What Jobs are available for Administrative Assistant in Mandaluyong?

Job Summary:

The Administrative Assistant for the Design and Planning Team will provide comprehensive administrative and clerical support to ensure the smooth day-to-day operations of the team. This role involves coordinating schedules, managing documentation, preparing reports and presentations, handling communications, and assisting in project tracking to help the Design and Planning Team deliver high-quality outputs efficiently.

Duties and Responsibilities:

• Manage calendars, schedule meetings, and coordinate appointments for the Design and Planning Team.
• Organize and maintain team files, drawings, project documents, and records (physical and electronic).
• Assist in the preparation, formatting, and distribution of design reports, presentations, drawings, and proposals.
• Handle correspondence, emails, and phone calls on behalf of the team.
• Coordinate travel arrangements, accommodations, and itineraries for site visits, training, and client meetings.
• Monitor submission timelines and ensure deliverables are submitted on time.
• Support in tracking project progress, milestones, and deadlines.
• Assist in the collation and organization of data for feasibility studies, planning documents, and project updates.
• Maintain version control of design documents and ensure the latest revisions are circulated to relevant stakeholders.
• Serve as a communication link between the Design and Planning Team and other departments.
• Coordinate with consultants, contractors, and suppliers for meeting schedules, document requests, and follow-ups.
• Support the team in preparing documents for management approvals, regulatory submissions, and client presentations.
• Manage office supplies, requisitions, and procurement for the Design and Planning Team.
• Prepare expense reports, liquidations, and requisitions related to design and planning activities.
• Maintain an organized filing system for contracts, permits, drawings, and other key documents.

Minimum Requirements:

• Graduate of any four-year course.
• At least 1 year of experience performing customer service-related functions.
• Knowledge of office practices and procedures.
• Ability to compose and edit correspondence.
• Ability to manage multiple tasks simultaneously.
• Ability to maintain confidentiality.
• High sense of urgency and a high level of dependability.
• Good organizing skills; efficient and accurate in filing documents.
• Clear communication skills.
• Resilient in handling additional responsibilities.

Key Responsibilities

• Provide general administrative and clerical support
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Handle incoming calls, emails, and inquiries in a professional manner.
• Maintain office supplies inventory and place orders when necessary.
• Assist in organizing company events and meetings.
• Perform other related duties as assigned.

Qualifications

• Bachelor's degree in Business Administration or related field preferred (or equivalent work experience).
• with at least 1 year experience as an Administrative Assistant, Office Assistant, or similar role.
• Strong organizational and multitasking skills with keen attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.

Job Type: Full-time

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Work Location: In person

Job Summary

The Administrative Assistant will provide comprehensive support to the management team by handling administrative, financial, and client-related tasks. This role requires organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate is proactive, resourceful, and committed to ensuring smooth day-to-day operations.

Key Responsibilities:

Financial Support

• Prepare and assist in the creation of financial statements for clients.
• Maintain accurate and organized financial records.

Administrative Tasks

• Proficiently use Microsoft Word and Excel for reports, documentation, and tracking.
• Schedule meetings with clients and internal teams.
• Book and prepare conference rooms for meetings and events.

Collections & Client Coordination

• Perform collections and follow-ups on client accounts.
• Maintain positive client relationships and ensure timely communication.

Logistics & Travel

• Willingness to travel for company-related activities, and administrative support.

Inventory Monitoring

• Monitor and record office and project-related supplies and equipment.

Handling emails and other forms of communication

• Responding to emails, drafting correspondence, and managing other forms of communication (e.g., faxes, letters).

Maintaining filing systems

• Organizing and maintaining both physical and digital files and records.

Managing databases and spreadsheets

• Entering and updating data, creating reports, and maintaining databases

Qualifications & Skills:

• Graduate of any Business Administration, Finance, or related field (preferred but not required).
• With years of experience is an advantage
• Strong knowledge of creating financial statements.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Highly organized, detail-oriented, and resourceful.
• Ability to multitask and manage time effectively.
• Strong problem-solving skills and adaptability.
• Ability to work independently with minimal supervision.
• Willingness to travel when necessary.
• Proactive and Reliable – anticipates needs and takes initiative.
• Trustworthy and Confidential – handles sensitive information with discretion.
• Professional and Courteous – represents the company positively to clients and colleagues.
• Flexible and Adaptable – thrives in changing environments and priorities.
• Team Player – works collaboratively with colleagues across all levels.
• Strong Work Ethic – dedicated, dependable, and committed to results.

Benefits:

• Company Christmas gift
• Company events
• Health insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Schedule:

• On-site
• 8 hour shift
• Day shift
• Monday to Friday

Job Type: Full-time

Pay: From Php20,000.00 per month

Benefits:

• Company events
• Opportunities for promotion
• Promotion to permanent employee

Ability to commute/relocate:

• Makati: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative Task: 1 year (Required)
• Microsoft Office: 1 year (Required)
• Inventory Monitoring: 1 year (Required)

Language:

• English (Required)

Willingness to travel:

• 25% (Required)

Work Location: In person

Company: Supernova Innovation Inc.

Location: Makati City

Job Summary

The Administrative Assistant will provide comprehensive support to the management team by handling administrative, financial, and client-related tasks. This role requires organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate is proactive, resourceful, and committed to ensuring smooth day-to-day operations.

Key Responsibilities:

1. Financial Support

• Prepare and assist in the creation of financial statements for clients.
• Maintain accurate and organized financial records.

2. Administrative Tasks

• Proficiently use Microsoft Word and Excel for reports, documentation, and tracking.
• Schedule meetings with clients and internal teams.
• Book and prepare conference rooms for meetings and events.

3. Collections & Client Coordination

• Perform collections and follow-ups on client accounts.
• Maintain positive client relationships and ensure timely communication.

4. Logistics & Travel

• Willingness to travel for company-related activities, and administrative support.

5. Inventory Monitoring

• Monitor and record office and project-related supplies and equipment.

6. Handling emails and other forms of communication

• Responding to emails, drafting correspondence, and managing other forms of communication (e.g., faxes, letters).

7. Maintaining filing systems

• Organizing and maintaining both physical and digital files and records.

8. Managing databases and spreadsheets

• Entering and updating data, creating reports, and maintaining databases

Qualifications & Skills:

• Graduate of any Business Administration, Finance, or related field (preferred but not required).
• At least 2 years of experience in Administrative role
• Strong knowledge of creating financial statements.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Highly organized, detail-oriented, and resourceful.
• Ability to multitask and manage time effectively.
• Strong problem-solving skills and adaptability.
• Ability to work independently with minimal supervision.
• Willingness to travel when necessary.
• Proactive and Reliable – anticipates needs and takes initiative.
• Trustworthy and Confidential – handles sensitive information with discretion.
• Professional and Courteous – represents the company positively to clients and colleagues.
• Flexible and Adaptable – thrives in changing environments and priorities.
• Team Player – works collaboratively with colleagues across all levels.
• Strong Work Ethic – dedicated, dependable, and committed to results.

Job Type: Full-time

Pay: Php21, Php23,000.00 per month

Benefits:

• Company events
• Promotion to permanent employee

Work Location: In person

-Provide general administrative support as needed

-Developing and implementing administrative processes

-Maintain accurate and up-to-date records,  files and documents (physical and digital)

-Managing office supplies and inventory

-Handling tasks as assigned by senior executives.

Job Description

1. Preparation and sending of Endorsement letter the borrower.

2. Reconciliation of accounts Endorse to Collection Agency and Endorse by RLG.

3. Preparation of Billing summary (Accounts Collected of Collection Agency)

4. Other administrative tasks necessary to perform the daily job requirements.

Qualifications

1. Open for fresh graduates.

2. Preferably graduate of any finance-related course

3. Preferably residing around or near Makati City only.

4. Willing to be hired first under agency for 6 months to 1 year.

Job Types: Full-time, Fresh graduate

Pay: Php15, Php16,000.00 per month

Benefits:

• Flextime
• Opportunities for promotion

Job purpose:

• To provide administrative and clerical support to run office efficiently.

Special Tasks or Assignment :

• Execute assignments and directives specifically delegated to you.

Canvassing items or services needed in the company.

• Sourcing suppliers and negotiating contracts.
• Knowledgeable in canvassing and purchasing. Directly contact the supplier and coordination for quotation and its process.

Procurement and Purchasing

• Assisting in company purchases/ acquisition of materials

Assisting Sales Department in biddings and company meetings.

Requisition and Monitoring of Office Supplies.

• Tracking inventory levels and usage patterns to ensure that there are always adequate supplies on hand without overstocking.

Renovation and Construction.

• In charge in coordinating various aspects of property renovation

projects.

Provide administrative and secretarial support for office.

Other duties that can be occupy in this position

Job Type: Full-time

Pay: Php20, Php25,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Flexible schedule
• On-site parking
• Paid training
• Promotion to permanent employee

Ability to commute/relocate:

• Pasig: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Do you have knowledge in canvassing and/or purchasing?

Education:

• Bachelor's (Required)

Experience:

• Administrative: 1 year (Required)

Language:

• English (Preferred)

Work Location: In person

Responsibilities:

· Answer phones and greet visitors

· Schedule appointments and maintain calendars

· Schedule and coordinate staff and other meetings

· Collate and distribute mail

· Prepare communications, such as memos, emails, invoices, reports and other correspondence

· Write and edit documents from letters to reports and instructional documents

· Create and maintain filing systems, both electronic and physical

· Manage accounts and perform bookkeeping

· Delivery of documents and other materials to relevant parties

Qualifications:

· Must have completed a Bachelor's degree in any business-related course

· Computer literate and knowledgeable in MS Office

· With a pleasing personality

· Has good time management skills and can handle stress under pressure

· Competitive and a Team player

· Has good customer service skills

· With excellent interpersonal and communication skills

Colliers Philippines Tenant Representation | Office Services Team

ADMINISTRATIVE ASSISTANT

Overview: The Admin Assistant plays a key operational support role, ensuring the team runs efficiently through effective coordination, documentation, and back-end support.

Core Functions & Responsibilities:

• Invoicing & Billing Support

• Prepares and issues invoices for closed transactions

• Coordinates with Finance for processing and documentation
• Maintains updated invoice tracker

• Accounts Receivable Monitoring

• Tracks unpaid invoices and follows up with clients

• Prepares monthly AR summary reports
• Liaises with Finance for collections and reconciliations

• Document & Database Management

• Maintains contract files and compliance documents

• Updates lease database with key deal information and contract milestones

• Internal Coordination & Team Support

• Leads day-to-day team coordination

• Acts as point-of-contact in absence of the Team Lead/Head
• Assists in onboarding and administrative training of new hires
• Coordinates internal team meetings and recordkeeping
• Tracks internal referrals and deal pipeline

• Compliance and Reporting

• Prepares and submits monthly internal performance reports (e.g., commissions)

• Additional Tasks

• Orders and monitors inventory of office supplies

• Assists in logistics for internal and client-facing events
• Supports preparation of lease abstracts and documentation kits
• Manages Team's Petty Cash
• Process checks requests and liquidations