0 Executive Assistant Administrative Assistant jobs in the Philippines

PEA License No. M
About the Company:
An emerging fintech company focused on delivering accessible financing solutions to small and medium-sized enterprises. Founded in 2023, it was established to help bridge the persistent credit gap faced by many growing businesses across the country. The company blends international best practices with deep local insights and is driven by strong values—responsibility, transparency, and client focus. It offers a structured environment where purpose meets performance, supporting entrepreneurs and enabling sustainable growth.

About The Role
The
Executive Administrative Assistant
will support the C-Level executives while ensuring the smooth day-to-day operations of the office. This role will act as a strategic partner to leadership, a key liaison across teams and stakeholders, and the go-to person for ensuring an efficient and well-managed work environment.

Key Responsibilities:
Executive Support

• Provide comprehensive administrative support to C-Level executives, including calendar management, scheduling, travel arrangements, and correspondence.
• Act as the primary liaison between executives and internal/external stakeholders, ensuring effective communication and timely follow-through.
• Coordinate and manage special projects, research, and presentations on behalf of executives.
• Prepare agendas, organize materials, document meeting minutes, and track action items for timely execution.
• Support strategic planning by assisting with goal-setting, progress tracking, and identifying opportunities for operational improvements.
• Handle highly confidential information with discretion and professionalism.

Office Management

• Oversee day-to-day office operations, ensuring a well-organized, efficient, and productive workplace.
• Manage office supplies, equipment, and vendor relationships, including procurement and maintenance.
• Coordinate with facilities and IT teams for smooth functioning of office systems.
• Develop and maintain office policies and procedures to ensure compliance and efficiency.
• Assist with HR-related functions such as onboarding new hires, coordinating training, and supporting company-wide initiatives.
• Serve as the point of contact for employees regarding office logistics, policies, and administrative support.

Qualifications

• Must be willing to work onsite in Makati City.
• Bachelor's degree in Business Administration, Office Management, or related field preferred.
• Proven experience as an Executive Assistant, Office Manager, or in a similar role, ideally within a fast-paced or growth-stage company.
• Strong organizational and multitasking skills with the ability to prioritize effectively.
• Excellent communication and interpersonal skills, with the ability to work with stakeholders at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools/software.
• Strong problem-solving skills, attention to detail, and a proactive mindset.

• IMPORTANT ** WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED:

JOB TITLE
Executive Administrative Assistant
JOB ID
SHAMIC

INDUSTRY
Personal Development

LOCATION
South Africa, Philippines or Egypt. Must be able to work in the U.S. (ET) hours

JOB STATUS
Full Time

WORK SCHEDULE
8:00am to 5:00pm / 9:00am to 6:00pm EST (Flexible)

SALARY
$1,000/month

TARGET START DATE
MID SEPTEMBER

Role Overview
About the Client
The client provides culturally relevant leadership development programs that empower individuals, groups, and organizations to lead with accountability, purpose, and vision. With over years of experience, they specialize in conflict resolution, anti-racism, and diversity, equity, and inclusion (DEI) initiatives, as well as reproductive justice and birthing issues in the U.S. Their holistic and transformative approach, integrating coaching, counseling, storytelling, and rituals, is deeply rooted in social justice and aims to create meaningful impact in communities.

About The Role
The client is seeking a skilled, dedicated, and empathetic Virtual Assistant to provide administrative and technical support. This role is essential for managing the daily operations of a busy solo entrepreneur and ensuring that the founder can focus on her core mission. The ideal candidate will be proactive, independent, and strongly aligned with the company's core values of anti-racism, social justice, and decolonization.

Key Responsibilities

• Manage speaking engagements from inquiry to completion, including drafting quotes and handling logistics.
• Coordinate a busy calendar with meetings, appointments, and travel.
• Provide technical support with automation tools, CRM systems, and AI workflows. Must be proficient with Zoom and Calendly, including webinars, breakout rooms, and troubleshooting.
• Support leadership and women's intuition programs twice per year with preparation and logistics.
• Handle email correspondence and inquiries in a timely manner.
• Draft, send, and track invoices, ensuring accuracy and timely follow-up.

Qualifications And Skills

• Experience in virtual administrative or executive support, preferably for a solo entrepreneur or small business. Must be able to work on an American schedule.
• Strong alignment with values of anti-racism, diversity, equity, inclusion, and social justice.
• Proficiency with administrative and communication tools, including automation and AI.
• Excellent written and verbal communication, strong organization, and the ability to work independently with attention to detail.
• Reliable internet, a backup plan, and proper hardware including a high-quality headset.

YOUR DAILY LUNCH IS ON USWork onsite and enjoy free daily lunch, Monday breakfasts, and Friday treats—helping you save more while you earn more TECHNO-CODED PERKS: #WeAreTGTTechno Global Team comes with top ratings on JobStreet, ensured that our people enjoy more than just a job.

• Health & Wellbeing: HMO from day 1 (with dependent coverage, dental, psychiatric sessions, flu shots, life insurance)
• Rewards & Recognition: 24 PTOs, annual appraisal, awards, referral programs, company events
• Growth & Perks: Free daily meals and treats, Career development, certifications, overseas training, vibrant office
• Accessible and vibrant office site in MDC, Eastwood, QC

YOUR DAILY TASKS

Operational & Administrative Support

• Keep records updated through accurate data entry and documentation
• Prepare, edit, and format business documents, including tendering templates
• Handle office tasks such as filing, generating reports, and setting up for meetings
• Provide reliable administrative support to onshore Managers

Communication & Coordination

• Manage emails and calls by prioritizing urgent matters and ensuring timely, professional responses
• Maintain clear and polite communication across phone, e-mail, and mail
• Work closely with the CEO/Manager, keeping them informed of upcoming commitments and responsibilities

Reporting & Proactive Assistance

• Generate reports using internal systems to support business needs
• Anticipate the needs of leaders and colleagues to ensure a seamless and positive experience

YOUR RELATED EXPERIENCES

Experience & Expertise

• At least 3 years of experience in a secretarial role within a sales and operations environment, administrative assistant position, or equivalent
• Proficiency in MS Office applications (especially Excel) and strong overall computer literacy
• Resourceful mindset — comfortable leveraging online tools, forums, and networks to find solutions

Skills & Strengths

• Strong attention to detail, critical thinking, and sound judgment
• Excellent time management, organizational skills, and the ability to prioritize effectively
• Great communication skills — both verbal and written — with a sharp memory for details
• Process-oriented with a drive for continuous improvement

Mindset & Work Style

• Confident and capable of working independently while staying highly collaborative
• Self-motivated, positive, and adaptable in a dynamic environment
• Professional discretion and the ability to build a deep understanding of company culture
• Willingness to work onsite in Eastwood (MDC), on a dayshift schedule

MORE THAN JUST A JOB

Headquartered across the Philippines' most dynamic cities in BGC, Eastwood, Taguig, and Cebu, and now expanding internationally with our first overseas office in Sri Lanka, we're building a workplace that puts people first. Apply now

• Associate's or bachelor's degree (preferred, especially in Business Administration, Communications, or related fields)
• Calendar and schedule management (meetings, appointments, travel)
• Email and correspondence handling
• Document preparation (presentations, reports, memos)
• Excellent written and verbal communication.
• Professional demeanor and tone.
• Ability to communicate with internal and external stakeholders.

Job Type: Full-time

Benefits:

• Paid training
• Transportation service provided

Work Location: In person

The Executive Administrative Assistant provides direct support to executive leadership by managing special projects, coordinating schedules, and ensuring smooth cross-functional collaboration. The role also assists in project planning, monitors progress, and provides administrative coverage when needed. Strong organizational skills, attention to detail, and a proactive mindset are essential.

Job Types: Full-time, Permanent, Fresh graduate

Pay: Php18, Php20,000.00 per month

Benefits:

• Company Christmas gift
• Free parking
• Health insurance
• Life insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Work Location: In person

Key Responsibilities:

• Email Management:
  Monitor, organize, and respond to emails on behalf of the CEO, ensuring timely follow-ups and prioritization.
• Calendar Management:
  Coordinate and maintain the CEO's schedule, ensuring all appointments, meetings, and events are efficiently organized.
• Meeting Coordination:
  Organize and prepare for business meetings, including drafting agendas, taking minutes, and following up on action items.
• Personal Assistance:
  Handle personal errands and tasks to support the CEO's day-to-day activities, maintaining confidentiality and discretion at all times.
• Communication & Relationship Management:
  Serve as the primary point of contact between the CEO and internal/external stakeholders, ensuring timely and effective communication.
• Travel Arrangements:
  Arrange domestic and international travel, including accommodations, itineraries, and transportation.
• Document Management:
  Draft, edit, and manage documents, reports, and presentations as needed.
• Standard Operating Procedures (SOPs):
  Assist in creating, documenting, and maintaining SOPs for various company processes, including Lead Generation, Sales, Marketing, and Delivery.

Who You Are:

• At least 3 years of experience as an Executive Assistant for C-Level Executives
• At least 3 years of experience working with a U.S. Based Real Estate Team
• Extremely detail-oriented with exceptional organizational skills.
• Proficiency in MAC systems and various software programs compatible with both MAC and Windows.
• Passionate about organizing, tracking data, and ensuring nothing falls through the cracks.
• Known as the most reliable and responsive person in your friend group.
• Flexible, experienced in professional communications, and able to handle tough clients without being rattled.
• Coachable, eager to learn, and dedicated to both personal and professional growth.
• Super self-motivated with a positive attitude—no room for negativity here
• You resonate with the mindset: "If it is to be, it's up to me."

900USD/monthly fixed rate

Paid bi-weekly

Paid U.S. holidays

5 Paid Sick/Vacation days

Continued Education

We are seeking a highly organized and versatile
Executive Admin Assistant
who can provide comprehensive support to senior management while also contributing to sales operations and admin tasks. This role requires someone who is detail-oriented, business-savvy, and capable of handling both administrative and commercial responsibilities.

Key Responsibilities

• Provide day-to-day executive support including calendar management, travel arrangements, meeting coordination, and documentation.
• Act as liaison between executives, internal teams, and external stakeholders.
• Assist in sales-related activities such as preparing quotations, monitoring client processing orders
• Maintain confidential files, contracts, and records.
• Monitor business performance metrics and assist in pipeline or forecast reporting.
• Perform other administrative or project-based tasks as assigned.

Qualifications

• Bachelor's degree in Business Administration, Accounting, Marketing, or related field.
• Minimum of 2–5 years of experience as an Executive Assistant, or Administrative Assistant
• Experience supporting sales operations and client management.
• Proficient in Microsoft Office (Excel, PowerPoint, Word)
• Excellent communication, organizational, and multitasking skills.
• Strong attention to detail and ability to work independently with minimal supervision.

We are looking for a
proactive and highly organized Executive Assistant & Administrative Support professional
to provide comprehensive support to our leadership team in the ANZ region.

The ideal candidate has experience supporting senior leaders in
Australia, New Zealand, or US-based teams
, with strong organizational, communication, and problem-solving skills. You will manage day-to-day operations, coordinate across teams, and support both business and people-related processes.

Key Responsibilities

Executive & Administrative Support

• Manage calendars, meetings across time zones, calls, and travel arrangements.
• Prepare and format reports, presentations, and other business documents.
• Support process improvements, policies, and handbook development.
• Handle correspondence and organize meetings, including agendas, minutes, and follow-ups.
• Maintain records, databases, and office systems for efficiency.
• Assist in preparing KPI scorecards, leadership conferences, and other reports.

HR & People Support

• Support onboarding and offboarding of employees in ANZ.
• Assist with payroll documentation, reimbursements, and HR reporting.
• Help coordinate training, performance reviews, and recruitment processes.
• Support employee engagement activities (recognitions, gifts, events).

Team & Stakeholder Coordination

• Act as the key point of contact for the ANZ team with regional/global offices.
• Coordinate with internal and external stakeholders to ensure smooth workflows.
• Provide support for regional projects, events, and initiatives.

Qualifications

• 3+ years of experience as an Executive Assistant, Administrative Coordinator, or similar role (ANZ or US support preferred).
• Strong calendar, travel, and meeting management experience across time zones.
• Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint).
• Excellent written and verbal communication skills.
• Highly organized, detail-oriented, and able to manage multiple priorities.
• Discreet and professional in handling confidential information.
• Proactive, resourceful, and solutions-focused.

We are looking for a proactive Executive Administrative Assistant & Volunteer Coordinator to support a local charity and a political advertising consultancy. This role is a mix of nonprofit service and professional consulting support, so we're looking for someone adaptable, organized, and detail-oriented.

This is a full-time position scheduled from Tuesday to Saturday, 8:00 AM to 5:00 PM (Mountain Time, US hours).

Job duties and responsibilities include the following:

• Provide executive-level administrative support, including email management, scheduling, and meeting coordination.

• Answer inbound phone calls, direct inquiries, and ensure timely follow-ups (no outbound cold calling).

• Coordinate volunteer activities: scheduling, onboarding, communications, and record-keeping.

• Manage and update forms, databases, and records (Jotform/Google Forms).

• Assist with document preparation, reports, and presentations as needed.

• Support special projects and events with logistics and administrative tasks.

• Maintain confidentiality and professionalism in handling sensitive information.

Qualifications:

• Strong organizational and communication skills.

• Experience using tools like Jotform and Google Forms.

• Ability to manage multiple priorities and work independently.

• A team player with professionalism and attention to detail.

If you believe you're a strong fit for this position, please respond with the following:

• A link to your resume in PDF format.

Your resume should include your contact details, a recent professional photo, and a

summary of your work experience, emphasizing tasks relevant to this role.

• A screenshot of your PC specifications and internet speed,
• Your WhatsApp number for easy communication.

To ensure you've read this message carefully, please include the word "EACoordinator" in the subject line of your email.

We look forward to reviewing your application

Job Type: Part-time

Pay: Php45,000.00 per month

Benefits:

• Additional leave
• Health insurance
• Work from home

Work Location: Remote