33 Administration jobs in Tanza

Overall Purpose of the job:

• Improve invoicing procedures to eliminate errors.

• Improve client/ supplier administration to better support management reporting.

• Increase information flow to concerned parties.

• Assist in organising business processes and planning.

Key Responsibilities and Tasks:

• To ensure collaboration with Administration and Technical dept. to ensure the timely issue of client invoices.

• To create new projects in Dynamics in collaboration with Technical Dept.

• To issue purchase order to suppliers.

• To liaise with Finance to ensure smooth interface with Administration and Operations.

• To liaise with clients on payments when requested by credit control.

• Management of office supplier contracts

• Ensure office maintained to a professional standard

• General office maintenance including organizing office repairs

• Co-ordinate all office changes

• Meeting room calendar management

• Arranging boardroom lunches

• Invoice/PO support to finance for MTS

Qualifications

• Organised individual.

• Good knowledge of written and spoken English.

• Knowledge of ISO 9001.

• Strong Accounting Background

• Flexible, self-motivated, good communication skills, and able to work alone or as part of a team.

• Strong Process/IT understanding, including Microsoft applications (Dynamics, Excel, Word, Power Point).

Job description

• To provide under management vessels with the necessary administrative support in order to achieve consistent levels of victualing service within the given budgetary guidelines and as per client agreements.

To assist Operations Department, with the receiving, reviewing, and approving Delivery files from the vessels upon completion of supplies and to address any discrepancies to the respective suppliers, Operations and/or HSEQ teams as necessary.

To assist Operations Department, with the approval of commitments within the monthly given deadline.

To assist other departments swiftly and promptly with information or other supportive services that may be requested.

KEY RESPONSIBILITIES and TASKS:

1. To review and approve delivery reports for a number of vessels as required
2. To ensure that reported quantities and values of the Deliveries match the Purchase order and to address any discrepancies to the respective suppliers, Operations and/or HSEQ teams as necessary.
3. To check and approve pending commitments upon completion of supplies within the given deadline.
4. To communicate with Operation officers for issues pertaining to Deliveries.
5. To communicate with Admin Officers for issues pertaining to Deliveries.
6. To communicate interoffice issues as required.
7. To assist in the control of activities (as per company guidelines) in case of incidents.
8. Any other duties that may be requested by management.

SKILLS, QUALIFICATION AND EXPERIENCE REQUIRED:

Very good understanding of finance and process good analytical skills.

Strong computer skills, particularly in Microsoft Office and Accounting systems.

Excellent interpersonal, verbal and written communications skills.

The highest personal integrity standards.

A positive outlook and be self-motivated to develop and succeed.

A very good command of the English language both written and oral.

Ability to deal with multi-task workload

Fresh graduates are encouraged to apply

Job Types: Full-time, Permanent

Benefits:

• Health insurance
• Life insurance
• Staff meals provided

Ability to commute/relocate:

• Parañaque: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• How much is your expected salary?

Experience:

• Administration: 1 year (Preferred)

Work Location: In person

Overall purpose of the job:

• Improve invoicing procedures to eliminate errors.
• Improve client/ supplier administration to better support management reporting.
• Increase information flow to concerned parties.
• Assist in organising business processes and planning.

Key Responsibilities and Tasks:

• To ensure collaboration with Administration and Technical dept. to ensure the timely issue of client invoices.
• To create new projects in Dynamics in collaboration with Technical Dept.
• To issue purchase order to suppliers.
• To liaise with Finance to ensure smooth interface with Administration and Operations.
• To liaise with clients on payments when requested by credit control.
• Management of office supplier contracts
• Ensure office maintained to a professional standard
• General office maintenance including organizing office repairs
• Co-ordinate all office changes
• Meeting room calendar management
• Arranging boardroom lunches
• Invoice/PO support to finance for MTS

Qualifications:

• Organised individual.
• Good knowledge of written and spoken English.
• Knowledge of ISO 9001.
• Sound Finance understanding.
• Flexible, self-motivated, good communication skills, and able to work alone or as part of a team.
• Strong Process/IT understanding, including Microsoft applications (Dynamics, Excel, Word, Power Point).

Job Types: Full-time, Permanent

Benefits:

• Health insurance
• Life insurance
• Staff meals provided

Application Question(s):

• How much is your expected salary?

Experience:

• Administrative: 5 years (Required)

Work Location: In person

Company Description
Become a member of a global community
Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 18,000 trained professionals in a worldwide network of over 212 locations across six continents. Expeditors' promise, "You'd be surprised how far we'll go for you." is not mere hype; it is our commitment to go beyond the expectations of what companies need from a global logistics provider. Our culture is about exceeding our customers' expectations and providing a place for our employees to make a career.

Our Mission is to recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us

Job Description
Administration Related:

• Follow up for billing from Suppliers, Service Providers and Manpower agencies and prepare APV for payment requests
• Coordinate with manpower agencies for janitors, messengerial and security needs and follow the appropriate procedures for requests
• Checking of messenger liquidations and entries on their Daily Time Records to ensure that all are validated before submitting to Dimensional for proper accounting of payroll for billing and payment
• Managing the messengerial routes and submission of monthly reports
• Sourcing of Suppliers for office supplies, manpower, courier, and other branch needs
• Garbage collection validation
• Scheduling a Service maintenance routine for the aircon, pest control and fumigation, genset, lighting, office sanitation and disinfection and copiers
• Monitoring of all Gas PO issued and validate from the SOA received from Fuel King for APV payment. Fuel consumption is also recorded and updated on the fuel consumption report as per the requirement also of DENR
• Coordination with HMO and Insurance provider and endorsement of new employees and dependents
• Management of administration reimbursements and filing via Concur
• Fixed asset purchase and recording as per need basis, and updating of the asset inventory report
• Manage the Client/Customer Christmas solicitation and yearly inventory and purchase of Calendars and Christmas giveaways
• Processing of the Global ID issuance for new employees as well as for its renewal
• Processing of Sub-con ID issuance for new sub-con employees

HR Procedure and Training:

• Recruitment – Screening of applicants and scheduling for interview
• Issue newly hired list of requirements for employee 201 file
• Coordination with current HMO provider for pre-employment medical exam of newly hired employees
• Conduct orientation for newly hired employees that must be done on the first day of employment (Orientation Package, Employee Handbook
• Submission of the Headcount Report to Apollo Yang on a monthly basis
• Email reminder notice to HODs for the 3rd and 5th month evaluation (EPE) of Probationary Employees and once submitted, file on the Employee 201 for Admin review and recording
• Maintenance of the Employee 201 Files: Update Employee Data Register and Employee Personal Information Access
• Processing of Service Award Recipient list to be submitted to Apollo Yang
• Monthly monitoring of Timekeeping Infractions
• Leave Monitoring (Payplus): Annual Credit Resetting, Removal of PAL every April 1
• Processing of Employee's Last Pay: Clearance, Pay Information Summary, Separation Checklist, Final Pay Processing at Payplus
• FTE OT Report: OT Analysis of Product Leader, Temp Staff OT Report and sending of OT Report to HODs

Government Reporting:

• BIR Registration to new employees without TIN
• Monitoring of all the Permits, Licenses and Subscription for the Branch and making timely renewal

Travel:

• Travel coordination with accredited Travel Agencies and Travel Coordinator of the destination Branch for employee official business trip with regards to: Plane Tickets, Hotel Booking and Transportation
• Submission of the Hotel Booking Reports and Monthly Travel Report to Gloria Ku, GM – Travel & General Administration, North and South Asia Regional
• Preparation of APV for the Travel Agency billing for payment to be submitted to AP Accounting

Qualifications

• Graduate of any business related course
• 1-2 years experience in Administrative and General HR role
• Possessing the ability to multitask
• Being organised and detail-oriented
• Being flexible and able to adapt to changes in the workplace
• Excellent knowledge of Microsoft Excel and Pivot
• Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results.
• Good Microsoft Office skills (Excel, Word etc.).
• Fluent in English
• Pro-active, strong organizational skills

Behaviours:

• Self-reflecting and open to feedback
• Possessing a positive attitude
• Initiative and ability to work in autonomy
• Role model of integrity and pride for all employees
• Proven leadership attitude and background

Additional Information

Expeditors offers excellent benefits

• Paid Vacation, Holiday, Sick Time
• Health Plan: Medical Insurance (including immediate dependent)
• Life Insurance
• Employee Stock Purchase Plan
• Training and Personnel Development Program
• Growth opportunities within the company
• With provision of 26 days Work-from-Home Set-up per year.

All your information will be kept confidential according to EEO guidelines.

Key Responsibilities

1. Ensure 100% compliance with insurance renewals, permits, and administrative requirements.

2. Maintain an organized and up-to-date filing system with no missing records.

3. Oversee building, office, and vehicle maintenance schedules.

Safeguard and manage company assets, including acting as Central Key Custodian.

4. Lead planning and execution of office events and support company-wide programs.

5. Draft, update, and manage company policies, instructions, and memos.

Facilitate insurance claims and maintain updated records and compliance reports.

6. Support the Director for Administration with special projects and reports.

Qualifications:

1. Bachelor's degree in Business Administration, Management, or a related field.

2. 3–5 years of experience in administration, office management, or facilities/asset management.

3. Strong knowledge of insurance processes, permits, and compliance requirements.

4. Experience in policy drafting, document control, and records management.

Proficient in MS Office and document management systems (e.g., Share Drive).

5. Excellent organizational, planning, and problem-solving skills.

6. Strong attention to detail with the ability to manage multiple priorities.

7. Good interpersonal and communication skills.

8. Trustworthy, with high accountability in handling company resources.

About Us

Go Global Internships connects talented students from the Philippines with international companies across the UK, USA, Canada, and Australia. Our mission is to provide students with real-world work experience, boost their employability, and give them exposure to global business practices.

Internship Role: General Administration

We are offering internship opportunities in General Administration. This role is designed to give you hands-on experience in supporting day-to-day business operations, focusing on organizational tasks and process management.

Key Responsibilities

• Assist with general administrative duties and record management
• Coordinate with internal teams to organize schedules, meetings, and project tasks
• Conduct research to support business operations and planning
• Help prepare reports, presentations, and spreadsheets for management use

Qualifications

• Currently enrolled in a University/College program (Business Administration or related courses preferred)
• Strong organizational skills and attention to detail
• Good communication skills, both written and verbal (English)
• Proficient in MS Office (Word, Excel, PowerPoint) or Google Workspace
• Willingness to learn and take initiative

Job Type: OJT (On the job training)

Contract length: 2 months

Pay: Php3,000.00 per year

Benefits:

• Work from home

Application Question(s):

• Could you please describe your journey from your home to our Alabang Office located at Richville Corporate Tower, Alabang Muntinlupa?
• Are you comfortable working the required shift schedule of 2:00 PM – 11:00 PM (Philippine Time), Monday to Friday?

Work Location: In person

About Us

Go Global Internships connects talented students from the Philippines with international companies across the UK, USA, Canada, and Australia. Our mission is to provide students with real-world work experience, boost their employability, and give them exposure to global business practices.

Internship Role: General Administration

We are offering internship opportunities in General Administration. This role is designed to give you hands-on experience in supporting day-to-day business operations, focusing on organizational tasks and process management.

Key Responsibilities

• Assist with general administrative duties and record management
• Coordinate with internal teams to organize schedules, meetings, and project tasks
• Conduct research to support business operations and planning
• Help prepare reports, presentations, and spreadsheets for management use

Qualifications

• Currently enrolled in a University/College program (Business Administration or related courses preferred)
• Strong organizational skills and attention to detail
• Good communication skills, both written and verbal (English)
• Proficient in MS Office (Word, Excel, PowerPoint) or Google Workspace
• Willingness to learn and take initiative

Job Type: OJT (On the job training)

Contract length: 2 months

Pay: Php3,000.00 per year

Benefits:

• Work from home

Application Question(s):

• Could you please describe your journey from your home to our Alabang Office located at Richville Corporate Tower, Alabang Muntinlupa?
• Are you comfortable working the required shift schedule of 2:00 PM – 11:00 PM (Philippine Time), Monday to Friday?
• Do you have prior experience in client services, account management, or operations management (preferably in BPO, outsourcing, or a similar client-facing environment)?
• Have you managed or supervised junior staff or team members before? If yes, please describe briefly.

Work Location: In person

The Building Administration Officer is responsible in the supervision of maintenance services to ensure the proper upkeep of the mall, including its amenities, utilities and equipment in accordance with Company standards of safety, cleanliness and orderliness. The individual periodically conducts maintenance surveys and safety audits to determine repair /renovation needs of the mall and mall tenant facilities, plan scheduled maintenance activities to ensure the efficient utilization of the utilities, facilities and equipment, service vehicles and other office equipment. Assist mall management in providing safety and security to the mall employees, mall tenants and customers.

Job Requirements:

• Candidate must possess at least a Bachelor's/College Degree with a Professional License in Engineering.
• Experience in Building and Facilities Management, Engineering Maintenance Services.
• With at least 2 year(s) of working experience in Supervisory level/ in the related field is required for this position

Work Location:

• Willing to be assigned in SM City Dasmariñas, Cavite.

Company Description

Hard Discount Philippines Inc. (HDPI) operates the DALI Everyday Grocery supermarket chain in the Philippines. HDPI is a subsidiary of the Singapore-based HDPM Sin Pte. Ltd. and has Switzerland-based Dali Discount AG as its ultimate parent company. The company is dedicated to providing affordable grocery options to consumers while maintaining high standards of service and quality. The company is expanding its operations and seeks skilled professionals to join their team.

Role Description

This is a full-time on-site role for a Finance Administration Manager located in Carmona, Cavite. The Finance Administration Manager will be responsible for overseeing financial statements, financial reporting, and accounting tasks. The role requires daily financial analysis, budgeting, and strategic financial planning to support the company's operations and growth. Additionally, the Finance Administration Manager will manage financial compliance and reporting requirements, providing guidance and support to the finance team.

Qualifications

• Proficiency in preparing and analyzing Financial Statements and Financial Reporting
• Strong Finance and Accounting skills
• Excellent Analytical Skills for financial analysis and strategic planning
• Experience in budgeting and managing financial compliance
• Relevant educational background such as a Bachelor's degree in Finance, Accounting, or related field
• Must be a Certified Public Accountant
• Excellent written and verbal communication skills
• Ability to work on-site in Metro Manila
• Experience in the retail or supermarket industry is a plus