14 Specialist Administrator jobs in the Philippines
Administrative Support
Parañaque City, National Capital Region
Linaheim Corporate Services Inc.
Posted today
Job Viewed
Job Description
Job Summary:
br>We are looking for an organized and detail-oriented Administrative Assistant to support our team. The main responsibilities include scanning and organizing files, preparing materials for onboarding, and assisting in the preparation of company IDs. This role is vital in ensuring smooth administrative operations.
Key Responsibilities:
-Scan, organize, and maintain physical and digital files.
-Prepare onboarding materials, specifically company IDs, for new employees.
-Assist in administrative tasks and provide support to the Compensation and benefit and Talent Acquisition Team.
-Edit pictures and documents as needed for company use.
-Operate office equipment and perform basic IT-related tasks as required.
Qualifications:
-Associate degree in Information Technology or related field.
-Proficient in basic computer operations (MS Office, email, file management).
-Knowledgeable in photo editing software/tools.
-Organized, detail-oriented, and able to work with minimal supervision.
-Willing to work in an administrative support role.
-Willing to be assigned at Cargohaus Building, Brgy. Vitalez, NAIA Complex, Parañaque City.
br>We are looking for an organized and detail-oriented Administrative Assistant to support our team. The main responsibilities include scanning and organizing files, preparing materials for onboarding, and assisting in the preparation of company IDs. This role is vital in ensuring smooth administrative operations.
Key Responsibilities:
-Scan, organize, and maintain physical and digital files.
-Prepare onboarding materials, specifically company IDs, for new employees.
-Assist in administrative tasks and provide support to the Compensation and benefit and Talent Acquisition Team.
-Edit pictures and documents as needed for company use.
-Operate office equipment and perform basic IT-related tasks as required.
Qualifications:
-Associate degree in Information Technology or related field.
-Proficient in basic computer operations (MS Office, email, file management).
-Knowledgeable in photo editing software/tools.
-Organized, detail-oriented, and able to work with minimal supervision.
-Willing to work in an administrative support role.
-Willing to be assigned at Cargohaus Building, Brgy. Vitalez, NAIA Complex, Parañaque City.
This advertiser has chosen not to accept applicants from your region.
0
Administrative Support
Makati, National Capital Region
TGI (Trends Group Inc.)
Posted today
Job Viewed
Job Description
I. PURPOSE
The Administrative Specialist provides support to the Heads, Managers, and employees, assisting in daily office needs and managing the group’s general administrative activities to help the group focus on the technical assignments and its operational and strategic objectives. His/her duties include organizing and storing files for the group for easy document retrieval; engaging in event planning; arranging meetings and notes taking; preparing reports or documents for presentations, bids, projects, and other initiatives. This role will work with Governance to implement any Governance-related initiatives (e.g., One Initiatives adoption).
II. DUTIES AND RESPONSIBILITIES
- Assists the BSG Head and Managers in governing documentation standards and processes. Regularly checking whether One Initiatives templates are used and complied with in the Documentation Management System.
- Files both hard copy and electronic documents and maintain project records.
- Organizes the group’s shared folders and ensures that these are properly referenced for easy retrieval.
- Assists in consolidation and preparation of bidding and accreditation requirements.
- Maintains Support and Maintenance agreements and records
- Monitors renewal schedules
- Flags/reminds the Pre-sales team of any expiring or lapsed maintenance agreements
- Keeps records of miscellaneous information related to the sale of company products and solutions
- Maintains certifications of team members
- Monitors certification expiration schedules
- Flags/reminds the Pre-sales team of any expiring or lapsed maintenance agreements
- Assists in coordinating with other offices for the following:
- Travel requests
- Training requests
- Canvassing of local materials and other items
- Purchase Requests
- Service vehicle requests
- Payment requests
- Reimbursements
- Monitors appraisals and regularization schedules, as well as onboarding/offboarding requirements.
- Coordinates and monitors shipping schedules, delivery, and pull-out of equipment.
- Reminds the team and ensures timely filing of attendance, on-call, shifting and non-shifting schedules.
- Coordinates requirements such as venue, facilities, meals for business and group meetings.
- Takes minutes of meeting during group meetings and its proper dissemination.
- Works with HR for engagement requirements and other HR-related activities.
- Performs other admin support tasks as deemed appropriate for the position.
III. QUALIFICATIONS
A. Minimum Education
- Graduate of any four
- or five-year collegiate course
B. Minimum Experience
- With some experience assisting managers as Executive Assistant, Admin/HR/Marketing/Sales Assistant, or related experience
C. Competencies
- Highly competitive self-starter who is organized, disciplined and goal-oriented
- Excellent time management skills and able to prioritize work
- Can work under pressure with mínimal supervision
- Proficiency in MS Office (i.e., Excel, Word, and PowerPoint)
- Good oral communication skills
- Proficient in report writing
- Fast learner
IV. WORKING CONDITIONS
- Compressed work week: Monday to Friday, 8:30 AM to 6:00 PM
- Amenable to render overtime (if necessary)
**Salary**: Php20,000.00 - Php25,000.00 per month
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Makati City: Reliably commute or planning to relocate before starting work (required)
The Administrative Specialist provides support to the Heads, Managers, and employees, assisting in daily office needs and managing the group’s general administrative activities to help the group focus on the technical assignments and its operational and strategic objectives. His/her duties include organizing and storing files for the group for easy document retrieval; engaging in event planning; arranging meetings and notes taking; preparing reports or documents for presentations, bids, projects, and other initiatives. This role will work with Governance to implement any Governance-related initiatives (e.g., One Initiatives adoption).
II. DUTIES AND RESPONSIBILITIES
- Assists the BSG Head and Managers in governing documentation standards and processes. Regularly checking whether One Initiatives templates are used and complied with in the Documentation Management System.
- Files both hard copy and electronic documents and maintain project records.
- Organizes the group’s shared folders and ensures that these are properly referenced for easy retrieval.
- Assists in consolidation and preparation of bidding and accreditation requirements.
- Maintains Support and Maintenance agreements and records
- Monitors renewal schedules
- Flags/reminds the Pre-sales team of any expiring or lapsed maintenance agreements
- Keeps records of miscellaneous information related to the sale of company products and solutions
- Maintains certifications of team members
- Monitors certification expiration schedules
- Flags/reminds the Pre-sales team of any expiring or lapsed maintenance agreements
- Assists in coordinating with other offices for the following:
- Travel requests
- Training requests
- Canvassing of local materials and other items
- Purchase Requests
- Service vehicle requests
- Payment requests
- Reimbursements
- Monitors appraisals and regularization schedules, as well as onboarding/offboarding requirements.
- Coordinates and monitors shipping schedules, delivery, and pull-out of equipment.
- Reminds the team and ensures timely filing of attendance, on-call, shifting and non-shifting schedules.
- Coordinates requirements such as venue, facilities, meals for business and group meetings.
- Takes minutes of meeting during group meetings and its proper dissemination.
- Works with HR for engagement requirements and other HR-related activities.
- Performs other admin support tasks as deemed appropriate for the position.
III. QUALIFICATIONS
A. Minimum Education
- Graduate of any four
- or five-year collegiate course
B. Minimum Experience
- With some experience assisting managers as Executive Assistant, Admin/HR/Marketing/Sales Assistant, or related experience
C. Competencies
- Highly competitive self-starter who is organized, disciplined and goal-oriented
- Excellent time management skills and able to prioritize work
- Can work under pressure with mínimal supervision
- Proficiency in MS Office (i.e., Excel, Word, and PowerPoint)
- Good oral communication skills
- Proficient in report writing
- Fast learner
IV. WORKING CONDITIONS
- Compressed work week: Monday to Friday, 8:30 AM to 6:00 PM
- Amenable to render overtime (if necessary)
**Salary**: Php20,000.00 - Php25,000.00 per month
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Makati City: Reliably commute or planning to relocate before starting work (required)
This advertiser has chosen not to accept applicants from your region.
1
IT Specialist (System Administrator)
Makati, National Capital Region
BPI/MS Insurance Corporation
Posted today
Job Viewed
Job Description
Point of Contact for all escalated issues raised by Business Unit/Users Insurance Wide.
**Primary System - System Administrator**
- Grant access for Polisy Asia, Merimen E-Policy. Merimen E-Claims, Front End Systems (OSP, MYP, GCTPL), Aretmis and Promputus 8 users referencing to the appropriate functions officially define in Access Information Request (AIR) form, Authorization Limit form, Underwriting limit and/or Non-Authorizing Form as per requested via Service Now (SNOW).
- Grant temporary access with validity for Polisy Asia, Merimen E-Policy. Merimen E-Claims and Power Olap Users referencing to the appropriate functions officially define in Access Information Request (AIR) form, Authorization Limit form, Underwriting limit and/or Non-Authorizing Form as per requested via Service Now (SNOW).
- Update and Revoke Access for Polisy Asia, Merimen E-Policy and Power Olap Users referencing to the E-Clearance Separation Notification Provided by HR Team. Monitor and Validate non access on ID’s revoked and send notification to BPI - System Access Management (SAM).
- Change Access as requested if any. Notify BPI - System Access Management (SAM) for any applied changes on the access.
- Change Access as requested if any. Notify BPI - System Access Management (SAM) for any applied changes on the access.
**Primary - Data Extraction Analyst**
- Perform data extraction as requested by user through KF**.**:
- Close KF once completed.
- Submit weekly status report to TAQS head and IT Head on the summary of the extraction request.
- Extract Monthly data requirements of RHC -Actuarial.
**Secondary - User Support Function**
- Point of Contact for All User Issues.
- For internal - Application and BAU Section for investigation related to Polisy Asia, Merimen and Power Olap.
- For external - IBM Wide Area Network Team, IBM Server Admin, IBM Lotus Notes Team, BPI SAM and Merimen.
- To create ticket, Service Now (SNOW) for all IBM related Issues and KF for non IBM related issues. Coordinate and monitor progress of tickets to closure. Communicate to the Users root cause analysis, findings and recommendation escalated to internal and external parties.
**Change Management - Implementer**
- Key resource for the production turn
- over of program, script, tables, files and all objects needed for the implementations of all the enhancements for the Front End System - OSP, MYP,GCTPL.
- Ensure completeness on the documentation submitted by the developer prior to implementations.
- Coordinate with FES developers and BA as may needed.
**Access Rights and Control Facilitator**
- Preparation, Review, Finalization and Securing of approval of the various documentation below:
- Access Rights Matrix (ARMT)
- Function Group Access Rights Summary (FGARS)
- Job Function Access System Summary (JFSAS) for ITD
- POC for FGARS inquiry limited to the following system code, NL (Polisy Asia), CM (Merimen E-Claims), SPT034 (Ariba) and BRT (Promptus 8).
**Benefits**:
- Company events
- Health insurance
- Life insurance
- Opportunities for promotion
Schedule:
- 8 hour shift
Supplemental pay types:
- 13th month salary
- Bonus pay
- Performance bonus
- Quarterly bonus
**Primary System - System Administrator**
- Grant access for Polisy Asia, Merimen E-Policy. Merimen E-Claims, Front End Systems (OSP, MYP, GCTPL), Aretmis and Promputus 8 users referencing to the appropriate functions officially define in Access Information Request (AIR) form, Authorization Limit form, Underwriting limit and/or Non-Authorizing Form as per requested via Service Now (SNOW).
- Grant temporary access with validity for Polisy Asia, Merimen E-Policy. Merimen E-Claims and Power Olap Users referencing to the appropriate functions officially define in Access Information Request (AIR) form, Authorization Limit form, Underwriting limit and/or Non-Authorizing Form as per requested via Service Now (SNOW).
- Update and Revoke Access for Polisy Asia, Merimen E-Policy and Power Olap Users referencing to the E-Clearance Separation Notification Provided by HR Team. Monitor and Validate non access on ID’s revoked and send notification to BPI - System Access Management (SAM).
- Change Access as requested if any. Notify BPI - System Access Management (SAM) for any applied changes on the access.
- Change Access as requested if any. Notify BPI - System Access Management (SAM) for any applied changes on the access.
**Primary - Data Extraction Analyst**
- Perform data extraction as requested by user through KF**.**:
- Close KF once completed.
- Submit weekly status report to TAQS head and IT Head on the summary of the extraction request.
- Extract Monthly data requirements of RHC -Actuarial.
**Secondary - User Support Function**
- Point of Contact for All User Issues.
- For internal - Application and BAU Section for investigation related to Polisy Asia, Merimen and Power Olap.
- For external - IBM Wide Area Network Team, IBM Server Admin, IBM Lotus Notes Team, BPI SAM and Merimen.
- To create ticket, Service Now (SNOW) for all IBM related Issues and KF for non IBM related issues. Coordinate and monitor progress of tickets to closure. Communicate to the Users root cause analysis, findings and recommendation escalated to internal and external parties.
**Change Management - Implementer**
- Key resource for the production turn
- over of program, script, tables, files and all objects needed for the implementations of all the enhancements for the Front End System - OSP, MYP,GCTPL.
- Ensure completeness on the documentation submitted by the developer prior to implementations.
- Coordinate with FES developers and BA as may needed.
**Access Rights and Control Facilitator**
- Preparation, Review, Finalization and Securing of approval of the various documentation below:
- Access Rights Matrix (ARMT)
- Function Group Access Rights Summary (FGARS)
- Job Function Access System Summary (JFSAS) for ITD
- POC for FGARS inquiry limited to the following system code, NL (Polisy Asia), CM (Merimen E-Claims), SPT034 (Ariba) and BRT (Promptus 8).
**Benefits**:
- Company events
- Health insurance
- Life insurance
- Opportunities for promotion
Schedule:
- 8 hour shift
Supplemental pay types:
- 13th month salary
- Bonus pay
- Performance bonus
- Quarterly bonus
This advertiser has chosen not to accept applicants from your region.
2
Associate Administrative Support
Copeland
Posted 7 days ago
Job Viewed
Job Description
**About Us**
We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead.
Whether you are a professional looking for a career change, an undergraduate student exploring your first opportunity, or recent graduate with an advanced degree, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today!
**Our Commitment to Our People**
Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. That's why everything we do is geared toward a sustainable future-for our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial.
Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally.
Flexible and competitive benefits plans offer the right options to meet your individual/family needs. We provide employees with flexible time off plans, including paid parental leave (maternal and paternal), vacation and holiday leave.
Together, we have the opportunity - and the power - to continue to revolutionize the technology behind air conditioning, heating and refrigeration, and cultivate a better future. Learn more about us and how you can join our team!
**Our Commitment to Diversity, Equity & Inclusion**
At Copeland, we believe having a diverse, equitable and inclusive environment is critical to our success. We are committed to creating a culture where every employee feels welcomed, heard, respected, and valued for their experiences, ideas, perspectives and expertise. Ultimately, our diverse and inclusive culture is the key to driving industry-leading innovation, better serving our customers and making a positive impact in the communities where we live.
**Equal Opportunity Employer**
Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.
With $5B of global revenue, Copeland is a leading provider of compression products, electronics, software, and solutions across many applications within Heating, Ventilation, Air Conditioning, and Refrigeration (HVACR), where macro and regulatory trends towards environmental sustainability, leads to changes in HVACR technology. Other products include other heating applications, food service and retail, transportation, and healthcare/life sciences. This new business also has a solution portfolio that manages, monitors, and controls refrigeration units in the commercial setting, as well as software solutions that measure and monitor temperature conditions of refrigerated goods in transit, where there is a greater emphasis on energy management/sustainability solutions globally.
We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead.
Whether you are a professional looking for a career change, an undergraduate student exploring your first opportunity, or recent graduate with an advanced degree, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today!
**Our Commitment to Our People**
Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. That's why everything we do is geared toward a sustainable future-for our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial.
Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally.
Flexible and competitive benefits plans offer the right options to meet your individual/family needs. We provide employees with flexible time off plans, including paid parental leave (maternal and paternal), vacation and holiday leave.
Together, we have the opportunity - and the power - to continue to revolutionize the technology behind air conditioning, heating and refrigeration, and cultivate a better future. Learn more about us and how you can join our team!
**Our Commitment to Diversity, Equity & Inclusion**
At Copeland, we believe having a diverse, equitable and inclusive environment is critical to our success. We are committed to creating a culture where every employee feels welcomed, heard, respected, and valued for their experiences, ideas, perspectives and expertise. Ultimately, our diverse and inclusive culture is the key to driving industry-leading innovation, better serving our customers and making a positive impact in the communities where we live.
**Equal Opportunity Employer**
Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.
With $5B of global revenue, Copeland is a leading provider of compression products, electronics, software, and solutions across many applications within Heating, Ventilation, Air Conditioning, and Refrigeration (HVACR), where macro and regulatory trends towards environmental sustainability, leads to changes in HVACR technology. Other products include other heating applications, food service and retail, transportation, and healthcare/life sciences. This new business also has a solution portfolio that manages, monitors, and controls refrigeration units in the commercial setting, as well as software solutions that measure and monitor temperature conditions of refrigerated goods in transit, where there is a greater emphasis on energy management/sustainability solutions globally.
This advertiser has chosen not to accept applicants from your region.
3
No Experience Needed (Administrative Support - Non Voice)
Pasig, National Capital Region
Cyberbacker Careers
Posted 4 days ago
Job Viewed
Job Description
100% Work From Home
br>Transcription
Preparing paperwork
Scheduling of consultation with clients
Preparing and emailing weekly reports
Updating virtual files
Build ongoing task list
Oversee administrative tasks
Admin tasks
PERKS AND BENEFITS:
Permanent Work from Home
Earn in Dollars
Training Included (Paid)
No Experience needed, but a plus
Health Care
Retirement Plan
Please note that shortlisted candidates will receive an application invite from our team through your email address so please always check your email and spam folder when you apply. Thank you.
br>Transcription
Preparing paperwork
Scheduling of consultation with clients
Preparing and emailing weekly reports
Updating virtual files
Build ongoing task list
Oversee administrative tasks
Admin tasks
PERKS AND BENEFITS:
Permanent Work from Home
Earn in Dollars
Training Included (Paid)
No Experience needed, but a plus
Health Care
Retirement Plan
Please note that shortlisted candidates will receive an application invite from our team through your email address so please always check your email and spam folder when you apply. Thank you.
This advertiser has chosen not to accept applicants from your region.
4
WFH - No Experience Needed (Administrative Support - Non Voice)
Ortigas, National Capital Region
Cyberbacker Careers
Posted 2 days ago
Job Viewed
Job Description
Transcription
Preparing paperwork br>Scheduling of consultation with clients
Preparing and emailing weekly reports
Updating virtual files
Build ongoing task list
Oversee administrative tasks
Admin tasks
PERKS AND BENEFITS:
Permanent Work from Home
Earn in Dollars
Training Included (Paid)
No Experience needed, but a plus
Health Care
Retirement Plan
Please note that shortlisted candidates will receive an application invite from our team through your email address so please always check your email and spam folder when you apply. Thank you.s
Preparing paperwork br>Scheduling of consultation with clients
Preparing and emailing weekly reports
Updating virtual files
Build ongoing task list
Oversee administrative tasks
Admin tasks
PERKS AND BENEFITS:
Permanent Work from Home
Earn in Dollars
Training Included (Paid)
No Experience needed, but a plus
Health Care
Retirement Plan
Please note that shortlisted candidates will receive an application invite from our team through your email address so please always check your email and spam folder when you apply. Thank you.s
This advertiser has chosen not to accept applicants from your region.
5
Office Administration Associate I
Batangas City, Batangas
Conduent
Posted 11 days ago
Job Viewed
Job Description
Through our dedicated associates, Conduent delivers mission-critical services and solutions on behalf of Fortune 100 companies and over 500 governments - creating exceptional outcomes for our clients and the millions of people who count on them. You have an opportunity to personally thrive, make a difference and be part of a culture where individuality is noticed and valued every day.
- Provides general administrative support to a department or group of professionals.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies.
- Provides administrative information by answering questions and requests.
- Collects, assembles, and summarizes statistics and information from identified sources as directed.
- Performs tasks under general supervision.
Conduent is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, gender expression, sex/gender, marital status, sexual orientation, physical or mental disability, medical condition, use of a guide dog or service animal, military/veteran status, citizenship status, basis of genetic information, or any other group protected by law.
For US applicants: People with disabilities who need a reasonable accommodation to apply for or compete for employment with Conduent may request such accommodation(s) by submitting their request through this form that must be downloaded: click here to access or download the form ( . Complete the form and then email it as an attachment to . You may also click here to access Conduent's ADAAA Accommodation Policy ( .
- Provides general administrative support to a department or group of professionals.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies.
- Provides administrative information by answering questions and requests.
- Collects, assembles, and summarizes statistics and information from identified sources as directed.
- Performs tasks under general supervision.
Conduent is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, gender expression, sex/gender, marital status, sexual orientation, physical or mental disability, medical condition, use of a guide dog or service animal, military/veteran status, citizenship status, basis of genetic information, or any other group protected by law.
For US applicants: People with disabilities who need a reasonable accommodation to apply for or compete for employment with Conduent may request such accommodation(s) by submitting their request through this form that must be downloaded: click here to access or download the form ( . Complete the form and then email it as an attachment to . You may also click here to access Conduent's ADAAA Accommodation Policy ( .
This advertiser has chosen not to accept applicants from your region.
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6
Administrative Staff (Timekeeping Support)
National Capital Region, National Capital Region
HR Network Inc.
Posted 28 days ago
Job Viewed
Job Description
-Handle daily timekeeping tasks, including checking and consolidating timesheets
-Coordinate with HR and department heads to ensure accurate attendance records br>-Assist in administrative tasks related to Purchasing and Logistics
-Maintain proper documentation and filing of records
Skills and requirements:
-Bachelor's degree in any related course
-With 1 year of experience in timekeeping
-Detail-oriented with strong organizational skills
-Able to multitask and work with minimal supervision
-Willing to work in BGC Taguig
-Coordinate with HR and department heads to ensure accurate attendance records br>-Assist in administrative tasks related to Purchasing and Logistics
-Maintain proper documentation and filing of records
Skills and requirements:
-Bachelor's degree in any related course
-With 1 year of experience in timekeeping
-Detail-oriented with strong organizational skills
-Able to multitask and work with minimal supervision
-Willing to work in BGC Taguig
This advertiser has chosen not to accept applicants from your region.
7
Administrative Specialist
Angeles, Pampanga
Strata Staff
Posted today
Job Viewed
Job Description
**About us**:
Strata is an exciting BPO Company with existing team members currently based in Australia and Angeles City, Philippines. Take your career to the next level by joining our growing family!
**About the Role**:
As an Administrative Specialist, you are responsible in supporting property managers in maintaining the database, prepares correspondence, and processing of invoices.
**Skills and Attributes**:
- Keen eye to details
- Team player
- Excellent verbal and non-verbal communication
- Time management and organizational skills
- Strong work ethic
**Responsibilities**:
- Manage strata roll updates.
- Issuance of Welcome Packs through Bing
- Manage Section 184 process including liaising with solicitors
- Run and manage debt collection process up to legal action.
- Issue by-law breach notices (using a template)
- Assist with agenda and minute production
- Other ad hoc tasks.
**Qualifications**:
- At least 2 years experience in similar role
- Business/Office Administration Certificate or Diploma
**Job Types**: Full-time, Permanent
**Salary**: From Php18,000.00 per month
**Benefits**:
- On-site parking
- Opportunities for promotion
- Paid training
- Promotion to permanent employee
Schedule:
- Day shift
- Monday to Friday
Supplemental Pay:
- 13th month salary
- Overtime pay
Ability to commute/relocate:
- Angeles City, Pampanga: Reliably commute or planning to relocate before starting work (preferred)
Strata is an exciting BPO Company with existing team members currently based in Australia and Angeles City, Philippines. Take your career to the next level by joining our growing family!
**About the Role**:
As an Administrative Specialist, you are responsible in supporting property managers in maintaining the database, prepares correspondence, and processing of invoices.
**Skills and Attributes**:
- Keen eye to details
- Team player
- Excellent verbal and non-verbal communication
- Time management and organizational skills
- Strong work ethic
**Responsibilities**:
- Manage strata roll updates.
- Issuance of Welcome Packs through Bing
- Manage Section 184 process including liaising with solicitors
- Run and manage debt collection process up to legal action.
- Issue by-law breach notices (using a template)
- Assist with agenda and minute production
- Other ad hoc tasks.
**Qualifications**:
- At least 2 years experience in similar role
- Business/Office Administration Certificate or Diploma
**Job Types**: Full-time, Permanent
**Salary**: From Php18,000.00 per month
**Benefits**:
- On-site parking
- Opportunities for promotion
- Paid training
- Promotion to permanent employee
Schedule:
- Day shift
- Monday to Friday
Supplemental Pay:
- 13th month salary
- Overtime pay
Ability to commute/relocate:
- Angeles City, Pampanga: Reliably commute or planning to relocate before starting work (preferred)
This advertiser has chosen not to accept applicants from your region.
8
Administrative Specialist
Makati, National Capital Region
TGI (Trends Group Inc.)
Posted today
Job Viewed
Job Description
I. PURPOSE
The Administrative Specialist provides support to the Heads, Managers, and employees, assisting in daily office needs and managing the group’s general administrative activities to help the group focus on the technical assignments and its operational and strategic objectives. His/her duties include organizing and storing files for the group for easy document retrieval; engaging in event planning; arranging meetings and notes taking; preparing reports or documents for presentations, bids, projects, and other initiatives. This role will work with Governance to implement any Governance-related initiatives (e.g., One Initiatives adoption).
II. DUTIES AND RESPONSIBILITIES
- Assists the BSG Head and Managers in governing documentation standards and processes. Regularly checking whether One Initiatives templates are used and complied with in the Documentation Management System.
- Files both hard copy and electronic documents and maintain project records.
- Organizes the group’s shared folders and ensures that these are properly referenced for easy retrieval.
- Assists in consolidation and preparation of bidding and accreditation requirements.
- Maintains Support and Maintenance agreements and records
- Monitors renewal schedules
- Flags/reminds the Pre-sales team of any expiring or lapsed maintenance agreements
- Keeps records of miscellaneous information related to the sale of company products and solutions
- Maintains certifications of team members
- Monitors certification expiration schedules
- Flags/reminds the Pre-sales team of any expiring or lapsed maintenance agreements
- Assists in coordinating with other offices for the following:
- Travel requests
- Training requests
- Canvassing of local materials and other items
- Purchase Requests
- Service vehicle requests
- Payment requests
- Reimbursements
- Monitors appraisals and regularization schedules, as well as onboarding/offboarding requirements.
- Coordinates and monitors shipping schedules, delivery, and pull-out of equipment.
- Reminds the team and ensures timely filing of attendance, on-call, shifting and non-shifting schedules.
- Coordinates requirements such as venue, facilities, meals for business and group meetings.
- Takes minutes of meeting during group meetings and its proper dissemination.
- Works with HR for engagement requirements and other HR-related activities.
- Performs other admin support tasks as deemed appropriate for the position.
III. QUALIFICATIONS
A. Minimum Education
- Graduate of any four
- or five-year collegiate course
B. Minimum Experience
- With some experience assisting managers as Executive Assistant, Admin/HR/Marketing/Sales Assistant, or related experience
C. Competencies
- Highly competitive self-starter who is organized, disciplined and goal-oriented
- Excellent time management skills and able to prioritize work
- Can work under pressure with mínimal supervision
- Proficiency in MS Office (i.e., Excel, Word, and PowerPoint)
- Good oral communication skills
- Proficient in report writing
- Fast learner
IV. WORKING CONDITIONS
- Compressed work week: Monday to Friday, 8:30 AM to 6:00 PM
- Amenable to render overtime (if necessary)
**Salary**: Php20,000.00 - Php25,000.00 per month
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Makati: Reliably commute or planning to relocate before starting work (required)
The Administrative Specialist provides support to the Heads, Managers, and employees, assisting in daily office needs and managing the group’s general administrative activities to help the group focus on the technical assignments and its operational and strategic objectives. His/her duties include organizing and storing files for the group for easy document retrieval; engaging in event planning; arranging meetings and notes taking; preparing reports or documents for presentations, bids, projects, and other initiatives. This role will work with Governance to implement any Governance-related initiatives (e.g., One Initiatives adoption).
II. DUTIES AND RESPONSIBILITIES
- Assists the BSG Head and Managers in governing documentation standards and processes. Regularly checking whether One Initiatives templates are used and complied with in the Documentation Management System.
- Files both hard copy and electronic documents and maintain project records.
- Organizes the group’s shared folders and ensures that these are properly referenced for easy retrieval.
- Assists in consolidation and preparation of bidding and accreditation requirements.
- Maintains Support and Maintenance agreements and records
- Monitors renewal schedules
- Flags/reminds the Pre-sales team of any expiring or lapsed maintenance agreements
- Keeps records of miscellaneous information related to the sale of company products and solutions
- Maintains certifications of team members
- Monitors certification expiration schedules
- Flags/reminds the Pre-sales team of any expiring or lapsed maintenance agreements
- Assists in coordinating with other offices for the following:
- Travel requests
- Training requests
- Canvassing of local materials and other items
- Purchase Requests
- Service vehicle requests
- Payment requests
- Reimbursements
- Monitors appraisals and regularization schedules, as well as onboarding/offboarding requirements.
- Coordinates and monitors shipping schedules, delivery, and pull-out of equipment.
- Reminds the team and ensures timely filing of attendance, on-call, shifting and non-shifting schedules.
- Coordinates requirements such as venue, facilities, meals for business and group meetings.
- Takes minutes of meeting during group meetings and its proper dissemination.
- Works with HR for engagement requirements and other HR-related activities.
- Performs other admin support tasks as deemed appropriate for the position.
III. QUALIFICATIONS
A. Minimum Education
- Graduate of any four
- or five-year collegiate course
B. Minimum Experience
- With some experience assisting managers as Executive Assistant, Admin/HR/Marketing/Sales Assistant, or related experience
C. Competencies
- Highly competitive self-starter who is organized, disciplined and goal-oriented
- Excellent time management skills and able to prioritize work
- Can work under pressure with mínimal supervision
- Proficiency in MS Office (i.e., Excel, Word, and PowerPoint)
- Good oral communication skills
- Proficient in report writing
- Fast learner
IV. WORKING CONDITIONS
- Compressed work week: Monday to Friday, 8:30 AM to 6:00 PM
- Amenable to render overtime (if necessary)
**Salary**: Php20,000.00 - Php25,000.00 per month
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Makati: Reliably commute or planning to relocate before starting work (required)
This advertiser has chosen not to accept applicants from your region.
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