1,029 Sports Facility Admin jobs in the Philippines

Position summary:

• Carry out preventive maintenance / Monitor client's vendors and ensure that they are duly carried out in accordance to approved guidelines and standards, to minimize unexpected breakdowns and interruption to services. This should include maintenance of ACMV, plumbing & sanitary systems, kitchen equipment, amenities, fittings and fixtures, wall, ceiling and floor finishing of the office.
• Carry out  corrective work orders and ensure that they are duly carried out in accordance to approved guidelines and standards
• Troubleshoots operational problems related to mechanical, electrical, instrumentation, fire protection, security services, carpentry, plumbing, kitchen equipment  etc. with the authorization from Senior technician/Site lead/ Client.
• Gathers and records of building utilities on Client leased spaces – electricity and water readings. Reports any discrepancies or sub-standard conditions observed to Senior Technician
• Prepares/ensure that all documentation, including log sheets, service and incident reports are updated accurately and in a timely manner
• Assists in establishing spare parts & maintenance consumables stocking levels and review. Fabricates, modifies or repairs required parts as necessary with the approval of OEM/Senior Technician/ Site leads
• Executes environment, health, safety and security (EHSS) policies and procedures.  Maintains a superior working environment especially in the areas of facilities maintenance, good housekeeping, hygiene and sanitation.
• Communicates regularly to superiors and co-workers during shift turn over about routine inspection/ check results, planned preventive maintenance, scheduled corrective and other operational and maintenance issues.
• Participate and supports any MEP initiatives of the Client. Implements cost reduction and continuous improvement programs.
• To help with any other facilities duties as assigned by the Senior Technician/ Site lead.

Qualification and Requirements:

• Minimum formal qualification in a technical field (Electrical and/or Mechanical)
• At least 3 years of technical experience in building engineering and maintenance or equivalent preferred
• Experience in repair and maintenance of F&B equipment (Electrical, Refrigeration, Hot, Cold, Gas) would be advantageous.
• Team player, Willing to learn.
• Must be willing to do shift work

The Facility Coordinator / Receptionist is responsible for managing front desk operations, providing excellent customer service to visitors and employees, and ensuring the smooth operation of facility-related services. This role combines administrative support with facilities management to maintain a professional and efficient workplace environment.

Key Responsibilities:

• Greet and assist visitors, clients, and employees in a professional and friendly manner.
• Manage incoming calls, emails, and correspondence, and direct them to the appropriate personnel.
• Maintain visitor logs, ID issuance, and access control in compliance with company policies.
• Coordinate facility maintenance requests, repairs, and services with vendors and service providers.
• Monitor office supplies, pantry items, and facility equipment, ensuring availability and functionality.
• Assist in scheduling and coordinating meeting rooms, events, and office activities.
• Ensure cleanliness, safety, and security of the reception area and office premises.
• Support administrative tasks such as filing, documentation, and preparation of reports.
• Act as the first point of contact for facility-related concerns raised by employees.
• Perform other duties as assigned to support the overall operations of the office.

Qualifications:

• Bachelor's degree in Business Administration, Office Management, or related field preferred.
• Previous experience as a Receptionist, Front Desk Officer, or Facility Coordinator is an advantage.
• Strong communication and interpersonal skills.
• Proficient in MS Office applications (Word, Excel, Outlook, PowerPoint).
• Highly organized, detail-oriented, and able to multitask effectively.
• Professional appearance and customer-service oriented.

About the Role

We are looking for a highly organized and proactive Dispatch Coordinator
 with experience in 
facility management, maintenance coordination, or service operations
. This role is critical in ensuring timely response and resolution of repair and maintenance requests for our clients. You will manage work orders, coordinate with technicians and vendors, and use facility management platforms such as 
Fexa, ServiceChannel, FacilIT, or Salesforce
 to track and complete service requests efficiently.

Key Responsibilities

• Receive, log, and manage 
  work orders
   from clients through facility management systems (e.g., Fexa, ServiceChannel, FacilIT, Salesforce).
• Dispatch and coordinate technicians, vendors, or service providers for maintenance and repair tasks.
• Monitor job progress, follow up on pending work orders, and ensure service completion within client-defined SLAs.
• Validate service completion reports, photos, and invoices prior to closing work orders.
• Communicate with clients, field technicians, and internal teams to resolve issues promptly.
• Maintain accurate documentation and status updates in the system.
• Generate daily and weekly reports on open work orders, job status, and technician performance.
• Support process improvements and contribute to workflow optimization in dispatch and operations.

Qualifications

• At least 1–2 years of experience
   in facility management, property maintenance coordination, or dispatch operations.
• Familiarity with 
  Fexa, ServiceChannel, FacilIT, or Salesforce
   platforms (experience with at least one is required).
• Strong communication and coordination skills with multiple stakeholders (clients, vendors, technicians).
• Excellent 
  attention to detail
   and ability to multitask in a fast-paced environment.
• Proficient in 
  Microsoft Excel, Google Sheets, and report generation
  .
• Problem-solving mindset and a proactive approach to resolving service delays or issues.
• Ability to work independently in a remote setup with flexibility for monthly in-office collaboration days.

What We Offer

• Competitive salary package
• HMO coverage upon regularization
• Remote-first work culture with structured monthly RTO
• Opportunities for growth in a fast-scaling operations and facilities management environment

Role : Administrative Assistant - Work From Home - National Capital Region Quezon

About Ad On Group:

We are a well-established, international company that provides Outsourced staff. With well over 200 staff alone based in our modern offices in Cagayan De Oro we are expanding, and with that comes exciting opportunities for the right person.

We value our culture and only employ the very best people, with amazing attitudes. We are fun, flexible and truly the destination employer in the Philippines. With our expansion, we are looking for great people in the Manila and Cebu regions. Come and be a part of something very special. If you have a positive, can-do attitude….then come join us Check out and be blown away

As an Administrative Assistant, you will perform a variety of assigned tasks and deliver high-quality work under minimal supervision. Work could include, but is not limited to, data entry, customer service, email management, mixed media marketing, basic accounts, both verbal and written communications.

Responsibilities and Tasks, including but not limited to:

• Administrative Support: Execute various administrative duties, aid daily operations, and respond to emails. Collaborate to achieve objectives and maintain open communication with clients and teams.
• Data Management: Perform data entry, process information, and maintain databases. Utilize CRM software for data sorting, filtering, and updates.
• Project Coordination: Assists in project planning, resource allocation, and scheduling. Coordinate with internal and external teams for project execution. Track project milestones, prepare reports, and manage budgets.
• Compliance and Software Use: Follow company rules and maintain strict confidentiality. Diligently use required software and tools.
• Marketing : General marketing tasks may be required such as social media posts, maintain various platforms, campaign planning, execution, and optimization. Report and analyze campaign results.

Job Requirements :

• Proficient in online tools such as Microsoft Office, Google Docs, and Sheets.
• Proven experience as an Administrative Assistant or in a similar role.
• Excellent time management and multitasking abilities with a focus on prioritization.
• Strong attention to detail and problem-solving skills.
• Solid organizational skills.
• Excellent written and verbal communication skills in English.
• Confident in direct communication with clients and customers.
• Self-motivated and capable of working independently with complex procedures and guidelines.
• Adheres to the highest standards of ethics, confidentiality, and professionalism.
• Preferably holds a bachelor's degree in Business Management/Marketing or a related field.
• Experience in digital marketing
• Collaborative team player.
• Experience with content creation
• Willingness to learn new products and processes.
• Understanding or experience in SEO, SEM, Google Ads, and Facebook is advantageous but not required.

Benefits: Competitive salary, incentives and bonus structures, 13th month salary, Work from Home, health insurance, tenure related extra leave entitlements, professional development opportunities, upskilling, future leadership positions, company conferences and events. While the role is Work From Home, we also have modern state of the art offices in CDO with lovely staff amenities.

Salary Range

Salary commensurate with skills,experience and location ( starting at 20,000 php per month)

Note: This job description is intended to provide a general overview of the position. It is not intended to be an exhaustive list of duties and responsibilities.

Job Type: Full-time

Work Location: Remote

Job Type: Full-time

Pay: From Php20,000.00 per month

Education:

• Bachelor's (Required)

Experience:

• Admin Assistant: 3 years (Required)
• Computer Literacy: 5 years (Required)
• Digital marketing: 2 years (Preferred)

Language:

• English (Required)

Location:

• Quezon City (Required)

Work Location: Remote

1. Graduate of any 4-year course
2. Proficient in using MS tools
3. With good organization skills
4. Must have good written and communication skills
5. Must know how to multi-task

Duties and Responsibilities

1. Maintain accurate records of all information related of the project
2. Facilitate, report, and analyze project documents
3. Monitor and track project progress

Job Title: Administrative Assistant

Location:
BGC Taguig Philippines (on-site)

Job Type:
Full-Time

About Us:
Wizard IT is seeking a highly organized and proactive Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office and providing comprehensive support to various departments.

Role Overview:
As an Administrative Assistant at Wizard IT, you will play a crucial role in maintaining the efficiency of our office operations. You will be responsible for a variety of administrative and clerical tasks, ensuring that our staff can communicate and work effectively. Your role will involve managing schedules, handling correspondence, and providing support to different departments. You will also be involved in organizing events, managing travel arrangements, and maintaining confidentiality in all tasks.

Responsibilities:

• Prepare and edit documents, reports, and presentations. Maintain filing systems and ensure data accuracy.
• Handle sensitive information with discretion and maintain confidentiality at all times. This includes managing confidential documents, ensuring secure storage, and preventing unauthorized access.
• Manage calendars, schedule meetings, and coordinate appointments for IT team members. Handle incoming calls, emails, and correspondence in a professional and timely manner. Prepare and distribute meeting materials, reports, and presentations.
• Assist in the preparation of IT monthly reports.
• Provide administrative support for IT projects, including scheduling meetings, distributing information, and tracking progress.
• Assist with the coordination of project-related activities and deliverables.
• Assist with data entry and organization of incident reports and other relevant information. Maintain accurate and up-to-date records and files.
• Conduct research for different projects, including LinkedIn prospecting and adding companies from web visits. Support sales-related tasks and monitor emails using CRM platforms.
• Create, schedule, and publish engaging content on various social media platforms. Monitor social media channels for feedback, comments, and messages, and respond in a timely manner. Analyze social media metrics to track engagement and performance. Collaborate with the marketing team to develop social media strategies and campaigns. Stay updated with the latest social media trends and best practices.
• Assist various departments with administrative tasks, such as data entry, research, and project support.
• Make travel arrangements for staff members, including booking flights, hotels, and rental cars. Coordinate travel itineraries and ensure all travel-related documents are prepared and organized. Handle any travel-related issues or changes that may arise.
• Assist in the planning and execution of company events, including coordinating logistics, managing RSVPs, and ensuring all event materials are prepared and organized.
• Answer and direct phone calls, manage correspondence, and greet visitors.
• Organize meetings, appointments, and travel arrangements for staff members. Coordinate office events and activities.
• Assist clients and visitors, address inquiries, and provide information as needed.
• Handle basic bookkeeping tasks, process invoices, and manage expense reports
• Monitor and order office supplies, ensuring the office is well-stocked and organized.

Requirements:

• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience in CRM, reporting and data filter.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and problem-solving skills.
• Previous experience in an administrative role is preferred.

Benefits:

• Be part of a dynamic and innovative team at the forefront of IT.
• Work on challenging and impactful projects that make a difference
• Competitive salary and benefits package
• Opportunity for professional growth and development
• Collaborative and supportive work environment

Location:

BGC Taguig Philippines (On-site)

Working Hours:

Full-time: Midshift and Graveyard Shift (UK and US Time)

Monday to Friday

Job Summary:

As an Administrative Assistant, you will play a crucial role in our day-to-day operations by providing administrative support to customers and instructors. Also, it is important to ensure the smooth functioning of the studio. Your organizational skills, attention to detail, and ability to handle multiple tasks will be essential to your success in this role.

Key Responsibilities:

• Office Organization: Maintain a well-organized and efficient office environment, including managing office supplies, equipment, and files.
• Calendar Management: Assist in scheduling appointments, meetings, and conferences, and coordinate other engagements.
• Communication: Handle incoming calls, emails, and inquiries, and relay messages accurately.
• Documentation: Prepare and proofread documents, reports, and presentations as needed.
• Data Entry: Enter and update data in our systems and databases with a high level of accuracy.
• Meeting Support: Arrange meeting logistics, including room setup, materials, and catering.
• Client and Visitor Interaction: Greet clients and visitors warmly and provide assistance as needed.
• Team Collaboration: Collaborate with instructors to support their administrative needs.
• Problem Solving: Identify and resolve administrative issues promptly and efficiently.
• Confidentiality: Maintain strict confidentiality of sensitive information and documents.
• Additional Tasks: Perform other administrative tasks and projects as assigned.

Qualifications:

• Preferably College Graduate
• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Attention to detail and problem-solving abilities.
• Ability to handle confidential information with discretion.
• Positive attitude, strong work ethic, and a willingness to learn.
• Flexibility to adapt to changing priorities and multitask effectively.

We are looking for a highly organized and proactive Administrative Assistant to oversee and support our day-to-day office operations, administrative tasks, and HR coordination. This role is essential in ensuring the smooth running of the office, accurate record-keeping, and maintaining compliance with administrative and HR policies.

Administrative Duties

• Ensure all building permits, business licenses, and regulatory documents are up to date and properly secured.
• Assist in day to day office administration operations including handling incoming calls, expense tracking and auditing, mailing documents, paying bills,.
• Perform all-round administrative services including but not limited to purchase, office supplies and office equipment, facilities, maintenance.
• Perform other ad hoc duties as assigned by the Company.
• Assist, maintain and organize employee records, contracts, payroll and HR-related documentation.
• Monitor attendance, leave management, and employee benefits administration.
• Support company-wide HR initiatives to promote employee engagement and workplace culture.

Qualifications:

• Bachelor's degree in Business Administration, Accounting, or a related field.
• At least one (1) year of experience in an administrative role OR open to fresh graduates with a strong academic background.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• High level of accuracy and attention to detail.
• Ability to work independently and as part of a team.

Work Schedule

• Monday to Friday
• 8:00 am to 5:00 pm
• On-site at BF Homes Paranaque City

Duties and Responsibilities:

• Implements/enforces of company policies and procedures as embodied in Employees Code of Discipline.
• Attends/responds to employee inquiries
• Ensures that the building maintenance is in place in accordance with the Good Warehousing Practices (GWP).
• Manages a filing system of employee records and other relevant information which may be needed by the business unit. Ensures that 201 files of the employees are updated and intact.
• Manages distribution and payment of utilities and bills.
• Handles and manages the Petty Cash Fund for ILO including the replenishment of the funds in accordance with existing guidelines on Petty Cash Fund.
• Works alongside with HRCAD in the recruitment of positions required by the business unit. Prepares and facilitates submission of accomplished Personnel Requisition Form (PRF) to HRCAD
• Endorses the orientation of newly hired employees to the immediate superior and ensures that the needed requirements to immerse the new employee to the business unit are met.
• Verifies and reports on benefits claims and payments in relation to employee's benefits.
• Prepares timekeeping and payroll report. Ensures on-time submission of the same to F & A for processing.
• Administers employee files and records in order to ensure accurate payment of benefits and allowances. Maintains an updated record of employee's leaves.
• Facilitates preparation of Incident Report (IR) and drafting of Notice to Explain (NTE)/Notice of Resolution (NOR) and ensures that all cases are in accordance to Company's Code of the Discipline in consultation and knowledge of ILO Head.
• Manages request for office supplies, uniforms, reimbursement of repair and maintenance of computers and office equipment, trainings, etc.
• Submits copy to HRCA Head matters pertaining to Code Of Discipline (COD), employee benefits and other people related matters prior to implementation.
• Prepares complete, accurate and timely submission of weekly and monthly reports to ILO Head.
• Handles and manages the Petty Cash Fund (PCF) for ILO including the replenishment of the funds in accordance with existing guidelines. PCF shall be subject to surprise and unannounced cash count from designated Officers, including the ILO Head.
• Uploads Admin reports and records to NAS.
• Ensures that all reports should be with the knowledge and approval of the department/business unit head and/or designate.
• Responsible in defining and writing the business requirement specifications of processes for automation update/revision.
• Fully adheres to the company's code of discipline.
• Performs other tasks that the ILO Head and/or Head of Operations may assign from time to time.

Job Specification or Qualifications:

• College Graduate
• Experience with payroll is a plus
• Exposed to fast moving consumer goods.
• Computer literate.
• Strong interpersonal skills

Job Types: Full-time, Permanent

Benefits:

• Company Christmas gift
• Company events
• Flexible schedule
• Health insurance
• On-site parking
• Paid training
• Pay raise

Ability to commute/relocate:

• Carmona: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your asking salary range?
• Is your salary still negotiable?

Education:

• Bachelor's (Required)

Experience:

• Administrative Assistant: 1 year (Preferred)

Work Location: In person