What Jobs are available for Administrative Staff in Caloocan?

JOB TITLE : ADMIN ASSISTANT

Department : ADMIN

Location : MAIN OFFICE

Reporting To : ADMIN MANAGER

Direct Supervises : N/A

I. Job Summary

Administrative Assistants oversee routine and advanced duties. They generally work closely with Admin and Operations Manager and other Clinical employees to organize files, draft correspondence and prepare reports or documents.

II. Primary Duties and Responsibilities:

• Procurement of Supplies and Assets
• Assist AOM in rresearching and evaluating potential suppliers for quality, reliability, and pricing.
• Assist monitoring and tracking orders to ensure timely delivery.
• Inventory
• Coordinate to all branches if the inventory quantities are sufficient for needs.
• Help monitor of inventory daily, weekly and Monthly of all clinic branches.
• Checking of supplies physical counts versus delivery receipt.
• Checking of supplies expiration date.
• Inventory monitoring of all clinic branches ;
• Clinic supplies
• Cleaning supplies
• Office supplies
• Dental Equipment
• Dental chairs
• Dental Instruments
• Official Receipts-production and distribution
• Fixtures and furniture
• Electric appliances
• Inventory monitoring of office supplies- Office forms, papers, ballpen, scissor,
• Assets - Laptops & chargers, computers & cpu, cellphones & chargers, mouse, aircon, Maintenance tools and equipment, electric appliances, fixtures and furniture
• Logistics and Distribution
• Assist AOM in oversee the entire supply chain process from procurement to delivery ensuring efficiency and compliance.
• Monitor delivery from pick up to drop off.
• Office and Clinic Forms
• Notary of employment contract
• Accounting
• Monitoring of Sales Invoice in every branch.
• Coordination with 3rd party accounting regarding Monthly Sales Report and vouchers receipt.

III. REPORTS

• Daily, weekly, semi Monthly, semi monthly, Quarterly and annual reports
  
  IV. OTHERS

• Perform other functions that may be designated by the immediate head

V. COMPETENCIES

Education Background

Bachelor's degree or College graduate

Behavior & skills needed

• Emergency Response, Contactable
• Understanding of Dental Services
• Computer Proficiency,
• Can communicate both oral and written
• Problem solving and decision making
• Adaptable and flexible
• Administrative skills
• willing to be assisnged at VERA. Dental Clinic Main Office (San Jose Building, Tagaytay Road, Santa Rosa City, Laguna), near AUB Bank and Chowking

Job Types: Full-time, Permanent

Pay: From Php16,068.00 per month

Benefits:

• On-site parking
• Paid training

Ability to commute/relocate:

• Santa Rosa City: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Administrative Assistant: 2 years (Required)

Location:

• Santa Rosa City (Required)

Willingness to travel:

• 100% (Required)

Work Location: In person

Administrative Assistant

Job Overview:

Assist in daily administrative operations, focusing on general administrative support (not limited to accounting , inventory, clerical works).

Key Responsibilities:

• Process and maintain records and documents.
• Assist in inventory monitoring
• Perform general administrative tasks
• Support the team with other administrative duties as needed.

Qualifications:

• Bachelor's degree in Accounting, Finance, or related field.
• Proficient in MS Office and basic inventory software.
• Strong attention to detail and organizational skills.
• Good communication skills and ability to work independent and in a team.
• Can start Asap

Job Type: Full-time

Benefits:

• Company events
• Promotion to permanent employee

Education:

• Bachelor's (Preferred)

Experience:

• Administrative: 1 year (Preferred)

Work Location: In person

About the role

We are seeking a motivated and organised Administrative Assistant to join our fast-paced team at Polystar General Services Inc. in Santa Rosa City, Laguna. In this full-time role, you will provide critical administrative support to our operations, ensuring the smooth running of our business.

What you'll be doing

• Manage and maintain office calendars, schedules, and appointments
• Organise and coordinate meetings, conferences, and events
• Handle a variety of administrative tasks, such as filing, data entry, and record-keeping
• Act as the first point of contact for clients, visitors, and other stakeholders
• Assist with various projects and ad-hoc duties as required
• Contribute to the development and implementation of office procedures and policies

What we're looking for

• At least 2 years of experience as an Administrative Assistant or in a similar role
• Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines
• Excellent communication and interpersonal skills, with a professional and friendly demeanour
• Proficient in using office software, including Microsoft Office suite
• Ability to work independently and as part of a team
• Adaptable and willing to take on new challenges

What we offer

At Polystar General Services Inc., we are committed to fostering a supportive and collaborative work environment. We offer a competitive salary, opportunities for career advancement, and a range of benefits, including health insurance and paid time off. Our goal is to help our employees thrive and reach their full potential.

About us

Polystar General Services Inc. is a leading provider of high-quality administrative and facility management services. With a strong focus on customer satisfaction, we take pride in our ability to deliver exceptional service and support to our clients. Our team of dedicated professionals is driven by a shared commitment to excellence and innovation.

If you're excited about this opportunity and believe you have the skills and experience to excel in this role, we encourage you to apply now.

Key Responsibilities:

• Perform general administrative tasks such as filing, answering calls, managing correspondence, and scheduling appointments.
• Maintain and update company records, databases, and office supplies inventory.
• Handle billing responsibilities, including processing and paying the SPX hub's electricity bill and submitting proof of payment.
• Assist in monitoring expenses, handling petty cash, and preparing simple financial records.
• Provide support to managers and staff with day-to-day operational needs.
• Perform other related duties as assigned.

Qualifications:

• Bachelor's degree in Business Administration, Office Management, or related field (preferred but not required).
• Previous experience as an administrative assistant or in a similar role is an advantage.
• Strong organizational and multitasking skills.
• Good written and verbal communication skills.
• Proficient in Microsoft Office or Google Workspace applications.
• Ability to handle information with confidentiality and accuracy.

Are you an organized and resourceful individual looking to kickstart your career in healthcare administration? Join our dynamic clinic team as an Administrative Assistant and play a vital role in ensuring smooth day-to-day clinic operations. This is a great opportunity for individuals eager to learn, grow, and make an impact in a fast-paced healthcare setting.

This is a project-based role for one (1) year, ideal for any 4 – year course graduates seeking meaningful clinical exposure and development.

What You'll Do

Your daily responsibilities include:

o Securely send patient results via email with encryption protocols

o Assist walk-in patients with inquiries and document submissions

o Validate medical certificates and documents received through email

o Respond to inquiries via phone and email in a professional and timely manner

o Update and maintain patient records, clinic databases, and internal trackers

o Schedule appointments and coordinate patient bookings

o Liaise with laboratory partner regarding patient results and concerns

o File and organize physical and digital documents

o Monitor and report inventory of office and medical supplies

o Coordinate with the Technical team for system or internet issues

o Prepare work permits and gate passes for clinic logistics and operations

Qualifications

Education:

• Graduate of any 4-year course (fresh graduates welcome to apply)
• Underboard applicants of BS Nursing or Radiologic Technology are welcome

Experience/Knowledge:

• Familiar with PACS and RIS platforms (training can be provided)
• Strong attention to detail, organizational skills, and quality control awareness
• Computer-proficient; able to multitask in fast-paced settings

Traits:

• Compassionate communicator with good written and verbal skills
• Highly organized, detail-oriented, and dependable
• Quick learner and adaptable in a high-volume, fast-paced clinic environment
• Customer-service oriented and professional when handling patient concerns
• Amenable to rotational shifts (5-day work week, varying rest days)

Next Steps: Required Application Form

To be considered for this role, please complete the following form:

Note: Failure to fill out the form may result in your application not being considered for interview. Already submitted this form before? No need to resubmit. We'll review your past responses.

Ready to join us?

Make a difference in everyday healthcare—apply today

Note:

If you've applied with us recently and were not selected, we kindly encourage you to reapply after six (6) months. This allows time for further growth and experience, and ensures we give every applicant a fair and refreshed consideration. We truly appreciate your interest and look forward to the possibility of reconnecting in the future

Available Locations:

• CDO
• Davao
• Cebu
• Calamba, Laguna
• Nuvali, Laguna
• Cubao

Job Type: Fixed term

Contract length: 12 months

Pay: Php20,000.00 per month

Work Location: In person

A Batching Administrative Assistant should be professional, polite, and attentive while also being accurate. You should always be prepared and responsive, willing to meet each challenge directly. Must be comfortable with computers, general office tasks, and excel at both verbal and written communication. To provide support to the Manufacturing Head and Supervisor in assisting with manufacturing schedules, product and supply inventories. Supporting communications with stakeholders, and general help with administrative tasks at Company's manufacturing sites.

Duties and Responsibilities:

• Provides administrative support to ensure efficient office operations.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Maintains and updates the manufacturing calendar; manages and prioritizes schedules
• Assists in implementing manufacturing procedures, policies and documentation.
• Supports continuous improvement of manufacturing controls and materials planning functions
• Setting appointments and arranging meetings
• Drafts and edits letters, reports, and other documents.
• Researches as requested and compiles and summarizes information for reports or presentations.
• Works closely with other administrative staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.
• Provide assistance in creating and maintaining report and documentations.
• Compiling reports and spreadsheets and preparing spreadsheets
• Assist Production Sup & Head in cascading weekly schedules of employees .
• Organize and provide documents, reports and information.
• Coordinate work space, computer, and supplies for new employees with IT department. Maintain and reorder office supplies.
• Resolve administrative problems by coordinating preparation of reports, analyzing data, and finding solutions.
• Act as a liaison with other departments and outside agencies, including other staff, when directed.
• Work independently and within a team on special projects, which could include presentations, mailings, or proofreading.
• Finding ways to improve administrative processes
• Performs and assists all other tasks and duties that are not stipulated on this document but assigned by your superior or required by the company.
• Performs and assists all other tasks and duties that are not stipulated on this document but assigned by your superior or required by the company.

Qualifications:

Education Level: Bachelor's Degree in Office Administration or equivalent

Experience: at least one (1) year experience of the job requirement

Specific Skills: Word processing skills, communication skills, database management skills, organizational skills, time management skills

Job Types: Full-time, Fresh graduate

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Language:

• English (Preferred)

Work Location: In person

RESPONSIBILITIES

• Provide first aid and immediate care to trainees, staff, and guests in case of illness or emergency.
• Monitor and document health-related incidents and coordinate referrals to accredited medical facilities when necessary.
• Conduct regular health checks of employees and trainees as required for specific training, illness reporting, and preventive health education.
• Maintain updated medical records and ensure proper storage of confidential health data.
• Ensure that the clinic is properly stocked, clean, and compliant with health and safety regulations.
• Support implementation of workplace health programs and wellness activities.
• Coordinate with HR on occupational health requirements, return-to-work protocols, and medical clearances.
• Serve as an instructor or assessor for EFA and/or MEFA training courses, provided the nurse is accredited by MARINA.

• Registered Nurse with a valid PRC license
• At least 1–2 years of clinical or occupational health experience (preferred)
• Knowledge of occupational health and safety standards
• Strong organizational and record-keeping skills
• Excellent communication and interpersonal skills
• Ability to respond calmly and effectively in emergencies
• Training in Basic Life Support (BLS) and First Aid; MEFA/EFA accreditation by MARINA is an advantage

Job responsibilities and duties

• Communication and correspondence: Answering and directing calls, responding to emails, and handling all incoming and outgoing mail.
• Scheduling and coordination: Managing calendars, scheduling meetings and appointments, and making travel arrangements.
• Document and data management: Preparing, proofreading, and editing correspondence, reports, and presentations; typing and data entry; maintaining and creating filing systems (both physical and electronic).
• Office administration: Ordering and managing office supplies and equipment, performing general clerical tasks like copying and scanning, and ensuring office security and safety protocols are followed.
• Meeting support: Organizing meetings, preparing agendas, and taking detailed minutes.
• Financial assistance: Assisting with basic bookkeeping, processing invoices, and tracking expenses.
• Visitor and staff support: Acting as a first point of contact for visitors and providing administrative support to managers and team members.
• Supervision (in senior roles): Training and supervising junior staff.

Required skills and Qualifications:

• Bachelors Degree
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in office software, such as the Microsoft Office Suite
• Strong attention to detail and accuracy
• Ability to maintain confidentiality
• Multitasking and prioritization abilities

Job Type: Full-time

Work Location: In person

• Supervise and manage administrative staff to ensure they perform their duties efficiently.
• Oversee the day-to-day administrative operations of the organization.
• Develop and implement administrative policies and procedures.
• Coordinate and schedule meetings, appointments, and events.
• Maintain and update office records and databases.
• Prepare and manage the administrative department's budget.
• Ensure compliance with company policies and regulations.
• Review and approve supply requisitions and manage inventory.
• Handle escalated issues and resolve conflicts within the administrative team.
• Collaborate with other departments to ensure smooth workflow and communication.
• Conduct performance evaluations and provide feedback to administrative staff.
• Train and onboard new administrative employees.
• Develop and implement office management strategies to increase efficiency.
• Monitor and manage administrative projects and initiatives.