26 Administration jobs in General Trias

Key Responsibilities

1. Ensure 100% compliance with insurance renewals, permits, and administrative requirements.

2. Maintain an organized and up-to-date filing system with no missing records.

3. Oversee building, office, and vehicle maintenance schedules.

Safeguard and manage company assets, including acting as Central Key Custodian.

4. Lead planning and execution of office events and support company-wide programs.

5. Draft, update, and manage company policies, instructions, and memos.

Facilitate insurance claims and maintain updated records and compliance reports.

6. Support the Director for Administration with special projects and reports.

Qualifications:

1. Bachelor's degree in Business Administration, Management, or a related field.

2. 3–5 years of experience in administration, office management, or facilities/asset management.

3. Strong knowledge of insurance processes, permits, and compliance requirements.

4. Experience in policy drafting, document control, and records management.

Proficient in MS Office and document management systems (e.g., Share Drive).

5. Excellent organizational, planning, and problem-solving skills.

6. Strong attention to detail with the ability to manage multiple priorities.

7. Good interpersonal and communication skills.

8. Trustworthy, with high accountability in handling company resources.

About the role

We Hope Medical Clinic is seeking an experienced and talented Office Administration Staff to join our team. This is a full-time role based in Alabang Muntinlupa City Metro Manila. As our Office Administration Staff, you will play a vital role in supporting the smooth running of our various branches by providing efficient administrative support across various areas of the organisation.

What you'll be doing

• Manage and maintain office supplies inventory and ordering
• Liaise with vendors and contractors to ensure timely delivery of supplies and services
• Provide administrative support to the management team, including scheduling meetings, arranging travel, and managing communications
• Assist with the coordination and organisation of events and activities
• Contribute to the development and implementation of administrative policies and procedures
• Provide excellent customer service to patients, visitors, and other stakeholders
• Perform other general office duties as required

What we're looking for

• At least 2-3 years of experience in a similar office administration or administrative assistant role
• Strong organisational and time management skills with the ability to prioritise tasks and meet deadlines
• Excellent communication and interpersonal skills, with a customer-focused approach
• Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Experience in a medical or healthcare environment is desirable but not essential
• A positive attitude and a willingness to learn and adapt to the needs of the organisation

About Us

Go Global Internships connects talented students from the Philippines with international companies across the UK, USA, Canada, and Australia. Our mission is to provide students with real-world work experience, boost their employability, and give them exposure to global business practices.

Internship Role: General Administration

We are offering internship opportunities in General Administration. This role is designed to give you hands-on experience in supporting day-to-day business operations, focusing on organizational tasks and process management.

Key Responsibilities

• Assist with general administrative duties and record management
• Coordinate with internal teams to organize schedules, meetings, and project tasks
• Conduct research to support business operations and planning
• Help prepare reports, presentations, and spreadsheets for management use

Qualifications

• Currently enrolled in a University/College program (Business Administration or related courses preferred)
• Strong organizational skills and attention to detail
• Good communication skills, both written and verbal (English)
• Proficient in MS Office (Word, Excel, PowerPoint) or Google Workspace
• Willingness to learn and take initiative

Job Type: OJT (On the job training)

Contract length: 2 months

Pay: Php3,000.00 per year

Benefits:

• Work from home

Application Question(s):

• Could you please describe your journey from your home to our Alabang Office located at Richville Corporate Tower, Alabang Muntinlupa?
• Are you comfortable working the required shift schedule of 2:00 PM – 11:00 PM (Philippine Time), Monday to Friday?

Work Location: In person

Turn details into protection that powers businesses worldwide

Secure your spot in the world of insurance without flying overseas. Here, you'll gain global exposure while handling policies, risks, and reports that shape businesses worldwide. From underwriting support to client servicing, this role gives you the chance to grow your expertise and build a career that's fully covered.

What You'll Do

Be part of our client's team as an Administration Broking Assistant, where you will support insurance operations, manage documentation, and liaise with the Client Service Team to ensure smooth processing of policies, invoicing, and reports. You will handle essential administrative tasks that keep global risk and insurance solutions running seamlessly.

Role Snapshot

Employment type: Full-time

Shift: Day Shift, Weekends Off (7 AM-4 PM PHT)

Work setup: Hybrid, Alabang

Perks and Rewards

• Day 1 HMO coverage with free dependent
• Competitive salary package
• Hybrid work arrangement
• Prime office location in Alabang (easy access to PUV terminals, restaurants, and banks)
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to office gyms (Ortigas and Makati) with free physical fitness trainer
• Exclusive lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• 20 annual leaves (including 5 convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

What It Takes to Succeed

• 1 to 3 years of relevant experience
• Excellent written and verbal communication skills
• Highly organized with the ability to prioritize tasks and meet deadlines
• Comfortable working independently and within a small team
• Strong problem-solving skills and eagerness to learn
• Service-oriented with a professional demeanor
• Trustworthy, reliable, and proactive
• Ability to learn and use online insurer platforms such as Sunrise
• Proficient in Microsoft Outlook, Teams, Word, Excel, and PowerPoint
• Accurate and efficient typing skills
• Strong attention to detail and reconciliation

Key Contributions You'll Make

General Tasks and Invoicing

• File documents
• Type submission slips, schedules, reports, and documentation required by the Client Service Team
• Liaise with the Client Service Team to process invoices, including extensions and adjustments, in a timely manner
• Prepare and send closings to insurers
• Review and reconcile asset registers or valuation reports against current insurance coverage; identify uninsured or underinsured assets and flag them to the Client Service Team
• Obtain home, motor, and business package quotes using insurer platforms (such as Sunrise and insurer online portals) after training
• Assist in preparing quote comparisons and renewal documentation for presentation by the Client Service Team
• Prepare and send certificates of currency with policy wordings to the Client Service Team for client delivery
• Process credits and refunds to clients, insurers, or premium funders
• Obtain premium funding quotes when required
• Assist the Client Service Team in placing, renewing, and finalizing workers' compensation insurance policies
• Process policy endorsements such as changes in insured names, values, locations, or interested parties
• Liaise with insurers to arrange lapses or cancellations as instructed by the Client Service Team

Debtors

• Facilitate weekly debtors meetings and provide all staff with a list of items for collection each fortnight
• Provide debtors and earnings reports weekly to the Client Service (Broking) Team and CEO

Status Report

• Enter all new appointments into the status report, open files, and provide them to the manager for allocation
• Maintain the status report at all times
• Liaise with the team to keep the report updated
• Liaise with the Service Team to update the status report and send it to the client and facility insurer on the 10th of each month

Court Liquidations / Bankruptcies (NTUs Only) - Backup to Account Executive

• Send day-one communications
• Follow up on responses
• Transfer located assets to the Manager for allocation to the Service Team
• Lapse not-taken-up (NTU) appointments

Court Liquidations / Bankruptcies

• Assist the Account Executive with general administration tasks, including extensions

Trading Insolvency Appointment

• Arrange cover notes for workers' compensation before transferring the appointment to the Manager for allocation to the Service Team

Renewal and Lapse Reports

• Provide renewal and lapse reports monthly to the Manager and Managing Director
• Record lapsed covers and loss business not requiring coverage on a monthly basis

About the Organization

Our client is a specialist insurance adviser and risk consultant known for delivering tailored insurance and risk management solutions to businesses across industries in Australia and abroad. With access to global insurance markets, including Lloyd's of London, our client combines local expertise and international reach to help clients minimize, manage, and transfer risk through innovative insurance programs and superior service standards.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra

Administration & Compliance Officer

ACN Southern Immigration and Education Services is hiring a reliable and detail-oriented Admin & Compliance Officer to manage company payables, oversee government compliance, and provide essential operational support across multiple branches. This is a key role suited for someone organized, trustworthy, and proactive in handling both financial and administrative tasks.

Key Responsibilities:

• Maintain and monitor books of accounts for multiple branches
• Coordinate with outsourced accountants for BIR compliance and submissions
• Check and finalize payroll for accuracy and timely release
• Organize payments via online banking
• Monitor and reconcile petty cash reports submitted by staff
• Handle payment of bills (e.g., PLDT, rent, utilities)
• Monitor and assist in payment of SSS, PhilHealth, and Pag-IBIG contributions
• Manage annual renewals (e.g., BIR, SEC, business permits, lease contracts)
• Conduct spot checks of CCTV footage to ensure operational compliance and security
• Conduct periodic inventory of office equipment and physical assets
• During idle periods, assist the marketing team with simple tasks such as content scheduling or outreach coordination

Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field
• Strong attention to detail, confidentiality, and organizational skills
• Basic understanding of BIR and statutory compliance processes
• Proficient in spreadsheets, online banking, and standard office tools
• Comfortable monitoring reports and following up with teams across branches
• Fresh graduates with strong analytical and organizational skills are welcome to apply

What We Offer:

• Competitive salary
• Opportunities for growth in finance, compliance, and administration
• Friendly and collaborative team culture

How to Apply: Send your resume and a short cover letter and be part of ACN Southern's trusted operations and compliance team.

Job Types: Full-time, Permanent, Fresh graduate

Pay: Php18, Php21,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Work Location: In person

About Us

Go Global Internships connects talented students from the Philippines with international companies across the UK, USA, Canada, and Australia. Our mission is to provide students with real-world work experience, boost their employability, and give them exposure to global business practices.

Internship Role: General Administration

We are offering internship opportunities in General Administration. This role is designed to give you hands-on experience in supporting day-to-day business operations, focusing on organizational tasks and process management.

Key Responsibilities

• Assist with general administrative duties and record management
• Coordinate with internal teams to organize schedules, meetings, and project tasks
• Conduct research to support business operations and planning
• Help prepare reports, presentations, and spreadsheets for management use

Qualifications

• Currently enrolled in a University/College program (Business Administration or related courses preferred)
• Strong organizational skills and attention to detail
• Good communication skills, both written and verbal (English)
• Proficient in MS Office (Word, Excel, PowerPoint) or Google Workspace
• Willingness to learn and take initiative

Job Type: OJT (On the job training)

Contract length: 2 months

Pay: Php3,000.00 per year

Benefits:

• Work from home

Application Question(s):

• Could you please describe your journey from your home to our Alabang Office located at Richville Corporate Tower, Alabang Muntinlupa?
• Are you comfortable working the required shift schedule of 2:00 PM – 11:00 PM (Philippine Time), Monday to Friday?
• Do you have prior experience in client services, account management, or operations management (preferably in BPO, outsourcing, or a similar client-facing environment)?
• Have you managed or supervised junior staff or team members before? If yes, please describe briefly.

Work Location: In person

Summary of Position:

The Administrative Officer is responsible for the improvement, beautification, orderliness, cleanliness (housekeeping), and maintenance of the office premises and facilities. An Administrative Officer manages the daily tasks of a company or organization, providing administrative and clerical support to ensure smooth operations. They handle a wide range of responsibilities, including managing schedules, organizing documents, and maintaining office supplies.

Duties and Responsibilities:

• Daily monitoring regarding the cleanliness and orderliness of the office premises and facilities;
• Guidance, coordination, and monitoring of utility personnel to properly perform their daily task;
• Preparation and coordination with maintenance personnel including securing of approvals for Internal Job Order (IJO) Request;
• Responsible for the purchasing, monitoring, and inventory of Office supplies.
• Administer timekeeping of employees for salary computation.
• Other tasks that may be assigned from time to time.

Qualifications:

• Bachelor's Degree in any business course.
• Preferably at least 2 years experience as ADMIN in SECURITY AGENCY.
• Advanced knowledge in MS Office (Excel, Word, and PowerPoint).
• Amenable to work in Biñan Laguna.

Purpose of the Position

Responsible for supporting Fleet Management of the company's light vehicle category.

Principal Responsibilities

• Manage and support requirements for Light vehicles on leased operation scheme consisting of around units and assist in facilitating renewal registration of some company owned heavy vehicles across Australia.
• Place orders for new or replacement vehicles and accessories in accordance with Vehicle Policy.
• Coordinate vehicle deliveries nationally with Dealership and leasing companies.
• Thorough understanding of Operating Lease, monitor and manage over / under utilized vehicles and recommend rotation to minimize costs.
• Facilitates issuance of E-Tag and Fuel Cards, settlement of Toll and Infringement Notices.
• Vehicle Maintenance compliance to maintain safety and roadworthiness of the fleet.
• Purchase Order Management, invoice processing and cost allocation to cost centers.
• Proactive reporting to internal stakeholders specific to fleet and leasing.
• Liaise with and support offshore processing team with all operational matters.
• Liaising with key suppliers and internal stakeholders via mailbox management.

Required Skills (Functional / Technical)

• Proficient in using Microsoft Word, Excel, and PowerPoint.
• Knowledge/background in using SRM and SAP Systems.
• Background in basic accounting/reconciliation

Required Qualification / Experience

• Candidate must possess at least a Bachelor's/College Degree.
• With 1-2 years of experience in administrative, clerical, or office support role.
• Experience in a fleet management or leasing environment with proficient understanding of the fleet industry is mandatory.
• With experience in interacting with offshore stakeholders is an advantage.
• Knowledge and/or background in using SRM and SAP Systems.
• Highly competent in administrative tasks, attention to details and great organization skills.

Company Description

Hard Discount Philippines Inc. (HDPI) operates the DALI Everyday Grocery supermarket chain in the Philippines. HDPI is a subsidiary of the Singapore-based HDPM Sin Pte. Ltd. and has Switzerland-based Dali Discount AG as its ultimate parent company. The company is dedicated to providing affordable grocery options to consumers while maintaining high standards of service and quality. The company is expanding its operations and seeks skilled professionals to join their team.

Role Description

This is a full-time on-site role for a Finance Administration Manager located in Carmona, Cavite. The Finance Administration Manager will be responsible for overseeing financial statements, financial reporting, and accounting tasks. The role requires daily financial analysis, budgeting, and strategic financial planning to support the company's operations and growth. Additionally, the Finance Administration Manager will manage financial compliance and reporting requirements, providing guidance and support to the finance team.

Qualifications

• Proficiency in preparing and analyzing Financial Statements and Financial Reporting
• Strong Finance and Accounting skills
• Excellent Analytical Skills for financial analysis and strategic planning
• Experience in budgeting and managing financial compliance
• Relevant educational background such as a Bachelor's degree in Finance, Accounting, or related field
• Must be a Certified Public Accountant
• Excellent written and verbal communication skills
• Ability to work on-site in Metro Manila
• Experience in the retail or supermarket industry is a plus