414 Administrative Assistant jobs in Mandaluyong

LOOKING FOR: ADMINISTRATIVE ASSISTANT

Brief Description

The position of administrative assistant consists of being responsible for managing the overall accounts of the company.

Tasks

• Encode daily sales, manage client orders and company files. Ensures that no file is lost and traceable.
• Maintains database of clients and orders
• Assists and reports to General Admin Asst. and General Manager
• Manage warehouse inventory and samples for sales team
• Guide and gives instructions to associates
• Prepares quotation letters and sales order
• Gather inquiries and draft job orders
• Assists General Admin in preparing and managing billing statements, accounts payables and receivables
• Process other documentations as needed or requested by General Manager
• Work schedule: Monday to Saturday

Qualifications and Requirements

• Responsible and reliable
• Strong ownership
• College graduate
• Minimum 1 year of work experience
• Excellent computer skills – Excel, Word and Google Sheets
• Strong organizational, sales and marketing, planning, time management skills
• Excellent communication skills (both oral and written)
• Applicants must be willing to work in 21 Duhat Road,Brgy. Potrero,Malabon City

We manufacture clothing and do printing services. To know more about our company, check our Facebook page (Kairos) and Website ).

Job Type: Full-time

Pay: From Php18,070.00 per month

Education:

• Bachelor's (Preferred)

Experience:

• Administrative Assistant: 1 year (Preferred)

Language:

• English (Preferred)

Work Location: In person

Qualifications

:

• Graduate of any 4-year course
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and multi-tasking abilities
• Proficiency in Microsoft Office

What's in it for you?

• Competitive Salary
• Allowances
• Trainings
• HMO coverage upon regularization

Job Title: Administrative Assistant

Location:
BGC Taguig Philippines (on-site)

Job Type:
Full-Time

About Us:
Wizard IT is seeking a highly organized and proactive Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office and providing comprehensive support to various departments.

Role Overview:
As an Administrative Assistant at Wizard IT, you will play a crucial role in maintaining the efficiency of our office operations. You will be responsible for a variety of administrative and clerical tasks, ensuring that our staff can communicate and work effectively. Your role will involve managing schedules, handling correspondence, and providing support to different departments. You will also be involved in organizing events, managing travel arrangements, and maintaining confidentiality in all tasks.

Responsibilities:

• Prepare and edit documents, reports, and presentations. Maintain filing systems and ensure data accuracy.
• Handle sensitive information with discretion and maintain confidentiality at all times. This includes managing confidential documents, ensuring secure storage, and preventing unauthorized access.
• Manage calendars, schedule meetings, and coordinate appointments for IT team members. Handle incoming calls, emails, and correspondence in a professional and timely manner. Prepare and distribute meeting materials, reports, and presentations.
• Assist in the preparation of IT monthly reports.
• Provide administrative support for IT projects, including scheduling meetings, distributing information, and tracking progress.
• Assist with the coordination of project-related activities and deliverables.
• Assist with data entry and organization of incident reports and other relevant information. Maintain accurate and up-to-date records and files.
• Conduct research for different projects, including LinkedIn prospecting and adding companies from web visits. Support sales-related tasks and monitor emails using CRM platforms.
• Create, schedule, and publish engaging content on various social media platforms. Monitor social media channels for feedback, comments, and messages, and respond in a timely manner. Analyze social media metrics to track engagement and performance. Collaborate with the marketing team to develop social media strategies and campaigns. Stay updated with the latest social media trends and best practices.
• Assist various departments with administrative tasks, such as data entry, research, and project support.
• Make travel arrangements for staff members, including booking flights, hotels, and rental cars. Coordinate travel itineraries and ensure all travel-related documents are prepared and organized. Handle any travel-related issues or changes that may arise.
• Assist in the planning and execution of company events, including coordinating logistics, managing RSVPs, and ensuring all event materials are prepared and organized.
• Answer and direct phone calls, manage correspondence, and greet visitors.
• Organize meetings, appointments, and travel arrangements for staff members. Coordinate office events and activities.
• Assist clients and visitors, address inquiries, and provide information as needed.
• Handle basic bookkeeping tasks, process invoices, and manage expense reports
• Monitor and order office supplies, ensuring the office is well-stocked and organized.

Requirements:

• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience in CRM, reporting and data filter.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and problem-solving skills.
• Previous experience in an administrative role is preferred.

Benefits:

• Be part of a dynamic and innovative team at the forefront of IT.
• Work on challenging and impactful projects that make a difference
• Competitive salary and benefits package
• Opportunity for professional growth and development
• Collaborative and supportive work environment

Location:

BGC Taguig Philippines (On-site)

Working Hours:

Full-time: Midshift and Graveyard Shift (UK and US Time)

Monday to Friday

The administrative office oversees daily administrative operations, coordinates staff, manages schedules, handles paperwork such as government compliance and permits, acts as the receptionist, manages vendor relationships, supports budgeting, ensures policy compliance, and maintains an organized, efficient office environment to support Babyluxx Spa's smooth functioning.

Interested applicants may apply in person or send their applications to:

Morfe, Ceneta & Co., CPAs

Address: Unit /F South Center Tower, 2206 Market Street, Madrigal Business Park, Ayala Alabang, Muntinlupa City

Or send the requirements to the following email addresses:

Ms. Mercedita M. Rodriguez, Chief Human Resource Officer

Email:

Kindly write the following in the subject line of your email application:

( FULL NAME ) - ( POSITION APPLYING FOR )

For inquiries, you may reach the HR Office at these numbers:

Phone Number:

QUALIFICATIONS

• Graduate of any business-related course
• At least 1-2 years
• of administrative experience preferred
• Strong attention to detail and multitasking skills
• Proficient in MS Office and general office tasks (filing, scanning, scheduling)
• Excellent communication and interpersonal skills
• Can work under pressure and handle confidential information
• Proactive and customer-oriented attitude

Job Summary:

Responsible for the on-time submission of required reports and documents for billing; (Sales, Invoice, Receiver Authorization, Receiver Certification.

Responsibilities:

• Provides excellent customer service at all times.
• Attends to customer inquiries and complaints for immediate action and solution.
• Monitors delivery merchandise in the department
• Receives, together with officers, items either from the direct supplier or from warehouse
• Ensures accuracy in the documentation and physical count of merchandise received and released from the store
• Keeps inventory records including defective stocks, accessories, premium items and other appliances.

Qualifications:

• Technical knowledge in POS
• Computer literate
• Attention to detail
• Customer Focus
• Technical Competence
• Organizational Skills
• Analytical Skills
• At least High School Graduate, Senior High School Graduate, Vocational Course or Bachelors Degree

Job Types: Full-time, Permanent

Pay: Php16, Php18,000.00 per month

Benefits:

• Additional leave
• Company events
• Free parking
• Health insurance
• Life insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Ability to commute/relocate:

• Manila: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person

**We're looking for a dependable, detail-oriented Administrative Assistant who can keep our operations organized and on track — both in the office and remotely.

⸻

What You'll Do

• Manage email inbox and schedule appointments

• Organize and maintain files (digital & paper)

• Prepare emails, reports, spreadsheets, and basic documents

• Coordinate with suppliers, clients, and service providers

• Perform basic bookkeeping/data entry tasks

• Handle occasional errands and in-office admin work

• Maintain confidentiality of sensitive information

• Manage online stores
• Manage social media accounts***⸻

What We're Looking For

• Proven experience in admin, office coordination, or similar role

• Strong organizational skills & attention to detail

• Proficient in Google Workspace or Microsoft Office

• Excellent written & verbal communication skills

• Basic knowledge of Acctg ( invoicing, creating vouchers, encoding, etc)

• Reliable, self-starter attitude — able to work independently

• Based in/near Marikina for in-office days

• Owns a laptop + reliable internet

⸻

Perks & Details

• Hybrid work setup (1–2 days in office, rest remote)

• Potential to transition to permanent employee after probation

⸻

Perks & Details

• Hybrid work setup (2 to 3 days in office, rest remote)

• Potential to transition to permanent position after probation**

Administrative Associate

The Administrative Associate provides support to the organization by handling a variety of tasks for managers, other employees, and office visitors. Candidates should be able to multi-task and be generally helpful and professional so that he/she becomes a positive and productive presence in the workplace.

Duties and Responsibilities

Data Entry and Record Keeping:

• Input, encode/type and manage data in databases.
• Maintain accurate records and update databases as needed.
• Performs filing, copying, binding, scanning, etc.

Communication Handling

• Answer and screen phone calls, emails, and other forms of communication.
• Draft, proofread and update emails, memos, documents, and other communication materials.

Document Management:

• Organize and maintain physical and electronic files.
• Prepare, compile, and edit documents, reports, folders, charts, and presentations.
• Maintain reports, records of contracts, documentation, and office manuals.

Office Organization:

• Maintain a well-organized office space and functioning office equipment.
• Manages office supply inventory.

Meeting Coordination

• Coordinate and schedule meetings, including room setup and logistics.
• Prepare meeting agendas and take meeting minutes.

Scheduling and Calendar Management:

• Coordinate and schedule appointments, meetings, and events.
• Handle managers' calendars.

Customer Service

• Interact with clients, visitors, and employees in a professional manner.
• Address inquiries and provide information as required.

Travel Arrangements:

• Make travel arrangements for managers, including booking flights and hotels.

Job Types: Full-time, Permanent, Fresh graduate

Pay: Php19, Php21,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Employee discount
• Free parking
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Education:

• Bachelor's (Required)

Language:

• English (Preferred)

Work Location: In person

The Administrative Assistant will provide essential support to office operations, ensuring smooth day-to-day activities and assisting both internal staff and external clients. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently.

Key Responsibilities:

Regular Duties:

• Monitor inventory, contracts, transmittals, and other important documents
• Answer calls and assist with employee and guard concerns
• Encode data and manage email communications
• Handle petty cash and revolving funds
• Coordinate employee documents and requests with relevant departments and government agencies
• Prepare meeting minutes, monthly reports, duty orders, and positional allowances
• Assist employees, guards, applicants, and visitors with their concerns
• Process payment requests for bills (e.g., Globe, PLDT, rent, services, retainer fees)
• Arrange bookings and reservations for meetings and seminars
• Print, file, and consolidate forms and daily time records (DTRs)
• Receive and relay documents and calls to appropriate personnel
• Secure and renew licenses and permits (e.g., License to Operate, Authority to Deploy, SDDO)
• Manage paperwork and operations in the absence of superior officers
• Disseminate policies and updates to all detachments
• Maintain and update digital and physical filing systems
• Request office supplies and logistics as needed
• Address HR-related concerns
• Be available for emergency calls 24/7
• Perform other tasks as assigned

Occasional Duties:

• Provide secretarial support to the training institute
• Assist in facilitating trainings, seminars, and examinations
• Ensure compliance with PNP-SOSIA regulations within the training school

Qualifications:

• Bachelor's degree in Office Administration or any related course
• At least 1 year of experience in administrative or office work
• Must be able to drive a 4-wheel vehicle (manual and automatic)
• Willing to travel anywhere in the Philippines
• Willing to work onsite in Chino Roces, Makati

Job Types: Full-time, Permanent

Pay: Php17, Php19,000.00 per month

Benefits:

• Additional leave
• Health insurance
• Life insurance
• Staff meals provided

Work Location: In person