626 Transportation Coordinator jobs in the Philippines

Location: Work from Home

Type of Employment: Full-time

Work Shift: US Business Hours

About Us

At OurAssistants, we connect logistics, supply chain, and service-based businesses with top-tier virtual professionals. Our remote teams provide seamless coordination and operational support for growing U.S.-based companies. Join a supportive work culture that values precision, accountability, and career development. Learn more at ).

Job Summary

We are looking for a detail-oriented and organized Transportation Coordinator VA to support the logistics team by coordinating shipments, managing carrier communications, and tracking deliveries. The ideal candidate has prior experience in logistics or U.S. transportation coordination and thrives in a fast-paced, remote environment.

Key Responsibilities

Shipment Scheduling and Coordination

• Coordinate pickups and deliveries with freight forwarders, carriers, and transport providers
• Confirm schedules, shipping routes, and delivery timelines to ensure timely shipments

Tracking and Monitoring Shipments

• Monitor shipment status in real time and update stakeholders on progress
• Address any potential delays and keep internal teams informed

Carrier and Vendor Communication

• Act as the primary point of contact for carriers and vendors
• Resolve transit-related issues such as delays, routing problems, or product damage

Documentation and Compliance

• Prepare shipping documents such as bills of lading, customs paperwork, and invoices
• Ensure compliance with transportation regulations (domestic and international)

Rate Negotiation and Cost Management

• Negotiate shipping rates with carriers and seek cost-effective delivery options
• Monitor and report on transportation expenses and identify savings opportunities

Data Management and Reporting

• Maintain accurate shipment records and update logistics management systems
• Generate reports on delivery timelines, carrier performance, and shipping costs

Problem Solving and Process Improvement

• Proactively address disruptions in the transportation process
• Recommend improvements to increase shipping efficiency and accuracy

Qualifications and Skills

Required:

• 12+ years of experience in transportation coordination or logistics (U.S. experience preferred)
• Proficiency in Microsoft Excel and familiarity with documentation processes
• Strong written and verbal communication skills
• Excellent time management and multitasking skills
• Ability to troubleshoot and resolve logistics issues independently

Preferred:

• Experience with international shipping and customs processes
• Familiarity with transportation management systems (e.g., LoadPilot, TMS)
• Previous remote experience in a logistics support role

Additional Requirements

• Must be currently residing in the Philippines or Latin America
• Must have a stable internet connection and remote-ready workstation

Compensation and Benefits

• Competitive salary
• Permanent work-from-home setup
• Opportunities for professional development and growth within the logistics team
• Supportive and collaborative team environment

Job description: Duties & Responsibilities Trip tickets & Logs P.O. Creation & Checking Fleet management, maintenance and dispatch Employee-related benefits, such as sleep, vehicle turnover, PC/ tools, gas shuttle, billing report to accounting, and HR related activities & events.

Qualifications With Bachelor's degree of any course Know minor troubleshoot, traffic guidelines awareness (such as coding, smoke, belching, illegal parking, etc.) Know how to drive manual & automatic, vehicle drive (L300, H100, APV, Sedan) Know how to use office tools & viber. Good oral & written skills With driver's license Can work in flexible time Geographical area familiarity (Makati, Taguig, Cainta, South, North East area)

Job Type: Full-time

Work Location: In person

About the role

Join the dynamic team at RSL Food Product's Sister Company as a Fleet Management Officer. In this full-time role, you will be responsible for overseeing the efficient and effective management of the company's fleet of vehicles. Based in Paradahan I Tanza Cavite, this position is integral to supporting the company's manufacturing and logistics operations.

What you'll be doing

1. Coordinate the maintenance, repair, and servicing of all company vehicles to ensure optimal performance and compliance with safety standards
2. Monitor and analyse fleet utilisation, fuel consumption, and other key metrics to identify opportunities for improvement
3. Liaise with external vendors and service providers to negotiate contracts and manage relationships
4. Implement and maintain fleet policies and procedures to enhance operational efficiency
5. Oversee the procurement and disposal of vehicles, as well as the management of vehicle-related documentation
6. Provide regular reports and recommendations to senior management on fleet performance and strategic initiatives
7. Collaborate with cross-functional teams to support the company's manufacturing and logistics objectives

What we're looking for

1. Minimum of 5 years' experience in a fleet management or logistics role, preferably within the manufacturing industry
2. Strong understanding of vehicle maintenance, repair, and compliance requirements
3. Proficient in data analysis and process systems management
4. Excellent communication and stakeholder management skills
5. Problem-solving mindset and the ability to think strategically
6. Relevant qualifications in logistics, transportation, or a related field

What we offer

At RSL Food Product, we are committed to providing our employees with a supportive and rewarding work environment. In addition to a competitive salary, you will have access to a range of benefits, including:

1. Comprehensive health and wellness program
2. Generous annual leave and sick leave entitlements
3. Opportunities for professional development and career advancement
4. Flexible work arrangements to promote work-life balance
5. Discounts on company products and services

About us

RSL Food Product is a leading manufacturer and distributor of high-quality food products. With a strong reputation for innovation and excellence, we pride ourselves on our commitment to sustainability, customer satisfaction, and employee well-being. Join our diverse and talented team and be a part of our continued growth and success.

Apply now for this exciting opportunity as a Fleet Management Officer at RSL Food Product.

The Director of Fleet Management is responsible for overseeing all vehicle-related operations across Depots/Hubs, including inspection, maintenance, handover, and compliance. This role ensures operational excellence, regulatory adherence, and strategic development of fleet systems and teams.

Key Responsibilities

Organizational & People Management

• Design and optimize organizational structure aligned with business strategy.
• Lead recruitment, training, performance evaluation, and talent retention.
• Develop training programs and career development plans for team members.

Financial Management

• Prepare and manage fleet-related budgets for assigned markets.
• Ensure cost control and compliance with company financial policies and approval processes.

System & Process Governance

• Establish and continuously improve operational workflows and procedures.
• Apply digital tools and technologies to enhance fleet management efficiency.
• Monitor and improve system performance and operational effectiveness.

Fleet Operations

• Supervise inspection and post-audit activities across Depots/Hubs, including vehicle handover, maintenance, and documentation.
• Monitor vehicle operational data (e.g., downtime, accidents) and propose timely solutions.
• Ensure accurate and up-to-date vehicle records and documentation.
• Provide expert consultation and resolve fleet-related issues efficiently.
• Develop and deliver training on fleet management policies and procedures across the organization.

Qualifications

• Bachelor's degree in Transport Management, Automotive Engineering, Logistics, or related fields.
• Minimum 5–10 years in fleet or transport operations, with at least 2 years in a senior management role.
• Experience in inspection, compliance, and post-audit processes is preferred.
• Strong leadership and decision-making skills.
• High integrity, accountability, and resilience under pressure.
• Proactive, honest, and committed to continuous learning.
• Role model with a pioneering spirit and problem-solving mindset.
• In-depth understanding of fleet operations, transport regulations, and technical standards.
• Familiarity with insurance claim processes.
• Strong analytical, supervisory, and communication skills.
• Ability to train, advise, and resolve fleet-related issues effectively.

DUTIES & RESPONSIBILITIES:

• Oversee Fleet OPEX (R&M/Fuel), KPI performance tracking, fleet card management and GPS-Cartrack drivers behavior.
• Prepare weekly/daily report and analyze the violations per Sales Office and inform the MTM to improve and meet the action plan and check the history to avoid violation.
• Facilitate vehicle repair system transaction.
• In-charge for monitoring of fleet card consumption. Regularly submit reports to all Logistics Supervisor for validation and confirmation of consumption.
• Handles fleet card transaction (new card/fuel adjustment/card replacement).

QUALIFICATIONS:

• Must be an Industrial Engineering graduate or BS Office Management or any other similar discipline.
• With at least 3 years of work-related experience.

The Data Analyst ensures accurate and complete entry of equipment technical details, spare part lists, and maintenance tasks into AMOS, based on data identified by Marine Engineers. Sourced from vessel drawings, manuals, and technical references, the data must maintain integrity between equipment, spares, and maintenance tasks. Encoding is typically done using Excel or SQL scripts, but the employee is encouraged to suggest improved or more efficient methods. All work must follow company and maker standards while supporting continuous improvements in data handling and validation.

• Receive and process equipment technical details, spare part lists, and maintenance tasks identified by Marine Engineers from vessel drawings, manuals, and other references.
• Prepare and standardize data for encoding, ensuring correct structure, formatting, and alignment with company and maker standards.
• Encode data into AMOS, using Microsoft Excel, SQL scripts, or other approved methods that maintain the integrity between equipment, spares, and maintenance routines.
• Maintain clear and organized work files for each vessel project, including raw data, processed templates, and final upload records for traceability and quality control.
• Perform data checks and validations to ensure consistency, accuracy, and completeness prior to system upload.
• Suggest and implement improvements in data preparation, encoding methodologies, or tools to enhance efficiency and accuracy.
• Coordinate with Marine Engineers and project stakeholders to clarify data requirements or resolve discrepancies.
• Adhere to project timelines and support documentation standards for audit, handover, and future reference.

Minimum Qualifications

• Bachelor's degree in IT or in any related technical field
• At least 2–3 years of experience in technical data processing, preferably involving vessel documentation or equipment records
• Proficient in Microsoft Excel and basic SQL; familiarity with AMOS or similar CMMS is an advantage
• Strong attention to detail in data structure, formatting, and validation to ensure integrity across equipment, spares, and maintenance tasks
• Able to organize files for traceability, follow documentation standards, and meet project deadlines.
• Proactive in suggesting process improvements and enhancing accuracy and efficiency in data handling
• Possesses energy and drive
• Has a solution-oriented attitude
• Team-player but also demonstrates the ability to work independently
• Works efficiently and achieves results on time
• Possesses excellent communication skills
• Adapts and functions in diverse situations with diverse business cultures on all continents
• Identifies with Hoegh Evi's values (and leadership principles when applicable)

Job Type: Temporary

Contract length: 12 months

Benefits:

• Flexible schedule

Work Location: In person

Job description:

Responsibilities for Fleet Management Staff:

• Work order Management: planning, scheduling, and processing service tasks.
• Plan and manage vehicle service tasks,
• Decide on in-house vs. outsourced maintenance, monitor and improve service operations,
• Analyze data and coordinate reporting with data team
• In-house vs Outsourced maintenance: Reviewing when services should be done internally vs through a 3rd party
• Process/Operation Supervision: Monitoring operations and service processes for improvements, ideally this also means studying industry trends for potential improvements.
• Conducting data studies and Reporting: Coordinating with data gathering team about ways to utilize the data gathered.

Qualifications:

• Bachelor's degree in Accounting (or related field)
• At least 1 year of relevant experience preferred
• Proficient in MS Office; knowledge in vehicle processes a plus
• Good communication skills and field-ready.
• Willing to be trained.
• Willing to be assigned in West Avenue, QC

Job Type: Full-time

Benefits:

• On-site parking
• Paid training
• Pay raise

Work Location: In person

Fleet Operations & Supervision

- Supervise daily fleet operations, including dispatching, routing, and scheduling of company vehicles.

- Ensure on-time deliveries and pick-ups, optimizing routes to reduce fuel and time costs.

- Monitor driver performance, adherence to safety standards, and compliance with company policies.

- Resolve logistical issues such as delays, breakdowns, or route adjustments.

Vehicle Maintenance & Compliance

- Oversee preventive maintenance schedules and coordinate repairs with service providers.

- Ensure all vehicles are registered, insured, and compliant with LTO and transport regulations.

- Monitor fuel usage, mileage, and vehicle condition reports.

- Implement cost-control measures for repairs, fuel, and parts.

Documentation & Reporting

- Maintain records of fleet utilization, fuel consumption, and maintenance logs.

- Prepare logistics and fleet performance reports for management.

- Monitor budget allocations and ensure cost efficiency in logistics operations.

Team Leadership & Coordination

- Supervise drivers and logistics personnel, providing guidance, training, and performance evaluation.

- Coordinate with internal departments (e.g., Sales, Purchasing, Warehouse) to align logistics support with operational needs.

- Foster discipline, accountability, and professionalism among fleet staff.

• Bachelor's degree in Logistics, Supply Chain Management, Business Administration, or related field.
• At least 3–5 years of experience in logistics, transportation, or fleet management (supervisory role preferred).
• Knowledge of fleet management systems, dispatching, and route optimization.
• Familiarity with transport regulations, vehicle maintenance, and safety protocols.
• Strong leadership, organizational, and problem-solving skills.
• Proficient in MS Office and logistics management software.
• Ability to handle pressure and resolve operational issues promptly.

Job summary:

This role drives the overall vendor performance that focuses on SLA compliance across Operational sites for Fleet and Manpower. Strategy formulation with Procurement for Tender process together with define stakeholders involved. Conduct appropriate studies and benchmarking to establish competitiveness regarding price, features and benefits, practices that will prove advantageous to the business.

Duties and Responsibilities:

• Develop and maintain training materials based on agreed fleet management SOPs.
• Conduct training sessions for fleet partners to ensure compliance with operational standards.
• Monitor and evaluate training effectiveness and implement improvements as necessary.
• Maintain a record of trained partners and personnel to ensure training certifications are up to date.
• Collaborate with the Vendor Management team to address training gaps identified during SLA reviews.
• Update training manuals and content to reflect changes in operational procedures or regulations.
• Conduct regular audits of vendor compliance with training standards and protocols.
• Serve as the point of contact for fleet-related safety and operational training queries.
• Benchmark latest training approach and methods to increase information retention and learning.

Qualifications:

• Bachelor's degree in Logistics Management, Business Administration
• 3+ years' experience in Vendor Management for Manpower in Logistics Industry is a plus.
• An equivalent combination of education and related experience
• Demonstrated ability to handle workforce planning and allocation.
• Knowledge of labor laws and compliance standards.
• Strong collaboration skills and ability to work in a fast-paced environment.