What Jobs are available for Administrative Staff in Muntinlupa?

WORK HARD, EAT WELL, SAVE MORE Enjoy free daily lunch, Monday breakfasts, and Friday snacks—plus onsite support

A Great Place to Work Certified: Enjoy these perks

• Health & Wellbeing: HMO from Day 1 (with dependent & dental coverage), psychiatric & medicine support, flu shots, life insurance
• Rewards & Recognition: 24 PTOs (with conversion), annual appraisals, awards, referral programs, company events
• Growth & Perks: Free daily meals & treats, career development, certifications, overseas training, vibrant office culture
• Vibrant City Location: Work in Alabang (Day Shift)

Fill your days with:

• Schedule and organize meetings, events, and personal engagements
• Execute general admin tasks from the Operations Manager
• Screen and respond to emails and calls based on urgency
• Prepare and distribute strata management documents
• Manage calendar and assist with ad hoc duties
• Process contractor and miscellaneous invoices
• Complete tasks based on client requirements
• Handle Notice of Acquisition for new owners
• Perform data entry and update records
• Issue levy notices via email and SMS
• Prepare and edit documents
• Follow up on arrears

Efficiency starts with your expertise:

• At least 2+ years of experience in a secretarial or administrative assistant role
• Proficient in Microsoft Office, particularly Excel, with strong general computer skills
• Hands-on experience inmanaging calendars, preparing invoices, taking meeting minutes, and handling email correspondence
• Highly resourceful and proactive—able to find solutions independently through online tools, forums, and communities

We're looking for someone who:

• Is process-oriented but always looking for ways to improve how things are done
• Works confidently and independently, with minimal supervision
• Has a sharp eye for detail, thinks critically, and makes sound decisions
• Stays motivated, brings a positive attitude, and thrives on staying organized
• Manages time effectively and doesn't let the small things slip through the cracks
• Communicates clearly and professionally—both in writing and in conversation
• Must be willing to work onsite in our Alabang office (Day Shift)

ABOUT US @ TECHNOGLOBAL TEAM

Headquartered across the Philippines' most dynamic cities in BGC, Eastwood, Alabang, and Cebu, and now expanding internationally with our first overseas office in Sri Lanka, we're building a workplace that puts people first. 

In here, your career is our success story. Apply now and make the most of our 100% virtual recruitment process.

Gatestone & Company Americas Inc. (Philippines)

The Role: Administrative Assistant

The candidate chosen for this entry level position will be responsible for providing administration support to the Senior Vice President, Global Operations

KEY ACCOUNTABILITIES:

• Payroll updates, maintenance and attendance tracking within the department.
• Accessing and compiling data into functional reports to be used by operations to manage KPI metrics and agent performance.
• Assistance in creation of presentations for weekly, monthly and quarterly client meetings.
• Documentation of operating procedures.
• Data entry and tracking tasks.
• Attend client meetings for the purposes of record keeping.
• Familiarity with departmental client directives.
• Ability to travel if required.
• Other duties as required.

CORE COMPETENCIES & ATTRIBUTES:

• An analytical thinker, able to synthesize complex or diverse information, collect and research data, use intuition and experience to complement data.
• Knowledge of ADP is considered an asset.
• A proven track record for demonstrating organizational skills, accuracy and thoroughness.
• Excellent people skills including a successful track record in effectively communicating with other areas in understanding processes as communicated and outlined.
• Positive attitude in a fast-paced, demanding environment.
• Effective communication skills with colleagues and management: verbal, written and listening.
• Punctual, is consistently at work and on time, ensures work responsibilities are covered when absent.

EXPERIENCE & QUALIFICATIONS:

• Typing at minimum of 40 gross words/minute
• Efficient in Microsoft Office
• Proficient in MS Excel (Non-Negotiable.)

#Boost2025
Gordian Staffing, A New Way of HR.
We focus on helping small and medium-sized enterprises in the United States and Canada to make business more accessible by offering specialized services and providing high-quality people solutions for those organizations, constantly growing and looking for better results in their markets.

About Our Client
Their area allows them to match or exceed all the resources of the biggest national companies while retaining the agility and flexibility of a local company. They can easily customize resources that will benefit the clients. Their goal is to tailor their services to your community's unique needs so you can exist in the best possible way in the moments that matter.

Job Title: Administrative Assistant
Job Description:
Coordinates all aspects of vendor and homeowner follow up for the Department to ensure timely and continual progress on every maintenance request and that proper resolution is provided. The Community Care Work Order Specialist will handle a ticketing system where they will work on 90% of their task. Making a low volume of outbound calls to vendors, if necessary, is also a part of their daily responsibilities.

Essential Duties And Responsibilities

• Work Order follow-up with vendors, managers, and homeowners via tickets, phone, and emails.
• Escalate work orders to senior managers for status or for additional information.
• Handle difficult conversations with homeowners or vendors and de-escalate if necessary
• Priorities and review work orders in great detail to fix any mistakes and to make sure the right steps are being taken.
• Run work order reports.
• Process incoming email work order updates from managers, vendors, and homeowners.
• Assistance with ongoing maintenance and updates to our department policies/procedural manuals (SOPs), including profiles.
• Other projects as assigned by the Department Manager.

What We Offer

• Competitive Salary (Based on experience)
• Remote Work
• 13th Month Pay
• Medical Care Allowance / HMO
• Holiday Bonus
• Paid PTOs
• High School diploma
• 3 years working in a BPO / call center setting
• Strong verbal and writing skills.
• Remote work experience
• A dedicated workstation at home is a must
• Have a minimum typing speed of 30 words per minute.
• Experience in Property Management is a plus
• Familiarity using Zendesk is preferred

Your Device Must Comply With The Following Specifications

• Operating systems: Windows 10/11 or MacOS
• CPU: 1.8 GHz or faster processor
• RAM: 2 GB or more
• Hard drive: 128 GB or more (preferably Solid State Drive)
• Min. 50 Mbps Internet Speed

As our Administrative Assistant, your Resourcefulness, Attention to Details and Strong Organizational Skills will be an immense value here in TGT

• Day 1 HMO Coverage
• Great compensation with annual increase
• Stable company and learning programs

As our Administrative Assistant, your Resourcefulness, Attention to Details and Strong Organizational Skills will be an immense value as you work together with our lively and goal-driven team.

YOU DESERVE THE BEST - Enjoy these Perks

• Comprehensive day 1 HMO with 10K medical reimbursement
• Additional HMO coverage for your family + dental coverage
• Free annual Flu vaccine
• Continuous career development and certifications
• Travel & training opportunity overseas
• Regular awards and recognitions
• Comprehensive life insurance
• 24 Paid time offs (with Annual leave conversion)
• Annual appraisal based on merits
• Free daily meals (free breakfast on Mondays & free treats on Fridays)
• Regular engaging company events & promotes work life balance
• Employee referral programs

This is where you'll shine:

• Perform data entry and update records
• Prepare and edit documents
• Manage calendar; schedule business/personal meetings and events
• Screen and respond to emails and calls based on urgency
• Process contractor and miscellaneous invoices
• Handle Notice of Acquisition for new owners
• Complete tasks based on client requirements
• Follow up on arrears
• Issue levy notices via email and SMS
• Prepare and distribute strata management documents
• Execute general admin tasks from the Operations Manager
• Manage calendar and assist with ad hoc duties

What you'll bring in:

• Process-oriented but also seek continuous improvement of process
• Confident and can work autonomously
• Detail oriented, Critical and has sound judgment
• Self-motivated, positive attitude, and strong organizational skills
• Attention to detail & Time Management skills
• Great communications skills - verbal and written
• Well versed in MS Office application (especially in MS Excel) & General computer literacy
• Resourceful - willing to tap into resources online (forums, groups, etc) to get results
• Experience in calendar management, invoicing, minutes of the meeting, email management
• At least 2 years of experience in secretarial, administrative assistant role or equivalent
• Willing to work fully onsite in our Alabang office, Dayshift (AU)

In here, your career is our success story. Apply now and make the most of our 100% virtual recruitment process.

Job Types: Full-time, Permanent

Pay: Php25, Php30,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Health insurance
• Life insurance
• Opportunities for promotion
• Promotion to permanent employee
• Staff meals provided

Ability to commute/relocate:

• Alabang: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Administrative Assistant: 3 years (Preferred)

Willingness to travel:

• 100% (Preferred)

Work Location: In person

Responsibilities

• Work with ZALORA and its Australian counterpart THE ICONIC in collaborating with teams located in Manila, Philippines and Sydney, Australia Liaise with THE ICONIC's Category Management team to ascertain upcoming work and priories including organizing and prioritizing tasks to meet multiple deadlines, ensuring critical work is completed on me.
• Responsible for the audit of all incoming information provided by the AU team before commencing own work, ensuring all tasks meet expectations .

• Ensure timely and accurate processing of all Category Administration work required, including but not limited to;

• Dra Purchase Plan and SKU creation

• Order Raising

• Order Confirmation

• Intake Management

• QA Resolution

• Review and action of SNVO

• Stock not visible on line

• Finance Issue Resolution

• Purchase Order Amendments

• Updating online brand banners

• Reporting and data integrity

• Ad hoc Category Management administrative dues

• An understanding that job specifications will evolve over me, showing initiate and flexibility to work with the Category Management team requirements as they change

• Recognize and troubleshoot issues with required work, using the communication method/s provided in the process/ training

• Share knowledge and best practices to streamline processes and maintain consistency in administrative work.

• Coordination with stakeholders

• Demonstrate THE ICONIC and ZALORA culture through both behavior and attitude to help build and maintain effective working relationships with stakeholders enabling smooth coordination.

• Analyze and verify incoming information for accuracy and completeness before processing.

• Performs other dues or responsibilities as assigned

Qualifications

• Strong written and verbal English communication skills
• High level of organization, attention to detail and ability to prioritize completing deadlines
• Proactive and hands-on Ability to prioritize work with completing deadlines
• Excel knowledge and experience Administration and/or data entry experience desirable
• Understanding of online retail desirable
• Has the ability to establish rapport and can easily collaborate with stakeholders with the willingness to receive constructive feedback
• Ability to work in a hybrid environment, working from home (WFH) 4 days per week and on site (RTO) 1 day per week in Muntinlupa.

Job Qualifications:

• At least 1 year of relevant experience in a similar role.
• College graduate
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides, Drive).
• Excellent organizational skills, with the ability to manage multiple tasks efficiently and meet deadlines.
• Strong communication and interpersonal skills, with the ability to interact professionally with colleagues and clients at all levels.
• Ability to work both independently with minimal supervision and collaboratively within a fast-paced team environment.
• Detail-oriented, proactive, and capable of handling confidential information with discretion.
• Familiarity with accreditation processes is an advantage.

Job Type: Full-time

Language:

• English (Preferred)

Work Location: In person

Be the organizational powerhouse behind Zalora's success. Apply today and help one of the #1 shopping application keep things running like clockwork Fresh graduates are welcome to apply.

JOB DESCRIPTION:

• Oversee and execute day-to-day operations for assigned brand accounts or PSS back-end administrations, ensuring timely and accurate reporting to internal stakeholders and brand partners.
• Coordinate with external (suppliers, vendors etc.) and Internal (warehouse, buyer, and tech etc.) stakeholders to resolve issues and ensure data availability, accuracy, and integrity.
• Assist in the onboarding process for new external brands by coordinating live timelines, communicating requirements, and executing store setup and planning to ensure a smooth and timely launch.
• Assist in digital store operations, including product listing creation, inventory updates, order issue resolution, and general store management tasks.
• Drive improvements in operational processes and inventory reporting by investigating discrepancies, performing reconciliations, and managing all related communications.
• Collaborate closely with internal teams (commercial, tech, logistics, etc.) and external partners to ensure seamless project execution and communication.
• Work closely with the Key Account Management team to align on marketing schedule, new assortments, and updates, while ensuring the achievement of performance, quality, and KPI goals for assigned accounts.
• Identify, implement, and standardize best practices to drive continuous process improvements within account operations.
• Product catalog management (product creation, listing enrichment, price updates, etc.)
• Account operations (order status checks, operational troubleshooting, seller rating management, etc.)
• Reporting support (tracker updates, data processing, etc.)
• TikTok live operation support

JOB QUALIFICATIONS:

• Bachelor's degree in Business, Operations, Analytics, or a related field.
• Strong analytical skills with a high level of proficiency in MS Excel; experience with data quality, cleaning, and validation tools is an advantage.
• Comfortable working with large datasets and digital platforms.
• Self-starter with a proactive attitude, able to thrive in a fast-paced and dynamic environment.
• Excellent attention to detail, organizational, and problem-solving skills.
• Strong communication and interpersonal skills, with the ability to work effectively with cross-functional teams and external partners.
• Results-driven, adaptable, and eager to take on new challenges

You can also send your resume via email: with a subject of (FOR ADMINISTRATIVE ASSISTANT)

Qualifications:

• Graduate of 4 years any Business course
• At least 1- 2 years experience as administrative assistant
• Preferably with experience in property management
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Strong organizational skills with the ability to multi-task
• Location of Work: Makati or San Juan

*

General Responsibilities:

1. Answer telephone calls.

2. Direct prospective and current residents, applicants, service professionals, etc. to appropriate

staff members.

1. Assists in the preparation and filing of various budgets, reports, surveys, and inventories.

2. Collection of dues and assessments and ensures that they are deposited in-tact.

3. Prepares Daily Collection Report.

4. Assists with any legal proceedings instituted by property management.

5. Maintains management of 201 files and office files.

6. Keeps track staff member's whereabouts, from maintenance worker to Property Manager.

7. Supplements necessary sanctions for violators and/or delinquent accounts.

8. Assists in the planning and conduct of Annual General Membership meeting.

9. Scheduling of use of function room and collection with the users.

10. Handles distribution of SOA.

11. Performs other tasks as deemed necessary by the Property Manager.

Specific Duties

1. Checks with answering service and distributes messages.

2. Orders necessary supplies.

3. Types and photocopies letters and memos.

4. Maintains office files, including files, personnel files, general files, outdated files, etc.

5. Processes move-ins and move-outs.

6. Updates work order log.

7. Updates complaint log.

8. Assists in preparation turn-over report.

9. Assists in preparation of weekly activity status report.

10. Distributes memos.

Job Type: Full-time

Benefits:

• Additional leave
• Health insurance
• Promotion to permanent employee

Ability to commute/relocate:

• Muntinlupa: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

• Bachelor's Degree/ holder in Financial Management/Accounting.
• Proven internship/experience as Collection/Billing Assistant or any related
• Excellent computer skills in MS Office, especially strong in EXCEL
• Good organizational skills, hardworking and can work independently
• Excellent communication skills
• Adherence to laws and confidentiality guidelines

JOB RESPONSIBILITIES:

• Issuance of receipts as applicable for payments
• Prepares all collections for deposit to bank
• Collects interest and penalty charges
• Handles and resolves billing concerns and queries from customers
• Ensure proper filing of used BIR accountable forms Official Receipt (OR) & Acknowledgement receipt (AR)
• Perform other tasks that maybe assigned by Finance Manager from time to time

Job Types: Full-time, Permanent, Fresh graduate

Pay: Php19, Php20,000.00 per month

Benefits:

• Flexible schedule
• Flextime
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Work Location: In person