398 Administrative Staff jobs in Muntinlupa

Office Administrator

We are seeking a highly organized and proactive Office Administrator to serve as the first point of contact for all visitors and employees. This essential role provides comprehensive support across office administration, engagement, procurement, and safety.

Job Responsibilities:

Building and Facilities Coordination

• Serve as the primary contact for building administration, including repairs, deliveries, and reporting issues to property management.
• Liaise with building administration to coordinate requests during business hours.
• Coordinate with local suppliers for office needs and collaborate with the on-shore Procurement team for vendor management.
• Ensure breakrooms and office supply areas are consistently stocked.
• Manage the building parking process, including registration, document submissions, and parking slot allocation.
• Monitor all working areas and equipment to ensure corporate standards for cleanliness, maintenance, and safety are met, promptly advising Maintenance of any issues.
• Conduct facility tours for new employees and visitors.
• Contact the day porter as needed for cleaning and spill issues.

Financial and Procurement Administration

• Manage petty cash liquidation and cash advances, submitting fund requests to the Controller.
• Purchase and distribute office supplies and pantry snacks.

Safety and Security

• Assist Corporate with security camera maintenance and compliance, partnering with the VP, Environmental Safety and Health.
• Maintain awareness of all safety and security information and keep an up-to-date list of emergency contact numbers.
• Assist in coordinating employee engagement and on-site Employee Resource Group (ERG) events.

Additional Responsibilities

• Perform other administrative support and special projects as assigned by the VP, Environmental Safety and Health.

Qualifications:

• High School Diploma or GED required.
• At least 2-3 years of office administration experience.
• Strong interpersonal and communication skills to build and maintain relationships with internal teams and external vendors.
• Exceptional attention to detail, organizational, and time management skills.
• Ability to work independently and manage multiple priorities in a fast-paced, high-volume environment.
• Analytical mindset with the ability to identify issues and propose practical solutions.

Company Description

Autocount
specializes in high-quality accounting software and business applications tailored for small and medium-sized enterprises (SMEs). Headquartered in Malaysia, Autocount has over 29 years of software development expertise. We support over
210,000 companies
and
600,000 users
across Southeast Asia through a strong network of
300 authorized dealers
.

Role Description: Office Administrator (Full-Time, On-Site)

Location:
Pasig City, Autocount Philippines

We are seeking a detail-oriented and proactive
Office Administrator
to join our team in Pasig City. This is a full-time, on-site role that plays a vital part in ensuring smooth day-to-day operations. The Office Administrator will report directly to the Country Manager and act as the liaison with our headquarters' HR, Finance and Marketing departments.

Key Responsibilities

• Provide general administrative support to ensure efficient office operations.
• Prepare and maintain reports, records, and documentation.
• Communicate effectively with HQ HR, Finance and Marketing departments for administrative coordination.
• Manage office supplies, scheduling, and internal communications.
• Assist the Country Manager with daily administrative tasks and special projects.
• Support basic bookkeeping and expense tracking (as needed).

Qualifications

• Proven experience in
  administrative assistance
  and
  office administration
  .
• Excellent
  communication skills
  , both written and verbal.
• Strong
  organizational skills
  and keen
  attention to detail
  .
• Ability to
  multitask
  ,
  prioritize
  , and work independently in a fast-paced environment.
• Familiarity with
  basic accounting principles
  is a plus.
• Proficiency in
  Microsoft Office Suite
  (Word, Excel, Outlook, PowerPoint).

Why Join Us?

Opportunities to expand your skill set and share your knowledge across a publicly traded, global organization

Company culture of internal promotions, diverse career paths, and meaningful

Office Administrator

We are seeking a highly organized and proactive Office Administrator to serve as the first point of contact for all visitors and employees. This essential role provides comprehensive support across office administration, engagement, procurement, and safety.

Job Responsibilities:

Building and Facilities Coordination

• Serve as the primary contact for building administration, including repairs, deliveries, and reporting issues to property management.
• Liaise with building administration to coordinate requests during business hours.
• Coordinate with local suppliers for office needs and collaborate with the on-shore Procurement team for vendor management.
• Ensure breakrooms and office supply areas are consistently stocked.
• Manage the building parking process, including registration, document submissions, and parking slot allocation.
• Monitor all working areas and equipment to ensure corporate standards for cleanliness, maintenance, and safety are met, promptly advising Maintenance of any issues.
• Conduct facility tours for new employees and visitors.
• Contact the day porter as needed for cleaning and spill issues.

Financial and Procurement Administration

• Manage petty cash liquidation and cash advances, submitting fund requests to the Controller.
• Purchase and distribute office supplies and pantry snacks.

Safety and Security

• Assist Corporate with security camera maintenance and compliance, partnering with the VP, Environmental Safety and Health.
• Maintain awareness of all safety and security information and keep an up-to-date list of emergency contact numbers.
• Assist in coordinating employee engagement and on-site Employee Resource Group (ERG) events.

Additional Responsibilities

• Perform other administrative support and special projects as assigned by the VP, Environmental Safety and Health.

Qualifications:

• High School Diploma or GED required.
• At least 2-3 years of office administration experience.
• Strong interpersonal and communication skills to build and maintain relationships with internal teams and external vendors.
• Exceptional attention to detail, organizational, and time management skills.
• Ability to work independently and manage multiple priorities in a fast-paced, high-volume environment.
• Analytical mindset with the ability to identify issues and propose practical solutions.

Work Arrangement: Fully Onsite | Monday to Friday | 9:00 AM – 6:00 PM | BGC, Taguig City

Responsibilities:

• Manage the overall office operations and administrative functions.
• Oversee office supplies, facilities and record management.
• Support management and employees in day-to-day administrative needs.
• Ensure a well-organized and efficient office environment.

Qualifications:

• Preferably a Graduate of Business Administration or any related course.
• With 2–3 years of relevant working experience in office administration.
• Strong organizational and management skills.
• Excellent communication and interpersonal skills.
• Willing to work in BGC, Taguig City.

Job Type: Full-time

Benefits:

• Additional leave
• Company events
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Experience:

• Management: 2 years (Required)

Work Location: In person

Job Title: Administrative Assistant

Location:
BGC Taguig Philippines (on-site)

Job Type:
Full-Time

About Us:
Wizard IT is seeking a highly organized and proactive Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office and providing comprehensive support to various departments.

Role Overview:
As an Administrative Assistant at Wizard IT, you will play a crucial role in maintaining the efficiency of our office operations. You will be responsible for a variety of administrative and clerical tasks, ensuring that our staff can communicate and work effectively. Your role will involve managing schedules, handling correspondence, and providing support to different departments. You will also be involved in organizing events, managing travel arrangements, and maintaining confidentiality in all tasks.

Responsibilities:

• Prepare and edit documents, reports, and presentations. Maintain filing systems and ensure data accuracy.
• Handle sensitive information with discretion and maintain confidentiality at all times. This includes managing confidential documents, ensuring secure storage, and preventing unauthorized access.
• Manage calendars, schedule meetings, and coordinate appointments for IT team members. Handle incoming calls, emails, and correspondence in a professional and timely manner. Prepare and distribute meeting materials, reports, and presentations.
• Assist in the preparation of IT monthly reports.
• Provide administrative support for IT projects, including scheduling meetings, distributing information, and tracking progress.
• Assist with the coordination of project-related activities and deliverables.
• Assist with data entry and organization of incident reports and other relevant information. Maintain accurate and up-to-date records and files.
• Conduct research for different projects, including LinkedIn prospecting and adding companies from web visits. Support sales-related tasks and monitor emails using CRM platforms.
• Create, schedule, and publish engaging content on various social media platforms. Monitor social media channels for feedback, comments, and messages, and respond in a timely manner. Analyze social media metrics to track engagement and performance. Collaborate with the marketing team to develop social media strategies and campaigns. Stay updated with the latest social media trends and best practices.
• Assist various departments with administrative tasks, such as data entry, research, and project support.
• Make travel arrangements for staff members, including booking flights, hotels, and rental cars. Coordinate travel itineraries and ensure all travel-related documents are prepared and organized. Handle any travel-related issues or changes that may arise.
• Assist in the planning and execution of company events, including coordinating logistics, managing RSVPs, and ensuring all event materials are prepared and organized.
• Answer and direct phone calls, manage correspondence, and greet visitors.
• Organize meetings, appointments, and travel arrangements for staff members. Coordinate office events and activities.
• Assist clients and visitors, address inquiries, and provide information as needed.
• Handle basic bookkeeping tasks, process invoices, and manage expense reports
• Monitor and order office supplies, ensuring the office is well-stocked and organized.

Requirements:

• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience in CRM, reporting and data filter.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and problem-solving skills.
• Previous experience in an administrative role is preferred.

Benefits:

• Be part of a dynamic and innovative team at the forefront of IT.
• Work on challenging and impactful projects that make a difference
• Competitive salary and benefits package
• Opportunity for professional growth and development
• Collaborative and supportive work environment

Location:

BGC Taguig Philippines (On-site)

Working Hours:

Full-time: Midshift and Graveyard Shift (UK and US Time)

Monday to Friday

Duties and Responsibilities:

• Implements/enforces of company policies and procedures as embodied in Employees Code of Discipline.
• Attends/responds to employee inquiries
• Ensures that the building maintenance is in place in accordance with the Good Warehousing Practices (GWP).
• Manages a filing system of employee records and other relevant information which may be needed by the business unit. Ensures that 201 files of the employees are updated and intact.
• Manages distribution and payment of utilities and bills.
• Handles and manages the Petty Cash Fund for ILO including the replenishment of the funds in accordance with existing guidelines on Petty Cash Fund.
• Works alongside with HRCAD in the recruitment of positions required by the business unit. Prepares and facilitates submission of accomplished Personnel Requisition Form (PRF) to HRCAD
• Endorses the orientation of newly hired employees to the immediate superior and ensures that the needed requirements to immerse the new employee to the business unit are met.
• Verifies and reports on benefits claims and payments in relation to employee's benefits.
• Prepares timekeeping and payroll report. Ensures on-time submission of the same to F & A for processing.
• Administers employee files and records in order to ensure accurate payment of benefits and allowances. Maintains an updated record of employee's leaves.
• Facilitates preparation of Incident Report (IR) and drafting of Notice to Explain (NTE)/Notice of Resolution (NOR) and ensures that all cases are in accordance to Company's Code of the Discipline in consultation and knowledge of ILO Head.
• Manages request for office supplies, uniforms, reimbursement of repair and maintenance of computers and office equipment, trainings, etc.
• Submits copy to HRCA Head matters pertaining to Code Of Discipline (COD), employee benefits and other people related matters prior to implementation.
• Prepares complete, accurate and timely submission of weekly and monthly reports to ILO Head.
• Handles and manages the Petty Cash Fund (PCF) for ILO including the replenishment of the funds in accordance with existing guidelines. PCF shall be subject to surprise and unannounced cash count from designated Officers, including the ILO Head.
• Uploads Admin reports and records to NAS.
• Ensures that all reports should be with the knowledge and approval of the department/business unit head and/or designate.
• Responsible in defining and writing the business requirement specifications of processes for automation update/revision.
• Fully adheres to the company's code of discipline.
• Performs other tasks that the ILO Head and/or Head of Operations may assign from time to time.

Job Specification or Qualifications:

• College Graduate
• Experience with payroll is a plus
• Exposed to fast moving consumer goods.
• Computer literate.
• Strong interpersonal skills

Job Types: Full-time, Permanent

Benefits:

• Company Christmas gift
• Company events
• Flexible schedule
• Health insurance
• On-site parking
• Paid training
• Pay raise

Ability to commute/relocate:

• Carmona: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your asking salary range?
• Is your salary still negotiable?

Education:

• Bachelor's (Required)

Experience:

• Administrative Assistant: 1 year (Preferred)

Work Location: In person

The administrative office oversees daily administrative operations, coordinates staff, manages schedules, handles paperwork such as government compliance and permits, acts as the receptionist, manages vendor relationships, supports budgeting, ensures policy compliance, and maintains an organized, efficient office environment to support Babyluxx Spa's smooth functioning.

Interested applicants may apply in person or send their applications to:

Morfe, Ceneta & Co., CPAs

Address: Unit /F South Center Tower, 2206 Market Street, Madrigal Business Park, Ayala Alabang, Muntinlupa City

Or send the requirements to the following email addresses:

Ms. Mercedita M. Rodriguez, Chief Human Resource Officer

Email:

Kindly write the following in the subject line of your email application:

( FULL NAME ) - ( POSITION APPLYING FOR )

For inquiries, you may reach the HR Office at these numbers:

Phone Number:

QUALIFICATIONS

• Graduate of any business-related course
• At least 1-2 years
• of administrative experience preferred
• Strong attention to detail and multitasking skills
• Proficient in MS Office and general office tasks (filing, scanning, scheduling)
• Excellent communication and interpersonal skills
• Can work under pressure and handle confidential information
• Proactive and customer-oriented attitude

Job description:

QUALIFICATIONS:

• Bachelor's degree holder

• Fresh graduate are welcome to apply

• With or without experience

• Must be organize and keen to details.

Job Description:

1. Provide support to the Management.

2. Assist and accommodate concerns of Disbursement/Accounting.

3. Perform general office administrative and clerical duties.

4. Must be customer oriented and provide excellent customer service to all.

5. Willing to work or assign in Ortigas, Pasig City near in Robinsons Galleria

Job Type: Full-time

Pay: Php18, Php20,850.00 per month

Benefits:

• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Education:

• Bachelor's (Preferred)

Experience:

• Administrative: 1 year (Preferred)

Work Location: In person