181 Administrative Staff jobs in Marilao

Administrative Associate

The Administrative Associate provides support to the organization by handling a variety of tasks for managers, other employees, and office visitors. Candidates should be able to multi-task and be generally helpful and professional so that he/she becomes a positive and productive presence in the workplace.

Duties and Responsibilities

Data Entry and Record Keeping:

• Input, encode/type and manage data in databases.
• Maintain accurate records and update databases as needed.
• Performs filing, copying, binding, scanning, etc.

Communication Handling

• Answer and screen phone calls, emails, and other forms of communication.
• Draft, proofread and update emails, memos, documents, and other communication materials.

Document Management:

• Organize and maintain physical and electronic files.
• Prepare, compile, and edit documents, reports, folders, charts, and presentations.
• Maintain reports, records of contracts, documentation, and office manuals.

Office Organization:

• Maintain a well-organized office space and functioning office equipment.
• Manages office supply inventory.

Meeting Coordination

• Coordinate and schedule meetings, including room setup and logistics.
• Prepare meeting agendas and take meeting minutes.

Scheduling and Calendar Management:

• Coordinate and schedule appointments, meetings, and events.
• Handle managers' calendars.

Customer Service

• Interact with clients, visitors, and employees in a professional manner.
• Address inquiries and provide information as required.

Travel Arrangements:

• Make travel arrangements for managers, including booking flights and hotels.

Job Types: Full-time, Permanent, Fresh graduate

Pay: Php19, Php21,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Employee discount
• Free parking
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Education:

• Bachelor's (Required)

Language:

• English (Preferred)

Work Location: In person

Responsibilities include preparing legal documents, managing case files, scheduling court dates and client meetings, conducting legal research, and handling confidential information with discretion. The role requires strong organizational skills, attention to detail, and a working knowledge of legal terminology and procedures. The Administrative Assistant plays a critical role in ensuring smooth day-to-day operations to responding ad hoc requests from various business units.

DUTIES AND RESPONSIBILITIES

Document Preparation:

• Assist in preparing standard legal documents like agreements, letters and reports.
• Proofreads and ensures formatting accuracy in accordance with legal standards.

Case Management:

• Maintain and organize files, case records, and legal databases.
• Track case deadlines, court dates, and follow up on required filings or actions.

Administrative Support:

• Schedule meetings and hearings, as applicable.
• Manage calendars for legal officers, court dates and other communications.
• Answer phone calls and manage correspondence (emails, letters).
• Assist in processing invoices and procurement of office supplies.

Legal Research and Billing:

• Support paralegal and legal officers with preliminary research or fact-checking.

QUALIFICATIONS SUMMARY:

Education:

• Any four (4) year course or any related course to Office Administration/Secretariat

Experience:

• Two (2) years of general administrative or clerical work.
• Experience in a law firm or similar corporate setting preferred but not required.

Competency Requirements:

• Basic computer proficiency (MS Office)
• Strong communication and organizational skills
• Familiarity with legal document formats and filing system
• Ability to support legal professionals

Key Responsibilities:

• Provide general administrative and clerical support to management and staff
• Handle incoming calls, emails, and other communications in a professional and friendly manner
• Maintain and organize paper and electronic filing systems
• Schedule meetings, appointments, and coordinate calendars
• Assist with order processing, shipping coordination, and vendor/customer follow-ups
• Maintain office supplies inventory and place orders when necessary
• Help with social media updates, newsletters, or basic marketing tasks (if applicable)
• Run occasional errands or support family-related business tasks, depending on needs
• Maintain confidentiality and uphold the family values of the business

Qualifications:

• Proven experience as an administrative assistant or in a relevant office role is a plus, but not required.
• No educational attainment required.
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook) and/or Google Workspace
• Trustworthy, discreet, and reliable
• Comfortable working in a small, dynamic, and family-oriented environment
• Ability to adapt to a variety of tasks and changing priorities.

Job Type: Full-time

Pay: Php18, Php18,500.00 per month

Language:

• English (Preferred)

Willingness to travel:

• 100% (Preferred)

Work Location: In person

Support seamless operations in a fast-paced supply chain industry

In logistics and supply chain, every link keeps industries connected. This role places you in the driver's seat of coordination-ensuring fleets, data, and processes run on schedule. It's your chance to fuel global operations while building a career that keeps both your ambitions and personal time in motion.

Your Role at a Glance

Be part of our client's team as an Administrative Assistant (Service Administrator) and provide critical support across departments. You'll ensure smooth communication, coordinate fleet and purchase orders, manage records, and contribute to projects and reports-all while keeping operations efficient and clients satisfied.

Position Snapshot

Employment Type: Full-time

Shift: Day Shift, Weekends Off

Work Setup: Onsite, Ortigas

What's in It for You

• Day 1 HMO coverage with free dependent
• Competitive salary package
• Prime office location in Ortigas (easy MRT access, restaurants, and banks)
• Day shift schedule with fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to Ortigas and Makati gyms with a physical fitness trainer
• Exclusive lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited referral incentives across the organization
• Standard government and Emapta benefits
• 20 annual leaves (5 convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

What You'll Bring

• Bachelor's or college degree, preferably in Accounting, Finance, or related field
• 2-3 years of proven administrative support experience
• Excellent English communication skills, written and verbal
• Intermediate Microsoft Office skills (Word, Excel, PowerPoint, Outlook, Teams)
• Knowledge of NetSuite preferred
• Ability to understand and execute complex instructions
• High professionalism and integrity
• Strong attention to detail, organizational, and time management skills
• Self-motivated, resourceful, dependable, with a positive attitude
• Consistent follow-through on action items
• Ability to safeguard sensitive information

What You'll Be Doing

• Provide general administrative support across departments
• Handle communication, including calls and responses, with manager guidance
• Arrange fleet requirements: allocation, delivery, and collection
• Manage purchase orders, fleet matters, and damage charges
• Perform data entry, including invoice and credit corrections
• Convert quotes using NetSuite
• Research and create new presentations
• Coordinate and manage special projects
• Assist in preparing scheduled reports and presentations
• Order supplies as needed
• Manage folder filing and mailbox cleaning
• Support Senior Administrative Assistants
• Perform other administrative functions as required

Meet the Client

Our client is a leading international supplier of equipment and services across industries such as construction, mining, transportation, and oil & gas. From equipment hire and sales to training, servicing, and logistics, they provide end-to-end solutions that power projects worldwide. With decades of growth, partnerships with global brands, and a commitment to safety and innovation, our client continues to set the benchmark for reliability and excellence in the equipment services industry.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra

The Administrative Assistant will provide day to day support to the department to ensure smooth operation of the office. The role will handle routine administrative tasks, assist with communication and help maintain organized records and schedules

Key Responsibilities:

• Answer and route phone calls, and welcome guests schedule for the day

• Schedule and coordinate meetings, appointments, and travel arrangements

• Order and manager office supplies and equipment

• Assist and process invoices or expense reports

• Support team members and the department as needed

Requirements:

• A graduate of any 4 year course
• At least 6 months to 1 year experience in the similar role
• Amenable to work on-site in Mandaluyong

Job Types: Full-time, Permanent

Pay: Php20, Php27,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Employee discount
• Health insurance
• Life insurance
• Paid training
• Staff meals provided

Ability to commute/relocate:

• Mandaluyong City: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Administrative Assistant: 1 year (Required)

Efficiency Meets Opportunity: Be the Backbone of Smooth Operations

Shape seamless workflows and support critical operations in a role that values your organizational talent and attention to detail. Discover a career that empowers you to make an impact while preserving balance in your personal life. This role gives you the opportunity to build a meaningful career in administration while enjoying predictable hours, free weekends, and time for the priorities that matter most.

Job Description

As an Administrative Assistant, you will play a key role in supporting daily operations, managing schedules, coordinating communications, and ensuring smooth office processes. You will handle a wide range of administrative tasks that help drive efficiency and support organizational success.

Job Overview

Employment type: Full-time

Shift: Day Shift, Mon-Fri 06:30 AM - 03:30 PM, weekends off

Work setup: Onsite, Ortigas

Exciting Perks Await

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Prime office location in Ortigas (Easy access to MRT stations, restaurants, and banks)
• Day shift schedule
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• High school diploma or equivalent (a degree in Business Administration or related field is a plus).
• 1-3 years of experience in an administrative or clerical role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to prioritize tasks and meet deadlines with minimal supervision.
• Attention to detail and problem-solving skills.
• Professional demeanor and ability to maintain confidentiality.

Your Daily Tasks

• Manage and maintain office operations, including handling correspondence, scheduling meetings, and organizing files.
• Perform data entry, document preparation, and record keeping with a high degree of accuracy.
• Coordinate and communicate with internal and external stakeholders to support ongoing projects and initiatives.
• Assist with calendar management, travel arrangements, and expense reporting for executives or team members.
• Monitor office supplies and place orders as needed to ensure availability.
• Handle incoming calls, emails, and other forms of communication in a professional and timely manner.
• Support event planning, including logistics, catering, and scheduling.
• Prepare reports, presentations, and summaries as requested by management.
• Ensure compliance with company policies and procedures in all administrative activities.
• Perform other related duties to support the team or department as assigned.

About the Client

Empowering the Mining and Metals Industry with Precision and Reliability

Our client is a trusted name in the mining and metals industry, known for providing tailored solutions, high-quality components, and expert services that keep businesses moving. With a strong global presence, they deliver innovative support and dependable products that enable clients to achieve efficiency, safety, and long-term success in their operations.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra

Job Description:

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The Assistant will play a crucial role in supporting various aspects of our organization, ensuring smooth operations and compliance with policies and regulations.

Responsibilities:

1. Manage employee records and HR databases, including personnel files, benefits administration, and timekeeping.
2. Assist in recruitment and on-boarding processes, including posting job openings, scheduling interviews, and conducting new hire orientations.
3. Handle payroll processing and ensure accurate and timely payment of salaries and benefits.
4. Assist with accounts payable and accounts receivable tasks, including invoice processing, payment reconciliation, and expense reporting.
5. Prepare financial reports and assist in budgeting and forecasting activities.
6. Coordinate employee training and development programs, including scheduling training sessions and tracking employee progress.
7. Respond to employee inquiries regarding HR policies, procedures, and benefits.
8. Assist in maintaining compliance with labor laws, tax regulations, and accounting standards.
9. Support general administrative tasks such as managing office supplies, scheduling meetings, and organizing company events.
10. Collaborate with other departments to ensure cross-functional alignment and support.
11. Perform other tasks and instructions, as necessary.

Qualifications:

1. Bachelor's degree in Business Administration, Accounting, Human Resources, or related field. Fresh graduates are welcome to apply.
2. Proven experience in administrative roles, with knowledge of HR and accounting functions.
3. Strong organizational skills and attention to detail.
4. Excellent communication and interpersonal skills.
5. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
6. Ability to multitask and prioritize tasks in a fast-paced environment.

Administrative Assistant (Hybrid Work | Fresh Graduates Welcome)

Location: Bocaue, Bulacan (Hybrid - 2 days / 3 days home)

About the Role

We are seeking an Administrative Assistant to provide day-to-day support to our corporate and governance team working with Australian clients. This role is ideal for fresh graduates or early-career professionals eager to gain hands-on experience in administrative support and international corporate operations.

Responsibilities

• Provide general administrative and clerical support to the team
• Assist with document preparation, data entry and record-keeping
• Help coordinate meetings, schedules and communications with Australian-based colleagues
• Maintain organised files and company records
• Support other operational tasks as needed to ensure smooth workflow

Qualifications

• Open to fresh graduates - training will be provided
• Preferred degrees: Business Adminstration, Legal Management, Office Administration, Finance, Accounting, Communication, or related fields
• Candidates from other disciplines with strong organisational and communication skills are also encouraged to apply
• Excellent written and verbal English skills
• Organised, detail-oriented and proactive, with the ability to meet deadlines

What We Offer

• Competitive salary package
• Hybrid work setup: 2 days in-office / 3 days work from home
• Hands-on training and exposure to international corporate processes
• Supportive work environment with opportunities to grow your skills

• Bachelor's degree in Business Administration, Management, or related field preferred.
• Proven experience as an administrative assistant or in a similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and office equipment.
• Ability to multitask, prioritize, and work independently.
• Attention to detail
• Professionalism and integrity
• Adaptability and flexibility
• Problem-solving and resourcefulness
• Teamwork and collaboration

Job Type: Full-time

Pay: From Php18,070.00 per month

Work Location: In person