103 Administrative Assistants jobs in Manila

Transcription
Preparing paperwork br>Scheduling of consultation with clients
Preparing and emailing weekly reports
Updating virtual files
Build ongoing task list
Oversee administrative tasks
Admin tasks

PERKS AND BENEFITS:

Permanent Work from Home
Earn in Dollars
Training Included (Paid)
No Experience needed, but a plus
Health Care
Retirement Plan

Please note that shortlisted candidates will receive an application invite from our team through your email address so please always check your email and spam folder when you apply. Thank you.s

We are looking for a reliable and detail-oriented Administrative Staff member to support our daily office operations. The ideal candidate will handle a variety of clerical and administrative tasks to ensure the smooth and efficient functioning of the workplace.
br>Key Responsibilities:
Perform general office duties such as filing, data entry, and document management

Handle incoming calls, emails, and correspondence

Schedule meetings, appointments, and maintain calendars

Assist in the preparation of reports, presentations, and other documents

Monitor and manage office supplies and equipment

Coordinate with other departments as needed

Maintain confidentiality of sensitive information

Support other administrative and operational tasks as assigned

QUALIFICATIONS
br>Education: Bachelor's Degree relevant to the position
Experience: At least 1 years of relevant work experience
Training: At least 4 hours of relevant training

EMPLOYMENT STATUS: To be officially employed under DBP Service Corporation (DBPSC), but shall be assigned and deployed to Social Housing Finance Corporation (SHFC) as an agency-hired employee.

DBPSC BENEFITS (for agency-hired employees):

Government-mandated benefits: SSS, Pag-IBIG, PhilHealth, EC
Paid legal holidays
13th Month pay
Service Incentive Leave (SIL) - 5 days after the first year
Paternity Leave, Solo Parent Leave, Magna Carta for Women
Retirement Pay
Group Life insurance upon first day
Financial Assistance Program
HMO/Health Insurance
Paid trainings
Overtime Pay

WORK SCHEDULE: Mondays to Fridays (8 AM - 5 PM)

DUTIES & RESPONSIBILITIES:

1. Attends to the clerical work requirements of the Department/Division such as filing, routing, and answering phone calls in order to complete daily Department/ Division tasks;
2. Attends to and maintains records of incoming and outgoing communications in order to monitor and refer to appropriate Department/Divisions when necessary;
3. Assists in liaising work for the Department;
4. Receives and entertains visitors and phone calls;
5. Assists in the requisition/procurement, stockpiling, and distribution of office supplies, materials, and equipment;
6. Performs other related functions from time to time as assigned by the immediate supervisor.

SALARY: P20,700 to 23,800

Job Description:
We are looking for a reliable and organized Administrative Staff to perform a variety of administrative and clerical tasks to support the smooth operation of the office. The ideal candidate will ensure the efficient functioning of daily activities and provide support to managers, staff, and clients. br>
Key Responsibilities:
-Manage and organize office files, records, and documents (both physical and digital)
-Maintain and order office supplies and equipment
-Prepare and edit correspondence, reports, presentations, and other documents
-Monitor office operations and report any issues or delays to supervisors
-Greet and assist visitors and clients professionally
-Perform data entry and update company databases
-Provide general administrative and logistical support as needed

Required Skills:
Organizational & Office Skills
-Excellent file management and document handling
-Strong attention to detail and accuracy
-Time management and ability to multi-task

Communication Skills
-Clear verbal and written communication
-Professional phone and email etiquette
-Ability to work well with team members and external contacts

Technical Proficiency
-Proficient in Microsoft Office (Word, Excel, PowerPoint)
-Basic knowledge of Google Workspace (Docs, Sheets, Calendar)
-Familiarity with office equipment (printers, scanners, etc.)
-Typing speed of at least 40–50 WPM < r>
Interpersonal Skills
-Dependable and trustworthy
-Can work with minimal supervision
-Strong problem-solving and initiative
-Customer service oriented

Qualifications:
At least a high school diploma or college undergraduate/graduate (Business Administration or related course preferred)
-1–2 years experience in administrative work is a plus, but fresh graduates are welcome < r>-Good moral character and professional appearance

Working Conditions:
-Office-based, 5 days a week
May include overtime during deadlines or events

>Preferably with experience in the Food & Beverage industry, Dairy experience is a plus. Mostly dealing with B2B.
>Knowledge on MS Office, especially Excel br>>Administrative experience is a plus
>Knows how to drive
>position is urgent

• Candidate must possess at least Bachelor’s/ College Degree in Law or equivalent
• ust have at least 1 year of working experience in the related field is required for this position br>• A sist the Paralegal in the daily activities < r>• D aft pleadings, contracts, agreements, deed, documents, correspondences and other papers as directed by HR Head < r>• T ansact with government agencies like LTO, PEZA, DOLE, and SOSIA < r>• P rforms other tasks as directed by Management < r>• W th good communication skills < r>• C n work under minimal supervision < r>• A le to multi-task in fast-paced working environment < r>• A le to meet deadlines < r>• H rdworking, goal-oriented and keen to details < r>• D rect hire < r>• W lling to work in Makati

Job Qualifications:
br>• Must have work experience in leasing and finance is an advantage < r>• etail oriented < r>• C mputer literate < r>• M st have good oral and written communication skills < r>• H s the ability to relate well with internal and external parties < r>• C llege Degree preferably Economics or Business-related courses < r>• A least 1 year experience working in a bank or financial institution < r>• C stomer Relationship Management < r>• O erational, Documentation and Regulatory Knowledge < r>• P oficiency in Excel and Power Point application < r>
Job Responsibilities:

• A sists the Division Head, Department Head, and Account Officers < r>• M nage the processing and booking of lease / loan availment < r>• H lps in the monitoring and regularization of document deficiencies < r>• R portorial of data gathering and management < r>• C ordination with different units / departments of the Company

**Company Description**
**Work with Us. Change the World.**
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
**Job Description**
This role provides administrative support for various tasks, such as basic scheduling, travel arrangements, expense reporting, invoicing, purchase orders, and general assistance to one or more managers within a group, office, or business unit. Familiar with a variety of the field's concepts, practices, and procedures. Works under moderate supervision. This role requires the skills and ability to partner with leaders on confidential matters, communicate effectively and appropriately with internal resources, clients (where applicable), and other parties in a global and virtual working environment.
+ Provide support in general administrative tasks such as but not limited to filing, encoding, maintaining, and sorting files and documents.
+ Managing of shared mailbox such as but not limited to email correspondence and basic scheduling.
+ Prepares, generate, and maintain reports, spreadsheets, presentations, and other necessary documents as required, in response to and in anticipation of department's needs.
+ Prepare, review, submit and track expense reports for reimbursements.
+ Enter, track, coordinate and process departmental invoices for payment.
+ Updates and secures Salesforce data to ensure accuracy, completeness, and usability for business operations.
+ Maintains and organizes documents in Sharepoint and Teams databases for stakeholders, including tasks such as saving, organizing, and creating folders for efficient document repository management.
+ Reroute documents to other approvers when necessary.
+ Conduct online research or other types of research for onshore partners.
+ Answering customer inquiries, maintaining client records, performing research on financial products such as stock investment, and providing administrative support to the stakeholders as needed.
+ Preparing and/or monitoring compliance and/or correspondence requirements
+ Processing Certificate of Insurance and ensuring correctness of data. (COI)
+ Process travel bookings such as air, land, hotel, and other necessary bookings suitable to stakeholders' needs.
+ Virtual coordination with suppliers and vendors.
+ Maintain the SOP/DTP of current processes and assist with documentation updates as required.
+ Maintain confidentiality and a high level of professionalism in all interactions and when handling sensitive information.
+ Relies on experience and judgment to plan and accomplish more complicated goals. Completes tasks independently and receives guidance on new assignments or atypical matters.
+ Perform and accomplish the responsibilities listed above with moderate guidance of Team Lead.
**Qualifications**
**Minimum Requirements:**
+ 3+ years of relevant experience in a fast-paced complex environment
+ Proven work experience as an Administration Assistant
+ Strong experience working in Microsoft Word, Excel, Outlook, and PowerPoint required.
+ Highly motivated with ability to function well in a fast-paced environment.
+ Excellent interpersonal, organizational and communication skills
+ Strong attention to detail with an ability to deliver accurate documentation and task completion.
+ Excellent time management skills and ability to multi-task and prioritize work.
+ Experience managing multiple and changing demands, details, and deadlines.
+ Prior experience in leading people is a plus.
**Attributes:**
+ Ability to effectively communicate and collaborate within a specific group of internal and external customers. (Communication)
+ Ability to maintain good customer relationship with the ability to proactively support customer needs and requirements. (Customer Service)
+ Ability to be thorough and meticulous in completing multiple assigned tasks within deadline and in identifying errors, duplicates, and discrepancies through defined methods. (Attention to Detail)
+ Ability to identify, assess, and resolve simple to moderate issues by following defined policies and procedures. (Problem Solving)
**Additional Information**
+ Open for hybrid set-up: 2 to 3x onsite work per week
+ Amenable for any shift schedule
**About AECOM**
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients' complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
**What makes AECOM a great place to work**
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned. Here, you'll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
**ReqID:** REF49446G
**Business Line:** Geography OH
**Business Group:** DCS
**Strategic Business Unit:** GBS
**Career Area:** Administration
**Work Location Model:** Hybrid
**Legal Entity:** AECOM Global Business Services - Philippines ROHQ

This is a remote position.

Community Administrative Assistant

Full-time (40 hours per week) The offer is at Php 30,000 take-home pay per month Monday-Friday, 10:00 pm to 6:00 am Philippine time 

About Remote Workmate:

We accelerate your success with our simple, direct, and transparent recruitment process. As experts in matching global Filipino talents with unlimited offshore job opportunities, we’re able to guide you throughout your job-seeking journey. We value your time, talent, and skills to bring out your potential.

We guarantee you fair pay for work done and bring multiple opportunities your way.

About the Client:

Our client is a Homeowner Association Management Company that provides full-service Consulting Solutions and is currently looking for Admin and Customer Service Associate who can help with administrative and customer service-related tasks.

About the Role:

This position primarily focuses on monitoring videos and identifying violations within the community. The ideal candidate will possess excellent observational skills and the ability to analyze and interpret video footage effectively. He/She should also have an experience in basic bookkeeping, invoicing, and data entry.

Responsibilities:

Regularly review and analyze video footage from surveillance cameras or other sources to identify any violations or inappropriate behavior within the community. Maintain accurate records of all identified violations and log them into software or reporting systems. Prepare comprehensive reports summarizing the violations, including supporting evidence and recommended actions .  Analyze and apply necessary actions applicable such as forwarding to other parties/department within the company. Basic bookkeeping, invoicing, and data entry. Documenting processes. Attaching records and photos to files specific to individual customers. Responding to customer concerns via emails and calls. Prepare and maintain reports as instructed. Ad hoc administrative tasks required.

Requirements:

2-4 years of proven Admin Assistant or Customer Service work experience. With a good understanding and passion for customer satisfaction. Thinks quickly on his/her feet with the capacity to provide sound recommendations Savvy in using cloud-based technologies, GSuite, MS Office Suite Strong English communication skills and comprehension Effective at communicating with customers and responding professionally without a script Meticulous/with very high attention to detail Calm, collected, and can remain objective despite difficult conversations Personality: go-getter, assertive, not easily offended, reliable, proactive

Please click "I'm Interested" to access our application page to submit your application.

If you are encountering issues in attaching the documents to your job application, please send the files directly to and put in the subject line the position title of the role you are applying for.

Home-Based Requirements:

Fast and reliable wired internet connection of not less than 5 Mbps Quiet, private home office free from noise background or distractions Updated computer (desktop or laptop), excellent quality headset with microphone, and a working webcam

If you are looking for an exciting role without the hassle of the daily commute, then this job is perfect for you!