416 Administrative Staff jobs in Mandaluyong

Office Administrator

We are seeking a highly organized and proactive Office Administrator to serve as the first point of contact for all visitors and employees. This essential role provides comprehensive support across office administration, engagement, procurement, and safety.

Job Responsibilities:

Building and Facilities Coordination

• Serve as the primary contact for building administration, including repairs, deliveries, and reporting issues to property management.
• Liaise with building administration to coordinate requests during business hours.
• Coordinate with local suppliers for office needs and collaborate with the on-shore Procurement team for vendor management.
• Ensure breakrooms and office supply areas are consistently stocked.
• Manage the building parking process, including registration, document submissions, and parking slot allocation.
• Monitor all working areas and equipment to ensure corporate standards for cleanliness, maintenance, and safety are met, promptly advising Maintenance of any issues.
• Conduct facility tours for new employees and visitors.
• Contact the day porter as needed for cleaning and spill issues.

Financial and Procurement Administration

• Manage petty cash liquidation and cash advances, submitting fund requests to the Controller.
• Purchase and distribute office supplies and pantry snacks.

Safety and Security

• Assist Corporate with security camera maintenance and compliance, partnering with the VP, Environmental Safety and Health.
• Maintain awareness of all safety and security information and keep an up-to-date list of emergency contact numbers.
• Assist in coordinating employee engagement and on-site Employee Resource Group (ERG) events.

Additional Responsibilities

• Perform other administrative support and special projects as assigned by the VP, Environmental Safety and Health.

Qualifications:

• High School Diploma or GED required.
• At least 2-3 years of office administration experience.
• Strong interpersonal and communication skills to build and maintain relationships with internal teams and external vendors.
• Exceptional attention to detail, organizational, and time management skills.
• Ability to work independently and manage multiple priorities in a fast-paced, high-volume environment.
• Analytical mindset with the ability to identify issues and propose practical solutions.

Company Description

Autocount
specializes in high-quality accounting software and business applications tailored for small and medium-sized enterprises (SMEs). Headquartered in Malaysia, Autocount has over 29 years of software development expertise. We support over
210,000 companies
and
600,000 users
across Southeast Asia through a strong network of
300 authorized dealers
.

Role Description: Office Administrator (Full-Time, On-Site)

Location:
Pasig City, Autocount Philippines

We are seeking a detail-oriented and proactive
Office Administrator
to join our team in Pasig City. This is a full-time, on-site role that plays a vital part in ensuring smooth day-to-day operations. The Office Administrator will report directly to the Country Manager and act as the liaison with our headquarters' HR, Finance and Marketing departments.

Key Responsibilities

• Provide general administrative support to ensure efficient office operations.
• Prepare and maintain reports, records, and documentation.
• Communicate effectively with HQ HR, Finance and Marketing departments for administrative coordination.
• Manage office supplies, scheduling, and internal communications.
• Assist the Country Manager with daily administrative tasks and special projects.
• Support basic bookkeeping and expense tracking (as needed).

Qualifications

• Proven experience in
  administrative assistance
  and
  office administration
  .
• Excellent
  communication skills
  , both written and verbal.
• Strong
  organizational skills
  and keen
  attention to detail
  .
• Ability to
  multitask
  ,
  prioritize
  , and work independently in a fast-paced environment.
• Familiarity with
  basic accounting principles
  is a plus.
• Proficiency in
  Microsoft Office Suite
  (Word, Excel, Outlook, PowerPoint).

Work Arrangement: Fully Onsite | Monday to Friday | 9:00 AM – 6:00 PM | BGC, Taguig City

Responsibilities:

• Manage the overall office operations and administrative functions.
• Oversee office supplies, facilities and record management.
• Support management and employees in day-to-day administrative needs.
• Ensure a well-organized and efficient office environment.

Qualifications:

• Preferably a Graduate of Business Administration or any related course.
• With 2–3 years of relevant working experience in office administration.
• Strong organizational and management skills.
• Excellent communication and interpersonal skills.
• Willing to work in BGC, Taguig City.

Job Type: Full-time

Benefits:

• Additional leave
• Company events
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Experience:

• Management: 2 years (Required)

Work Location: In person

Why Join Us?

Opportunities to expand your skill set and share your knowledge across a publicly traded, global organization

Company culture of internal promotions, diverse career paths, and meaningful

Office Administrator

We are seeking a highly organized and proactive Office Administrator to serve as the first point of contact for all visitors and employees. This essential role provides comprehensive support across office administration, engagement, procurement, and safety.

Job Responsibilities:

Building and Facilities Coordination

• Serve as the primary contact for building administration, including repairs, deliveries, and reporting issues to property management.
• Liaise with building administration to coordinate requests during business hours.
• Coordinate with local suppliers for office needs and collaborate with the on-shore Procurement team for vendor management.
• Ensure breakrooms and office supply areas are consistently stocked.
• Manage the building parking process, including registration, document submissions, and parking slot allocation.
• Monitor all working areas and equipment to ensure corporate standards for cleanliness, maintenance, and safety are met, promptly advising Maintenance of any issues.
• Conduct facility tours for new employees and visitors.
• Contact the day porter as needed for cleaning and spill issues.

Financial and Procurement Administration

• Manage petty cash liquidation and cash advances, submitting fund requests to the Controller.
• Purchase and distribute office supplies and pantry snacks.

Safety and Security

• Assist Corporate with security camera maintenance and compliance, partnering with the VP, Environmental Safety and Health.
• Maintain awareness of all safety and security information and keep an up-to-date list of emergency contact numbers.
• Assist in coordinating employee engagement and on-site Employee Resource Group (ERG) events.

Additional Responsibilities

• Perform other administrative support and special projects as assigned by the VP, Environmental Safety and Health.

Qualifications:

• High School Diploma or GED required.
• At least 2-3 years of office administration experience.
• Strong interpersonal and communication skills to build and maintain relationships with internal teams and external vendors.
• Exceptional attention to detail, organizational, and time management skills.
• Ability to work independently and manage multiple priorities in a fast-paced, high-volume environment.
• Analytical mindset with the ability to identify issues and propose practical solutions.

ADMIN POSITION

We're looking for a dedicated Admin Staff to join our growing team

Qualifications:

· At least 2-3 years of experience in administrative work

· Preferably knowledgeable in SSS, PAG-IBIG, and PhilHealth processes

· Strong organizational and communication skills

· Can work with minimal supervision

· Trustworthy and detail-oriented

Location: Valenzuela

Work Schedule: regular 8hrs a day

Full-time position

If you meet the qualifications and are ready to be part of a supportive and dynamic team, send your resume to or message us directly.

Job Type: Full-time

Pay: Php18, Php25,000.00 per month

Work Location: In person

• Bachelor's Degree/ holder in Financial Management/Accounting.
• Proven internship/experience as Collection/Billing Assistant or any related
• Excellent computer skills in MS Office, especially strong in EXCEL
• Good organizational skills, hardworking and can work independently
• Excellent communication skills
• Adherence to laws and confidentiality guidelines

JOB RESPONSIBILITIES:

• Issuance of receipts as applicable for payments
• Prepares all collections for deposit to bank
• Collects interest and penalty charges
• Handles and resolves billing concerns and queries from customers
• Ensure proper filing of used BIR accountable forms Official Receipt (OR) & Acknowledgement receipt (AR)
• Perform other tasks that maybe assigned by Finance Manager from time to time

Job Types: Full-time, Permanent, Fresh graduate

Pay: Php19, Php20,000.00 per month

Benefits:

• Flexible schedule
• Flextime
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Work Location: In person

Minimum Requirements

• Must be 25 to 35 years old
• A graduate of any bachelor's degree course
• At least 3 years of experience as an admin assistant

Job Description:

• Maintains office mail and construction documentation
• Handles incoming and outgoing mail and deliveries
• Receives/logs/expedites contractor submittals, requests
• Checks documents for correct entry, accuracy, and proper codes
• Codes documents according to the company procedure
• Manages front office, including phones, visitors, and mail
• Supervise maintenance of office equipment
• File and retrieve documents, records, and reports
• Type reports, memos, letters, and other documents

LOOKING FOR: ADMINISTRATIVE ASSISTANT

Brief Description

The position of administrative assistant consists of being responsible for managing the overall accounts of the company.

Tasks

• Encode daily sales, manage client orders and company files. Ensures that no file is lost and traceable.
• Maintains database of clients and orders
• Assists and reports to General Admin Asst. and General Manager
• Manage warehouse inventory and samples for sales team
• Guide and gives instructions to associates
• Prepares quotation letters and sales order
• Gather inquiries and draft job orders
• Assists General Admin in preparing and managing billing statements, accounts payables and receivables
• Process other documentations as needed or requested by General Manager
• Work schedule: Monday to Saturday

Qualifications and Requirements

• Responsible and reliable
• Strong ownership
• College graduate
• Minimum 1 year of work experience
• Excellent computer skills – Excel, Word and Google Sheets
• Strong organizational, sales and marketing, planning, time management skills
• Excellent communication skills (both oral and written)
• Applicants must be willing to work in 21 Duhat Road,Brgy. Potrero,Malabon City

We manufacture clothing and do printing services. To know more about our company, check our Facebook page (Kairos) and Website ).

Job Type: Full-time

Pay: From Php18,070.00 per month

Education:

• Bachelor's (Preferred)

Experience:

• Administrative Assistant: 1 year (Preferred)

Language:

• English (Preferred)

Work Location: In person

Qualifications

:

• Graduate of any 4-year course
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and multi-tasking abilities
• Proficiency in Microsoft Office

What's in it for you?

• Competitive Salary
• Allowances
• Trainings
• HMO coverage upon regularization