685 Project Coordinator Roles jobs in the Philippines

Roles and Responsibilities

• Invoice Coding (Multiple Projects)
• Review and verify invoices, ensuring the date, invoice number, biller details, quantity, description and receipt of goods align with project documentation (e.g., site diaries, purchase orders)
• Confirm with Site goods have been received, work has been completed
• Confirm quantities and rates against purchase orders or related project correspondence
• Accurately assign project-specific codes to invoices, ensuring proper allocation to the correct project, budget line, and cost category
• Generate purchase orders where necessary, ensuring all invoices are correctly coded and ready for approval
• Submit batches of invoices to the relevant Contracts Administrator (CA) for review and approval
• Check and escalate errors when relevan
• Report on areas for improvement.

Skills and Qualifications:

• Strong attention to detail and accuracy in invoice coding across multiple projects.
• Exceptional organizational and time-management skills to handle coding and financial tasks across several projects simultaneously.
• Proficiency in using Procore or similar project management systems.
• Excellent communication and collaboration skills with the ability to work across teams and projects.
• Previous experience in construction administration is preferred, but not required.

Work Setup:

• Onsite: Philexcel, Clark
• Hours: Monday to Friday, 6:00 AM - 3:00 PM

QUALIFICATIONS:

• Bachelor of Science in Civil Engineering or Architecture
• At least 5 years of experience in cost estimation, surveying, and customer service
• Experience in the roofing industry is a strong advantage
• Proficient in MS Office, AutoCAD, project Gantt charts, and work scope methodology

JOB SUMMARY:

• Responsible for updating and reporting all closed projects, including planning, scheduling, and coordination
• Tracks project schedules, milestones, and timelines in relation to committed delivery and installation dates
• Provides daily updates on BP Sales transactions with installation, covering the entire process from actual measurement requests, production follow-ups, delivery status, project monitoring, through to project completion and turnover/acceptance by the customer

Job Role Summary/Overview

We're looking for a proactive Operations & Project Administration to support a busy tiling contractor in New Zealand. You'll manage all client communications, scheduling, job auditing, and system updates—reducing the owner's admin time and driving business efficiency. With tools like ServiceMate, GroundPlan, GoHighLevel, and Xero, you'll keep projects running smoothly and clients fully informed.

Job Highlights

• Monthly Rate
  :
  Approximately
  PHP 54,000
• Paid Hours per Week:
  40
• Schedule
  : Monday to Friday, 9:00 am - 6:00 pm, with 1 hour unpaid break | New Zealand time
• Work Arrangement
  : Work from home
• Contract
  : Independent Contractor

Side note: Since this is a permanent work-from-home position and an "Independent Contractor" arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Responsibilities

• Respond to all client inquiries within one hour during business hours across email, phone, and social media
• Maintain proactive communication with clients throughout the entire job lifecycle from inquiry to aftercare
• Schedule jobs at least one week in advance, coordinating trades, materials, and documentation
• Conduct daily job auditing to ensure accurate timesheets, variations, costs, and allowances
• Maintain the job management system (ServiceMate) with complete and accessible project information
• Ensure all required tasks are completed on job cards for accurate invoicing and team payments
• Collect daily progress photos from every job site
• Assist with invoice generation and accounts receivable management
• Track job costing and profitability data for monthly reporting
• Coordinate with existing bookkeeper (Monique) for seamless financial operations
• Create and maintain standard operating procedures for communications, scheduling, and admin tasks
• Develop job management workflows and material ordering checklists
• Transfer project data from GroundPlan to ServiceMate efficiently
• Manage GoHighLevel CRM and LeadZilla lead management system
• Utilize Lucidchart for job workflow tracking through customer journey stages
• Update deal pipeline stages as prospects move through qualification process
• Provide monthly process improvement recommendations
• Document all processes for business continuity and knowledge transfer

Requirements

• Proven experience with ServiceMate job management software
• Strong proficiency in GroundPlan for project measurement and planning
• Experience with CRM systems, preferably GoHighLevel
• Experience with job costing and basic bookkeeping principles
• Familiarity with construction/trades industry workflows preferred
• Experience with process documentation and SOP creation
• Proficiency in workflow management tools like Lucidchart (preferred)
• Knowledge of Australian/New Zealand business practices and time zones
• Experience with lead management systems and sales pipelines

Independent Contractor Perks

• Permanent work from home
• HMO Coverage for eligible locations
• Immediate hiring

Reminder:

• Kindly apply directly to the link provided; you will be redirected to BruntWork's Career Site. Complete the initial requirements, including the voice recording, prescreening assessment, and technical check of your computer/device.

ZR_26808_JOB

Job Highlights

• Paid Hours per week:
  40
• Schedule:
  Monday to Friday, 8:00 AM to 5:00 PM | Australian Eastern Time
• Work Arrangement
  : Work from home
• Contract
  : Independent Contractor

Side note: Since this is a permanent work-from-home position and an "Independent Contractor" arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Responsibilities

• Manage all client communications with 24-hour response times and proactive project updates
• Handle email triage, social media DMs (within 1 hour during business hours), and phone communications
• Coordinate scheduling for trades, materials, and project milestones using LoopLogix and other systems
• Maintain complete documentation packages for each project stage and ensure compliance documentation is current
• Chase up job cards and site notes to enable accurate invoicing within 48 hours of completion
• Support quote generation and delivery process with 5 business day turnaround maximum
• Implement and optimize job management system workflows across the business
• Create and maintain SOPs, templates, and quality control checklists
• Coordinate internal team communications and forward planning for materials and resources
• Manage client relationship touchpoints from initial inquiry through project completion and aftercare
• Support business transition from 60% carpentry to 100% direct homeowner new builds
• Document all business processes and workflows, starting with own role and expanding outward

Scopes

• Reduce founder's communication workload from 15+ hours to under 8 hours per week
• Achieve zero client complaints about communication delays through proactive updates
• Maintain 100% social media DM response rate within 1 hour during business hours
• Ensure 100% of jobs have complete documentation packages ready before each stage
• Eliminate delays caused by missing materials or coordination issues
• Enable accurate invoicing within 48 hours of job completion through proper job card management
• Support the achievement of 90%+ client satisfaction scores consistently
• Facilitate successful daily use of the chosen job management system across all team members
• Create a comprehensive library of business process documentation and SOPs
• Support transition to 100% direct homeowner new builds within 12 months

Requirements

• Strong experience with construction/building industry operations and terminology
• Proficiency with job management systems (LoopLogix experience preferred, or similar platforms like Buildertrend, Buildxact, or Procore)
• Advanced skills in Xero accounting software and Google Workspace (Gmail, Docs, Calendar)
• Excellent written and verbal communication skills for client-facing interactions
• Experience with project coordination, scheduling, and documentation management
• Understanding of Australian building compliance requirements and documentation
• Ability to work independently and manage multiple projects simultaneously
• Strong attention to detail for maintaining data integrity and documentation accuracy
• Experience with CRM management and lead qualification processes

Independent Contractor Perks

• HMO Coverage in eligible locations
• Permanent work from home
• Immediate hiring

Reminder:

• Kindly apply directly to the
  link
  provided; you will be redirected to BruntWork's Career Site. Complete the initial requirements, including the voice recording, pre-screening assessment, and technical check of your computer/device.

ZR_27348_JOB

Global Expertise, Local Impact - 100 Years of Trusted Service

Our client is a powerhouse in the professional services industry, delivering a full suite of audit, tax, consulting, and advisory solutions to businesses across Australia and beyond. As part of the world's sixth-largest accounting and consulting network, they offer global reach with a local touch. With over a century of experience and a presence in 32 offices nationwide, our client is known for their integrity, innovation, and award-winning service across diverse industries and sectors.

Job Description

As a Project and Administration Assistant, you will provide vital support in managing ERP projects, handling invoicing, maintaining CRM systems, coordinating meetings, and preparing reports. This role suits a detail-oriented, organized professional with a collaborative mindset, strong communication skills, and a basic understanding of accounting principles.

Job Overview

Employment Type: Full-Time

Shift: Day Shift

Work Setup: Hybrid, Ortigas

Exciting Perks Await

• Day 1 HMO coverage with 2 free dependents
• Competitive Salary Package
• Hybrid work arrangement
• Prime office location in Ortigas (Easy access to MRT stations, restaurants, and banks)
• Day shift schedule
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• 3+ years of experience in administration and project support, preferably in professional services
• Proficient in CRM, billing, reporting systems, and Microsoft Office (intermediate-advanced)
• Strong organizational skills with ability to manage competing priorities in fast-paced environments
• Detail-oriented, proactive, and effective communicator; able to work independently or in teams
• Knowledge of basic accounting principles with experience in invoicing and expense processing

Your Daily Tasks

Project administration for client ERP projects (billable tasks)

• Maintain Smartsheet project reporting
• Prepare weekly status meeting presentations
• Enter subcontractor time in GreatSoft (or other systems)
• Organize vendors for consulting engagements
• Set up new projects, rates, etc., in GreatSoft (or other systems)
• Create new templates for new projects in SmartSheet
• Maintain detailed configuration status in SmartSheet reports
• Internal follow-up of tasks on project schedules and checklists
• Develop training materials
• Arrange client meetings
• Support additional billable tasks as needed

General administration

• Format all client correspondence and reports
• General data entry and client record management
• Maintain CRM systems for clients and contacts
• Ensure team compliance with internal processes
• Generate weekly and monthly reports
• Collate information for tenders/proposals and manage submissions
• Provide ad hoc administrative support
• Organize occasional travel
• Complete timesheets for senior team members
• Support client events and training conferences
• Maintain Resourcing Forecast and monthly reporting
• Process team expenses
• Handle additional admin tasks as needed

Managing inboxes and calendars

• Coordinate meetings and calendars for leaders/managers
• Maintain correspondence on behalf of leaders/managers
• Document and manage deadlines

Invoicing and WIP management

• Prepare invoices for managers
• Enter and reconcile timesheet data from sub-contractors
• Finalize and issue client invoices
• Follow up on client payments
• Enter vendor invoices into Workday
• Generate monthly team time and client support reports

Licensing

• Update license tracker from vendor transactions
• Match vendor receipts to license tracker
• Capture and reconcile license margins
• Manage third-party margin reporting
• Maintain vendor relationships
• Handle other licensing tasks as needed

Sales and account management

• Perform Conflix checks
• Generate proposals
• Update CRM
• Book travel and client meetings
• Provide monthly Account Management reports

Special projects

• Clean up GreatSoft and CRM records for ERP
• Improve sales documentation efficiency
• Organize vertical content for standard documents (e.g., BRD, SOW)
• Redesign standard process documents
• Support other assigned projects

Who Are We

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. Apply now and be part of the #EmaptaEra

JOB RESPONSIBILITIES:

• Responsible for creating and maintaining project schedules, tracking progress against baselines, and coordinating with site and project teams for timely updates.
• Cost Control & Budget Management: Involves preparing project budgets and forecasts, monitoring expenditures, managing cost variations and change orders, and ensuring accurate financial reporting.
• Document & Records Management: Handling project documentation, ensuring version control and proper archiving, and managing stakeholder correspondence.
• Contracts & Compliance Support: Supporting contract administration, ensuring regulatory and company compliance, and tracking insurance, bonds, warranties, and certifications.
• Risk & Issue Tracking: Managing risk registers, coordinating mitigation efforts, and tracking issues to ensure timely resolution.
• Reporting & Performance Monitoring: Preparing reports, dashboards, and KPIs, supporting EVM, and delivering accurate, timely project status updates to management.
• Resource & Logistics Support: Tracking manpower, equipment, and materials, supporting procurement and delivery schedules, and monitoring site administrative needs.
• Close-out & Lessons Learned: Managing handover documentation, ensuring proper filing of final project records, and capturing lessons learned for future improvement.
• Any other duties given to you by your superior from time to time.

JOR REQUIREMENTS

a. Must be a Registered Electrical Engineer or equivalent

b. Hardworking &Team player

c. Good communication skills

d. Highly organized and Detail-oriented

e. Experienced setting up and monitoring complex project schedules

Job Type: Full-time

Pay: Php35, Php60,000.00 per month

Ability to commute/relocate:

• Quezon City: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

Project Management Assistant
will provide administrative, logistical, and project coordination support to ensure the timely and successful execution of various initiatives under The Aivee Group. This role requires a detail-oriented and highly organized individual who thrives in a fast-paced, client-centric, and aesthetics-driven environment.

1. Project Planning & Coordination

2. Support the Project Manager in the development and execution of project plans, timelines, and workstreams across multiple departments (e.g., operations, marketing, IT, finance, procurement)

3. Coordinate cross-functional project teams to ensure alignment of objectives, deliverables, and schedules

4. Assist in setting up project workflows, ensuring project goals are clearly defined and well-communicated

5. Administrative & Documentation Support

6. Prepare and maintain comprehensive documentation including project briefs, status reports, meeting notes, risk logs, and implementation plans.

7. Track progress against milestones and maintain organized records of communications, contracts, permits, and other project documents.

8. Assist in internal and external audit preparation related to project deliverables, when necessary.

9. Communication & Stakeholder Management

10. Serve as a central point of contact between departments, vendors, and external partners to facilitate clear and consistent communication.

11. Schedule and coordinate meetings, presentations, and reviews with internal teams and stakeholders.

12. Follow up with stakeholders on assigned action items and ensure completion within deadlines.

13. Vendor & External Coordination

14. Assist in the sourcing, vetting, and coordination of third-party suppliers, contractors, or service providers.

15. Monitor vendor deliverables to ensure alignment with quality standards, project scope, and budget.

16. Support in processing vendor quotations, purchase requests, and service agreements in coordination with procurement.

17. Budget & Resource Tracking

18. Work closely with the finance and procurement teams to track project-related expenses and ensure budget adherence.

19. Maintain cost monitoring reports and assist in forecasting resource needs for upcoming project phases.

20. Ensure all project expenses are properly documented and reconciled.

21. Quality Assurance & Compliance

22. Monitor project tasks for adherence to The Aivee Group's operational and branding standards.

23. Assist in the preparation of materials and reports for quality audits or regulatory inspections related to clinic builds, medical equipment installations, or service rollouts.

24. Identify potential risks or delays early and escalate them for mitigation planning.

25. Special Projects & Support Initiatives

26. Provide ad hoc support on corporate initiatives such as new clinic openings, digital platform rollouts (e.g., Aivee App updates), events, training rollouts, or internal process improvements.

27. Conduct industry research and benchmarking as needed to support decision making.
28. Participate in brainstorming sessions, pilot programs, and post-implementation reviews.

Qualifications:

• Must be a graduate with a Bachelor's Degree in Civil Engineering or Architecture or any related field
  .
• Licensed Professional
  (PRC board passer)
• Proficiency in Microsoft Office Suite, Google Workspace; knowledge in AutoCAD, SketchUp, or project tracking tools is a plus.
• Preferably with at least 1 year of relevant experience;
  Fresh Graduates are welcome to apply
  .
• Strong organizational and multitasking skills.
• Highly detail-oriented, creative, and eager to learn and grow

About the role

We are seeking a talented Project Management Assistant to join our dynamic team at Manila Bankers Life Insurance Corp' in Makati City, Metro Manila. As a full-time role, you will play a crucial part in supporting our project management initiatives and contributing to the overall success of the company.

What you'll be doing

• Provide administrative support to the project management team, including scheduling meetings, organising travel arrangements, and maintaining project documentation
• Assist with the preparation of project status reports, presentations, and other deliverables
• Coordinate with cross-functional teams to ensure smooth project implementation
• Contribute to the development and maintenance of project management tools and templates
• Provide general office support, such as handling incoming inquiries and maintaining office supplies

What we're looking for

• Minimum 1 year of experience as a Project Management Assistant or in a similar administrative role
• Strong organisational and time management skills, with the ability to multitask and prioritise effectively
• Excellent communication and interpersonal skills, with the ability to interact with stakeholders at all levels
• Proficiency in Microsoft Office suite, particularly in Word, Excel, and PowerPoint
• A proactive and detail-oriented approach to work, with a commitment to accuracy and quality
• Familiarity with project management software or tools would be an advantage

What we offer

• Competitive salary and performance-based bonuses
• Comprehensive benefits package, including health insurance and retirement plan
• Opportunities for professional development and career advancement
• Supportive and collaborative work environment
• Work-life balance initiatives, such as flexible work arrangements

About us

Manila Bankers Life Insurance Corp' is a leading provider of life insurance and financial services in the Philippines. With a strong focus on innovation and customer-centricity, we are committed to empowering our clients to achieve their financial goals. As an employer, we value our employees and strive to create a supportive and inclusive work culture that fosters personal and professional growth.

Apply now

Job Summary
We are seeking a highly organized and proactive Project Management Assistant to support the on-site coordination and execution of key initiatives for our fashion brand. This role is crucial in tracking and updating project progress using ClickUp, ensuring timely delivery across various areas, including seasonal collection launches, photo shoots, digital campaigns, and visual merchandising.

What You'll Do

• Support the tracking and coordination of timelines using ClickUp for:
• Collection launches
• Photo and video shoot schedules
• Social media calendars
• Boutique, online, and marketplace campaigns
• Visual and window display deadlines
• Maintain and update project boards, task lists, and schedules in ClickUp.
• Coordinate with design, marketing, e-commerce, retail, merchandise planning, and VM teams to collect deliverables and updates.
• Prepare and circulate weekly project updates and meeting notes.
• Help identify delays, risks, and dependencies and escalate to the Project Manager or department leads.
• Assist with logistics related to campaign and shoot execution.
• Organize and maintain shared files and records related to each project milestone.
• Contribute to post-launch reports and performance summaries.

Minimum Qualifications
What we are looking for:

• Bachelor's degree in Marketing, Fashion, Communications, Business, or related field.
• 1–2 years of project coordination experience; fashion or retail background preferred.
• Hands-on experience using ClickUp for task tracking and project management.
• Strong organizational and time-management skills with keen attention to detail.
• Excellent written and verbal communication skills.
• Ability to work on-site and collaborate across teams in a fast-paced environment.
• Interest in fashion, campaigns, and brand development is an advantage.
• Purely work on-site