insurance and retirement plan
• Opportunities for professional development and career advancement
• Supportive and collaborative work environment
• Work-life balance initiatives, such as flexible work arrangements

About us

Manila Bankers Life Insurance Corp' is a leading provider of life insurance and financial services in the Philippines. With a strong focus on innovation and customer-centricity, we are committed to empowering our clients to achieve their financial goals. As an employer, we value our employees and strive to create a supportive and inclusive work culture that fosters personal and professional growth.

Apply now

Job Summary
We are seeking a highly organized and proactive Project Management Assistant to support the on-site coordination and execution of key initiatives for our fashion brand. This role is crucial in tracking and updating project progress using ClickUp, ensuring timely delivery across various areas, including seasonal collection launches, photo shoots, digital campaigns, and visual merchandising.

What You'll Do

• Support the tracking and coordination of timelines using ClickUp for:
• Collection launches
• Photo and video shoot schedules
• Social media calendars
• Boutique, online, and marketplace campaigns
• Visual and window display deadlines
• Maintain and update project boards, task lists, and schedules in ClickUp.
• Coordinate with design, marketing, e-commerce, retail, merchandise planning, and VM teams to collect deliverables and updates.
• Prepare and circulate weekly project updates and meeting notes.
• Help identify delays, risks, and dependencies and escalate to the Project Manager or department leads.
• Assist with logistics related to campaign and shoot execution.
• Organize and maintain shared files and records related to each project milestone.
• Contribute to post-launch reports and performance summaries.

Minimum Qualifications
What we are looking for:

• Bachelor's degree in Marketing, Fashion, Communications, Business, or related field.
• 1–2 years of project coordination experience; fashion or retail background preferred.
• Hands-on experience using ClickUp for task tracking and project management.
• Strong organizational and time-management skills with keen attention to detail.
• Excellent written and verbal communication skills.
• Ability to work on-site and collaborate across teams in a fast-paced environment.
• Interest in fashion, campaigns, and brand development is an advantage.
• Purely work on-site

Job Overview

We are seeking a highly organized and detail-oriented Project Manager with a legal background to manage client consulting projects and ensure compliance with legal, contractual, and regulatory requirements. This role combines project leadership with legal and compliance oversight, ensuring that deliverables are aligned with client objectives, organizational standards, and applicable laws. The ideal candidate has experience managing consulting projects while leveraging legal expertise to reduce risk and provide guidance on contracts, governance, and regulatory frameworks.

Key ResponsibilitiesProject Management

• Lead the planning, execution, and delivery of client consulting projects within scope, budget, and timeline.
• Develop and manage project plans, timelines, resources, and risk assessments.
• Coordinate cross-functional teams to achieve project milestones and client satisfaction.
• Monitor project performance, providing regular updates to stakeholders and leadership.

Legal & Compliance Oversight

• Review and support drafting of client engagement contracts, NDAs, service agreements, and other legal documents.
• Ensure project activities comply with applicable laws, regulatory standards, and internal policies.
• Identify and mitigate legal and compliance risks associated with projects.
• Provide legal insights in business structuring, contracts, and compliance requirements during client engagements.

Stakeholder & Client Management

• Act as the primary point of contact for clients, ensuring effective communication and issue resolution.
• Advise clients on legal and compliance considerations relevant to their projects.
• Manage expectations and maintain strong professional relationships with stakeholders.

Quality & Risk Management

• Ensure deliverables meet quality standards and contractual requirements.
• Anticipate and address project risks, including legal and operational exposures.
• Conduct post-project reviews to capture lessons learned and recommend improvements.

Job Type: Full-time

Pay: Php25, Php35,000.00 per month

Benefits:

• Company events
• Health insurance
• Opportunities for promotion
• Promotion to permanent employee

Application Question(s):

• When can you start?
• What is your salary expectation?

Work Location: In person

Are you ready to start your legaSEA? SEAOIL is looking for passionate talents to help make a difference in the lives of Filipinos and fuel their better future. Here's your chance to grow your career with the largest and leading independent fuel company in the country - join us as our next Project Management & Engineering Analytics Supervisor

What is this role about?

This role focuses on coordinating with stakeholders and ensuring alignment across project timelines, scope, budget, design, and permit acquisition. The role will lead process and framework improvements, develop studies for design and cost optimization, and monitor key performance indicators (KPIs) to drive project success and continuous improvement.

What will YOU do?

• Coordinate and schedule meetings with contractors and engineering managers
• Facilitate stakeholder engagement to align with the project timeline, budget, scope targets
• Document detailed notes during meetings and track follow-up actions to ensure accountability and timely completion of tasks
• Develop framework and processes to deliver projects and department tasks more efficiently and aligned to the company objectives
• Maintain consistent communication with engineering teams across all terminals to address issues and support project continuity
• Conduct site visits and inspections as needed to support project oversight and verify adherence to engineering standards and requirements
• Monitor all action items resulting from meetings and inspections, ensuring timely completion and proper documentation

What will YOU need?

• Bachelor's degree in Engineering

At Bosch, we shape the future by inventing high-quality technologies and services that spark enthusiasm and enrich people's lives. Our promise to our associates is rock-solid: we grow together, we enjoy our work, and we inspire each other. Join in and feel the difference.

Established in 1985 as a monitoring center and provider of communication services, Bosch Service Solutions Inc. today ranks among the leading international providers of Business Process Outsourcing services. Employing more than 4,000 associates in Europe, Asia and South America, Bosch Service Solutions Inc. provides and optimizes business processes for our customers.

Job Description

1. Sales Order & Project Coordination

2. Creates and process Sales Orders (SO) in SAP, ensuring accurate linking to WBS elements for project tracking.

3. Register and follow up on new orders, clarify customer specifications, and maintain contract status logs.

4. Project Billing & Invoicing Support

5. Assists in booking projects and managing invoicing in coordination with project managers.

6. Supports accounts-related tasks including purchase orders (PO), backlog clearing, and vendor documentation.

7. WBS, Budget & Cost Administration

8. Works with SAP Project System (PS module) to create, maintain, and manage WBS elements for project cost allocation and control.

9. Tracks planned vs. actual costs and maintain accurate financial records.

10. Documentation & Communication

11. Maintains comprehensive project documentation (invoices, letters, MDRs, logs).

12. Distributes documents to stakeholders and assist with follow-ups and clarifications.

Qualifications

• Att least 2-3 years experience
• Degree or diploma in Business, Finance, Project Management, or a related field.
• Hands-on experience in SAP, particularly in project costing, sales orders, or procurement.
• Strong organizational, multitasking, and communication skills.
• High attention to detail and ability to work independently under pressure.
• Proficiency in MS Office, especially Excel; experience with ERP tools such as SAP PS or Dynamics 365 BC is a plus.
• Amenable to work onsite

Additional Information

Kindly attach your resume in your application. Only shortlisted candidates will be contacted via email only.

• Recruitment Process: Examination via online > Interview via MS Teams

Educational Background

• Business Management

Scope of Tasks:

Phase 1: Orientation & PM Basics

• Intro to company, PMO, and ongoing projects
• Basic PM concepts: scope, schedule, cost, risk, stakeholders
• Overview of tools (Excel, Trello, Jira)
• Shadow 1–2 team meetings or project stand-ups

Phase 2: Tools & Project Support

• Use and update project trackers (timeline, issues, risks)
• Draft meeting notes and action logs
• Schedule meetings, follow-ups, and prep materials
• Observe project reporting session
• Intro to status dashboards and PM reporting

Phase 3: Mini Project & Presentation

• Own a small task end to end (e.g., file cleanup, tracker build)
• Prepare short presentation on learnings
• Final feedback session with supervision

Ongoing (Throughout Internship)

• Weekly 1:1 check in with PM mentor
• Take notes from stand ups or meetings
• Maintain informal weekly reflection log

Job Type: OJT (On the job training)

Pay: Php521.00 per day

Work Location: In person

Embrace the innovation with iOPEX Technologies. Join our # team

We are hiring for awesome Project Coordinator professionals for our # team.

Job Overview:

We are seeking a highly organized Project Coordinator that will oversee the coordination of equipment installations, equipment ordering, and other project related tasks. The key function of the Project Coordinator is to oversee execution of all work for designated region. You will also need to effectively multi-task and build strong relationships with our project managers, partners, and service providers, to ensure clients receive the best care possible.

Job Description:

• Act as a point of contact between partners, manufacturers, and customers for standard inquiries and escalations.
• Assist with the execution of small-scale EV charging projects, including equipment orders and onsite commissioning coordination.
• Keep Salesforce, SharePoint, and other relevant platforms updated with current project information.
• Create and issue purchase orders and coordinate with Project Managers for bill and invoice approvals.
• Maintain accurate project documentation, including plans, schedules, budgets, and Salesforce updates.
• Collaborate with internal teams to ensure effective communication and execution of project tasks.
• Help monitor project deliverables to ensure they meet quality standards and requirements.
• Assist with onboarding by sharing knowledge and helping train new Operations team members.
• Attend meetings and training sessions to stay current on project procedures and tools.
• Support task tracking and help ensure workflows stay on schedule.
• Assist with training and support during software implementations.
• Coordinate equipment and onsite service delivery to meet project timelines.
• Help ensure clients receive appropriate services and follow-up for ongoing needs.
• Maintain positive relationships with service providers and clients through regular communication.
• Help manage and update internal directories of partners and resources.

Qualifications:

• Must have at least 1-4 years' experience in project coordination
• Experience in EV, solar, battery or similar industries preferred
• Proven leadership skills
• Solid organizational skills including attention to detail and multi-tasking skills
• Excellent customer-facing and internal communication skills
• Experience with software solutions to manage service deployment and efficiency, such as Salesforce
• Excellent written and verbal communication skills
• Strong working knowledge of Microsoft Office Suite, highly proficient Excel skills
• Salesforce experience preferred
• Enterprising, self-starter attitude
• Should be willing to work onsite on a shifting schedule in BGC, Taguig

Other info:

• Application Process: 1 Day hiring (Onsite Process depending on the availability of the hiring managers)
• Work set up: Onsite
• Schedule: Shifting
• Salary Range: Your current and expected salary as well as your interview with the hiring managers will be considered for the offer

What's in it for you?

Our people enjoy some amazing perks, check out a few below:

• Exciting employee engagement activities
• Stability (Continuously getting pioneer accounts)
• Learning sessions every week
• Fast career growth
• Accessible location
• HMO
• Leave credits/Leave conversions
• Night differential
• Uncapped annual appraisal
• 2 days off

And most importantly, you'll be part of a growing company with dynamic and engaging team.

Interested? Here are ways to reach us:

• Please make sure to complete this application form:
• Send a message to | Yana)
• Walk in and look for YANA - our office located at 12th Floor SIX/NEO (previously Net Lima) 26th street 5th avenue BGC, Taguig