0 Executive Assistant Administrative Assistant jobs in the Philippines

About the Company:

An emerging fintech company focused on delivering accessible financing solutions to small and medium-sized enterprises. Founded in 2023, it was established to help bridge the persistent credit gap faced by many growing businesses across the country. The company blends international best practices with deep local insights and is driven by strong values—responsibility, transparency, and client focus. It offers a structured environment where purpose meets performance, supporting entrepreneurs and enabling sustainable growth.

About the Role

The Executive Administrative Assistant will support the C-Level executives while ensuring the smooth day-to-day operations of the office. This role will act as a strategic partner to leadership, a key liaison across teams and stakeholders, and the go-to person for ensuring an efficient and well-managed work environment.

Key Responsibilities:

Executive Support

• Provide comprehensive administrative support to C-Level executives, including calendar management, scheduling, travel arrangements, and correspondence.
• Act as the primary liaison between executives and internal/external stakeholders, ensuring effective communication and timely follow-through.
• Coordinate and manage special projects, research, and presentations on behalf of executives.
• Prepare agendas, organize materials, document meeting minutes, and track action items for timely execution.
• Support strategic planning by assisting with goal-setting, progress tracking, and identifying opportunities for operational improvements.
• Handle highly confidential information with discretion and professionalism.

Office Management

• Oversee day-to-day office operations, ensuring a well-organized, efficient, and productive workplace.
• Manage office supplies, equipment, and vendor relationships, including procurement and maintenance.
• Coordinate with facilities and IT teams for smooth functioning of office systems.
• Develop and maintain office policies and procedures to ensure compliance and efficiency.
• Assist with HR-related functions such as onboarding new hires, coordinating training, and supporting company-wide initiatives.
• Serve as the point of contact for employees regarding office logistics, policies, and administrative support.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or related field preferred.
• Proven experience as an Executive Assistant, Office Manager, or in a similar role, ideally within a fast-paced or growth-stage company.
• Strong organizational and multitasking skills with the ability to prioritize effectively.
• Excellent communication and interpersonal skills, with the ability to work with stakeholders at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools/software.
• Strong problem-solving skills, attention to detail, and a proactive mindset.

Position Title: Executive/Administrative Assistant (with ServiceM8 experience)

Schedule: Monday – Friday, 7:00 am - 3:30 pm WA, AU Time

Holiday to follow: WA, AU Holidays

Workdays: Mon - Fri

Work Set-up: Work From Home or office.

Work Details: Full-time

About the Role

We are seeking an experienced and proactive Executive/Administrative Assistant to support a growing business in the electrical construction industry. This role requires someone highly organized, tech-savvy, and confident in managing both executive-level support and client-facing communications. The successful candidate will be adept at using ServiceM8, Asana, and a mix of administrative and digital tools to ensure smooth daily operations, effective client interactions, and support for marketing activities.

Key Responsibilities

· Provide general administrative support, including managing emails, calls, and correspondence.

· Manage executive diaries, scheduling, and Google Calendar coordination.

· Organize and prioritize tasks using Asana project management software.

· Use ServiceM8 to manage job workflows, scheduling, and documentation.

· Prepare and edit documents, reports, and client communications.

· Support financial administration, including basic Xero data entry and invoice processing.

· Assist with Mailchimp campaigns, email scraping, and general email marketing activities.

· Support basic social media management across platforms such as Facebook, LinkedIn, and Instagram.

· Provide professional client-facing communication via phone, email, and meetings.

· Liaise with contractors, suppliers, and clients as required.

· Assist in streamlining processes and improving operational efficiency.

Skills and Experience Required

· 2–4 years' experience in an administrative or executive assistant role (construction or electrical industry experience highly regarded).

· Proficiency with Microsoft Office Suite and Google Workspace (Calendar, Drive, etc.).

· Proven experience with ServiceM8 (essential).

· Familiarity with Asana or similar task management tools.

· Strong communication skills, both written and verbal, with a client-facing approach.

· Basic knowledge of Xero for bookkeeping tasks.

· Experience with Mailchimp and email marketing tools (advantageous).

· Knowledge of social media platforms (Facebook, LinkedIn, Instagram).

· Highly organized, detail-oriented, and capable of multitasking effectively.

· A proactive and adaptable mindset with a willingness to learn.

Perks & Benefits:

· Company-provided desktop/laptop with back-up internet.

· HMO from day one.

· 15 Vacation + 5 Sick Leaves.

· Annual performance reviews.

· Employee loan facilities.

· Fun company events with prizes and recognition.

Job Type: Full-time

Pay: Php38, Php50,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Free parking
• Health insurance
• Life insurance
• On-site parking
• Work from home

Application Question(s):

• How much would your asking salary package (PHP) be?

Experience:

• ServiceM8: 2 years (Required)
• Mailchimp or similar: 1 year (Required)
• basic XERO: 1 year (Required)
• Australian electrical industry : 2 years (Required)

Work Location: Remote

Minimum Requirements:

• Serve as the primary point of contact for internal and external constituencies regarding all matters related to the Hiring Manager.
• Work closely with the Hiring Manager to keep them well-informed of upcoming commitments and responsibilities, and follow up appropriately.
• Manage the Hiring Manager's calendar, which includes organizing meetings, scheduling appointments, sending reminders, and prioritizing the most sensitive matters.

Qualifications:

• At least three years of experience in an executive support role.
• Strong communication skills, both verbal and written.
• Knowledgeable in Canva or any design program or software.
• Amenable to work on-site, Ortigas Center, Mandaluyong City.

About DigiPlus Interactive Corp.

DigiPlus Interactive Corp. pioneered digital entertainment in the Philippines. It introduced leading platforms BingoPlus and ArenaPlus, widely known for their engaging experiences in interactive gaming and sports entertainment. DigiPlus also operates GameZone, with more to come.

For more information, visit:

Job responsibilities

• Manage scheduling, meetings, and correspondence for the department.
• Assist in organizing events, training sessions, and team activities.
• Will do reports using various microsoft tools and treat data and information with confidentiality.
• Act as the first point of contact for visitors, ensuring a hospitable and professional experience.
• Maintain office supplies and coordinate with vendors as needed.
• Prepare reports, presentations, and departmental documents.
• Support team members with daily administrative tasks and special projects.
• Ensure smooth operations within the department through effective coordination and communication.
• Other task that may be assigned depending on the business needs.

Qualifications:

• Bachelor's degree or diploma in Business Administration, Office Management, or a related field.
• 2 to 3 years exp as Executive Assistant, Department assistant or Business Assistant
• Strong interpersonal skills with a pleasing personality and a customer-friendly attitude.
• Excellent organizational and multitasking skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and other office tools.
• Willing to work onsite (Paranaque)

KNC Group of Company a Franchisee of Jollibee Food Corporation is seeking for a highly organized and proactive Executive Assistant cum Admin to provide comprehensive support to senior executives and oversee general administrative operations. The ideal candidate will be a self-starter with excellent communication skills, capable of handling a wide range of executive and administrative support tasks with discretion and efficiency.

Job Responsibilities:

Executive Support:

• Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Act as a point of contact between the executive and internal/external stakeholders.
• Attend meetings, take minutes, and follow up on action items.
• Handle confidential information with the utmost discretion.

Administrative Support:

• Oversee and ensure the smooth running of the office on a day-to-day basis.
• Manage office supplies inventory and place orders as necessary.
• Coordinate internal and external meetings and events.
• Maintain electronic and paper filing systems.

Communication & Coordination:

• Serve as a liaison between departments and facilitate smooth internal communication.
• Organize and coordinate travel and accommodation for staff when needed.

Record Management:

• Maintain and update contact lists, records, and databases.
• Organize and archive company documents and sensitive files appropriately.

Job Requirements:

• Bachelor's degree in Business Administration or related field preferred.
• Proven experience as an executive assistant, personal assistant, or office administrator.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize tasks, and meet deadlines.
• High level of integrity and discretion in handling confidential information.
• Professional demeanor and a proactive attitude.

Job Types: Full-time, Permanent

Work Location: In person

Company Description

Assurance Controls Technologies Co., Inc. (ACTI) is a 100% Filipino-owned corporation, established on December 28, 1999. ACTI is ISO 9001:2015 certified and is registered with the Securities and Exchange Commission. Based in San Juan City, Metro Manila, with regional offices in Davao City and Cebu City, ACTI specializes in the selling, distribution, and maintenance of medical systems, as well as being a major distributor of radiopharmaceutical products in Nuclear Medicine in the Philippines.

Role Description

This is a full-time on-site role for an Executive Administrative Assistant located in Manila. The Executive Administrative Assistant will be responsible for managing schedules, handling phone calls, coordinating meetings, preparing reports, and performing clerical tasks. The role also involves supporting executive staff in their administrative needs and ensuring efficient office operations.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or a related field is preferred
• Administrative Assistance, Executive Administrative Assistance skills
• Phone Etiquette and Communication skills
• Clerical Skills
• Proficiency in Microsoft Word, PPT and Excel
• Ability to multitask and prioritize tasks efficiently
• Strong organizational and time-management skills
• Relevant experience in a similar role is an advantage
• Candidate must be willing to work at Greenhills, San Juan City

PEA License No. M

About the Company:

An emerging fintech company focused on delivering accessible financing solutions to small and medium-sized enterprises. Founded in 2023, it was established to help bridge the persistent credit gap faced by many growing businesses across the country. The company blends international best practices with deep local insights and is driven by strong values—responsibility, transparency, and client focus. It offers a structured environment where purpose meets performance, supporting entrepreneurs and enabling sustainable growth.

About the Role

The
Executive Administrative Assistant
will support the C-Level executives while ensuring the smooth day-to-day operations of the office. This role will act as a strategic partner to leadership, a key liaison across teams and stakeholders, and the go-to person for ensuring an efficient and well-managed work environment.

Key Responsibilities:

Executive Support

• Provide comprehensive administrative support to C-Level executives, including calendar management, scheduling, travel arrangements, and correspondence.
• Act as the primary liaison between executives and internal/external stakeholders, ensuring effective communication and timely follow-through.
• Coordinate and manage special projects, research, and presentations on behalf of executives.
• Prepare agendas, organize materials, document meeting minutes, and track action items for timely execution.
• Support strategic planning by assisting with goal-setting, progress tracking, and identifying opportunities for operational improvements.
• Handle highly confidential information with discretion and professionalism.

Office Management

• Oversee day-to-day office operations, ensuring a well-organized, efficient, and productive workplace.
• Manage office supplies, equipment, and vendor relationships, including procurement and maintenance.
• Coordinate with facilities and IT teams for smooth functioning of office systems.
• Develop and maintain office policies and procedures to ensure compliance and efficiency.
• Assist with HR-related functions such as onboarding new hires, coordinating training, and supporting company-wide initiatives.
• Serve as the point of contact for employees regarding office logistics, policies, and administrative support.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or related field preferred.
• Proven experience as an Executive Assistant, Office Manager, or in a similar role, ideally within a fast-paced or growth-stage company.
• Strong organizational and multitasking skills with the ability to prioritize effectively.
• Excellent communication and interpersonal skills, with the ability to work with stakeholders at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools/software.
• Strong problem-solving skills, attention to detail, and a proactive mindset.

• Answering phones and directing the calls to the correct people
• Greeting visitors and directing them to the appropriate place
• Managing multiple or complex calendars for meetings, travel and personal commitments
• Making travel arrangements for in-office professionals and a special visitors
• Sitting in on meetings to take minutes
• Creating memos, reports and agendas as needed
• Negotiating with suppliers and vendors to gather quotes, order supplies and maintain office inventory
• Preparing financial statements, invoices, letters and statements
• Disseminating memos, reports and other information to relevant colleagues

Job Types: Full-time, Permanent

Pay: Php15, Php18,000.00 per month

Work Location: In person

Executive Administrative Assistant

Location: F. Pasco Avenue, Santolan, Pasig City

Employment Type: Full-time | On-Site

This position is responsible for providing administrative and related support to the company's executives. Tasks include the management of meeting schedules and communications, appropriate disposition of documents, travel arrangements, and others that may be required by the executives. The position also provides assistance to the Secretariat and the Office Management team (Administration) The position requires strict confidentiality in the handling of information and Executives' activities.

PRIMARY DUTIES AND RESPONSIBILITIES:

Executive Office: Provides administrative support to the executives to ensure efficient office

operations such as but not limited to the following:

● Calendar Management for top management: Planning, scheduling, and all related

administrative tasks

● Communication facilities: payment, renewal of plans, repairs, etc.

● Document and file management – systematic filing, recording, disposal, transmittal

management, photocopying, etc.

● Vehicle management: Preventive maintenance services, repairs, registrations, insurance

claims, etc.

● Reimbursement of expenses and liquidation of cash advance

● Handling of phone calls, as may be delegated by the executives

● Arrangement of official business travels and all related tasks (accommodation, logistics, etc.) ● Handling of correspondence/communication on the executive's behalf.

● Report preparation; Coordination with the various departments to ensure the timely submission of reports and information required; ensures strict confidentiality of company information

● Process documentation in accordance with Quality Management Systems.

● Cleanliness and orderliness of the executive offices ● Coordination with appropriate departments for the Executives' requirements in the purchase, repair, and maintenance of the Executives' tools, office machines, room equipment, etc.

● Preparation of annual budgets for the Executive Offices Secretariat: Provides assistance in the following:

● Corporate calendar management: preparation, dissemination, update, monitoring

● Preparation of Minutes of Meetings

● Handling of corporate planning activities and related initiatives Administration: Assists the Office Management team in the following:

● Monitoring and analysis of the consumption of basic utilities (electricity, water, etc.), fuel, and communication lines. Prepares annual plans and budgets for these.

● Process documentation of office management team

● May be assigned as reliever to the Administrative Supervisor, in her absence

JOB SPECIFICATIONS:

● Graduate of any four-year course but preferably business course

● 2 years' experience in an administrative role; preferably with exposure to executive assistance role

● Proficient in Microsoft Office applications

Job Types: Full-time, Permanent

Pay: Php18, Php23,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Life insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee
• Work from home

Work Location: In person