1,266 Office Administrator jobs in the Philippines

1. Office Management & Maintenance

• Overseeing the day-to-day operations of the office to ensure efficiency.
• Maintaining office supplies and ensuring timely replenishment.
• Coordinating with vendors for facility management and equipment maintenance.

2. Administrative Support

• Providing administrative support to executives, managers, and staff as required.
• Managing correspondence, including emails, phone calls, and postal mail.
• Preparing reports, presentations, and other documentation.

3. Coordination & Communication

• Acting as a point of contact between employees, management, and external stakeholders.
• Coordinating office activities, such as events, meetings, and conferences if any.
• Ensuring effective internal communication among departments and teams.

4. Document Management

• Organizing and maintaining filing systems, both digital and physical.
• Managing and safeguarding confidential documents and records.
• Ensuring compliance with document retention policies.

5. Financial & Budgetary Oversight

• Managing office expenses as Petty Cash and assisting to control the same as per approved budget.
• Processing invoices and coordinating with the finance department for payments.
• Tracking and maintaining records of office expenditures.

6. Human Resources Support

• Assisting with onboarding new employees, including setting up workspaces and equipment.
• Managing attendance, leave records, and other employee data like HMO, SSS, Tax shields, etc.
• Organizing employee engagement activities and events.
• Ensuring compliance with company policies to maintain discipline and procedures.

7. IT & Office Equipment Management

• Coordinating with IT support to ensure all office technology and equipment are functioning properly.
• Managing inventory of office hardware, including computers, printers, and communication systems.

8. Vendor & Contract Management

• Managing relationships with external vendors and service providers.
• Negotiating contracts and ensuring compliance with terms and conditions.
• Coordinating deliveries and services to maintain smooth office operations.

9. Health & Safety Compliance

• Ensuring that the office complies with health and safety regulations.
• Organizing regular safety drills and emergency preparedness.
• Maintaining first-aid kits and ensuring employees are aware of safety protocols.

10. Travel & Accommodation Coordination

• Booking travel and accommodation for employees and guests.
• Managing itineraries and ensuring timely logistics for business trips if any.
• Coordinating with travel agencies and hotels as necessary.

Job Type: Full-time

Office Administrator

We are seeking a highly organized and proactive Office Administrator to serve as the first point of contact for all visitors and employees. This essential role provides comprehensive support across office administration, engagement, procurement, and safety.

Job Responsibilities:

Building and Facilities Coordination

• Serve as the primary contact for building administration, including repairs, deliveries, and reporting issues to property management.
• Liaise with building administration to coordinate requests during business hours.
• Coordinate with local suppliers for office needs and collaborate with the on-shore Procurement team for vendor management.
• Ensure breakrooms and office supply areas are consistently stocked.
• Manage the building parking process, including registration, document submissions, and parking slot allocation.
• Monitor all working areas and equipment to ensure corporate standards for cleanliness, maintenance, and safety are met, promptly advising Maintenance of any issues.
• Conduct facility tours for new employees and visitors.
• Contact the day porter as needed for cleaning and spill issues.

Financial and Procurement Administration

• Manage petty cash liquidation and cash advances, submitting fund requests to the Controller.
• Purchase and distribute office supplies and pantry snacks.

Safety and Security

• Assist Corporate with security camera maintenance and compliance, partnering with the VP, Environmental Safety and Health.
• Maintain awareness of all safety and security information and keep an up-to-date list of emergency contact numbers.
• Assist in coordinating employee engagement and on-site Employee Resource Group (ERG) events.

Additional Responsibilities

• Perform other administrative support and special projects as assigned by the VP, Environmental Safety and Health.

Qualifications:

• High School Diploma or GED required.
• At least 2-3 years of office administration experience.
• Strong interpersonal and communication skills to build and maintain relationships with internal teams and external vendors.
• Exceptional attention to detail, organizational, and time management skills.
• Ability to work independently and manage multiple priorities in a fast-paced, high-volume environment.
• Analytical mindset with the ability to identify issues and propose practical solutions.

Purpose:

Provide essential administrative and operational support, ensuring efficient documentation and compliance with government agencies, accurate issuance of sales invoices, smooth coordination with internal teams and distributors and timely handling of financial and clerical tasks.

Job Description:

• Handle clerical and organizational task for the team, documentation with Bureau of Customs and Bureau and Animal Industry, issuance of official sales invoice and related documents, schedule and organize meetings, appointment and travel arrangements.
• Coordinate with internal teams and external distributors, remittance of cheque to PWN Bank, filing compliance with company policies and procedures and regulatory requirement and etc.

Job Requirement:

• Proficient in MS Office, Excel, PowerPoint and other business tools
• Ability to work with minimal supervision and handle confidential information with discretion
• Knowledge of government processes (e.g. Bureau of customs, Bureau of Animal Industry ) is an advantage

Job Type: Full-time

Pay: Php30,000.00 per month

Application Question(s):

• What is your current an expected salary ?
• what is your notice period ?
• how old are you ?
• do you have experience working as office admin ? if yes how many years ?
• do you have knowledge on Government process such as Bureau Customs, Animal Industry ?

Education:

• Elementary/ Primary school (Preferred)

Work Location: In person

Company Description

Autocount
specializes in high-quality accounting software and business applications tailored for small and medium-sized enterprises (SMEs). Headquartered in Malaysia, Autocount has over 29 years of software development expertise. We support over
210,000 companies
and
600,000 users
across Southeast Asia through a strong network of
300 authorized dealers
.

Role Description: Office Administrator (Full-Time, On-Site)

Location:
Pasig City, Autocount Philippines

We are seeking a detail-oriented and proactive
Office Administrator
to join our team in Pasig City. This is a full-time, on-site role that plays a vital part in ensuring smooth day-to-day operations. The Office Administrator will report directly to the Country Manager and act as the liaison with our headquarters' HR, Finance and Marketing departments.

Key Responsibilities

• Provide general administrative support to ensure efficient office operations.
• Prepare and maintain reports, records, and documentation.
• Communicate effectively with HQ HR, Finance and Marketing departments for administrative coordination.
• Manage office supplies, scheduling, and internal communications.
• Assist the Country Manager with daily administrative tasks and special projects.
• Support basic bookkeeping and expense tracking (as needed).

Qualifications

• Proven experience in
  administrative assistance
  and
  office administration
  .
• Excellent
  communication skills
  , both written and verbal.
• Strong
  organizational skills
  and keen
  attention to detail
  .
• Ability to
  multitask
  ,
  prioritize
  , and work independently in a fast-paced environment.
• Familiarity with
  basic accounting principles
  is a plus.
• Proficiency in
  Microsoft Office Suite
  (Word, Excel, Outlook, PowerPoint).

Job Summary: We are looking for a highly organized and efficient Administrative Manager to oversee and coordinate the administrative operations at BIWIN Storage. The successful candidate will ensure smooth office functioning while supporting executive leadership and various departments. This role is crucial for maintaining organizational efficiency and effectiveness.

Key Responsibilities:

Office Management:

Oversee daily office operations and ensure administrative systems run efficiently

Manage office supplies, equipment, and maintenance contracts

HR Administration Support:

Assist with HR processes including onboarding, offboarding, and employee records

Coordinate company events, meetings, and team-building activities

Financial Administration:

Process expense reports and maintain petty cash

Assist with budget preparation and financial document organization

Executive Support:

Provide administrative support to senior management

Manage executives' calendars, travel arrangements, and meeting preparations

Document Management:

Develop and maintain filing systems for important company documents

Ensure compliance with document retention policies

Communication:

Act as a liaison between departments and external partners

Coordinate internal communications and updates

Vendor Management:

Manage relationships with service providers and vendors

Review and process vendor contracts and invoices

Facilities Coordination:

Oversee office space planning and allocation

Coordinate office relocations or expansions when necessary

Qualifications:

Bachelor's degree in Business Administration or related field

4+ years of experience in office management or administrative roles

Proficiency in Microsoft Office suite and administrative software

Strong organizational and multitasking abilities

Excellent written and verbal communication skills

Problem-solving mindset with attention to detail

Discretion when handling confidential information

Experience in the technology sector preferred

We are looking for a highly organized and proactive Office Administrator to oversee the daily administrative operations of our office and support the overall efficiency of the team. The ideal candidate will be detail-oriented, trustworthy, and capable of managing both clerical duties and essential operational tasks, and must be willing to report onsite in Bacoor, Cavite.

Key Responsibilities:

General Office and Administrative Management

Oversee daily office operations, ensuring a clean, organized, and fully functional workplace. Manage both physical and digital records, maintain accurate documentation, and handle general clerical tasks such as filing, internal communications, and document preparation.

Personnel and Payroll Administration

Manage payroll processing and government contributions (SSS, PhilHealth, Pag-IBIG), maintain attendance records, issue memos, and help uphold professional conduct and discipline among staff. Process reimbursements and monitor personnel-related budgets.

Inventory, Logistics, and Supplier Coordination

Track and manage inventory, coordinate deliveries and pickups, prepare delivery receipts, and ensure timely supplier payments, including bank transfers.

Financial and Budget Oversight

Organize receipts for accounting and audit purposes, monitor office budgets for food and supplies, and process financial transactions related to operations.

Qualifications:

• Proven experience in office administration or a similar role
• Familiarity with government statutory benefits and payroll processing
• Strong organizational and multitasking skills
• Proficient in Microsoft Office (Word, Excel) and Google Workspace, Office 365
• Excellent verbal and written communication skills
• Trustworthy and able to handle confidential information
• Comfortable working in a dynamic, collaborative team environment

Who are
Benifex?

We are a fast-moving technology company, and
one of the most successful providers of online reward and benefits solutions in the UK.
We believe that everyone deserves an exceptional experience at work, every day, and build
workplace technology
that makes this happen. Benifex's mission is to
build remarkable experiences that employees love.
Today Benifex supports more than five million employees in over 3,000 organisations across more than 100 countries. To help us on our quest to be the best,
we need brilliant people
on board and that's where you come in.

Why should you apply?

• Impact
  : play a critical role in providing an exceptional employee experience to our fast growing team in Cebu
• Autonomy
  : take ownership of key tasks and find ways to improve them (employee benefits, payroll, timekeeping, employee engagement)

• Learning and growth
  : have training and support from our Head of Operations to set you up for success

• Top 10 Employer, Sunday Times Best Places to Work Awards

• Work for a
  profitable, fast-growing
  market leader
  in the online reward and benefits space

Great benefits:

Salary ₱40,000-50,000 plus ₱5,000 non-taxable allowance

 Office based, Monday to Friday (Cebu IT Park)

Shift: 8am-5pm (or 9am-6pm)

25 days paid vacation leave + 7 days paid sick leave

Your birthday off

Two half day wellbeing days

Referral bonus

Role Overview

As the Office Administrator in our growing Cebu operations, you play a vital role in leading administrative functions and directly reporting to the Head of Operations in the Philippines. Your responsibilities extend beyond office management; you contribute to our mission of placing people at the center of our employee experience. You are instrumental in cultivating an environment where employees thrive, aligning with our belief that everyone deserves an exceptional experience at work, every day.

Responsibilities

• Administrative Leadership
  : Drive operational efficiency by providing strategic administrative leadership emphasizing our dedication to continuous improvement and excellence in our commitment to "Never Stand Still."
• Employee Engagement
  : Spearhead engagement activities and events to foster positive culture into the workplace with celebrations that infuse joy, like Christmas parties, summer outings, tree planting, local festivities like Sinulog, embodying our value on being "Obsess About Experience". Let's make work fun
• Employee Well-being
  : Champion the mission with employee benefits management, ensuring the health and happiness of our team through proactive oversight of HMO, life insurance, social security, and other mandatory government benefits.
• Regulatory Compliance
  : Take charge of all regulatory compliance, overseeing timely adherence to local government requirements, including business permit renewal, BOI applications, compliance with labor department regulations, embodying our value of "Owning It".
• Office Management
  : Execute on-the-ground tasks involving office management, interacting with government offices, managing document submissions, and liaising with agencies such as BIR, SSS, PhilHealth, Pag-IBIG, DOLE and other local government units.
• Accounting and Operational Duties
  : Perform basic accounting functions, such as expense liquidation, receipts and records keeping, and local purchases aligning with our ethical practices and our commitment to "Doing The Right Thing".
• Attendance and Time Keeping
  : Embrace the responsibility of managing employee time records to ensure accurate and timely payroll processing in accordance with company regulations and DOLE standards.

Key Objectives

• Strategically align office management functions with our mission of delivering exceptional employee experiences through technology.
• Ensure seamless administrative support to the Head of Operations and our employees.
• Facilitate efficient employee benefits management and regulatory compliance.
• Execute successful on-the-ground office management and liaise effectively with external agencies.

What are we looking for?

• Exhibit
  strong communication and interpersonal skills
  , fostering a culture of care and connection.
• Showcase
  exceptional organizational and multitasking abilities
  , bringing order to our dynamic workplace.

• Work harmoniously with diverse teams and external partners
  , reflecting our "Unstoppable Together" mindset.

• In-depth understanding of
  local regulatory compliance and government processes

• Basic accounting knowledge
  to safeguard our financial health.
• Proven experience in office management and administrative roles
  , demonstrating efficiency.
• Excellent
  time-management skills
  to handle multiple responsibilities.

Our Interview Process

Benifex understands the need to have a fast and efficient process, the below will all be completed in the shortest time possible.

Initial call with the Talent team

Online tests in numeracy and logical reasoning

Interview with the Hiring Manager

Final interview with the Head of Operations (Philippines)

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We are committed to creating a diverse and inclusive workplace where everyone feels welcome and respected. We believe that diversity and inclusion are essential to our success, and we are proud to be an equal opportunity employer.

We are
a proud member of the Disability Confident employer scheme.

If you require any reasonable adjustments at any stage during the recruitment process, please let us know with your application.

Handles diverse office tasks like managing correspondence, scheduling, data entry, and supporting staff, adapting their duties to varying departmental needs to ensure efficient operations. Responsibilities include handling inquiries, maintaining records, coordinating events, and managing supplies, all while maintaining a proactive, organized, and detailed approach to support the organization's goals.

Why Join Us?

Opportunities to expand your skill set and share your knowledge across a publicly traded, global organization

Company culture of internal promotions, diverse career paths, and meaningful

Office Administrator

We are seeking a highly organized and proactive Office Administrator to serve as the first point of contact for all visitors and employees. This essential role provides comprehensive support across office administration, engagement, procurement, and safety.

Job Responsibilities:

Building and Facilities Coordination

• Serve as the primary contact for building administration, including repairs, deliveries, and reporting issues to property management.
• Liaise with building administration to coordinate requests during business hours.
• Coordinate with local suppliers for office needs and collaborate with the on-shore Procurement team for vendor management.
• Ensure breakrooms and office supply areas are consistently stocked.
• Manage the building parking process, including registration, document submissions, and parking slot allocation.
• Monitor all working areas and equipment to ensure corporate standards for cleanliness, maintenance, and safety are met, promptly advising Maintenance of any issues.
• Conduct facility tours for new employees and visitors.
• Contact the day porter as needed for cleaning and spill issues.

Financial and Procurement Administration

• Manage petty cash liquidation and cash advances, submitting fund requests to the Controller.
• Purchase and distribute office supplies and pantry snacks.

Safety and Security

• Assist Corporate with security camera maintenance and compliance, partnering with the VP, Environmental Safety and Health.
• Maintain awareness of all safety and security information and keep an up-to-date list of emergency contact numbers.
• Assist in coordinating employee engagement and on-site Employee Resource Group (ERG) events.

Additional Responsibilities

• Perform other administrative support and special projects as assigned by the VP, Environmental Safety and Health.

Qualifications:

• High School Diploma or GED required.
• At least 2-3 years of office administration experience.
• Strong interpersonal and communication skills to build and maintain relationships with internal teams and external vendors.
• Exceptional attention to detail, organizational, and time management skills.
• Ability to work independently and manage multiple priorities in a fast-paced, high-volume environment.
• Analytical mindset with the ability to identify issues and propose practical solutions.