32 Vendor Management jobs in the Philippines

Vendor Management & Trade Coordinator

Company Overview
:

At
Smart Build
, we're not just renovating spaces, we're
redefining the standard
for multifamily and commercial renovations. What began nearly 20 years ago as a small coatings company (Smart Coats) has grown into one of the
region's largest and most respected renovation service providers
.

In 2018, we rebranded as Smart Build to reflect our expanded capabilities: from detailed take-offs and precise carpentry to full-scale capital projects. We've completed over
200+ units
spanning apartment complexes, condominium associations, retail buildings, and office spaces each with a sharp focus on
quality, efficiency, and client satisfaction
.

But what really sets us apart isn't just what we do, it's
how we do it
:

• Growth-minded team
  that values ownership, continuous improvement, and results
• Lean operations
  that let us move fast without bureaucracy
• Customer-first mindset
  that drives repeat business and long-term partnerships
• National reach
  with strong roots in Greater Boston, allowing us to scale without losing our personal touch

We're in an exciting phase of growth, and we're building a team that's ready to scale with us. If you're someone who wants to make a real impact, be trusted to do great work, and grow your career, not just clock in, we'd love to talk.

Role Overview

The
Vendor Management & Trade Coordinator
will provide support with project coordination while managing subcontractor onboarding. This role is detail-oriented and ensures subcontractors are not only recruited but also priced correctly, compliant, and aligned with project goals.

Key Responsibilities

• Proactively identify and contact subcontractors through calls, emails, and job boards.
• Manage a high call volume of 50–60 calls per day to recruit and engage subcontractors
• Conduct introductory calls to explain Smart Build's onboarding process and requirements.
• Act as the first point of contact for new vendors, ensuring they understand project expectations.
• Support estimating by preparing bid requests, soliciting subcontractor quotes, and performing scope comparisons.
• Maintain trade coverage lists and update cost databases.
• Assist with subcontractor onboarding (documentation, compliance tracking).
• Coordinate subcontractor assignments for projects, ensuring coverage for all trades.
• Support Project Managers with schedules, kickoff calls, and vendor performance tracking.

Ideal Candidate

• Experience in the U.S. construction industry, specifically in estimating, coordination, or project support.
• Strong knowledge of compliance requirements and documentation processes (Workers' Compensation, I-9s, Insurance).
• Detail-oriented with the ability to compare scopes and identify gaps.
• Familiarity with construction management software
• Comfortable communicating with subcontractors, vendors, and internal project teams.
• Comfortable working in a fast-paced environment with high call volume.

This role is for a doer and a builder. If you can recruit rockstars, deliver reliable estimates, and coordinate like a pro, you'll thrive at Smart Build.

Job Description:

1.Vendor Relationship Management:

• Lead a team of vendor managers in the selection, onboarding, and ongoing management of 3PL partners.
• Develop and maintain strong, collaborative relationships with key 3PL providers.

• Ensure that 3PL partners consistently meet or exceed established SLAs and KPIs.

• Performance Monitoring and Improvement:

• Implement and monitor performance metrics to evaluate the effectiveness of 3PL providers.

• Analyze performance data and identify areas for improvement; collaborate with vendors to implement corrective actions.

• Conduct regular performance reviews and audits to maintain high service quality.

• Cost Management:

• Work closely with the finance department to manage and optimize logistics budgets.

• Identify cost-saving opportunities through negotiation, process optimization, and vendor consolidation.

• Implement cost-control measures to maximize efficiency while maintaining service levels.

• Contract and Agreement Management:

• Collaborate with legal and procurement teams to negotiate and draft contracts and agreements with 3PL partners.

• Ensure that all contracts are compliant with regulatory requirements and company policies.

• Monitor contract compliance and resolve any contractual disputes as needed.

• Strategic Planning:

• Participate in the development of supply chain and logistics strategies.

• Provide input on long-term logistics network optimization, capacity planning, and risk management.

• Team Leadership and Development:

• Lead, mentor, and develop a team of vendor managers, fostering their growth and skill development.

• Ensure that team members are aligned with company goals and objectives.

• Communication and Collaboration:

• Collaborate cross-functionally with other departments, including procurement, operations, and transportation, to align logistics activities with broader business objectives.

• Communicate effectively with internal stakeholders and external partners to drive alignment and ensure smooth logistics operations.

Qualifications:

• With at least 3 years of working experience in logistics, transportation, warehouse, or freight forwarding.
• Bachelor's degree in business, operations management, logistics, or a related field (or equivalent work experience).
• Excellent written and verbal communication skills with ability to deal cross-functional.
• Energetic, action-oriented, positive approach to problem solving with analytical skill, has passion in the eCommerce industry.
• Excellent negotiation, communication, and interpersonal skills.
• Leadership experience with the ability to motivate and develop a team.
• Analytical mindset with the ability to make data-driven decisions.
• Strong problem-solving skills and attention to detail.
• Amenable to be assigned in Meycauayan, Bulacan

WHAT WE OFFER:

Premium HMO with 350,000 MBL and 3 dependents with 250,000 MBL each

50% discount on Shinagawa's Lasik and Aesthetics

20% discount with Shinagawa Pharmacy

FREE Meal

FREE Shuttle Service

Friday Bonding

Rewards and incentives

Training and Engagement activities

Career advancement opportunities

Paid referral program

ABOUT US:

InfiniVAN, Inc. is a Japan-affiliated digital solutions and telecommunications company in the Philippines that offers and delivers:

• World-class Connection
• Guaranteed and Real Fiber Speed
• Reliable Access and Services

We provide a business Internet user experience that is at par with global standards, delivered via end-to-end Fiber Optic Network Infrastructure that is fully redundant and backed up by experienced and reliable management and technical support teams.

Head Office: Makati

Designated Area: BGC, Taguig City

Duties & Responsibilities

Vendor Management:

• Identify, evaluate, and qualify new vendors based on company standards.
• Develop and maintain strong, long-term relationships with key vendors.
• Monitor vendor performance using KPIs such as delivery reliability, quality, and cost competitiveness.
• Resolve vendor-related issues and disputes in a timely and professional manner.
• Conduct regular vendor reviews and audits to ensure compliance with contractual terms.

Procurement:

• Source and negotiate pricing, terms, and contracts for products and services.
• Create and manage purchase orders, ensuring timely procurement of goods/services.
• Collaborate with internal departments to forecast procurement needs and budget requirements.
• Ensure all procurement activities comply with company policies and regulatory requirements.
• Identify cost-saving opportunities through market analysis, process improvements, and supplier negotiations.

Reporting & Documentation:

• Maintain accurate records of procurement activities and vendor contracts.
• Prepare reports on procurement metrics and vendor performance for management review.
• Support audit requirements by ensuring transparency and documentation in all procurement activities.

Job Qualifications:

• Bachelor's degree in Business Administration, Supply Chain Management, or related field.
• At least 3 years of experience in procurement, vendor management, or supply chain.
• Strong negotiation and analytical skills.
• Proficient in Microsoft Office and procurement software/tools (e.g., SAP, Oracle, Coupa).
• Excellent communication and interpersonal skills.
• Strong attention to detail and ability to manage multiple priorities.

Looking for a role where you can grow and make a difference? Become our next Vendor Management Associate and help us build strong, reliable partnerships.

Role Summary:

As a Vendor Management Associate, your role revolves around managing relationships with external vendors to ensure seamless business operations and service delivery. Responsibilities include vendor selection, contract negotiation, performance monitoring, and risk management. Your focus is on building positive vendor relationships, ensuring compliance, and optimizing vendor management processes to support Avvanz's objectives in the Background Screening industry.

Qualifications:

- Possess a minimum of 2-3 years of experience in vendor management, procurement, or a related field.

- Have a strong understanding of contract administration principles and best practices.

- Be detail-oriented and organized, with excellent analytical and problem-solving skills.

- Possess excellent communication and interpersonal skills, with the ability to build strong relationships with vendors and internal stakeholders.

- Be proficient in Microsoft Office Suite and comfortable learning new vendor management software.

Job Type: Full-time

Benefits:

• Company Christmas gift
• Company events
• Health insurance
• Paid training
• Staff meals provided
• Work from home

Work Location: In person

Job Summary

As a Vendor Management Analyst you will be responsible for documenting and organizing information related to existing suppliers and related contracts, calendarizing contract renewals and reminders, preparing savings calculations, participating in vendor negotiations, documenting processes and procedures, and interacting with Enablees across the company for their third-party supplier needs. You will collaborate closely with cross-functional teams, including Risk and Compliance and the larger Finance Team and IT, to ensure effective management of vendors and Enable's supply chain.

Duties and Responsibilities

·    Build, own, and maintain the calendar of contract renewals with a 36-month rolling horizon.

·    Own and maintain the project and savings tracker for all work processed by the Vendor Management team.

·    Schedule and participate in discussions with responsible Enablees across the company for their upcoming contract renewals (booking meetings, preparing documentation/data, soliciting feedback).

·    Document and recommend improvement to processes that govern vendor engagements, purchasing, and the lifecycle of vendors at Enable.

·    Assist business leaders in modelling costs and options in their business cases.

·    Assist Senior Vendor Manager with software negotiations and vendor communications.

·    Collaborate with peers in Risk and Compliance to perform annual risk rating and due diligence checks for existing and new suppliers to Enable.

·    Close collaboration with the SaaS management team in IT, using Enable's SaaS management platform (currently Zluri) to identify opportunities to optimize subscriptions/licenses and plan renewals.

Knowledge, Skills, and Abilities (KSAs)

·    A degree in finance, accounting, engineering, mathematics, economics, or a related quantitative field or equivalent work experience

·    Bachelor's degree or College Diploma in Business or equivalent with evidence of high achievement.

·    Fluency with numbers, spreadsheets (MS-Excel), and modelling with numbers.

· years of experience in purchasing, procurement, or vendor management.

·    Familiarity with the basics of commercial contracts.

·    Skilled in applying structure and organization to unstructured data and priorities.

·    Strong communication and interpersonal skills with ability to collaborate effectively with cross-functional teams.

·    "Completer-Finisher" personality (sees things through to completion, likes to apply finishing touches, dis-satisfied until the job is done).

·    Detail-oriented, organized, and capable of managing multiple tasks simultaneously.

·    Ability to effectively engage and communicate with senior leaders and C-Suite executives

·    Ability to articulate a persuasive argument backed by numerical modelling

·    Beneficial, but not mandatory skills:

o   Working knowledge of SaaS subscription and software cost drivers and negotiation tactics.

o   Business process mapping experience.

Working knowledge of change management and process improvement methodologies (ADKAR, LEAN 6σ, Kubler-Ross).

Duties and Responsibilities

• Build, own, and maintain the calendar of contract renewals with a 36-month rolling horizon.
• Own and maintain the project and savings tracker for all work processed by the Vendor Management team.
• Schedule and participate in discussions with responsible members across the company for their upcoming contract renewals (booking meetings, preparing documentation/data, soliciting feedback).
• Document and recommend improvement to processes that govern vendor engagements, purchasing, and the lifecycle of vendors at the company
• Assist business leaders in modelling costs and options in their business cases.
• Assist Senior Vendor Manager with software negotiations and vendor communications.
• Collaborate with peers in Risk and Compliance to perform annual risk rating and due diligence checks for existing and new suppliers to the company
• Close collaboration with the SaaS management team in IT, using the company's SaaS management platform (currently Zluri) to identify opportunities to optimize subscriptions/licenses and plan renewals.

Knowledge, Skills, and Abilities (KSAs)

• A degree in finance, accounting, engineering, mathematics, economics, or a related quantitative field or equivalent work experience
• Bachelor's degree or College Diploma in Business or equivalent with evidence of high achievement.
• Fluency with numbers, spreadsheets (MS-Excel), and modelling with numbers.
• 2-3 years of experience in purchasing, procurement, or vendor management.
• Familiarity with the basics of commercial contracts.
• Skilled in applying structure and organization to unstructured data and priorities.
• Strong communication and interpersonal skills with ability to collaborate effectively with cross-functional teams.
• "Completer-Finisher" personality (sees things through to completion, likes to apply finishing touches, dis-satisfied until the job is done).
• Detail-oriented, organized, and capable of managing multiple tasks simultaneously.
• Ability to effectively engage and communicate with senior leaders and C-Suite executives
• Ability to articulate a persuasive argument backed by numerical modelling
• Beneficial, but not mandatory skills:
• Working knowledge of SaaS subscription and software cost drivers and negotiation tactics.
• Business process mapping experience.
• Working knowledge of change management and process improvement methodologies (ADKAR, LEAN 6σ, Kubler-Ross).
• Must be willing to work night shift schedule (US hours) and during PH holidays.
• Must be amenable to work at Alabang, Muntinlupa when work in the office resumes.

Responsible for the procurement of goods and services required for engineering operations, with focus on vendor and contracts management. This includes cost analysis, contract negotiation, supplier evaluation, and offering strategies and solutions to find the best deals possible.

DUTIES AND RESPONSIBILITIES:

1. Evaluate prices from various vendors to support informed purchasing choices.
2. Negotiate with contractors on pricing, payment conditions, shipping, delivery timelines, product quality, and warranties.
3. Order materials and ensure purchases are completed within established deadlines.
4. Oversee vendor accreditation and re-accreditation activities, including site inspections, supplier presentations, and coordination meetings.
5. Check invoice accuracy and liaise with the accounts payable team for payment processing.
6. Keep the supplier directory current and securely maintain supplier records and files.
7. Organize and prepare purchasing documents, reports, and price lists.

MINIMUM REQUIREMENTS

• Graduate of Supply Chain Management, Business Administration, Engineering, or any related course
• At least 1 year pf experience in purchasing or related functions
• Fundamental knowledge in procurement sourcing and vendor management

Overview
Overall Job Purpose:
The Vendor Management Specialist is responsible for coordinating and maintaining all administrative aspects of vendor onboarding and compliance. This includes collecting documentation for completeness, tracking certification status, and ensuring all vendors meet company standards before being engaged on projects. The role is essential in supporting the successful execution of business infrastructure projects by ensuring vendor readiness, compliance, risk assessment, and data integrity.

This position requires excellent English communication skills, both written and verbal, and the ability to speak professionally with vendors via phone and email. You will be the key point of contact for vendor onboarding and must be able to clearly explain requirements and follow up consistently.

What Will You Do

• Coordinate the onboarding of new vendors, ensuring all required documentation is submitted, complete, and accurate
• Communicate directly with vendors via phone and email to explain onboarding steps, clarify requirements, and request missing documentation
• Review and verify vendor documents, including W-9s, Certificates of Insurance (COIs), business licenses, and required certifications
• Track document expiration dates and proactively follow up with vendors to collect renewals
• Maintain accurate vendor records in internal platforms (e.g., OneVizion)
• Ensure all vendors meet internal compliance requirements before project engagement
• Provide real-time updates and visibility into vendor status, documentation gaps, and onboarding progress
• Assist in the development and refinement of documentation workflows and standard operating procedures
• Collaborate with internal teams including Safety, Finance, HR, and Field Operations to support vendor-related needs
• Support reporting efforts related to vendor compliance and readiness metrics
• Manage business license records and certification tracking across U.S. and Canada

What You Will Need
Requirements:

• Bachelor's degree in a technical, business, or related field
• 3+ years of experience in vendor coordination, compliance, or administrative operations
• Strong understanding of documentation workflows (e.g., COIs, W-9s, licenses)
• Experience in the wireless or telecom industry preferred (e.g., site acquisition, tower construction, or network upgrades)
• Highly proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Experience using vendor management or compliance tracking systems (e.g., OneVizion, COMPLI)
• Fluent in spoken and written English with a professional, clear, and confident communication style
• Comfortable speaking with external vendors over the phone to provide guidance and request documentation
• Strong organizational and multitasking skills
• Excellent attention to detail
• Ability to work both independently and within a cross-functional team

Key Soft Skills:

• Exceptionally organized and detail-focused
• Proactive and dependable with strong follow-through
• Clear, confident, and courteous communicator via phone and email
• Strong interpersonal skills for building vendor and internal team relationships
• Comfortable managing multiple tasks and shifting priorities
• Strong sense of ownership and accountability

Tools & Systems:

• Vendor Management Platform: OneVizion (or similar)
• Documentation Tools: Microsoft Office, Google Workspace, SharePoint
• Tracking & Reporting: Excel, SharePoint, internal dashboard

Job Title:
Vendor Management Specialist

Employment Type:
Regular - Full Time

Work Set-up:
On-site

Work Location:
Bacolod City

Work Hours:
Monday-Friday from 10PM-7AM, Philippine Time

What We Offer:
Competitive salary and benefits package, including HMO upon regularization

10%-night differential, yearly merit-based increases, and structured bonuses

Holiday Pay, Overtime Pay, Paid Vacation & Sick Leave with Cash Conversion

Retirement benefits and free pantry snacks

Opportunities for professional development and career growth

AAP/EEO Statement:
Centerline is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Who We Are
At Centerline, we design, build, and maintain industry-leading critical infrastructure across North America. Our technicians, engineers, and professional staff bring unmatched expertise to each job, working as a team to deliver consistent, exceptional results. That's why Fortune 500 clients choose Centerline again and again for a wide range of projects.

With demand for connectivity at an all-time high, Centerline's opportunities for growth are limitless — and so are yours. We're committed to fostering your professional advancement and supporting your career journey.

We look for team members who demonstrate our core values: Safety, Collaboration, Reliability, Integrity, Passion, and Technology. This S.C.R.I.P.T. is key to our team's success, allowing everyone to reach their full potential. As a member of our winning team, you'll receive comprehensive insurance benefits — medical, dental, and vision — plus a 401(k) plan with employer match, referral bonuses, and generous PTO.

Join us today. Together, we're building a better network.

Connext
is a dedicated team of business process outsourcing experts and innovators, with experience in supporting world-class companies in Title and Escrow, Healthcare, Produce Distribution, Retail and Fashion, Design Consulting, and Finance.

We are currently looking for a
Vendor Analyst
who will be working with Connext's Client in the United States of America.

What's in it for you?

• Competitive compensation
• Perfect Attendance Bonus
• Life insurance
• HMO Insurance
• Great company culture
• Company-provided equipment
• Annual Merit Increase
• 25% Night Differential

What is the job?

• Manage the calendar of contract renewals with a 36-month rolling horizon.
• Maintain the project and savings tracker for all Vendor Management team activities.
• Coordinate with stakeholders on upcoming contract renewals, including meetings, documentation, and feedback.
• Document and recommend process improvements for vendor engagement, purchasing, and lifecycle management.
• Support cost modeling for business cases and assist in software negotiations and vendor communications.
• Collaborate with Risk, Compliance, and IT on supplier due diligence, financial risk rating, and SaaS subscription optimization.

Required qualifications:

• Bachelor's degree in Finance, Accounting, Engineering, Mathematics, Economics, or a related field; equivalent work experience considered.
• 2 to 3 years' experience in purchasing, procurement, or vendor management.
• Skilled in MS Excel, spreadsheets, vendor management systems/tools, data analysis, reporting, and vendor performance tracking.
• Strong communication skills, able to engage with senior leaders and C-Suite executives, with clear written and verbal English.
• Highly organized, detail-oriented, capable of managing multiple priorities, and presenting persuasive arguments using numerical modeling.
• Plus: experience with SaaS subscription/software cost drivers, business process mapping, and change management/process improvement (ADKAR, Lean, Six Sigma, Kubler-Ross)