What Jobs are available for Administration in Makati?

About the role

This full-time Administration Assistant position at Copylandia Office Systems Corporation' offers an exciting opportunity to provide high-level administrative and operational support to a dynamic and growing organisation. Based in Mandaluyong City, Metro Manila, you will play a vital role in ensuring the smooth running of the company's day-to-day activities.

What you'll be doing

• Providing comprehensive administrative support to the leadership team, including scheduling appointments, managing calendars, and arranging travel arrangements
• Handling a variety of administrative tasks such as filing, record-keeping, data entry, and general office management
• Assisting with the coordination and execution of internal and external events, meetings, and other functions
• Serving as a point of contact for staff and clients, addressing inquiries and providing excellent customer service
• Supporting the implementation of office procedures and policies to maintain efficiency and organisation
• Performing other ad-hoc duties as required to support the overall business objectives

What we're looking for

• Minimum 2 years of experience in a similar administrative or office support role, preferably in a fast-paced, corporate environment
• Excellent organisational, multi-tasking, and time management skills with the ability to prioritise and work under pressure
• Strong verbal and written communication skills, with a professional and customer-focused approach
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment and technology
• Adaptability and a proactive mindset to contribute to a collaborative and dynamic team environment
• Attention to detail and a commitment to maintaining confidentiality and discretion

What we offer

At COPYLANDIA OFFICE SYSTEMS CORPORATION', we are committed to providing our employees with a rewarding and fulfilling work experience. In addition to a competitive salary, we offer a range of benefits, including:

• Attractive commission structure and performance-based bonuses
• Comprehensive health insurance coverage (HMO)
• Opportunities for career advancement and professional development
• Out-of-the-country trip incentives for performers

Job Types: Full-time, Permanent

Pay: Php21, Php22,000.00 per month

Benefits:

• Company events
• Discounted lunch
• Health insurance
• Opportunities for promotion
• Promotion to permanent employee

Education:

• Bachelor's (Preferred)

Experience:

• Admin: 2 years (Preferred)

Willingness to travel:

• 100% (Preferred)

Work Location: In person

• License Acquisition: Handle inquiries to administrative agencies and ensure timely and accurate processing of licenses. Develop and maintain regulations and manuals related to licenses and compliance.
• General Affairs: Manage office contracts, purchasing, and payment processes. Oversee the management of office equipment and assets to ensure smooth operations.
• Assistance to Japanese Manager: Assist with tasks related to visa applications, work permits, hotel and residence bookings, and air travel arrangements for the Japanese manager.
• Perform other administrative tasks as assigned.

Key Responsibilities:

• Prepare and maintain accurate records, reports, and documentation.
• Manage office supplies and inventory.
• Respond promptly to inquiries via phone, email, or in person.
• Coordinate service requests and resident concerns to the appropriate departments.
• Assist in the preparation and submission of reports
• Assist with day-to-day administrative tasks such as filing, document preparation, and clerical suppor

Qualifications:

• Bachelor's Degree in Business Administration, Office Management, or related field.
• Highly organized, detail-oriented, and able to multitask.

FRESH GRADUATES ARE WELCOME TO APPLY

Job Type: Full-time

Pay: Php Php700.00 per day

Benefits:

• Additional leave
• Company events
• Opportunities for promotion
• Pay raise
• Staff meals provided

Language:

• English (Preferred)

Work Location: In person

Roles & Responsibilities:

- Expected to be an SME.

- Collaborate and manage the team to perform.

- Responsible for team decisions.

- Engage with multiple teams and contribute on key decisions.

- Provide solutions to problems for their immediate team and across multiple teams.

- Facilitate training and knowledge sharing sessions to enhance team capabilities.

- Monitor database performance and implement optimizations as necessary.

- Develop and maintain documentation related to database configurations and procedures.

Professional & Technical Skills:

- Required Skill: Expert proficiency in Database Administration.

- Additional Must To Have Skills: Proficiency in Allegro ERTM.

- Strong understanding of database design principles and best practices.

- Experience with database backup and recovery strategies.

- Familiarity with performance tuning and optimization techniques.

- Knowledge of security protocols and data protection measures.

Additional Information:

- This position is based at our Manila office.

Must have and Good to have skills: MS SQL Server Database Administration/Developer

Job Position: ERP Administrator

Location: Makati City, Philippines

Company description:

In just 17 years, Market Reach International has become a recognized and trusted partner in the world of global FMCG logistics and supply, with specializations extending even to arbitrage, trade financing for manufacturers and manufacturer representatives, custom packaging for clients and other client specifications.

Reports to: COO and MIS

Department: MIS

Job Description:

We are seeking a motivated ERP Administrator to join our team and support the development, launch, and ongoing management of our in-house ERP system. This role is ideal for recent graduates or early professionals who want to grow their career in ERP systems, IT, and business operations.

As an ERP Administrator, you will assist in monitoring system development, provide day-to-day support once the system is live, and help train users to maximize its benefits. You will act as a bridge between system users and the development team to ensure smooth operations.

Job Responsibilities:

• Assist in tracking ERP development progress and ensuring plans are followed.
• Serve as the contact point between users and the development team.
• Gather and document user feedback to support system improvements.
• Help prepare reports and updates on project milestones.
• Support ERP system administration and day-to-day operations after launch.
• Provide user assistance, training, and create simple guides and documentation.

Qualifications:

• Bachelor's degree in Information Systems, Computer Science, Business Administration, Accounting, Industrial Engineering, or related field.
• Fresh graduates are encouraged to apply; internship or project experience related to ERP, IT, or business process management is a plus.
• Basic understanding of business processes (finance, accounting, operations, supply chain, or HR).
• Familiarity with project management principles (Agile, Waterfall, or academic project experience).
• Strong communication and documentation skills—comfortable coordinating with both end users and technical developers.
• Highly organized and detail-oriented, with the ability to track multiple tasks.
• Curious, adaptable, and eager to learn ERP administration and business systems.
• Knowledge of other ERP platforms (SAP, Oracle, Dynamics, Odoo, etc.) is an advantage but not required.
• Basic technical skills (Excel, databases, or reporting tools) are a plus.

Work Setup

• Employment Type: Full-time
• Work Location: Onsite, Makati Head Office

DUTIES AND RESPONSIBILITIES:

1. Supervise, plan, direct, organize, and control the performance of the functions of the Administrative Unit under the general supervision of the Head-Corporate Services Group;

2. Implement policies, systems and procedures on human resource recruitment,  personnel training and development, salaries, allowances and leave benefits, property and supplies management, procurement of goods and services and general administration services;

3. Ensure compliance with applicable rules and regulations of regulatory offices, i.e., GPPB, COA;

4. Design and implement personnel recruitment, training and development programs;

5. Manage and maintain corporate properties/assets/supplies and materials;

6. Procure corporate assets/supplies and materials/services in coordination with the Bids and Awards Committee;

7. Act as Secretary to the Bids and Awards Committee and Asset Disposal Committee;

8. Dispose unserviceable/unneeded properties/assets in coordination with the Asset Disposal Committee and COA;

9. Review the corporate policies, systems and procedures on personnel, asset & property management, maintenance & procurement and general services and recommend revisions, when deemed necessary;

10. Prepare accurate and timely submit reports to Management and other regulatory offices;

11. Monitor the performance of all Administration Unit personnel and prepare their periodic performance evaluation;

12. Formulate and recommend new and/or revised policies and guidelines on matters related to Administration Unit functions;

13. Perform other functions as maybe assigned by higher authorities.

QUALIFICATION STANDARD:

• Graduate of 4-year course relevant to the job

• At least 4 years relevant work experience in managerial or supervisory capacity

• With at least 24 hours of training in management and supervision

Who we are

DiLeonardo, a world leader in hospitality design, headquartered in Warwick, RI, is a global firm with a diverse and collaborative work environment. Our team fosters, excellence, professional development, curiosity and award-winning design around the world. We are looking for team members that share our love of travel, hospitality and like us, do not fit neatly into one job description. DiLeonardo values people that are collaborative, optimistic, who take ownership, talk less and do more, learn from failure and have a desire to make others successful.

About the Position

The Construction Administration Coordinator is responsible for coordinating the implementation of the approved design during the actual construction or fit-out stage, to ensure that the project is executed according to the design intent, approved drawings, specifications, quality standards and procedures.

Qualifications

• Highly detail-oriented with experience in Construction Administration work.

• Knowledgeable in drawing documentation, specifications, and installation methods.

• Proficient in Autocad, Revit, Photoshop, InDesign, BlueBeam, and Excel is preferred.

• Requires Bachelor's Degree in Architecture/Interior Design or at least 3 years of experience in construction administration works.

• Experience in the hospitality field preferred.

• Possess strong leadership, organizational, and analytical skills

• Strong written, oral and visual communication skills

• Good collaboration skills and ability to work in a team environment

• Willingness to work in different time zones (US east coast and the Middle East) is preferred

• Furniture design experience with a keen eye for good proportions and aesthetics.

• Ability to source and shortlist hard finishes and FF&E items for re-selections as needed.

Once you are here, you will:

Studio

• Work with other CA coordinators in our US and Middle East branches.

• Review and approve shop drawings, material samples, and mock-ups.

• Coordinate with contractors, subcontractors, suppliers, purchasing agents, and consultants.

• Ensure compliance with approved design documents, specifications, codes, and standards.

• Review site photos to monitor progress, check workmanship, finishes, and installations against the drawings.

• Identify discrepancies and recommend corrective measures.

• Respond to RFIs (Request for Information) and submittals from contractors and purchasing agents.

• Review and evaluate change orders or variation requests.

• Approve or reject deviations from design intent.

• Ensure materials and finishes meet the specifications.

• Monitor adherence to safety and building codes.

• Verify that installations are consistent with design standards and methodologies.

Leadership

• Assist in the mentoring, training and development of team members

• Follow company standards and ensure quality at the firm's CA documentation level.

Travel

Opportunity to travel worldwide to our office branches and for site visits.

Interested

If you feel this is a position for you and are excited about great projects and working with our diverse team we would love to see your cover letter, resume and portfolio.

Portfolio

Portfolio should include 2-3 examples of projects you have worked on with your contribution and role clearly defined.

CCK specialises in the development, support, and implementation of treasury systems. CCK's Head Office is based in Perth, with offices in Sydney, Kuala Lumpur, Manila, and Jakarta.

We are seeking for an Office Administration Assistant for our CCK Philippines office in Makati City.

Position Type:Full-Time

The candidates will require:

• A graduate of any 4-year course
• A minimum 2 years of experience in office administration
• Good English communication skills, both written and oral
• A background in bookkeeping
• Proficiency in Microsoft Office applications, such as Word, Excel, Powerpoint & Outlook

The person must have the following personal traits.

• Team-oriented but also self-motivated and a self-starter
• Excellent organizational skills, i.e., time management, prioritization, etc.
• Eager to learn
• Enjoys tackling challenges

Responsibilities of the role include.

• Providing general administration support to ensure efficient office operations
• Facilitating office lease and registration requirements, such as business permit renewal, office insurance renewal, Philgeps, etc.
• Managing office expenses, including purchase of office supplies and equipment
• Maintaining bookkeeping record, issuing invoices and official receipts
• Scheduling of meetings, appointments and making travel and accommodation arrangement for consultants
• Preparing regular reports and organizing company records
• Coordination with government institutions such as BIR, SEC, etc., to obtain information and updates
• Delivery, pick-up and safekeeping of official documents
• Assisting other CCK offices with administrative tasks
• Performing other administrative tasks that maybe assigned from time to time

Be the Backbone of Projects and Finances

Take on a global career opportunity in environmental services where you'll strengthen operations and finance while staying close to home. This role gives you the chance to gain international exposure, support impactful projects, and make your mark in shaping sustainable solutions while advancing your career in administration and bookkeeping.

Job Description

As a Bookkeeper/Administration Support, you'll ensure smooth project operations and accurate financial reconciliation. From tender administration and digital systems management to reconciliation and reporting, you'll support teams with precision and provide timely administrative and financial insights that drive business success.

Job Overview

Employment type: Full-time

Shift: Day Shift

Work setup: Permanent WFH

Exciting Perks Await

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Permanent WFH arrangement
• Day shift schedule
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• Minimum of 3 years of experience
• Prior experience in administration, account reconciliation, bookkeeping, or general accounting
• High attention to detail and document quality control
• Proficiency with accounting software (e.g., Xero, MYOB, QuickBooks, or similar), Microsoft Office, Gmail, calendar/task systems, and digital filing tools
• Strong analytical and problem-solving skills
• Familiarity with Total Synergy (or similar project and financial software) is desirable
• Professional communication skills and ability to liaise across technical and executive teams
• Proactive, organized, and able to manage multiple priorities with limited supervision

Your Daily Tasks

Tender & Project Administration

• Accurately enter tender information into Total Synergy, including cost codes and billable status
• Update and maintain tender statuses (Submitted, Accepted, Declined) with notes
• Coordinate TEAM tenders and ensure digital folders are created, named, and accessible
• Liaise with the Bid Manager for updates, variations, or feedback on submissions
• Adjust and update project budgets in Total Synergy based on changes

Folder & Document Management

• Set up and maintain folders for tenders, proposals, and awarded jobs
• Ensure all project files are stored and named per protocols
• Support reorganization of existing project directories

Email, Calendar & Task Coordination

• Monitor the admin/info inbox and triage messages throughout the day
• Manage executive calendars and assist with scheduling for leadership
• Track tasks and ensure follow-ups and deadline visibility for senior staff

Reconciliation

• Perform daily, weekly, and monthly reconciliations of bank accounts, credit cards, and balance sheet accounts
• Review and match transactions to supporting documentation for accuracy
• Identify and investigate variances, escalating issues when necessary
• Prepare reconciliation reports and maintain clear, accurate records
• Collaborate with the CFO to resolve mismatches or timing differences
• Support month-end/year-end closing with reconciliations and schedules
• Assist in preparing monthly financial reports
• Ensure compliance with accounting standards and policies

Contract & Project Kickoff Support

• Assist with contract receipt, review, and filing
• Schedule and document project inception/kickoff meetings
• Ensure key contracts and documentation are accessible to project teams

Meeting Coordination & Documentation

• Draft and distribute agendas in advance
• Use AI transcription tools (e.g., Fred) to generate and refine meeting minutes
• Distribute accurate notes within deadlines

Market Research & Marketing Support

• Assist marketing with spreadsheet updates, industry research, and trends
• Support CRM input and record keeping

About the Client

Sustaining the Past, Supporting the Future

Our client is a leading heritage consulting and environmental services firm based in Australia, recognized for their expertise in archaeology, cultural heritage, and environmental management. They partner with government agencies, developers, and communities to balance development with cultural preservation. By combining deep industry knowledge with practical solutions, they support sustainable growth while honoring the legacies of the past.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra