What Jobs are available for Administrative Assistants in Malabon?

Having experience in Purchasing Job

Arrange office supplies ,request site orders

Ordering office and site order ,managing stocks inventory

Answering and direct phone calls

Know how to canvass items in the different client

Able to work under minimal supervision

Job Types: Full-time, Permanent

Pay: From Php23,000.00 per month

Benefits:

• Promotion to permanent employee
• Staff meals provided

Work Location: In person

RESPONSIBILITIES

• In Charge of monitoring of all supplies and distribution of supplies Request
• Conducts monthly inventory of all supplies. Monthly inventory report must be summited to the HRAD Manager every 2nd day of the month for replenishment of stocks.
• Requests to purchase cleaning materials and other items requested by the different departments.
• In Charge in receiving the requested materials delivered by the suppliers.
• in Charge of monitoring of forms. reproduces/mimeographs office and company forms. Advise the HRAD Manager for forms needed to be reproduced.
• In Charge in canvassing materials through phone or as per sample.
• Monitor the activities of the utilities assigned on Taktakan Area.
• In charge to collect all keys related to the pest control activity.
• Attend to compliance of the company on the requirements prescribe by the government (BFP, DENR, DOLE)
• In charge in the activities pertaining to the facilities management repairs.
• Monitoring of registrations, insurance and repairs needed for the company vehicles in partnership with motorpool.
• Prepares reportorial documents required by the government as needed.
• Helps in maintaining proper documents control and record keeping.
• Performs other tasks as may be required by the superior.

MINIMUM REQUIREMENTS:

• Educational attainment at least college graduate.
• at least 1 year of related/ similar work experience.
• Demonstrate positive personal values and work ethics.
• With knowledge on Mechanic
• Proficient in basic computer process.

Job Types: Full-time, Permanent

Pay: Php18,500.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Employee discount
• Health insurance
• Opportunities for promotion
• Pay raise
• Promotion to permanent employee

Ability to commute/relocate:

• Malabon: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person

LOOKING FOR: ADMINISTRATIVE ASSISTANT

Brief Description

The position of administrative assistant consists of being responsible for managing the overall accounts of the company.

Tasks

• Encode daily sales, manage client orders and company files. Ensures that no file is lost and traceable.
• Maintains database of clients and orders
• Assists and reports to General Admin Asst. and General Manager
• Manage warehouse inventory and samples for sales team
• Guide and gives instructions to associates
• Prepares quotation letters and sales order
• Gather inquiries and draft job orders
• Assists General Admin in preparing and managing billing statements, accounts payables and receivables
• Process other documentations as needed or requested by General Manager
• Work schedule: Monday to Saturday

Qualifications and Requirements

• Responsible and reliable
• Strong ownership
• College graduate
• Minimum 1 year of work experience
• Excellent computer skills – Excel, Word and Google Sheets
• Strong organizational, sales and marketing, planning, time management skills
• Excellent communication skills (both oral and written)
• Applicants must be willing to work in 21 Duhat Road,Brgy. Potrero,Malabon City

We manufacture clothing and do printing services. To know more about our company, check our Facebook page (Kairos) and Website ).

Job Type: Full-time

Pay: From Php18,070.00 per month

Education:

• Bachelor's (Preferred)

Experience:

• Administrative Assistant: 1 year (Preferred)

Language:

• English (Preferred)

Work Location: In person

Job Description:

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The Assistant will play a crucial role in supporting various aspects of our organization, ensuring smooth operations and compliance with policies and regulations.

Responsibilities:

1. Manage employee records and HR databases, including personnel files, benefits administration, and timekeeping.
2. Assist in recruitment and on-boarding processes, including posting job openings, scheduling interviews, and conducting new hire orientations.
3. Handle payroll processing and ensure accurate and timely payment of salaries and benefits.
4. Assist with accounts payable and accounts receivable tasks, including invoice processing, payment reconciliation, and expense reporting.
5. Prepare financial reports and assist in budgeting and forecasting activities.
6. Coordinate employee training and development programs, including scheduling training sessions and tracking employee progress.
7. Respond to employee inquiries regarding HR policies, procedures, and benefits.
8. Assist in maintaining compliance with labor laws, tax regulations, and accounting standards.
9. Support general administrative tasks such as managing office supplies, scheduling meetings, and organizing company events.
10. Collaborate with other departments to ensure cross-functional alignment and support.
11. Perform other tasks and instructions, as necessary.

Qualifications:

1. Bachelor's degree in Business Administration, Accounting, Human Resources, or related field. Fresh graduates are welcome to apply.
2. Proven experience in administrative roles, with knowledge of HR and accounting functions.
3. Strong organizational skills and attention to detail.
4. Excellent communication and interpersonal skills.
5. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
6. Ability to multitask and prioritize tasks in a fast-paced environment.

We are looking for an Administrative/Logistics Intern to support our business development team. This role is ideal for students or fresh graduates who want to gain hands-on experience in admin work, logistics coordination, and basic market research.

Responsibilities:

• Assist as a liaison between suppliers and the Business Development Executive regarding purchase prices
• Help update and maintain product price lists and inventory records
• Conduct basic market research to help determine competitive pricing
• Take and organize minutes of meetings for team alignment
• Post pre-prepared content (pub mats) on social media platforms
• Monitor group chats and customer support channels, and notify the Business Development Executive when a response is needed
• Assist in answering emails or messages as directed by the Corporate Development Executive
• Regularly update the Live Product List with products and prices based on market research

Qualifications:

• Currently studying or a recent graduate of Business Administration, Marketing, or a related field
• Good communication and organizational skills
• Basic knowledge of MS Office/Google Workspace (Word, Excel, Sheets, Docs)
• Detail-oriented and eager to learn
• Ability to work independently and follow instructions

Benefits:

• Paid Internship
• Willing to sign Memorandum of Agreement (MOA),
• Certificate of Completion upon successful internship
• Willing to provide acceptance letter, and other requirements needed

• Assist with day to day operations of the HR functions and duties
• Provide clerical and administrative support to General Manager
• Compile and update employee records (hard and soft copies)
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
• Coordinate HR projects (meetings, training, surveys etc) and take minutes
• Deal with employee requests regarding human resources issues, rules, and regulations
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
• Communicate with public services when necessary
• Properly handle complaints and grievance procedures
• Coordinate communication with candidates and schedule interviews
• Conduct initial orientation to newly hired employees
• Assist our recruiters to source candidates and update our database
• Willing to be trained in Valenzuela City

Job Type: Full-time

Pay: Php25, Php35,000.00 per month

Benefits:

• Free parking
• On-site parking
• Opportunities for promotion
• Promotion to permanent employee

Education:

• Bachelor's (Required)

Experience:

• Human Resources: 2 years (Required)

Work Location: In person

Position: Office Administrative Specialist

Location: Ugong, Valenzuela City

Experience Required: 2+ years

Salary: PHP 18,000 (Probationary Period)

Why Join Us?

· Career Stability: Transition to a full-time permanent role with comprehensive benefits after probation.

· Central Role: Serve as a key support link between HR, administration, and sales teams, gaining broad operational experience.

· Growth Opportunities: Develop your skills in a collaborative environment with clear pathways for advancement.

Key Responsibilities

1. HR Information & Records Management:

· Maintain and update employee records (physical and digital) with accuracy and confidentiality.

· Assist with onboarding/offboarding processes and documentation.

· Manage data entry and updates in HR systems or employee databases.

1. Company Documentation & Filing:

· Organize, archive, and manage company documents, contracts, and reports.

· Implement and maintain an efficient filing system for easy retrieval.

· Handle daily clerical tasks such as copying, scanning, and filing.

1. Sales Team Support:

· Assist sales staff with preparing reports, contracts, presentations, and client proposals.

· Support customer data entry, order processing, and related documentation.

· Coordinate sales meetings and record minutes as needed.

Qualifications

· Essential:

· Minimum 2 years of office administration experience.

· Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

· Strong communication skills in English (written and spoken).

· Highly organized, detail-oriented, and able to multitask effectively.

· Proactive, responsible, and a collaborative team player.

· Preferred:

· Experience in HR documentation or sales support.

· Knowledge of basic records management and data processing.

We Offer

· Salary: PHP 18,000/month (during probation).

· Post-Probation Benefits:

· Competitive salary adjustment upon regularization.

· Full benefits package (SSS, PhilHealth, Pag-IBIG).

· Paid leave (annual and sick leave).

· Additional perks (e.g., 13th-month pay, HMO, training opportunities).

How to Apply

If you meet the requirements and are interested in this role, please send your updated resume to:

Use the email subject line: Application for Office Administrative Specialist - Ugong

We look forward to welcoming a dedicated professional to our team

Job Types: Full-time, Permanent

Pay: From Php18,000.00 per month

Benefits:

• Paid training
• Pay raise

Ability to commute/relocate:

• Valenzuela: Reliably commute or planning to relocate before starting work (Preferred)

Language:

• English (Required)
• Chinese (Preferred)

Work Location: In person

Key Responsibilities:

Employee Engagement & Liaison

• Build connections with employees by regularly engaging in friendly conversations in production and office areas.
• Serve as a point of contact for small concerns and feedback, escalating issues to HR or management as needed.
• Welcome and support new employees during onboarding to ensure a smooth integration.
• Assist in planning, coordinating, and hosting employee engagement activities such as wellness initiatives, cultural events, and team-building programs.
• Collect and summarize employee feedback to provide insights to HR and management.
• Actively support wellness initiatives, engagement programs, and casual interactions that help employees feel supported, heard, and motivated.

Administrative & Workplace Support

• Inspect office and production areas regularly to identify facility or supply needs and coordinate with cleaners, suppliers, or HR staff to resolve issues.
• Provide logistical and clerical support for HR projects, employee programs, and company events.
• Assist in document filing, maintaining HR records, and monitoring office supplies.
• Support onboarding and offboarding processes by coordinating documentation and ensuring smooth transitions.
• Update and maintain employee records with accuracy and confidentiality.
• Coordinate with external vendors and service providers for HR or administrative needs.
• Perform other HR or administrative tasks as may be assigned by the HR Manager to support overall operations.

Qualifications

• Bachelor's degree in Human Resource Management, Psychology, Communications, or any related field (fresh graduates are welcome).
• Strong interpersonal and communication skills; approachable, empathetic, and people-oriented.
• Approachable, cheerful, and naturally engaging personality; able to build rapport easily with employees at all levels.
• Comfortable speaking in front of groups and assisting with events.
• Organized and dependable; able to multitask and follow through on assigned tasks
• Prior experience in HR support, events coordination, or office administration is an advantage but not required.

Job Type: Full-time

Pay: Php20, Php25,000.00 per month

Benefits:

• Pay raise

Language:

• English (Preferred)

Work Location: In person

Key Responsibilities:

• Manage calendars, schedules, and appointments
• Provide administrative and clerical support
• Coordinate and document sales activities
• Handle internal and external communications professionally

Job Types: Full-time, Permanent, Fresh graduate

Pay: Php20, Php30,000.00 per month

Benefits:

• Opportunities for promotion
• Paid training
• Pay raise

Work Location: In person