2,579 Administrative Assistants jobs in the Philippines

Job Summary:

The Administrative Support will assist with BIR compliance, banking, and office admin tasks while ensuring accurate records, document management, and smooth daily operations.

Key Responsibilities:

1. BIR & Government Compliance

2. Prepare and issue BIR Service Invoices in accordance with regulatory guidelines.

3. Handle basic bookkeeping tasks for proper recording of financial transactions.

4. Prepare and issue BIR Form 2307 (Certificate of Tax Withheld) as required.

5. Banking Coordination

6. Facilitate bank transactions including deposits, encashments, withdrawals, bill payments, and telegraphic transfers.

7. Coordinate with bank officers to update and maintain required bank documents and account compliance.

8. Monitor and maintain accurate records of all banking activities.

9. Business Document Management

10. Ensure proper filing, organization, and safekeeping of critical business documents.

11. Maintain a reliable document tracking system for easy access and audit readiness.

12. Uphold confidentiality and integrity of sensitive company records.

13. Office Administration & Logistics

14. File and organize receipts and payment records for accounting and audit purposes.

15. Monitor and maintain inventory of office supplies; ensure timely replenishment.
16. Oversee daily office needs, including cleanliness and readiness of the CEO's office and conference room.
17. Submit purchase requests and coordinate procurement for office requirements.
18. Provide logistical and administrative support during internal and external activities.

Qualifications:

• A bachelor's degree in any field.
• Proven experience in an administrative or secretarial role is an advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills with keen attention to detail.
• Responsible, reliable, and able to handle tasks independently or within a team.
• Fresh graduates are encouraged to apply.

Job Type: Full-time

Pay: Php18,000.00 per month

Benefits:

• Company events
• Promotion to permanent employee

Willingness to travel:

• 100% (Preferred)

Work Location: In person

Job Qualifications:

• Bachelor's degree or equivalent experience in HR, Records Management, Business Administration, or related fields.
• Experience in document handling, archiving, or compliance work preferred.
• Familiarity with data privacy and labor documentation standards in the Philippines.
• Detail-oriented, organized, and able to handle confidential information with discretion.
• Proficient in Microsoft Office and document scanning tools.
• Amenable to work in Makati City.
• Can start ASAP.

Job Responsibilities:

• Review and categorize physical PX documents (e.g., 201 files, policies, records) across multiple floors.
• Identify missing or misfiled records and flag inconsistencies.
• Scan and digitize documents using approved tools and formats.
• Label and index files for easy retrieval and compliance tracking.
• Ensure secure transfer and storage of digital files in centralized systems.
• Follow Pfizer's internal data governance protocols.
• Ensure alignment with GWE handover requirements and BCP standards.
• Assist in preparing documentation for internal audits or legal reviews.
• Coordinate with PX, GBS, and Compliance teams for updates and clarifications.
• Provide weekly progress reports and flag risks or delays.

Job Type: Full-time

Pay: Php30, Php35,000.00 per month

Application Question(s):

• Do you have any experience in a Pharmaceutical Industry?
• How many years do you have an experience in Pharmaceutical Industry?

Work Location: In person

Job Title: Client Support Associate

Facilities Management – Maintenance & Repair Department

We are seeking an experienced and detail-oriented Client Support Associate
to join our
Facilities Management – Maintenance & Repair Department
. In this role, you will support Account Managers in delivering excellent customer and vendor services.

Work Setup & Benefits:

• Schedule:
  Night Shift, 8:00 PM – 5:00 AM, Onsite in
  Antipolo, Rizal
• Workdays:
  Weekdays only (Weekends Off)
• Compensation:
  ₱35,000 salary package +
  10%-night differential
• Perks & Benefits:
• • HMO after 30 days
• • Free lunch daily
• • Free parking
• • A great place to work company

Key Responsibilities:

• Client Communication:
Maintain effective communication with clients, ensuring timely responses and updates.

•
QA Follow-Up Calls/Emails:
Conduct post-service quality assurance calls or emails, document feedback, and escalate issues to Account Managers as needed.

•
Work Order Coordination:
Gather required information from clients to schedule work orders efficiently.

•
Vendor Sourcing & Onboarding:
Research, vet, and onboard new vendors; ensure all required documentation is submitted to SharePoint.

•
Work Order Processing:
Process work orders through ServiceSync WOM in accordance with customer-specific guidelines and budget limits.

Qualifications:

• Exceptional communication skills

• Strong attention to detail

• Ability to multitask and prioritize effectively

• Experience in record-keeping, invoice processing, and coordination tasks

Location: Makati

Job Type: Full time

Key Responsibilities:

BIR & Government Compliance

• Prepare and issue BIR Service Invoices in accordance with regulatory guidelines.
• Handle basic bookkeeping tasks for proper recording of financial transactions.
• Prepare and issue BIR Form 2307 (Certificate of Tax Withheld) as required.

Banking Coordination

• Facilitate bank transactions including deposits, encashments, withdrawals, bill payments, and telegraphic transfers.
• Coordinate with bank officers to update and maintain required bank documents and account compliance.
• Monitor and maintain accurate records of all banking activities.

Business Document Management

• Ensure proper filing, organization, and safekeeping of critical business documents.
• Maintain a reliable document tracking system for easy access and audit readiness.
• Uphold confidentiality and integrity of sensitive company records.

Office Administration & Logistics

• File and organize receipts and payment records for accounting and audit purposes.
• Monitor and maintain inventory of office supplies; ensure timely replenishment.
• Oversee daily office needs, including cleanliness and readiness of the CEO's office and conference room.
• Submit purchase requests and coordinate procurement for office requirements.
• Provide logistical and administrative support during internal and external activities.

Qualifications

• Must be a graduate of any Bachelor's Degree.
• At least has OJT / Internship experience during academic years (finance, accounting, admin, or related functions preferred).
• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint).
• Strong interpersonal and communication skills.
• Detail-oriented, organized, and able to handle sensitive information with confidentiality.

JOB SUMMARY:

To ensure efficient servicing of our agents & client's needs in policy issuance and other documentation through and orderly, well organized and timely system of recording and encoding of all policy information.

ROLES & RESONSIBILITIES:

• Provided needed After Sales Support to the agents and clients
• Safekeeping of company properties such as fixed assets, accountable forms, and office supplies
• Compute premium and other policy chargers
• Prepare Monthly Statement of Accounts to Agents/Clients
• Prepare policy, endorsements and other related documentation
• To provide timely and accurate submissions of assigned reports

SKILLS & QUALIFICATIONS:

• Graduate of any 4 year business course
• Have and experience in insurance is an advantage but not a requirement
• Computer literate and is well versed in Excel and Word
• Must have a good communication skills

OTHER REQUIREMENTS:

• Willing to be under agency
• Available as soon as possible

Job Types: Full-time, Fixed term, Fresh graduate

Contract length: 12 months

Pay: Php17, Php18,000.00 per month

Benefits:

• Promotion to permanent employee

Work Location: In person

Location:
Makati City

Salary:
₱18,000

Perks & Benefits:

• Complete government-mandated benefits (SSS, PhilHealth, Pag-IBIG)
• HMO coverage
• Company-sponsored events & activities

Job Summary:

The Administrative Support will assist with BIR compliance, banking, and office admin tasks while ensuring accurate records, document management, and smooth daily operations.

Key Responsibilities:

1. BIR & Government Compliance

2. Prepare and issue BIR Service Invoices in accordance with regulatory guidelines.

3. Handle basic bookkeeping tasks for proper recording of financial transactions.

4. Prepare and issue BIR Form 2307 (Certificate of Tax Withheld) as required.

5. Banking Coordination

6. Facilitate bank transactions including deposits, encashments, withdrawals, bill payments, and telegraphic transfers.

7. Coordinate with bank officers to update and maintain required bank documents and account compliance.

8. Monitor and maintain accurate records of all banking activities.

9. Business Document Management

10. Ensure proper filing, organization, and safekeeping of critical business documents.

11. Maintain a reliable document tracking system for easy access and audit readiness.

12. Uphold confidentiality and integrity of sensitive company records.

13. Office Administration & Logistics

14. File and organize receipts and payment records for accounting and audit purposes.

15. Monitor and maintain inventory of office supplies; ensure timely replenishment.
16. Oversee daily office needs, including cleanliness and readiness of the CEO's office and conference room.
17. Submit purchase requests and coordinate procurement for office requirements.
18. Provide logistical and administrative support during internal and external activities.

Qualifications

• Must be a graduate of any Bachelor's Degree.
• At least has 
  OJT / Internship experience
   during academic years (finance, accounting, admin, or related functions preferred).
• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint).
• Strong interpersonal and communication skills.
• Detail-oriented, organized, and able to handle sensitive information with confidentiality.

Duties and Responsibilities:

1. Answering phone calls
2. Maintaining files and records
3. Email and other communication tools
4. Drafting and proofreading emails, letters, and other documents
5. Receiving and sending correspondence
6. Encoding
7. Word processing
8. Spreadsheets
9. Ability to address potential issues

Skills Required:

• Flexible and Adaptable
• Willing to Learn and a Quick Learner
• Organize
• Excellent communication and Understanding Skills
• Time management Skills
• Computer Literate (MS Office)
• Basic Editing Skills

Qualifications:

College Level, Undergraduate, Fresh Graduate

With basic knowledge in the office workplace is preferred

Has excellent attention to details

• Graduate of a Bachelor's in the business or office administration field
• Proficient in MS Office applications
• With or without 6 months of relevant work experience
• Work hours: 8:00 AM – 5:00 PM, Monday to Friday

Email your CV to

Job Overview

We are seeking a detail-oriented and proactive Legal Administrative Support professional with a background in legal administration or office support. The successful candidate will assist in managing client documentation, coordinating communications, and supporting lawyers with day-to-day administrative tasks. This role requires excellent organizational skills, exceptionally high attention to detail, and strong communication abilities to deliver efficient and professional support within a legal practice.

Key Responsibilities

● Manage client files and documentation, ensuring accuracy, confidentiality, and proper organization.

● Maintain digital filing systems within the current Google Workspace (Gsuite) platform so records are accessible, secure, and up to date.

● Draft, prepare, and collate legal documents for client distribution and internal use.

● Monitor and follow up with clients via email in a timely and professional manner.

● Support lawyers with administrative tasks including scheduling, correspondence, and document preparation.

● Maintain client confidentiality and sensitive information, upholding compliance with all data security standards and applicable privacy policies.

Qualifications

● Background in Legal Studies, Administration, or a related field (education or work experience).

● Previous experience in a legal administrative support role is highly regarded.

● Strong organizational skills and very high attention to detail.

● Proficient in Google Workspace (Gsuite) and cloud-based document management systems.

● Excellent written and verbal English communication skills.

● Ability to work independently while managing multiple tasks and deadlines.

● Familiarity with Australian legal procedures and regulatory requirements will be considered a strong advantage.

Desirable Traits

● Proactive and able to take initiative in managing responsibilities

● Comfortable working in a fast-paced, deadline-driven environment.

● Strong team player with a client-focused mindset.

● High level of integrity and professionalism in handling sensitive legal matters

ShoreXtra Perks

• Highly engaged team
• Unlimited potential for growth
• Challenging role
• Fun and family-oriented working environment
• Bronze level referral bonus

Work Setup

• Work From Home
• Monday to Friday, 6:00 AM - 3:00 PM

Job Type: Full-time

Pay: Php40, Php45,000.00 per month

Experience:

• Legal Studies/ Admin: 3 years (Preferred)
• Google Workspace: 3 years (Preferred)

Language:

• English (Preferred)

Work Location: Remote