What Jobs are available for Administrative Assistants in Manila?

Mapúa University (MU) is one of the top Engineering schools in the Philippines. With ABET-accredited programs delivered through cutting-edge methods and state-of-the-art facilities, Mapua trains and forms individuals to possess important knowledge, skills, and values, collectively known as outcomes, that will make them globally competitive and truly qualified to serve a wide range of professions in different fields. Mapúa is a member of Yuchengco Group of Companies (YGC).

*STAFF-LEVEL ROLE

Responsibilities:

• Responsible for providing administrative and clerical support to the Dean of the School of Architecture, Industrial Design, and the Built Environment.

Qualifications and Required Skills:

• Bachelor's degree holder, preferably in Information Technology.
• Attention to Details, Organizing, Resourcing, Coordinating, Communicating, Customer Service, Computer Fluency, Files Management, Report Writing.
• At least 1 year of experience as a Technical Assistant or in a similar or related position.

Work setup:

• Office-based; with occasional off-campus tasks as assigned and delegated by the immediate superior.

Ability to commute/relocate:

• Intramuros: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Administrative or clerical: 1 year (Preferred)

Data Privacy Notice

By submitting your application, you consent to the collection, use, and processing of your personal data by Mapúa University in accordance with the Data Privacy Act of 2012 and the University's data privacy policies. Your information will be used solely for recruitment purposes and will be kept confidential.

Company Description

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Role Description

This is a full-time on-site role for an Administrative Assistant located in Batangas. The Administrative Assistant will be responsible for supporting administrative operations, managing phone etiquette, and performing clerical tasks. The role includes assisting executives with their administrative needs, scheduling meetings, managing communications, and maintaining organized records.

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Strong Phone Etiquette and Communication skills
• Proficient in Clerical Skills
• Excellent organizational and time management skills
• Ability to work independently and prioritize tasks effectively
• Experience in the construction industry is a plus
• High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus

We are looking for a like-minded, like-hearted Administrative Officer who is passionate about advancing the Kingdom of God and serving off-grid communities nationwide by bringing renewable solutions for their development.

Role Description

The Admin Officer is in charge of collating, preparing, checking, submitting, communicating and filing key information needed by both regional personnel and HO. Specific tasks include:

• Make sure that regular reports needed by regional teams are prepared and filed (e.g., Key Performance Indicators, Order Confirmation (OC), verified WSS, sales summaries and analysis, solusyonista deliveries, OC weekly summary report, etc.) on time.
• Make sure that regular reports to HO in line with company schedule are prepared and filed (e.g., liquidations, HR reports, etc.) on time.
• Collate impact stories and maintain library of stories, pictures, and videos.
• Disseminate announcements and issued memorandums in a timely manner through various media (bulletin board, Messenger, text, email, Facebook)
• Organize and maintain regional office filing system for company documents both hard and soft copy (in the cloud and in backup drive).
• Ensure completeness of uploaded approved copies of OC, WSS/PO and TDR/DR against the Weekly Summary Report.
• Maintain and regularly update regional office databases particularly, employee directory, business partners directory, customer databases, community partners directory.

Admin Operations and Control

The Admin Officer is directly in charge of the following regional operations:

• Manage regional cash including payroll, petty cash, cash advances and liquidations with proper controls.
• Prepare and submit accurate Order Confirmation (OC) on time ensuring timely billing and collections.
• Ensure submitted OC matches the supporting documents such as but not limited to verified WSS, PO, and TDR/DR.
• Ensure timely preparation and submission of Inventory Adjust Form (IAF) to Finance and Accounting Department for any inventory reclassification, marketing, warranty replacement and other inventory transactions that require IAF based on submitted documents from LogTech.
• Reconcile OC against TDR/DR with LogTech on the prescribed weekly inventory reconciliation timelines.
• Reconcile IAF with LogTech supporting documents on the prescribed weekly inventory reconciliation timeline.
• Ensure that the office is properly functioning (including internet, computers and printers, toilets, etc.) and sufficiently provisioned while keeping expenses within the budget.
• Ascertain that region is compliant with all regulatory requirements (e.g., business permit, fire safety, etc.).
• Administer all regional HR processes, including local hiring, performance evaluations, leave calculations, HMO coordination, notices of action (regularization, promotions, etc.).
• Ensure that the regional office and hub(s) are properly identified with visible signage outside the premises, well maintained, safe, secure, and sustainable. This includes setting clear guidelines for staff and visitors and giving assignments for maintenance.
• Tag and track all company assets.

Support for Business Operations and Regional Team

The Admin Officer provides ongoing support to the Regional Director and the regional personnel. Regular activities include:

• Track movements of regional personnel and ensure that everyone is safe and properly cared for
• Identify personnel needs (e.g., uniforms, IDs, safety gear, accident and HMO insurance, etc) and ensure that these are provided in a timely manner.
• Update, produce, and ensure adequate stocks of marketing collaterals.
• Set and maintain regional rhythm by coordinating schedules and activities in line with company, region, and hub calendars.
• Help organize regional/hub business related events (e.g., marketing booths, solar user forums, partner anniversaries, etc).
• Arrange travel requirements outside of region, including transportations and accommodations.
• Estimate incentives for regional staff as necessary.
• Coordinate kitchen operations and promote healthy menus and eating habits.
• Establish and practice emergency protocols (e.g., medical, fire, calamities, police-related).

Representative of HSSi

As the company representative assigned to the region, the Admin Officer is expected to represent and protect the company's interests at all times. This includes:

• Serve as local HR and employee relations representative.
• Implement and enforce company policies and standards; when necessary, convey information on misdemeanors to HR in HO.
• Maintain region's focus on Company mission, values, and culture by personal example and by coordinating company activities and events such as Impact Day, Values Day, Team Building, performance assessments, etc.
• Act as liaison officer to government institutions, partner managers and admins, community leaders, and other external stakeholders.
• Coordinate corporate social responsibility activities in communities close to our facilities
• Build relationships with outside counselors/ministers to assist staff during times of crisis
• Create region scrapbooks of milestones and events.

We're looking for candidate with the following competencies:

• Graduate of any business course or related field.
• At least 1 year of experience as an Admin or in a similar position.
• Basic knowledge in Human Resources and Accounting.
• Willing to be assigned any where if needed.

WHO WE ARE

Our Company

Founded in 2010, Hybrid Social Solutions, Inc. (HSSi) is an award-winning social enterprise that provides rural, off-grid communities in the Philippines with sustainable access to high-quality, affordable solar technologies aimed at spurring basic socio-economic development. We have developed strong partnerships with technical innovators for high-quality solar products that are suited to our target market and with community partners to implement our programs.

Our Vision

Reduce inequity and poverty by empowering all citizens in remote communities to access development-oriented goods and services that fit their specific needs and help them attain their God-given potential.

Our Mission

Build a gridless solar electricity network composed of Solar Hubs throughout the nation.

These hubs will coordinate and support last-mile value chains with like-minded community partners and other stakeholders to provide customers with innovative and high quality products at affordable and fair payment terms. We ensure sustainable benefits through customer training and after-sales service that go the extra mile.

Our Impact

Hybrid is an impact-driven organization. We are committed to growing wider and deeper in our impact for our clients. Through our best-in-class products, our customers have been touched by benefits in personal development (education and communications), prosperity (additional income and savings), well-being (health, safety, and disaster preparedness), and environment, community, and environmental impact.

In 2023, we have reached 1 Million people in far-flung villages. Using the industry-standard Global Off-Grid Lighting Alliance metrics to measure quantitative impact, Hybrid's impact so far includes:

• 1 Million Filipinos reached or approximately 200,000 households
• 1.2 Billion Pesos in energy savings for these households
• 225 million hours of light and charging generated
• 230,000 tons of greenhouse gases reduced

Join our mission-driven team and embark on a journey to reduce inequity and poverty by empowering remote communities with access to essential resources and opportunities.

Apply now and let's create a brighter, more sustainable future together. You may apply and send your curriculum vitae to:

Job Types: Full-time, Permanent

Benefits:

• Flexible schedule
• Health insurance
• Life insurance

Work Location: In person

Job Summary:

The Administrative Staff is responsible for assisting in the preparation, monitoring, and submission of company compliance requirements and supporting accounting operations. The role ensures that all administrative and accounting-related documents are properly processed, recorded, and filed in accordance with company policies and government regulations.

Key Responsibilities:

Compliance-Related Duties:

• Assist in the preparation and submission of government compliance documents (e.g., BIR, SSS, PhilHealth, Pag-IBIG, and other regulatory agencies).
• Maintain accurate and organized compliance records and ensure timely renewals of business permits, licenses, and registrations.
• Coordinate with government offices or agencies regarding updates, requirements, or clarifications on compliance matters.
• Monitor deadlines for reports, permits, and other legal documents to ensure no lapses occur.

Accounting Assistance Duties:

• Assist in the encoding of financial transactions into the accounting system.
• Support the preparation of vouchers, invoices, receipts, and other accounting documents.
• Coordinate with suppliers or employees regarding billing, reimbursements, and payment schedules.
• Help prepare reports, schedules, and supporting documents for audits and other financial reviews.
• Provide clerical and administrative support to the Accounting Department.

General Administrative Tasks:

• Maintain filing systems, databases, and documentation for accounting and compliance purposes.
• Assist in communication and coordination between departments related to compliance and accounting activities.
• Perform other tasks that may be assigned by the Department Head.

Job Type: Full-time

Pay: Php17, Php18,000.00 per month

Work Location: In person

Job Title : Administrative Clerk

Job Summary:

The Administrative Clerk provides clerical and administrative support to ensure the efficient preparation and submission of bid and project documents. This role involves organizing, reviewing, and compiling documents for government and private bidding, maintaining records, and assisting in day-to-day administrative operations of the office.

Key Responsibilities:

Ø Prepare, compile, and organize bid documents, including Request for Quotation (RFQ), Request for Proposal (RFP), Bill of Quantities (BOQ), Technical and Financial Proposals, and other bidding requirements.

Ø Ensure completeness, accuracy, and compliance of all bid submissions with the specific requirements of clients or procuring entities.

Ø Coordinate with the Engineering, Estimating, Procurement, and Accounting departments to gather necessary project documents such as permits, licenses, certifications, and financial statements.

Ø Maintain and update the bid tracker or database for monitoring ongoing and completed bidding activities.

Ø Assist in the preparation of Company Profile, Organizational Chart, Manpower List, and Equipment Inventory required for eligibility documents.

Ø Handle document control and filing system for easy retrieval of bid and project files.

Ø Support the Admin Department in other clerical duties such as encoding, scanning, photocopying, and maintaining office supplies.

Ø Perform other related duties as may be assigned from time to time.

Qualifications:

Bachelor's Degree in Business Administration, Office Administration, or any related course.

At least 2–3 years of experience in an administrative role within a construction or general contracting firm; must have hands-on experience in preparing bid documents.

Familiar with PhilGEPS, BAC procedures, and bidding processes (for both government and private sectors).

Proficient in MS Office applications (Word, Excel, PowerPoint, PDF editing).

Strong attention to detail and organizational skills.

Ability to work under pressure and meet tight deadlines.

Excellent verbal and written communication skills.

Knowledge of basic document control and records management practices.

Job Types: Full-time, Permanent

Pay: From Php15,650.00 per month

Benefits:

• Company Christmas gift
• Company events
• Health insurance
• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person

ADMINISTRATIVE SUPERVISOR

Job Description

The Technical Administrative Operations Supervisor is responsible for maintaining the smooth operation of the office and offering crucial support to various teams in RMOPC. This position ensures the efficient management of supplies, equipment, and transportation for RMOPC. Additionally, they play a key role in facilitating the administrative team's tasks, which include requisitioning stocks, parts, and equipment and ensuring that records are meticulously maintained.

Competencies:

People and Performance Supervision

• Already able to delegate tasks to junior staff effectively and has intermediate competency to mentor and coach staff.

Document and Records Supervision

• Implement and manage existing filling systems to ensure efficient record retrieval.

Facility and Inventory Supervision

• Monitors and maintains accurate records of motorcycle inventory levels, performing regular cycle counts and stock reconciliations to ensure the availability of specific motorcycle models, tools, and parts.

Stakeholder Engagement and Vendor Management

• Communicates and handles more complex customer concerns and contributes to relationship-building efforts.

Effective Collaboration

• Cascades instructions, coordinating activities, and support smooth workplace communication.

Location:

BATANGAS HUB - Malvar bypass Road Brgy. San Isidro Sur, Santo Tomas, Batangas

How to Apply:

Send your updated resume to Contact us at for more information.

Job Type: Full-time

Work Location: In person

This is a remote position.

At Insight Therapy Solutions , we’re on a mission to make quality mental healthcare accessible to everyone. As a rapidly growing telehealth provider, we connect individuals with life-changing therapy and support. Now, we’re looking for a detail-driven and tech-savvy Healthcare Administrative Assistant to keep our client intake and sales operations running smoothly behind the scenes.

If you love organizing data, supporting efficient processes, and helping clients get matched with the right therapists, this role is for you.

As a Healthcare Administrative Assistant , you’ll work closely with our Healthcare Sales Manager to ensure client intakes, therapist schedules, and CRM data are accurate and up to date. You’ll help assign leads, monitor process compliance, and prepare performance reports that guide better decision-making.

This role is ideal for someone who’s organized, analytical, and ready to support a fast-paced, mission-driven healthcare team.

Maintain and update CRM data for leads, clients, and intakes.

Review intake records for accuracy and ensure cancellations or missed leads are minimized.

Audit call logs and documents to ensure company policies and processes are followed.

Monitor therapist availability and specialties to support accurate client-therapist matching.

Assign leads and appointments in Calendly to Healthcare Sales Representatives.

Maintain and update therapist profile documents.

Prepare and organize daily, weekly, and monthly intake and performance reports.

Support the Healthcare Sales Manager with department trackers, files, and process documentation.

Suggest process improvements to boost accuracy and efficiency.

Experience:

At least 1 year as an Administrative or Executive Assistant (healthcare or behavioral health background preferred but not required).

Skills:

Strong English communication (written and spoken).

Excellent organization, multitasking, and analytical skills.

Advanced proficiency in Google Sheets or Excel (formulas, pivot tables, data validation).

Tech Savvy:

Familiarity with CRM systems (Zoho CRM a plus).

Experience with Asana or other project management tools.

Comfortable with Google Workspace or Microsoft Office Suite.

Mindset:

Detail-oriented, reliable, proactive, and able to work independently in a remote setup.

Discreet and professional when handling confidential data.

Nice to Have:

Background in quality assurance or process monitoring.

If you’re organized, data-driven, and excited to support a team making a difference in mental health, we’d love to hear from you.

This is a remote position.

Community Administrative Assistant

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About the Client:

Our client is a Homeowner Association Management Company that provides full-service Consulting Solutions and is currently looking for Admin and Customer Service Associate who can help with administrative and customer service-related tasks.

About the Role:

This position primarily focuses on monitoring videos and identifying violations within the community. The ideal candidate will possess excellent observational skills and the ability to analyze and interpret video footage effectively. He/She should also have an experience in basic bookkeeping, invoicing, and data entry.

Responsibilities:

Requirements:

Please click "I'm Interested" to access our application page to submit your application.

If you are encountering issues in attaching the documents to your job application, please send the files directly to and put in the subject line the position title of the role you are applying for.

Home-Based Requirements:

If you are looking for an exciting role without the hassle of the daily commute, then this job is perfect for you!