1,954 Executive Assistant Administrative Assistant jobs in the Philippines

Oversees daily hotel front desk operations, supports the Front Office Manager, and ensures high guest satisfaction by managing staff, handling guest inquiries, and optimizing check-in/check-out procedures. Key responsibilities include supervising staff, managing schedules, resolving guest issues, maintaining operational standards, and assisting with administrative and financial tasks, such as budget monitoring. This role requires strong leadership, problem-solving, and communication skills to lead the front office team and provide a seamless guest experience.

Key Responsibilities

• Guest Services: Ensure prompt and personalized guest recognition, manage the entire guest journey from check-in to check-out, and resolve guest complaints and issues effectively.
• Staff Management: Supervise front desk staff, train and coach them on service standards, create and manage staff schedules, provide performance feedback, and foster a positive team environment.
• Operational Oversight: Monitor daily operations, maintain the cleanliness and security of the front office area, oversee cash and billing processes, and ensure compliance with company and industry standards.
• Administrative Support: Assist the Front Office Manager with administrative tasks, help prepare operating and manpower budgets, track financial expenses, and maintain accurate records and reports.
• Coordination: Collaborate with other hotel departments, such as housekeeping, sales, and maintenance, to ensure smooth operations and guest satisfaction.

Key Skills

• Leadership & Communication: Ability to lead, motivate, and communicate clearly with staff and guests.
• Problem-Solving: Aptitude for resolving guest issues and operational challenges in a level-headed manner.
• Organizational Skills: Strong ability to prioritize tasks, manage schedules, and maintain an organized front office environment.
• Financial Acumen: Experience with cash handling, credit card processing, and monitoring financial aspects of the operation.
• Customer Service: A dedication to providing exceptional guest experiences and ensuring high levels of guest satisfaction.

Job Types: Full-time, Permanent

Benefits:

• Additional leave
• Company Christmas gift
• Employee discount
• Health insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee
• Staff meals provided

Work Location: In person

ABOUT US

Elev8 Trading and Marketing Corporation is a subsidiary company of Elev8 Holdings, Inc. and a proud member of Elev8 Group of Companies that was established in July 2009. The company is primarily engaging in the manufacturing and trading of specialized products on the chosen market segments in the country.

Elev8 Trading and Marketing Corporation is a member of the Elev8 Group and concentrates on the development and marketing of specialist goods for particular market niches. To assure the highest standards of products, the company uses innovative manufacturing methods and upholds stringent quality control procedures.

Key Responsibilities:

1. Opportunity Identification:

2. Monitor government procurement portals, databases, and other sources to identify bidding opportunities relevant to the company's products and services.

3. Evaluate requests for proposals (RFPs), requests for information (RFIs), and other solicitation documents to assess bid feasibility and strategic fit.

4. Sales Strategy and Planning:

5. Develop and implement sales strategies to pursue government contracts, including setting targets, timelines, and action plans.

6. Identify key decision-makers and influencers within government agencies to build relationships and understand their needs.

7. Proposal Development:

8. Lead the preparation of bids and proposals, ensuring they meet all technical and commercial requirements specified in the solicitation documents.

9. Collaborate with cross-functional teams, including product development, finance, legal, and operations, to gather necessary information and develop compelling bid content.

10. Compliance and Quality Assurance:

11. Ensure all bid submissions comply with government regulations, procurement policies, and company standards.

12. Conduct thorough reviews of all bid documents for accuracy, completeness, and compliance before submission.

13. Bid Submission and Follow-Up:

14. Coordinate the submission of bids through electronic or physical channels as required by the solicitation.

15. Track and monitor submitted bids to determine status, and respond promptly to any clarifications or additional information requests from government agencies.

16. Relationship Management:

17. Build and maintain strong relationships with government clients, procurement officers, and key stakeholders.

18. Actively participate in industry associations, conferences, and events to expand the company's network and visibility in the government sector.

19. Market Research and Analysis:

20. Conduct market research and competitive analysis to inform bid strategy and improve the company's chances of winning contracts.

21. Stay updated on government procurement trends, policies, and best practices.

22. Reporting and Performance Analysis:

23. Provide regular reports to management on bid activities, outcomes, and market insights.

24. Analyze bid performance and win/loss ratios to identify areas for improvement and refine future strategies.

Qualifications:

• Bachelor's degree in business administration, Marketing, Public Administration, or a related field; OPEN FOR FRESH GRADUATES

• at least 6 months of experience in any sales is preferred but not required

• knowledge of government procurement processes, regulations, and compliance requirements are a plus.

• Good written and verbal communication skills.

• Exceptional organizational skills and attention to detail.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and proposal management software.

• Strong analytical and problem-solving skills.

• Ability to work independently and collaboratively as part of a team.

• Familiarity with Philgeps is preferred but not required

• Willingness to travel or do field work for business purposes.

Employee Benefits:

• HMO
• Life Insurance
• Yearly salary Increase
• Quarterly Incentives
• Year End Bonus
• Birthday Allowance
• Newly Wedding Benefits - 10,000.00
• Daily breakfast
• Anytime Fitness - Upon Regularization
• Bereavement leave w/ Financial Assistance
• Service Incentive Leave - 12 days VL and 12 days SL (25% convertible as cash yearly)
• Trainings
• Friday Night Bonding
• Quarterly Company Events
• Ambassador Awards and other Employee Recognition
• Team Bonding
• Commissions - 2.5% based on Gross profit

Recruitment Process:

Initial Interview - Final Interview (In-person)

Company Address: 6/F Vernida IV Building, 128 L.P Leviste St., Brgy. Bel Air Makati City

Company Email:

Company Website:

Working Days and Hours: Monday to Friday (8:30AM – 5:30PM)

Job Types: Full-time, Permanent

Pay: Php18, Php25,000.00 per month

Application Question(s):

• What is your expected salary?

Education:

• Bachelor's (Preferred)

Experience:

• Sales: 1 year (Preferred)

Willingness to travel:

• 25% (Preferred)

Work Location: In person

DUTIES & RESPONSIBILITIES:

Assists and be part in Monthly Inventory Count of all assigned items in selected Dine In Store.

Witness Actual Posting of physical count to back office. (Dine-in records)

Provide narrative/observation report

Guarantee that ending balance of all items on previous SR is equal and properly turnover to the beginning balance of the current date.

Provide exceptional report for unmatched records

Record disposition of discrepancy after reconciliation with outlet, warehouse or production

Receiving of SR From Outlet to Treasury to Accounting Department.

Actual Receiving and checking of SR number against the treasury logbook and placing the initials of receiver after verification.

Distribution of Sales Report (SR) will be based on

Cash Receipts (CR) Area

Assignment and will be sorted per date and distributed again to assigned Inventory Control (IC) team and will be sorted per Outlet after CR finished their manual encoding of sales in Excel.

Match record of Material Issuance Slip (MIS); Warehouse System.; Accounting System records and SR

Match records of Material Return Slip (MRS)/ Paglilipat and Pagsasauli Form (PPF) and SR for returned items

Recognition and recording of transaction affecting the inventory movement not recognized by Production and Warehouse department

Encode and account the correct ending balance Per Count against ending balance Per Book. And identify the discrepancy with final disposition.

Encode Actual Count of Ending Consumables and kitchen Utensils of all outlets and to recognize monthly consumption of each outlet

Extracting of daily variances from back office and analyse the inventory movement and report to Operation for reconciliation.

Adjust all unrecognized sales due to substandard usage of items, late encoding of deliveries and unadjusted beginning variances and also to adjust audit findings and monthly variances.

QUALIFICATIONS:

Education: Candidate must possess at least a Bachelor's/College Degree, Professional License (Board/Bar/Professional License Exam), Finance/Accounting/Banking or equivalent;

Work Experience: At least five (5) months of experience related field;

Basic Competency Skills:

· Excellent Communication and Analytical Skills;

· With background in SAP;

· Knowledge and background in financial audit preferred but not required.

Computer Skills:

§ MS Application

§ SAP

Attributes:

§ Customer Focus

§ Initiative

§ Professionalism

§ Prudence

§ Integrity

§ Responsible

§ Can work long hours

SCOPE OF DECISION MAKING:

§ As advised by the Department Head

PHYSICAL/WORK ENVIRONMENT CONDITION

§ 5 days a week at 9.5 hours a day, Monday to Friday

§ well-ventilated working space

Job Type: Full-time

Pay: Php20, Php25,000.00 per month

Benefits:

• Paid training

Work Location: In person

Manage, control and process documents such as Technical Drawings and Travel Sheets.

Update and encode Monitoring Reports such as Project Schedules, Master Data and Drawing Arrival in a timely manner.

Be #InGoodHands with Metrobank

Here at Metrobank, we don't simply hire employees—we hone future leaders. We provide opportunities that enhance your skills and unlock your talents, helping you evolve into a well-rounded individual. We supply you with all the pieces you need to do your best work, unleashing your full potential to help you secure your future and lead a fulfilling career. And with Metrobank's strong heart for the community, you have the chance to give back and make worthwhile contributions to our nation's economic and social development. With Metrobank, a meaningful life is within your reach

Position Title: Collections Back Office Assistant

Job Summary:

The jobholder's primary function is to ensure that the back office requirements of the calling group are provided for and that all instructions and guidelines are properly observed and handled within the given time frame.

Jobholder will liaise with different MB Group subsidiaries in handling deposit set-offs and Exit Clearance processing of resigned / retired employees. He/she should be customer-oriented and knowledgeable in all aspects of Collections to be able to handle and fulfill customer queries transmitted to Collections Back Office.

Role Exposure:

Maintenance and Account Handling

• Performs system maintenance for accounts (including but not limited to requests for change in cardholder's contact information, batch adjustments, blocking/cancellation) and ensures these are done within the defined turnaround time with no errors
• Maintains and updates memo lines for any maintenance done or correspondence received/sent by the department to be used as reference of other units
• Handles various problem relative to a cardholder's balance including but not limited to reconciliation of accounts, misposted availments, delayed or non-receipt of statement of accounts, unsuccessful debit arrangements, approval of interest/penalty reversals within guidelines
• Coordinates with Metrobank and PS Bank branches to facilitate deposit set-off. Regularly reviews secured accounts to ensure that these are properly maintained in the system and related documents are filed.
• Handles end-to-end processing of Exit Clearance of resigned/retired DOSRI accounts including call-out. Coordinates with HR department of MB Group and attends to client's request/query such as card conversion and payment options.
• Handles processing of returned cheques including system maintenance, customer correspondence and coordination with other concerned units.
• Handles processing of Mtxt and account maintenance through Cardlink upload or open span
• Initiates and recommends improvement to streamline manual processes of Back Office tasks

Collections Correspondence

• Prepares collection letters and routine correspondence with various HR Departments and Metrobank branches and ensures that these are printed accurately and dispatched within set turnaround time
• Updates the central correspondence file of the department and ensures that all correspondences, whether received via post, fax or email, are forwarded to the responsible unit and a holding/final reply is dispatched within 48 hours of receipt
• Coordinates with the administration department for any messengerial services needed by the unit
• Reviews Collection letter templates and recommends changes if necessary.

Supplies Requisition and Documentation

• Prepares the department's supplies requisition, distribution and safekeeping
• Files documents for retention within the department's premises and forwards documents for off-site storage or destruction to Central Files
• Prepares regular and special reports pertaining to back office tasks as needed

Qualifications:

• Bachelor's degree holder; preferably graduate of business course
• Proficient in the following Microsoft applications: Word, Excel and PowerPoint
• Typing speed of at least 30 words per minute (wpm)
• Knowledge on collection system is an advantage
• Collections and office and file management experience is an advantage

Rank: Rank and File

Unit: Consumer Business Sector

Location: Pasay

Position: Part-Time Medical Office Assistant (Remote)
Location: Remote (Work From Home)

We are looking for a Medical Office Assistant (Part-Time, Remote) to support a clinical team by managing administrative processes, coordinating patient care, and ensuring compliance with healthcare regulations.

• Provide remote administrative and clerical support to ensure smooth daily operations

• Manage client intake process, including scheduling clinicians for home visits in the EMR system

• Maintain accurate medical records and assist with insurance billing processes

• Answer patient inquiries via phone, email, and online communication channels

• Assist with creation of client care plans under supervision of licensed healthcare professionals

• Ensure compliance with HIPAA, company policies, and government regulations

• Generate invoices, manage vendor coordination, and track office documentation

• Support patient, family, and community communications to maintain continuity of care

• Minimum 1 year of recent healthcare or medical office experience (home health preferred)

• CNA, MA, or Home Health Aide license a plus, but not required

• Strong computer skills, including EMR systems, Microsoft Office, and virtual meeting tools

• Familiarity with insurance billing (or willingness to be trained)

• Excellent written and verbal English communication skills

• Strong organizational, problem-solving, and multitasking abilities

• Ability to work flexible hours and participate in on-call rotation as needed

• High school diploma or equivalent (healthcare program or medical office training preferred)

• Reliable high-speed internet and personal smartphone

• Current immunizations and state-required health tests (as applicable)

• Commitment to confidentiality, patient-centered care, and CNS values

• 100% remote, flexible part-time role

• Opportunity to support meaningful patient care services

• Work with a supportive, professional healthcare team

• Growth and learning opportunities in the healthcare field

Qualifications

• Must be a College Graduate
• Preferably with related work experience
• With good written and verbal communication skills
• Must have a good command of the Microsoft Office Applications
• With strong organizational skills
• With good people skills
• Fresh graduates are encouraged to apply

Job Type: Full-time

Job Summary:

The Admin Assistant supports various administrative functions across the company, ensuring smooth day-to-day operations. While procurement is a part of the role, the primary focus is on general administrative duties, including office management, event coordination, vendor relationship maintenance, and assisting different departments as needed. This role involves multitasking and requires effective communication and organizational skills to meet the company's operational needs.

Key Responsibilities

• Procurement Support: Handle procurement tasks including managing quotations, placing orders, and ensuring timely deliveries, but with a broader focus on administrative tasks.

• Supplier Communication: Maintain relationships with suppliers, negotiate terms, and resolve any procurement-related issues such as delays or product quality concerns.

• Record-Keeping: Maintain procurement-related documentation and coordinate payment-related matters with the finance department.

• General Admin Duties: Assist in HR and admin tasks, including company events, office supply management, and administrative support as needed.

• Event Assistance: Purchase and coordinate supplies for company events, such as birthday celebrations and team activities.

• Data Management: Utilize Microsoft Office and Google Sheets for tracking, recording, and organizing administrative and procurement data.

• Fieldwork: Conduct field visits for sourcing supplies or completing procurement tasks when necessary.

This role requires versatility, good communication skills, and the ability to manage both procurement-related and general administrative tasks effectively.

Job Type: Full-time

Pay: Php22, Php25,000.00 per month

Benefits:

• Flextime
• On-site parking
• Promotion to permanent employee

Ability to commute/relocate:

• Kamuning 1103 P00: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Admin Assistant: 1 year (Required)

Work Location: In person