10 Administrative Staff jobs in Caloocan

Duties and Responsibilities:

• Implements/enforces of company policies and procedures as embodied in Employees Code of Discipline.
• Attends/responds to employee inquiries
• Ensures that the building maintenance is in place in accordance with the Good Warehousing Practices (GWP).
• Manages a filing system of employee records and other relevant information which may be needed by the business unit. Ensures that 201 files of the employees are updated and intact.
• Manages distribution and payment of utilities and bills.
• Handles and manages the Petty Cash Fund for ILO including the replenishment of the funds in accordance with existing guidelines on Petty Cash Fund.
• Works alongside with HRCAD in the recruitment of positions required by the business unit. Prepares and facilitates submission of accomplished Personnel Requisition Form (PRF) to HRCAD
• Endorses the orientation of newly hired employees to the immediate superior and ensures that the needed requirements to immerse the new employee to the business unit are met.
• Verifies and reports on benefits claims and payments in relation to employee's benefits.
• Prepares timekeeping and payroll report. Ensures on-time submission of the same to F & A for processing.
• Administers employee files and records in order to ensure accurate payment of benefits and allowances. Maintains an updated record of employee's leaves.
• Facilitates preparation of Incident Report (IR) and drafting of Notice to Explain (NTE)/Notice of Resolution (NOR) and ensures that all cases are in accordance to Company's Code of the Discipline in consultation and knowledge of ILO Head.
• Manages request for office supplies, uniforms, reimbursement of repair and maintenance of computers and office equipment, trainings, etc.
• Submits copy to HRCA Head matters pertaining to Code Of Discipline (COD), employee benefits and other people related matters prior to implementation.
• Prepares complete, accurate and timely submission of weekly and monthly reports to ILO Head.
• Handles and manages the Petty Cash Fund (PCF) for ILO including the replenishment of the funds in accordance with existing guidelines. PCF shall be subject to surprise and unannounced cash count from designated Officers, including the ILO Head.
• Uploads Admin reports and records to NAS.
• Ensures that all reports should be with the knowledge and approval of the department/business unit head and/or designate.
• Responsible in defining and writing the business requirement specifications of processes for automation update/revision.
• Fully adheres to the company's code of discipline.
• Performs other tasks that the ILO Head and/or Head of Operations may assign from time to time.

Job Specification or Qualifications:

• College Graduate
• Experience with payroll is a plus
• Exposed to fast moving consumer goods.
• Computer literate.
• Strong interpersonal skills

Job Types: Full-time, Permanent

Benefits:

• Company Christmas gift
• Company events
• Flexible schedule
• Health insurance
• On-site parking
• Paid training
• Pay raise

Ability to commute/relocate:

• Carmona: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your asking salary range?
• Is your salary still negotiable?

Education:

• Bachelor's (Required)

Experience:

• Administrative Assistant: 1 year (Preferred)

Work Location: In person

Key Responsibilities:

• Perform general administrative tasks such as filing, answering calls, managing correspondence, and scheduling appointments.
• Maintain and update company records, databases, and office supplies inventory.
• Handle billing responsibilities, including processing and paying the SPX hub's electricity bill and submitting proof of payment.
• Assist in monitoring expenses, handling petty cash, and preparing simple financial records.
• Provide support to managers and staff with day-to-day operational needs.
• Perform other related duties as assigned.

Qualifications:

• Bachelor's degree in Business Administration, Office Management, or related field (preferred but not required).
• Previous experience as an administrative assistant or in a similar role is an advantage.
• Strong organizational and multitasking skills.
• Good written and verbal communication skills.
• Proficient in Microsoft Office or Google Workspace applications.
• Ability to handle information with confidentiality and accuracy.

• Supervise and manage administrative staff to ensure they perform their duties efficiently.
• Oversee the day-to-day administrative operations of the organization.
• Develop and implement administrative policies and procedures.
• Coordinate and schedule meetings, appointments, and events.
• Maintain and update office records and databases.
• Prepare and manage the administrative department's budget.
• Ensure compliance with company policies and regulations.
• Review and approve supply requisitions and manage inventory.
• Handle escalated issues and resolve conflicts within the administrative team.
• Collaborate with other departments to ensure smooth workflow and communication.
• Conduct performance evaluations and provide feedback to administrative staff.
• Train and onboard new administrative employees.
• Develop and implement office management strategies to increase efficiency.
• Monitor and manage administrative projects and initiatives.

Job Summary:

• Responsible for the preparation, monitoring, and analysis of the department's operating and capital expenditure budgets. (From creation of PR, Processing of RFP, up to Payments).

Key Responsibilities:

• Consolidate annual OPEX and CAPEX budget proposals.
• Monitor actual expenditures against approved budgets and investigate variances.
• Update, monitor and validate budget performance reports (e.g., OPEX/CAPEX PR/PO Status, RFP Status, SES Monitoring)
• Coordinate with end-users for timely submission of budget inputs and confirmation.
• Support realignment processes and revisions of budget forecasts as needed.
• Assist in technical evaluations and cost assessments for IT and operational requests.
• Ensure on time creation of PR, delivery of items and payment processing.

Key Performance Indicators (KPIs):

• Updated OPEX/CAPEX monitoring
• Compliance with budget policies and procedures
• Timely creation and submission of required documents

Job Qualifications:

• Bachelor's degree in Accountancy, Finance, Business Administration, or related field.
• At least 1–2 years of experience in financial planning, budgeting, or cost control.
• Proficiency in Microsoft Excel and SAP or similar ERP systems.
• Strong analytical, communication, and organizational skills.
• Ability to work independently and collaboratively with end users.
• Willing to work in Sta. Rosa, Laguna.
• Willing to work ASAP.

Job Types: Full-time, Temporary

Contract length: 12 months

Pay: Php20, Php21,000.00 per month

Benefits:

• Opportunities for promotion
• Paid training
• Transportation service provided
• Work from home

Ability to commute/relocate:

• Santa Rosa City: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Location:

• Santa Rosa City (Preferred)

Willingness to travel:

• 100% (Preferred)

Work Location: In person

We're Hiring: Administrative Assistant (Onsite)

Location: Carmona, Cavite

Time: 8:00 AM – 5:00 PM

We're looking for a proactive and detail-oriented Administrative Assistant to join our team

Your main task? Searching and sourcing potential leads via Google and LinkedIn.

What We're Looking For:

• Strong attention to detail
• Excellent time management
• Ability to multitask efficiently
• Quick to learn new tools and tasks
• A positive, "can-do" attitude
• Honest and trustworthy
• Can follow instructions accurately

Senior High School and College Graduates are welcome to apply

How to Apply:

Send your application to

Include your desired salary rate in the body of your email

Please note: This is an onsite role, not a remote/work-from-home position.

Job Type: Full-time

Pay: Php12, Php15,000.00 per month

Benefits:

• Paid training
• Staff meals provided

Work Location: In person

RESPONSIBILITIES

• Provide first aid and immediate care to trainees, staff, and guests in case of illness or emergency.
• Monitor and document health-related incidents and coordinate referrals to accredited medical facilities when necessary.
• Conduct regular health checks of employees and trainees as required for specific training, illness reporting, and preventive health education.
• Maintain updated medical records and ensure proper storage of confidential health data.
• Ensure that the clinic is properly stocked, clean, and compliant with health and safety regulations.
• Support implementation of workplace health programs and wellness activities.
• Coordinate with HR on occupational health requirements, return-to-work protocols, and medical clearances.
• Serve as an instructor or assessor for EFA and/or MEFA training courses, provided the nurse is accredited by MARINA.

• Registered Nurse with a valid PRC license
• At least 1–2 years of clinical or occupational health experience (preferred)
• Knowledge of occupational health and safety standards
• Strong organizational and record-keeping skills
• Excellent communication and interpersonal skills
• Ability to respond calmly and effectively in emergencies
• Training in Basic Life Support (BLS) and First Aid; MEFA/EFA accreditation by MARINA is an advantage

A Sales Administrative Assistant will serve as a point of contact for customers with queries about products, orders and deliveries and provide support for Sales Representatives. Our ideal candidate is goal-oriented and has a deep knowledge of customer service best practices. You to have exceptional organizational skills and should be able to draw energy from being part of a team. You should be able to contribute to high quality customer service and achieve sales targets.

DUTIES AND RESPONSIBILITIES:

• Process orders via email or phone
• Check data accuracy in orders and invoices
• Contact clients to obtain missing information or answer queries
• Liaise with the Logistics department to ensure timely deliveries
• Maintain and update sales and customer records
• Develop monthly sales reports
• Communicate important feedback from customers internally
• Ensure sales targets are met and report any deviations
• Stay up-to-date with new products and features
• Execute sales strategies under the guidance of the Superior
• Assist and support sales personnel in achieving sales outcomes and goals
• Assist Sales Managers in preparing schedules for the sales coordinators
• Answer and respond to customer sales needs and objectives
• Organize and arrange sales meetings and conferences
• Coordinate with sales teams in reaching set goals and objectives
• Maintain and manage customer databases
• Update customer database with sales orders, delivery, and payment details
• Coordinate between sales, logistics, production and finance departments
• Initiate best practices and standards in providing administrative assistance to sales staff
• Performs and assists all other tasks and duties that are not stipulated on this document but assigned by your superior or required by the company.

QUALIFIACATIONS:

Education Level: Graduate of any Bachelor's Degree

Experience: With a minimum of 3 years of experience as sales admin assistant or sales support agent | open for fresh graduates

Specific Skills: organizational and multitasking skills, understanding of sales performance metrics, report efficiency, clerical knowledge.

Job Type: Full-time

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Employee discount
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Ability to commute/relocate:

• Santa Rosa City: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

I. JOB SUMMARY:

The HR and Admin Assistant play a crucial role in ensuring the smooth operation of human resources and administrative function within the group of companies. This role encompasses various responsibilities, including, recruitment, time keeping management, business permit management, health and safety, third-party vendor management, performance management and coordinating schedule of drivers. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to multi task effectively. This position requires a high level of confidentiality and professionalism on handling sensitive employee information and maintaining positive work environment.

Job Types: Full-time, Permanent

Benefits:

• Company events
• Health insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Language:

• English (Preferred)

Work Location: In person