12 Administrative Staff jobs in Guagua

• Proficient in Microsoft Office Suite (Word, Excel)
• Multitasking and problem-solving capabilities
• Familiarity with office management systems and procedures
• 1–2 years of administrative or clerical experience
• Excellent organizational and time-management abilities

Job Type: Full-time

Pay: Php20, Php25,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Health insurance
• Pay raise
• Promotion to permanent employee
• Staff meals provided

Work Location: In person

I. GENERAL INFORMATION

Position: Administrative Staff

Job Rank/Grade: Rank & File

Department: Engineering

Work Location: Feedmix-Pulilan

II. ORGANIZATIONAL RELATIONSHIP

Reports to: Production Manager

III. RESPONSIBILITIES

1. Daily encoding of production output report.

2. Responsible for the plant's incoming and outgoing calls.

3. Assist in the dispatching and scheduling of company services.

4. Issuance of car passes.

5. Encoding, monitoring, and issuance of PO gas slips.

6. Monitoring and loading of Easytrip and AutoSweep for all company vehicles.

7. Monthly collection of reports such as the expenses of the Electrical, Maintenance, Boiler, and Logistics Department; packaging expenses (sack, tag, and thread), power cost, production output, plants' expenses, and payroll.

8. Preparing of monthly costing report to be submitted to the Production Manager.

9. Safekeeping of files and other documents, such as truck sale tickets, PO, and costing reports.

10. Perform other tasks as assigned by the supervisors or managers.

IV. KEY QUALIFICATIONS

Educational Attainment: College graduate

Course: Any business-related course

Requirements/Skills:

• Adept in computer applications
• Good organization and presentation skills
• Highly organized and attentive to details
• With above average skills in both oral and written communication

Job Types: Full-time, Permanent

Benefits:

• Company Christmas gift
• Company events
• Free parking
• Health insurance
• On-site parking
• Paid training
• Promotion to permanent employee
• Staff meals provided
• Transportation service provided

Education:

• Bachelor's (Preferred)

Experience:

• Administrative: 1 year (Preferred)

Work Location: In person

Join R. RODRIGUEZ & SON COINSTRUCTION CO., a thriving construction and development company committed to delivering excellence and innovation in every project. We are looking for a detail-oriented and proactive Administrative Assistant to be an integral part of our dynamic team. In this key role, you will ensure the efficient operation of the office, provide exceptional client service, and support various departments with administrative tasks. If you're a highly organized individual who thrives in a fast-paced environment, we'd love to hear from you

Key Responsibilities:

• Office Operations: Manage daily office tasks, oversee office supplies, maintain equipment, and offer basic IT support. Handle general admin duties like phone and email communication, and office coordination.
• Document & Records Management: Maintain accurate records, ensure compliance with regulations, and handle procurement and inventory to keep resources available.
• Client & Customer Service: Serve as the first point of contact for clients and customers, ensuring a positive experience via phone, email, and mail. Respond to inquiries and provide timely assistance.
• Appointment & Lead Management: Qualify potential clients, schedule appointments, maintain CRM data, and assist in converting leads into opportunities.
• Marketing & Promotion: Assist in promoting the company and its properties through social media channels, email campaigns, and other marketing platforms. Create content, manage posts, and engage with followers to increase visibility and attract potential clients.

Qualifications:

• College degree or equivalent experience in office administration, business management, or related fields.
• At least 1 year of experience in office administration, customer service, or office management.
• Proficiency in MS Office or G-Suite; CRM and social media management experience is a plus.
• Strong marketing knowledge with a focus on social media strategy and content creation.
• Good communication skills, both written and verbal.
• Strong organizational skills and attention to detail.
• Proactive, positive attitude and team-oriented.
• Experience in customer service, sales, or marketing in industries like construction, real estate, or hospitality is a plus.
• Professional interpersonal skills and the ability to handle face-to-face interactions with clients and vendors.
• Willingness to work Monday through Saturday, with flexibility to work on holidays as required.

Join our team and contribute to our growth through exceptional customer service and innovative marketing

Job Type: Full-time

Pay: Php14, Php16,000.00 per month

Benefits:

• Free parking
• Staff meals provided

Ability to commute/relocate:

• Bacolor 2001 P03: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• What is your expected salary?
• How soon can you start in case you are hired for this position?

Experience:

• Administrative: 1 year (Preferred)
• Marketing: 1 year (Preferred)

License/Certification:

• Philippine driver's license (Preferred)

Work Location: In person

Join R. RODRIGUEZ & SON COINSTRUCTION CO., a thriving construction and development company committed to delivering excellence and innovation in every project. We are looking for a detail-oriented and proactive Administrative Staff member to be an integral part of our dynamic team. In this key role, you will ensure the efficient operation of the office, provide exceptional client service, and support various departments with administrative tasks. If you're a highly organized individual who thrives in a fast-paced environment, we'd love to hear from you

Key Responsibilities:

• Office Operations: Manage daily office tasks, oversee office supplies, maintain equipment, and offer basic IT support. Handle general admin duties like phone and email communication, and office coordination.
• Document & Records Management: Maintain accurate records, ensure compliance with regulations, and handle procurement and inventory to keep resources available.
• Client & Customer Service: Serve as the first point of contact for clients and customers, ensuring a positive experience via phone, email, and mail. Respond to inquiries and provide timely assistance.
• Appointment & Lead Management: Qualify potential clients, schedule appointments, maintain CRM data, and assist in converting leads into opportunities.
• Marketing & Promotion: Assist in promoting the company and its properties through social media channels, email campaigns, and other marketing platforms. Create content, manage posts, and engage with followers to increase visibility and attract potential clients.

Qualifications:

• College degree or equivalent experience in office administration, business management, or related fields.
• 1+ year of experience in office administration, customer service, or office management.
• Proficiency in MS Office or G-Suite; CRM and social media management experience is a plus.
• Strong marketing knowledge with a focus on social media strategy and content creation.
• Excellent communication skills, both written and verbal.
• Strong organizational skills and attention to detail.
• Proactive, positive attitude and team-oriented.
• Experience in customer service, sales, or marketing in industries like construction, real estate, or hospitality is a plus.
• Professional interpersonal skills and the ability to handle face-to-face interactions with clients and vendors.
• Willingness to work Monday through Saturday, with flexibility to work on holidays as required.

Join our team and contribute to our growth through exceptional customer service and innovative marketing

Review and verify vouchers, invoices, and payment requests for accuracy and compliance with company policies.

Enter voucher data into systems.

Prepare and process payment vouchers for approval and payment.

Maintain organized and up-to-date records of all vouchers and related documentation (electronic and paper files).

Track outstanding vouchers and follow up on approvals or missing documentation.

Perform general administrative tasks such as filing, data entry, and responding to inquiries.

Function

Operations and Support

Job Summary

• Responsible for providing assistance to the Sales Director (RSD) in the supervision of branches by performing related technical and operational tasks, assisting in monitoring of work deadlines, coordination/follow-up of reportorial requirements and unacted items, handling of confidential files/matters, etc. Position is also responsible for gathering and analyzing information/data, consolidating of reports and maintaining related records before these are submitted to the RSD for final use/decision making

How will you contribute?

• Directly communicates with Branch-Sales officers informing them of instructions coming from the Office of the Sales Director, particularly for rush matters when immediate response is needed.
• Assists Branch-Sales on matters regarding sales & marketing, referring them to HO units that can assist the Branches for items needing action.
• Validates/conducts surveys of existing practices/procedures of the branches whenever there are inconsistencies in procedures that are referred to the Office of the Sales Director.

What will make you successful?

• Graduate of any 4-year course.
• Fresh graduates are welcome to apply
• Must be computer literate with above average oral and written communication skills. Must be attentive to details since consolidated reports are being used in making critical decisions by the RSD.
• Must be a fast worker and with ability to work under pressure since assigned tasks are more often than not "rush" items.
• Must have good interpersonal skillunits/departments.
• Must be open-minded, with good disposition
• LI-JL1
  

Job Title: Medical Administrative Assistant (ABA / Autism Therapy Clinic)

Location: Remote

Schedule: Full-time, 9:00 AM - 5:00 PM PST

Were seeking a highly organized and proactive Medical Administrative Assistant with direct experience in ABA (Applied Behavior Analysis) or autism therapy clinics. This role is fully back-office and focuses on providing onboarding and administrative support for clinical teams and vendors. Youll play a key role in ensuring smooth, efficient, and compliant onboarding workflows for BCBAs and other clinical staff.

• Support the onboarding of new BCBAs and clinical staff by completing documentation and setting up required accounts.
• Manage professional email communication with vendors, partners, and staff to facilitate onboarding processes.
• Track onboarding workflows, follow up on incomplete tasks, and ensure timelines are consistently met.
• Maintain and update internal spreadsheets and trackers related to onboarding and credentialing progress.
• Submit and manage payer or credentialing documentation as needed.
• Organize, store, and retrieve digital files including agreements, intake forms, and therapy-specific documents.
• Ensure compliance with HIPAA and clinic-specific data management protocols.
• Provide regular reports and updates to the Onboarding or Operations Lead.

• 4+ years of experience in medical or clinical administration, preferably in ABA, autism therapy, or behavioral health settings.
• Strong knowledge of onboarding workflows, credentialing, or payer documentation processes.
• Excellent written communication skills with a professional, detail-oriented style.
• Demonstrated ability to manage multiple administrative tasks independently.
• Experience using tools such as Google Workspace, Microsoft Excel, EHR platforms (e.g., CentralReach, SimplePractice), or CRM systems.
• High attention to detail and comfort handling sensitive healthcare information.

• Knowledge in DENR COMPLIANCE
• Preferably Graduate of Any Engineering Course
• Proficient in Microsoft Office Suite (Word, Excel)
• Multitasking and problem-solving capabilities
• Familiarity with office management systems and procedures
• 1–2 years' experience in DENR compliance
• Excellent organizational and time-management abilities

Job Type: Full-time

Pay: Php20, Php25,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Health insurance
• Pay raise
• Promotion to permanent employee
• Staff meals provided

Work Location: In person