156 Transaction Coordinator jobs in the Philippines

Position Title: Transaction Coordinator

Location: Remote

Position Overview

We are seeking a highly organized and detail-oriented Transaction Coordinator to join The Guiding Star LLC. The Transaction Coordinator will manage the administrative tasks involved in each real estate transaction, ensuring accuracy, compliance, and smooth communication between agents, clients, escrow, and all parties involved in the closing process. This role is vital in maintaining efficiency and providing an exceptional client experience.

Key Responsibilities

Manage the entire contract-to-close process for all real estate transactions.

Review purchase agreements, addendums, and all related contracts to ensure accuracy and compliance with real estate regulations.

Open escrow and track important contract deadlines (inspections, appraisals, financing, contingencies, etc.).

Maintain consistent communication with clients, agents, lenders, title/escrow officers, and cooperating brokers.

Prepare and deliver required disclosures and documentation to clients and all parties.

Update and manage the team's CRM and transaction management platforms

Ensure all required documents are completed, signed, and properly uploaded to the compliance systems.

Schedule inspections, appraisals, and closings as needed.

Provide weekly status updates to agents and clients regarding the progress of each transaction.

Assist with post-closing follow-up, including client retention activities.

?Additional administrative tasks may be assigned as needed

Qualifications

Prior experience as a Transaction Coordinator, Real Estate Assistant, or similar role in the real estate industry (Keller Williams experience a plus).

Strong understanding of real estate contracts, timelines, and compliance requirements.

Proficiency with transaction management tools (DocuSign, KW Command, or equivalent).

Excellent organizational skills and attention to detail.

Strong written and verbal communication skills.

Ability to manage multiple transactions simultaneously in a fast-paced environment.

Self-motivated with the ability to work independently and as part of a team.

Strong ability to multitask, prioritize effectively while meeting deadlines and managing time constraints

Education & Experience

Bachelor's degree in Business Administration, Finance or closely related (preferred).

At least 1–2 years of real estate or administrative experience.

Keller Williams systems/Command knowledge preferred but not required.

Compensation & Benefits

Competitive salary and internet allowance

Paid Time Off

Health insurance coverage or reimbursement

Yearly bonus

Performance-based salary increase

Remote-first, growth-oriented company culture

Opportunities for advancement and skill development

Collaborative, people-focused team environment

Apply now and let's make things happen

Job Type: Full-time

Education:

• Bachelor's (Required)

Experience:

• Transaction Coordinator: 2 years (Required)
• Real Estate (KW): 2 years (Required)

Work Location: Remote

What is expected of you

• Front line communication with all parties of the transaction.
• Address any questions and concerns quickly and professionally, or direct accordingly.
• Review Search packages to pull curative documents for file.
• Work with Escrow Officer and Underwriter on escalated title defects or issues.
• Work with Title on review of entity documents and sufficiency of the same.
• Act as primary point of contact with lenders and provide requested items timely, including a preliminary CD/Settlement Statement
• Order miscellaneous lien and judgment payoffs, and follow up of the same.
• Review mortgage payoff statements, HOA demand statements & documents, utility demand statements, miscellaneous liens and judgements, to verify expiration dates and figures are accurate.
• Input figures from all payoffs/demands into preliminary CD/Settlement Statement
• Ensure all payoffs/demands/applicable invoices are uploaded into closing platforms with the most accurate information.
• Manage assigned tasks in closing platforms.
• Weekly files audits with Manager to review the status of upcoming pipeline.
• Consistently notate files in closing platforms with status updates and pertinent information to process the file.
• Maintain consistent communication of file status with all parties of the transaction and ensure file status is up to date in multiple closing platforms.
• Act as relief for other Transaction Coordinators as needed.

What you need to possess

• You have 1-2 years experience in processing/assisting on residential purchase and refinance closings (title insurance/escrow).
• Multi-state real estate or title industry experience is preferred but not required.
• You have 2+ years experience in a fast-paced professional environment
• You have 1+ years experience in customer service in a corporate/professional setting.
• Detail and quality orientation, motivated by achievements, and collaborative.
• Ability to manage and organize competing demands and a diverse workload.
• Ability to work independently following the client's business hours (Pacific, Central, Eastern, Mountain).
• A workstation that meets the Company's technical requirements.

Job Type: Full-time

Pay: Php32, Php67,000.00 per month

Benefits:

• Additional leave
• Employee stock ownership plan
• Health insurance
• Life insurance
• Work from home

Work Location: Remote

A Real Estate Unicorn specializes in administrative and marketing support for busy real estate professionals, layered on top of EA fundamentals.

• We recruit the best of the best — we care as much about the right soft skills as we do about hard skills.
• We want you here long-term and give you the benefits and support you've always dreamed of.
• We work one-on-one to match you with the perfect client.
• We love the strategic, initiative-taking, proactive doers of the world.
• You'll have your own Talent Success Manager dedicated to your success.
• We focus on long-term partnerships, not projects.
• We live by: Stay humble. Be grateful. Work hard.

• Oversee the entire transaction process from contract to close, ensuring accuracy and compliance at every stage
• Manage and update Follow Up Boss (absolute #1 priority) to keep client records, timelines, and communication fully organized
• Use CTM eContracts (Colorado-specific) for e-signatures, ensuring documents are sent promptly, signatures are chased effectively, and clients remain informed
• Handle files and timelines through OTC (Open to Close) for smooth workflow management
• Coordinate with escrow/title through Qualia and monitor critical deadlines including inspection periods, appraisal deadlines, and closing dates
• Work across 7+ MLS systems to input listings, update statuses, and ensure accuracy
• Serve as the main point of contact for clients during transactions, providing clear, proactive updates and exceptional customer service
• Troubleshoot issues that arise during transactions, prepare and review documents for accuracy, and maintain detailed transaction files

• 3–5+ years of Transaction Coordination experience in real estate (must-have)
• Deep working knowledge of Follow Up Boss (non-negotiable)
• Hands-on experience with CTM, OTC, Qualia, and multiple MLS systems (must-have)
• Proven ability to manage multiple transactions simultaneously with attention to detail
• Excellent communication skills — able to liaise with clients, agents, lenders, and vendors professionally and proactively
• Highly organized, detail-oriented, and able to manage deadlines without constant supervision

• Unlimited earning potential if you choose to take on multiple clients and have the capacity

• Generous health allowance to support your well-being

• Profit-sharing opportunities as the company grows
• Access to exclusive upskilling and training in AI, operations, and leadership
• Monthly raffles and performance bonuses
• A tight-knit, supportive community and a dedicated Talent Success Manager to guide your journey

We are seeking a detail-oriented Transaction Coordinator to support real estate transactions from contract to close. This role requires strong organizational skills, attention to detail, and excellent communication with clients and partners.

Key Responsibilities

• Draft contracts and addendums, ensuring accuracy and compliance
• Manage transaction platforms (Dotloop, DocuSign, Transaction Desk, etc.)
• Upload signed documents and follow up as needed
• Send documents for compliance review
• Order preliminary titles and coordinate with buyers, agents, attorneys, lenders, and escrow/title companies
• Schedule property inspections, repairs, photography, and open houses
• Coordinate moving/possession timelines and property visits
• Follow up on properties after closing
• Provide home improvement provider recommendations and request referrals

Qualifications

• Strong English communication skills (written and verbal)
• Highly organized with strong attention to detail
• Proficient with online transaction platforms (e.g., Dotloop, DocuSign)
• Ability to manage multiple tasks and deadlines effectively
• Prior transaction coordination or real estate experience is a plus, but not required
• Self-motivated and adaptable; comfortable working independently

Job Type: Full-time

Benefits:

• Work from home

Work Location: Remote

Location: Work from Home

Type of Employment: Full-time

Work Shift: US Business Hours

About Us

OurAssistants connects businesses with top-tier Virtual Assistants (VAs) to streamline operations and enhance productivity. We specialize in matching skilled professionals to various industries, ensuring a seamless remote work experience. Join us and be part of a dynamic team that values excellence and innovation. Learn more at ).

Job Summary

We are looking for an Experienced Real Estate Transaction Coordinator to oversee and manage the end-to-end real estate transaction process, from contract to close. This role requires a solid background in U.S. real estate, excellent organizational skills, and the ability to provide a smooth and compliant experience for clients and stakeholders.

Key Responsibilities

• Serve as the primary point of contact for clients, agents, lenders, attorneys, and related parties
• Manage transaction timelines and ensure key dates and deliverables are met
• Draft, review, and organize contracts, disclosures, addendums, and related documentation
• Coordinate inspections, appraisals, and other scheduled tasks
• Provide consistent transaction updates to clients and agents
• Work with title, escrow, and lender teams to ensure smooth closings
• Track and document earnest money deposits, closing funds, and critical documents
• Assist in preparing settlement statements and other closing paperwork
• Conduct post-closing follow-ups to ensure all final documentation is properly recorded
• Stay updated on real estate regulations and industry best practices to ensure compliance

Qualifications and Skills

Required:

• 1-2 years of experience as a real estate transaction coordinator in the U.S. market
• Strong understanding of transaction timelines, processes, and compliance requirements
• Excellent written and verbal communication skills in English
• Strong attention to detail and the ability to manage multiple transactions simultaneously
• Proficiency with real estate transaction software (e.g., Dotloop, DocuSign, TransactionDesk)
• Ability to work independently in a remote, fast-paced environment

Preferred:

• Familiarity with state-specific real estate laws, documents, and timelines
• Experience working with U.S.-based brokerages or agents across multiple states

Additional Requirements

• Must be currently residing in the Philippines or Latin America
• Must have a stable internet connection and remote-ready workstation

Compensation and Benefits

• Permanent work-from-home setup
• Opportunities for professional development and career advancement
• Supportive and collaborative team environment
• Competitive salary

Responsibilities

• Enter and update listings in MLS, Brivity, and other platforms.
• Schedule photos, floor plans, videos, and open houses.
• Prepare and review marketing materials (flyers, brochures, online content).
• Coordinate property showings, inspections, and staging.
• Communicate with sellers, collect feedback, and provide regular status updates.
• Ensure compliance with real estate regulations and company policies.
• Track all listing activity and assist with post-listing follow-ups.

Qualifications

• Previous experience as a Listing Coordinator or similar role.
• Familiarity with MLS systems and Brivity CRM.
• Strong organizational and multitasking skills.
• Excellent communication and attention to detail.
• Proficiency with marketing tools and real estate platforms (Canva, ShowingTime, Dotloop, Google Suite, etc.).
• Knowledge of real estate contracts and listing procedures is a plus.

What We Offer

• Growth opportunities in a fast-paced real estate environment.
• Hands-on experience with industry-standard tools and platforms.
• A collaborative and professional team environment.

Job Type: Full-time

Pay: Php50, Php65,000.00 per month

Benefits:

• Work from home

Work Location: Remote

Role Overview:

Manage real estate transactions from contract to close, ensuring accuracy, compliance, and smooth communication among all parties involved.

Key Responsibilities:

• Review contracts, addendums, and compliance documents for accuracy.
• Manage transaction platforms (Dotloop, Brivity, KW Command) for document upload, signatures, and tracking.
• Coordinate with buyers, agents, lenders, attorneys, inspectors, and title/escrow officers.
• Schedule property inspections, walkthroughs, closings, and moving logistics.
• Maintain transaction checklists and update CRM with client details and status.
• Provide weekly updates to clients, agents, and brokers on transaction progress.
• Handle commission statements, utility readings, smoke certifications, and post-closing plans.
• Prepare offer documents and assist with new construction and resale transactions.

Concierge Support:

• Answer calls, relay inquiries to agents, and maintain trackers.
• Coordinate vendors such as lenders, inspectors, title companies, and warranty providers.

Experience & Skills:

• Proven experience as a Transaction/Listing Coordinator (VA experience preferred).
• Strong English communication skills, written and verbal.
• Proficiency in Dotloop, Brivity, KW Command, and G Suite.
• Familiarity with MLS systems (Greater Greenville, Matrix, Spartanburg, Paragon).
• Highly organized, detail-oriented, and experienced in managing multiple transactions.

Tools Used:

Brivity, Dotloop, KW Command, MLS (Matrix, Spartanburg, Paragon), CTE, Canva, Tax CRS, ShowingTime, Google Workspace, Dropbox

Job Type: Full-time

Pay: Php28, Php54,000.00 per month

Benefits:

• Work from home

Work Location: Remote

Overview

The Transaction Coordinator oversees real estate transactions from contract to close, ensuring all details are accurate, deadlines are met, and communication remains seamless between clients, agents, and vendors. This role also supports CRM organization, email management, and light marketing tasks to maintain smooth daily operations.

Key Responsibilities

Transaction Coordination

• Track all active files from contract to close, ensuring accuracy and compliance.
• Manage communication with clients, agents, and vendors throughout the transaction process.
• Review each transaction for missing documents, deadlines, and compliance items.

CRM & Data Management

• Maintain and update records in Lofty and Folio, including notes, pipelines, and contact details.
• Input and organize data from forms and submissions into the CRM and contract systems such as Dotloop.
• Manage inbound leads and assign them to appropriate agents or departments.

Email & Communication Management

• Monitor shared inboxes, respond to standard inquiries, and flag priority emails.
• Coordinate communication across team channels, ensuring all updates are logged in the CRM.
• Provide daily updates to the operations team and leadership on pending tasks or issues.

Scheduling & Task Tracking

• Manage team and client calendars, including virtual meetings and closing schedules.
• Track progress of daily tasks and ensure completion within Lofty and Folio.
• Send appointment confirmations and reminders.

Documentation & Quality Control

• Upload, organize, and manage transaction documents in relevant platforms.
• Maintain consistency in data entry and document formatting.
• Ensure all transaction materials meet compliance standards.

Reporting & Support

• Provide daily summaries highlighting completed tasks, pending items, and red flags.
• Assist with recruiting-related data tracking and follow-ups as needed.
• Gather and organize marketing materials such as photos, testimonials, and closing updates.

Skills and Qualifications

• Excellent written and verbal communication skills.
• Proven experience managing real estate transactions from contract to close.
• Proficiency with CRM systems (preferably Lofty) and document management tools (Dotloop, Folio).
• Experience using real estate form software (e.g., Zipforms).
• Strong organizational and time management abilities.
• Familiarity with AI tools (e.g., ChatGPT) for workflow efficiency.
• Leadership experience is a plus.

Job Type: Full-time

Benefits:

• Work from home

Work Location: Remote

A Listing Transaction Coordinator, or LTC, assists the client's Listing Team by performing the administrative duties required during each stage of a listing from pre-listing to closing. This includes communicating updates to clients, agents, lenders, and other people involved in the transaction. The main objective of this role is to ensure that every listing detail is in check and facilitate a seamless real estate transaction. Knowledge and understanding of how to utilize CRM software, email, communication apps and web browsers is pivotal to the success of an LTC. A few important qualities an LTC must possess to be successful are familiarity with the Texas Real Estate process, proactiveness, diligence, and extreme attention to detail.

• Reports directly to the Listing Team
• Is on-time and ready to work at the start of each day
• Assists in the Pre-Listing stage by adding the file to CRM, confirming schedule for sign/lockbox delivery and photography, obtaining listing documentation, and inputting the listing on the MLS (Multiple Listing Service)
• Assists in Builder Listing Input and maintenance as needed
• Assists in the Active Listing stage by reaching out for feedback, sending out listing reports to Seller and Listing Supervisor, and completing listing maintenance such as price drops, photo touch ups, etc. as requested by the Listing Team.
• Manages all assigned files in a timely manner to aid the flow of listings and transactions
• Sorts through paperwork, requests missing documents from appropriate parties, and files all required documents in a timely manner into the CRM system. This includes things such as reaching out to title companies, sellers, and other agents to obtain required information via email or automated text system.
• Writes transactional documents with the available information from an agent within the expected timeframe.
• Monitors email inboxes daily, professionally answering emails and taking note of any emails that need to be responded to by someone other than an LTC, such as the Listing Team or other party involved in the transaction.
• Document said notes in appropriate discord channels, following up with the agents should you suspect that they did not see the note or respond to it.
• Updates clients in a professional, consistent, and timely manner about the status of their transactions, as well as offering to assist them with any questions they may have or connect them with the appropriate party.
• Direct any escalating situations to the Listing Team.
• Have an in-depth knowledge of the company's seller programs and value propositions
• Possess necessary knowledge of what can and cannot be said to the various parties during a real estate transaction
• Report on successes and areas needing improvements
• Assist with maintaining and improving the team culture

Experience in Texas Real Estate administration or transaction coordination is a plus.

Familiarity with CRM systems and MLS platforms.

Strong organizational skills with extreme attention to detail.

Excellent written and verbal communication skills.

Ability to multitask and manage multiple listings at different stages.

Knowledge of Texas Real Estate compliance and transaction documentation.

Proficiency in email management, web browsers, and communication apps.

Ability to work independently and collaboratively with the Listing Team.

Additional Requirements:

Committed to a 40-hour workweek.

Flexibility to work in U.S. time zones, Monday to Friday.

Able to maintain a distraction-free home office setup.

Possess a laptop/desktop meeting minimum specifications: 8GB RAM, i5 operating system.

Able to maintain a distraction-free home office setup.

Dual monitor is a plus

Reliable high-speed internet connection (minimum 15 MBPS).

• Monthly salary of $750.

• Up to 12 Paid Time Off days per year

• Paid Holiday Time Off Days
• 100% Remote Work: Embrace the flexibility of a work-from-home arrangement, allowing you to create a comfortable and efficient workspace in your own home.