68 Administrative Staff jobs in General Trias

Duties and Responsibilities:

• Implements/enforces of company policies and procedures as embodied in Employees Code of Discipline.
• Attends/responds to employee inquiries
• Ensures that the building maintenance is in place in accordance with the Good Warehousing Practices (GWP).
• Manages a filing system of employee records and other relevant information which may be needed by the business unit. Ensures that 201 files of the employees are updated and intact.
• Manages distribution and payment of utilities and bills.
• Handles and manages the Petty Cash Fund for ILO including the replenishment of the funds in accordance with existing guidelines on Petty Cash Fund.
• Works alongside with HRCAD in the recruitment of positions required by the business unit. Prepares and facilitates submission of accomplished Personnel Requisition Form (PRF) to HRCAD
• Endorses the orientation of newly hired employees to the immediate superior and ensures that the needed requirements to immerse the new employee to the business unit are met.
• Verifies and reports on benefits claims and payments in relation to employee's benefits.
• Prepares timekeeping and payroll report. Ensures on-time submission of the same to F & A for processing.
• Administers employee files and records in order to ensure accurate payment of benefits and allowances. Maintains an updated record of employee's leaves.
• Facilitates preparation of Incident Report (IR) and drafting of Notice to Explain (NTE)/Notice of Resolution (NOR) and ensures that all cases are in accordance to Company's Code of the Discipline in consultation and knowledge of ILO Head.
• Manages request for office supplies, uniforms, reimbursement of repair and maintenance of computers and office equipment, trainings, etc.
• Submits copy to HRCA Head matters pertaining to Code Of Discipline (COD), employee benefits and other people related matters prior to implementation.
• Prepares complete, accurate and timely submission of weekly and monthly reports to ILO Head.
• Handles and manages the Petty Cash Fund (PCF) for ILO including the replenishment of the funds in accordance with existing guidelines. PCF shall be subject to surprise and unannounced cash count from designated Officers, including the ILO Head.
• Uploads Admin reports and records to NAS.
• Ensures that all reports should be with the knowledge and approval of the department/business unit head and/or designate.
• Responsible in defining and writing the business requirement specifications of processes for automation update/revision.
• Fully adheres to the company's code of discipline.
• Performs other tasks that the ILO Head and/or Head of Operations may assign from time to time.

Job Specification or Qualifications:

• College Graduate
• Experience with payroll is a plus
• Exposed to fast moving consumer goods.
• Computer literate.
• Strong interpersonal skills

Job Types: Full-time, Permanent

Benefits:

• Company Christmas gift
• Company events
• Flexible schedule
• Health insurance
• On-site parking
• Paid training
• Pay raise

Ability to commute/relocate:

• Carmona: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your asking salary range?
• Is your salary still negotiable?

Education:

• Bachelor's (Required)

Experience:

• Administrative Assistant: 1 year (Preferred)

Work Location: In person

Interested applicants may apply in person or send their applications to:

Morfe, Ceneta & Co., CPAs

Address: Unit /F South Center Tower, 2206 Market Street, Madrigal Business Park, Ayala Alabang, Muntinlupa City

Or send the requirements to the following email addresses:

Ms. Mercedita M. Rodriguez, Chief Human Resource Officer

Email:

Kindly write the following in the subject line of your email application:

( FULL NAME ) - ( POSITION APPLYING FOR )

For inquiries, you may reach the HR Office at these numbers:

Phone Number:

QUALIFICATIONS

• Graduate of any business-related course
• At least 1-2 years
• of administrative experience preferred
• Strong attention to detail and multitasking skills
• Proficient in MS Office and general office tasks (filing, scanning, scheduling)
• Excellent communication and interpersonal skills
• Can work under pressure and handle confidential information
• Proactive and customer-oriented attitude

• Bachelor's Degree/ holder in Financial Management/Accounting.
• Proven internship/experience as Collection/Billing Assistant or any related
• Excellent computer skills in MS Office, especially strong in EXCEL
• Good organizational skills, hardworking and can work independently
• Excellent communication skills
• Adherence to laws and confidentiality guidelines

JOB RESPONSIBILITIES:

• Issuance of receipts as applicable for payments
• Prepares all collections for deposit to bank
• Collects interest and penalty charges
• Handles and resolves billing concerns and queries from customers
• Ensure proper filing of used BIR accountable forms Official Receipt (OR) & Acknowledgement receipt (AR)
• Perform other tasks that maybe assigned by Finance Manager from time to time

Job Types: Full-time, Permanent, Fresh graduate

Pay: Php19, Php20,000.00 per month

Benefits:

• Flexible schedule
• Flextime
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Work Location: In person

Administrative Assistant | Executive Support Specialist

About SatoriSatori empowers founder-led companies across Southeast and East Asia to scale by building structure through proven frameworks—EOS, Profit First, Gallup, Kolbe, and more. We bring practical, entrepreneur-tested systems in people, finance, operations, and strategy to help visionary teams grow with clarity, control, and purpose.

Role Overview

We're looking for a proactive, detail-oriented Administrative Assistant who excels at executive support and operational coordination. You'll play a pivotal role in ensuring smooth office operations, supporting leadership effectively, and learning new skills in a collaborative, growth-oriented environment.

Key Responsibilities

• Executive Support: Manage leadership schedules, meetings, materials, and confidential correspondence.
• Financial & Vendor Coordination: Handle basic bookkeeping, invoice processing, accounts receivable tracking; manage vendor relationships and procurement.
• Office Operations: Oversee office logistics—from supplies and equipment to maintenance and vendor coordination.
• Administrative Excellence: Maintain accurate records (digital and written), support event logistics, update CRM systems, and assist with project management, research and documentation.

Tools & Practices

• Systems & Software: Familiarity with tools like Copper CRM, Slack, Google Workspace, and LLM Tools.
• Environment: Fast-paced, entrepreneurial setting with emphasis on precision, proactive problem-solving, and professional discretion.

Qualifications

• Experience: Minimum 2 years in office administration, executive assistance, operations, or related roles.
• Skills: Strong organizational and multitasking abilities; experience in bookkeeping or financial coordination; project management; vendor management or logistics experience a plus.
• Preferred: Experience in entrepreneurial or scaling organizations; familiarity with Slack, Copper CRM, and LLM tools.

An Administrative Assistant provides clerical and organizational support to ensure smooth daily operations within an office or department. They often serve as the first point of contact, manage schedules, handle communication, and keep records organized.

• Answering and directing phone calls, emails, and correspondence
• Scheduling and coordinating meetings, appointments, and travel arrangements
• Preparing reports, memos, invoices, and other documents
• Maintaining filing systems (digital and paper-based)
• Ordering office supplies and managing inventory
• Assisting with data entry and record keeping
• Supporting HR functions (onboarding, leave tracking, etc.)
• Greeting visitors and clients in a professional manner
• Coordinating with internal departments and external vendors

• Strong organizational and multitasking skills
• Excellent written and verbal communication
• Proficiency in office software (MS Office, Google Workspace, etc.)
• Time management and attention to detail
• Ability to maintain confidentiality
• Problem-solving and adaptability
• Customer service mindset

About the role

We are seeking a motivated and organised Administrative Assistant to join our fast-paced team at Polystar General Services Inc. in Santa Rosa City, Laguna. In this full-time role, you will provide critical administrative support to our operations, ensuring the smooth running of our business.

What you'll be doing

• Manage and maintain office calendars, schedules, and appointments
• Organise and coordinate meetings, conferences, and events
• Handle a variety of administrative tasks, such as filing, data entry, and record-keeping
• Act as the first point of contact for clients, visitors, and other stakeholders
• Assist with various projects and ad-hoc duties as required
• Contribute to the development and implementation of office procedures and policies

What we're looking for

• At least 2 years of experience as an Administrative Assistant or in a similar role
• Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines
• Excellent communication and interpersonal skills, with a professional and friendly demeanour
• Proficient in using office software, including Microsoft Office suite
• Ability to work independently and as part of a team
• Adaptable and willing to take on new challenges

What we offer

At Polystar General Services Inc., we are committed to fostering a supportive and collaborative work environment. We offer a competitive salary, opportunities for career advancement, and a range of benefits, including health insurance and paid time off. Our goal is to help our employees thrive and reach their full potential.

About us

Polystar General Services Inc. is a leading provider of high-quality administrative and facility management services. With a strong focus on customer satisfaction, we take pride in our ability to deliver exceptional service and support to our clients. Our team of dedicated professionals is driven by a shared commitment to excellence and innovation.

If you're excited about this opportunity and believe you have the skills and experience to excel in this role, we encourage you to apply now.

JOB ROLE/SUMMARY

The Administrative Assistant serves as a key support staff to the Senior Director for Senior High School Department. This role is responsible for ensuring the smooth operation of the director's daily schedule, managing administrative tasks, maintaining effective communication across departments, and supporting school-wide initiatives.

QUALIFICATIONS:

Education:

• Graduate of any four-year course

Experience:

• With at least two relevant work experience in academe

Desirable Traits:

• Should have excellent oral and written English communication skills
• Must be trustworthy, pro-active, meticulous, highly organized, team player, result oriented, keen to details, and with strong sense of urgency.

Skills:

• Computer literate and proficient in MS Office applications

WORK HARD, EAT WELL, SAVE MORE Enjoy free daily lunch, Monday breakfasts, and Friday snacks—plus onsite support

A Great Place to Work Certified: Enjoy these perks

• Health & Wellbeing: HMO from Day 1 (with dependent & dental coverage), psychiatric & medicine support, flu shots, life insurance
• Rewards & Recognition: 24 PTOs (with conversion), annual appraisals, awards, referral programs, company events
• Growth & Perks: Free daily meals & treats, career development, certifications, overseas training, vibrant office culture
• Vibrant City Location: Work in Alabang (Day Shift)

Fill your days with:

• Schedule and organize meetings, events, and personal engagements
• Execute general admin tasks from the Operations Manager
• Screen and respond to emails and calls based on urgency
• Prepare and distribute strata management documents
• Manage calendar and assist with ad hoc duties
• Process contractor and miscellaneous invoices
• Complete tasks based on client requirements
• Handle Notice of Acquisition for new owners
• Perform data entry and update records
• Issue levy notices via email and SMS
• Prepare and edit documents
• Follow up on arrears

Efficiency starts with your expertise:

• At least 2+ years of experience in a secretarial or administrative assistant role
• Proficient in Microsoft Office, particularly Excel, with strong general computer skills
• Hands-on experience inmanaging calendars, preparing invoices, taking meeting minutes, and handling email correspondence
• Highly resourceful and proactive—able to find solutions independently through online tools, forums, and communities

We're looking for someone who:

• Is process-oriented but always looking for ways to improve how things are done
• Works confidently and independently, with minimal supervision
• Has a sharp eye for detail, thinks critically, and makes sound decisions
• Stays motivated, brings a positive attitude, and thrives on staying organized
• Manages time effectively and doesn't let the small things slip through the cracks
• Communicates clearly and professionally—both in writing and in conversation
• Must be willing to work onsite in our Alabang office (Day Shift)

ABOUT US @ TECHNOGLOBAL TEAM

Headquartered across the Philippines' most dynamic cities in BGC, Eastwood, Alabang, and Cebu, and now expanding internationally with our first overseas office in Sri Lanka, we're building a workplace that puts people first. 

In here, your career is our success story. Apply now and make the most of our 100% virtual recruitment process.

Qualifications:

• With relevant experience
• Preferably with payroll background
• Proficient in MS Excel
• Willing to work on a Night Shift Schedule
• Willing to work onsite in Madrigal, Alabang

Job Type: Full-time

Benefits:

• Company events
• Health insurance

Application Question(s):

• How much is your salary expectation?

Experience:

• logistics: 1 year (Preferred)
• payroll: 1 year (Preferred)

Work Location: In person