124 Administrative Assistants jobs in Manila

100% Work From Home
br>Transcription
Preparing paperwork
Scheduling of consultation with clients
Preparing and emailing weekly reports
Updating virtual files
Build ongoing task list
Oversee administrative tasks
Admin tasks

PERKS AND BENEFITS:

Permanent Work from Home
Earn in Dollars
Training Included (Paid)
No Experience needed, but a plus
Health Care
Retirement Plan

Please note that shortlisted candidates will receive an application invite from our team through your email address so please always check your email and spam folder when you apply. Thank you.

Transcription
Preparing paperwork br>Scheduling of consultation with clients
Preparing and emailing weekly reports
Updating virtual files
Build ongoing task list
Oversee administrative tasks
Admin tasks

PERKS AND BENEFITS:

Permanent Work from Home
Earn in Dollars
Training Included (Paid)
No Experience needed, but a plus
Health Care
Retirement Plan

Please note that shortlisted candidates will receive an application invite from our team through your email address so please always check your email and spam folder when you apply. Thank you.s

•Graduate of Bachelor of Science in Business Administration degree in Management, Marketing, Office Administration, Financial Management or equivalent
•Preferably with atleast with 1-2 years related experience br>•With good communication skills. Ability to multi-task, organized, attention to details and accuracy. < r>•Good computer literacy including solid working knowledge of MS Word, < r>•Ability to work with minimal supervision, with strong time management skills, and resourceful. < r>•Able to work productively under pressure and fast-paced environment. < r>•Excellent organizational skills, and discretion with confidential information. < r>•Candidate must be willing to work in Greenhills, San Juan City.

We are looking for a reliable and detail-oriented Administrative Staff member to support our daily office operations. The ideal candidate will handle a variety of clerical and administrative tasks to ensure the smooth and efficient functioning of the workplace.
br>Key Responsibilities:
Perform general office duties such as filing, data entry, and document management

Handle incoming calls, emails, and correspondence

Schedule meetings, appointments, and maintain calendars

Assist in the preparation of reports, presentations, and other documents

Monitor and manage office supplies and equipment

Coordinate with other departments as needed

Maintain confidentiality of sensitive information

Support other administrative and operational tasks as assigned

Provide administrative assistance and support to the AVP for Academic Affairs, AVP for Operations, and other department heads.
- Received internal and external communication materials.
- Correspondence/telephone calls for and in behalf of the AVP for Academic Affairs, AVP for Operations.
- Disseminates communication to concerned offices or outside institutions.
- Arrange & coordinates schedules, meetings, and events, and receives guests of the office.
- Keeps an organized record of office files and tracking/filing of documents.
- Ensures the adequate provision of needed supplies and equipment of the office.
- Ensures and assists in monitoring the cleanliness and orderliness of the offices, classrooms (entire Campus/College).
- Assist in classroom, teacher and student schedules, loadings and attendance monitoring.
- Communicate approved request from Admin Department to corporate Services Department.

QUALIFICATIONS
- Graduate of Bachelor's of Science in Business Administration or Any related course.
- With at least 1-2 years of work experience in Administration Functions.
- Analytical thinker with strong problem-solving and conflict-resolution skills.
- Motivational leader who displays sound judgment and attention to detail.
- Knowledge of Business Writing/Minutes of Meeting.
- Detail-oriented with excellent time management skills.
- Confident interpersonal, verbal, and written communication skills.
- Perceptive intuition and decision-making skills.
- Remarkable professionalism and solid work ethic.
- With experience in Record Keeping.
- Willing to do full-time job.

Schedule:

- 8 hour shift

COVID-19 considerations:
Everyone is required to wear a mask, common areas or surfaces and regularly sanitized.

Ability to commute/relocate:

- Antipolo City, Metro Manila, Rizal: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- Administrative Assistant: 1 year (preferred)

Qualifications
- Must be a college graduate
- Minimum of 2 years' experience in administrative task and customer service
- Flexible, hardworking and with high initiative
- Able to handle client's concerns and keep composure
- Good verbal and written communication skills
Additional Information
- Manages the day to day administration, preparation and submission of invoices, messengerial,petty cash, reimbursements, transportation, office supplies, moving in kits, follow up of commission, client feedback survey etc. Liaison with accounting, administration and marketing.
- Updating of property listings and posting of properties as required.
- Administrative assistance in assisting clients for their leasing concerns, preparation and administration of move in and move outs, follow up of security transfer of title assistance, filing and other important tasks that may be assigned from time to time.
- Tenancy support services - provide excellent support to the operators or team in following up tenancy concerns and ensuring this is followed through. Provide up to date and efficient update and assistance to clients as needed.

**Qualifications**:

- Must be a college graduate
- Minimum of 2 years' experience in administrative task and customer service
- Flexible, hardworking and with high initiative
- Able to handle client's concerns and keep composure
- Good verbal and writte

**Job Summary**:
Provide administrative support to HR and Admin Officer, and support government compliance-related matters such as but not limited to governmental permits, licensing, asset management with due diligence.

**Job Responsibility**:
Administrative Support

Answering and directing phone calls to relevant staff

Schedule appointments related to HR activities such as annual checkups and company events;
Handles initial communication to Bldg. Administrator, Suppliers, and other third party correspondence

Write documents from letters to reports and instructional documents of the HRAdmin attendance process.

Maintain contact lists and Company security by following company policy and procedures

Develop and maintain a filing system of office activities, business transactions, and non-confidential files of HR & Accounting such as contracts, deal registration forms, billings, Government certifications, and Permits, and other office-related documents.

Handles minor Government permits with the supervision of HR & Admin Officer such as Greenhouse, Sanitary and Fire Inspection Certificate

Ensure operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories reported to HR & Admin Officer

Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

Contribute to team effort by accomplishing related results as needed especially on Asset Inventory and Events Management

Handle sensitive information in a confidential manner

Take accurate minutes of meetings especially during Plenary and Team Meeting

Coordinate and escalate disseminate office procedures to employees

Escalate administrative problem and provide a recommendation to HR & Admin Officer to resolve the issue

Receive, sort, and distribute the mail

Oversee and supervise the work of maintenance and messenger staff and prepare work done to HR & Admin Officer

Maintain up-to-date employee holiday records

Handles office bulletin announcements such as birthdays, events, current news, and others

Human Resources Support

Monitor employees’ timekeeping and attendance thru the SMS Notification system

Verifies attendance, hours worked, and post information onto designated records

Collate, prepare and submit tardiness and attendance report to HR & Admin Officer in preparation for the payroll

Communicates with employees on the non-compliance attendance report

Ensures new hire kit is ready 1 day before onboarding date including asset memo receipt, workstation, assigned biometrics ID number, and registration to the internal system.

Provide assistance to Recruitment by coordinating with the different institution in connection to Job Fairs, University Career training, and others

Coordinate with the third-party provider on credit renewal, prepares payment request and consumption report

Assist in recruitment processes such as distribution of applicant information sheet, technical exam, and set-up device for the cognitive exam.

Recommends Admin Professional Development Training with the approval of HR & Admin Officer

Accounting Support

Validate and report preparation of employees’ liquidation and reimbursement receipts

Prepares Petty Cash replenishment report to be submitted to Accounting Officer

Coordinate, collate, and process printing of accounting documents (OR,BI, CR,SI)

Prepares suppliers BIR 2307 and request BIR 2307 from Clients

Execute internal projects such as DRF scanning, reimbursement thru ICWeb, and other projects that may arise

Sales and Mktg Support

Prepares training materials by photocopying handouts, printing certificates of participants, and order food for every user training program.

Coordinates to suppliers about marketing brochures, business card and ID pricing, services up to delivery

In-charge of ID photo taking

In-charge of client gift transmittal-making sure that client gift is being delivered on time and received
College/Bachelors Degree Graduate in any related field

Has 1-2 years work experience as Administrative Support

Knowledgeable in MS office tools and online meeting platforms

Strong analytical and planning skills;
Good communication and presentation skills;
Excellent problem-solving skills;
Experience in Government administrative compliance is a plus

Client Profile: A leading Insurance Agency providing solutions and services to help individuals and businesses for financial safety net for over 19 years in the Philippine industry.
br>Position: Sales Executive
Industry: Financial - Insurance Agency
Location: BGC, Taguig City
Salary: Php32,000 – Php40,000 < r>Schedule: Monday – Friday (Dayshift) < r>Work Set up: Work on site

Benefits:
Government mandated Benefits
HMO
13th month pay
Life Insurance
Performance Bonus
Company Car
Leave Privileges

Job Requirements:
Bachelor’s Degree Holder < r> Experience working in Insurance Sales and Customer Service
Knowledgeable in different Non-Life Insurance
At least 3 to 5 years’ experience selling non-life Insurance < r> Amenable to work as soon as possible

Job Responsibilities:
Engage with prospects clients for non-life insurance products to generate revenue
Develop and maintain relationships with the clients.
Assist clients in understanding insurance policies, insurance coverage and offer additional coverage options.
Maintain sales and relationship management of the company.
Organize, manage and keep confidential client information such as contact details.

Recruitment Process: Online and Face to Face
Initial interview
Final interview
JOB OFFER

>Preferably with experience in the Food & Beverage industry, Dairy experience is a plus. Mostly dealing with B2B.
>Knowledge on MS Office, especially Excel br>>Administrative experience is a plus
>Knows how to drive
>position is urgent