1,621 Team Services jobs in the Philippines

ADMINISTRATIVE SERVICES OFFICER (Archivist)

• Bachelor's Degree Holder in Library and Information Science or its similar courses
• 8 hours of relevant training
• 2 years of relevant experience

Job Type: Full-time

Pay: Php28, Php30,000.00 per month

Work Location: In person

The Administrative Services Liaison is responsible for providing comprehensive administrative support and serving as the primary coordinator for transactions with government offices, financial institutions, and other external agencies. This role plays a key part in ensuring the smooth and timely processing of permits, licenses, and other official documents required for real estate development projects. In addition, the position supports day-to-day office administration and maintains accurate internal records to ensure compliance and operational efficiency.

• Education: Bachelor's degree in Business Administration, Public Administration, Office Management, or a related field; a diploma or equivalent certification may also be considered with relevant experience
• Experience: Minimum of 3–5 years in administrative, liaison, or compliance-related roles
• Strong knowledge of government agency processes (e.g., BIR, SEC, LGUs, DHSUD)
• Familiarity with banking procedures and messengerial transactions
• Excellent organizational skills with high attention to detail in document management
• Effective interpersonal and coordination skills, both internal and external

• Serve as the main liaison for transactions with government offices, banks, and external agencies
• Handle the processing, monitoring, and follow-up of permits, licenses, and other regulatory requirements for real estate projects
• Conduct fieldwork, document submissions, and messengerial tasks as required
• Ensure accurate and up-to-date recordkeeping of all official documents and internal files
• Coordinate with internal departments to ensure timely completion of administrative requirements
• Support day-to-day office administration, including document routing, filing, and compliance tracking
• Provide regular updates and reports to management regarding pending and completed transactions

Administrative Services Officer (Archivist) (Administrative and Finance Division – Records Management Section (RMS))

• Bachelor's Degree Holder in Library and Information Science or its similar courses
• Preferably with 8 hours of relevant training
• Preferably with 2 years of relevant experience

Requirements:

1. Fully accomplished Personal Data Sheet (PDS) with recent passport-sized picture (CS Form No. 212, Revised 2025) AND Work Experience Sheet. Forms can be downloaded at ;

2. Updated comprehensive resume indicating exact duration of employment and job description;

3. Photocopy of Diploma and Transcript of Records; Certificates of Awards & Recognitions (if any)

4. Photocopy of certificate of eligibility/rating/license;

5. Performance rating in the last rating period (if applicable);

6. Certificate of Training and Seminars relevant to the position applied for; Certificate of employment/s

**Interested and qualified applicants should signify their interest in writing. Send through email at

check (career opps) for more details and further instructions.

Job Type: Full-time

Pay: Php30,024.00 per month

Work Location: In person

A Back Office Staff is responsible for providing essential administrative and operational support to ensure smooth business processes. This role involves handling data entry, document management, record keeping, and processing transactions accurately. Back office staff also assist in preparing reports, maintaining databases, and ensuring that all company information is organized, updated, and easily accessible.

They coordinate with other departments to support front office operations by managing internal tasks, compliance requirements, and workflow documentation. The position requires strong attention to detail, organizational skills, and the ability to work efficiently with minimal supervision. By managing these crucial functions, the back office team helps improve overall efficiency and allows customer-facing teams to focus on client interactions.

Qualifications:

• High school diploma or equivalent required
• Associate's degree in Business Administration or related field preferred
• Professional certification in office administration (desirable)

Essential Skills:

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Experience with database management systems
• Familiarity with document management software

Work Eligibility:

• Must be legally authorised to work in the Philippines
• Must be willing to undergo background verification checks
• Must be available to work standard business hours

Facilitates smooth daily operations by providing administrative and clerical support, maintaining records, managing the office and cleaning materials budget, overseeing inventory, assisting employees, and managing visitors.

Qualifications:

• College graduate (BS Office Administration or any related course) or College level
• With at least 6 months to 1 year of experience
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to work independently
• Attention to detail and accuracy
• Ability to maintain the highest standard of confidentiality
• Proficiency in using office software, including Microsoft Office Suite and scheduling tools.

Principal Accountabilities:

OFFICE & VISITOR MANAGEMENT

• Responding to all internal/external customer inquiries in a polite and timely manner.
• Inform concern employees on their visitor's arrival or cancellations.
• Maintains workplace security by issuing and maintain visitor's log in and out.
• Assist new applicants who come into the building to apply for positions, including providing them with applications, pens and clipboards along with any reference material they may need, such as telephone directories or Wi-Fi passwords.
• Direct calls to the appropriate person or department.
• Taking message and ensuring they are passed to the appropriate staff member in time.
• Provide accurate and helpful information to callers.
• Maintain the reception area, keeping it clean and free of clutter

OFFICE SUPPLIES MONITORING

• Maintaining office supplies and cleaning materials inventory, monitoring usage, forecasting needs, and ensuring timely reordering
• Ensures that all expenses are captured and monitored in a monthly/quarterly basis
• Recommend any process improvements necessary to improve operations efficiency.
• Follow all work-related instructions and assignments provided by the immediate superior.

ADMINISTRATIVE & FACILITIES SUPPORT

• Handle incoming and outgoing mail and deliveries.
• Organizing files and receiving documents from different plants to be forwarded to the respective receiver
• Assisting with facilities task in monitoring the accomplishment of task of the Utility workers
• Assisting with administrative tasks such as filing, data entry, and preparing documents or reports for meetings of CHROD.
• Maintain accurate records and files
• Follow all work-related instructions and assignments provided by the immediate superior.

Job Types: Full-time, Permanent

Benefits:

• Company Christmas gift
• Company events
• Free parking
• Health insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Pay raise

Ability to commute/relocate:

• Pasig: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Work Location: In person

Administrative Services Officer III in NCR

For full job description please see PDF file on Civil Service Commission site by clicking on this job ad. To apply, please kindly follow the procedure described in the PDF file.

ADMINISTRATIVE SERVICES OFFICER V in NCR

For full job description please see PDF file on Civil Service Commission site by clicking on this job ad. To apply, please kindly follow the procedure described in the PDF file.

MSpectrum is a solar power company built with Meralco's energy expertise and service standards. The HR & Admin Associate supports the HR & Admin processes in order to provide renewable energy (RE) solutions for industrial, commercial, and residential customers. The individual also performs operational tactics and programs / initiatives aligned with and fully supportive of the Company's thrusts and objectives.

JOB RESPONSIBILITIES

HR Operations

• Timekeeping:
   Consolidate biometric/app logs; verify OT/offsets; validate leave requests; prepare cutoff reports for Payroll/Finance; chase discrepancies before submission.
• HRIS & Records:
   Maintain employee 201 files (physical & digital), update HRIS changes (status, position, supervisor), and ensure DPA 2012-aligned data privacy.
• Onboarding/Offboarding Support:
   Prep IDs, email access requests, asset issuance/return, and basic orientations checklists.
• Compliance & Liaison:
   Coordinate certificate requests and government forms with Payroll/Finance (SSS, PhilHealth, Pag-IBIG) as needed.
• Engagement Logistics:
   Help run small HR events (headcounts, room bookings, snacks, photo docs).

Administrative Services & Facilities

• Fleet/Car Upkeep:
   Track and reconcile fuel usage, RFID/toll top-ups (Autosweep/CCLEX/ETC as relevant), and maintenance schedules; monitor OR/CR, insurance, emission testing, and LTO registration timing.
• Supplies & Inventory:
   Own stock levels for office/pantry/cleaning; do Goods Receive Note (GRN) counts; maintain min-max; run monthly inventory and supplier price checks.
• Asset Management:
   Tag and track laptops, peripherals, access cards; manage issuance/returns; maintain asset register.
• Office Ops:
   Oversee cleaners and minor repairs; manage meeting rooms, visitors, and couriers; coordinate building permits/ID requests.
• Procurement & Payment:
   Prepare PR/PO, collect quotes, receive items against POs; handle reimbursements, liquidations, and payments with clean documentation.
• Travel & Errands:
   Book transport/accommodation as needed; occasional fieldwork (e.g., LTO, bank, building admin).

QUALIFICATIONS

• Education:
   Bachelor's degree in Psychology, Behavioral Sciences, Human Resources, HRDM, Business Admin, or related.
• Experience:
   2+ years in HR Operations and/or Office Administration (timekeeping, inventory, or fleet strongly preferred).
• Tools:
   Comfortable with MS 365, HRIS/timekeeping systems (e.g., biometrics, Sprout/Darwinbox/Similar), and intermediate Excel (sorting/filtering, VLOOKUP/INDEX-MATCH, PivotTables).
• Traits:
   Detail-obsessed, discreet with confidential data, calm under deadlines, service-oriented, and willing to be on-site in Ortigas.

• Assist the Overall Facilities Management Team in the delivery of services to operate and maintain the property, premises, workplace including any designated technical, administration and supporting Soft services delivery as follows: (Front Desk & Reception operations, Helpdesk Work order Response & Resolution, Visitor management, Office supplies inventory & management, Room booking management, Locker inventory & mgmt, Key inventory & mgmt, Asset inventory & mgmt, Housekeeping services, Mailroom services, & management, Cafeteria mgmt and Vendor escorting & PTW processing.
• Provide direct administrative support in accordance with company policies, procedures and processes; assist in developing Playbook/Site Field Manual to all pre-defined Soft Services
• Develop an understanding of and good working relationships with key representatives of the client and key suppliers/service providers with whom he/she operates in support of the site.
• Account c0o-champion for JLL Corrigo and Other JLL platforms
• Act as the first point of Contact of all Front Desk, Mails/Courier, Reception, Visitor, Facilities and non-Facilities request via calls and/or email.
• Act as FINAL gatekeeper for all Work order requisition status (Closed/Open) through data and voice support Technology platform
• Central support for all Facilities related shared folders and audit documentation.
• Assist site Facilities technician and/or Site Lead in coordinating non-technical outsourced service partners.
• Ensure that current inventory files (Soft and Hard copies) are maintained to provide necessary supplies and services.
• Ensure Audit-ready documentation and filing.
• Responsible for administration activities including support on validating document related to vendors.
• If appropriate, liaise closely with the client on site representatives to address problems and/or enhance working environment performance.
• Maintain and responsible in updating & tracking of the following; a) Service Level agreement, b) Key Performance indicators, c) Lockers and key inventory register, d) Facilities Issues tracker, e) Facilities Minor project tracker, f) Technical & Non-Technical critical spares and consumables, g) Cafeteria and Vending machine performance trackers, h) Pantry inventory & supplies, i) BCP supplies, j) Client Visits supplies inventory, k) Weekly & Bi-Weekly IFM trackers, l) IFM Monthly report, m) JLL & Vendor POR & GRR) JLL & Vendor Accounts Payable/Receivable, o) LSS & CIWG trackers, p) Waste & Energy trackers, q) Site Walkthrough inspection proactive trackers,
• Refer to JLL My Performance Program for Front Desk/Helpdesk/ Receptionist
• Audit ready and Timely SLA & KPI target reports updating, reporting & submission.
• Timely incident & issues escalation to JLL immediate manager
• Excellent office administration skillset
• Excellent Microsoft software familiarity & hands on skillset
• Excellent writing skills and communication skills
• A team player and Good in analytical & comprehension skills
• Do have an excellent interpersonal skill with peers, client & client stakeholders.
• Demonstrated initiative and innovative mindset.
• Preferably a resident of Taguig, Makati, Mandaluyong, Pasig & Pasay. Maximum an hour travel from & to Client site (McKinley Taguig City)
• At least 2 years in direct IFM Soft Services experience or Hospitality Front desk experience or Head Office/Headquarters Office set-up
• At least 4 years total work experience in or combined industries such us; Business Head Office Administration, Front of The House (FoH) Hotel administration and Residential & Commercial Property management, Logistics office administration and Integrated Facility management industry