16,439 Senior Assistant jobs in the Philippines

PEA License No. M

About the Company:

An emerging fintech company focused on delivering accessible financing solutions to small and medium-sized enterprises. Founded in 2023, it was established to help bridge the persistent credit gap faced by many growing businesses across the country. The company blends international best practices with deep local insights and is driven by strong values—responsibility, transparency, and client focus. It offers a structured environment where purpose meets performance, supporting entrepreneurs and enabling sustainable growth.

About the Role

The
Executive Administrative Assistant
will support the C-Level executives while ensuring the smooth day-to-day operations of the office. This role will act as a strategic partner to leadership, a key liaison across teams and stakeholders, and the go-to person for ensuring an efficient and well-managed work environment.

Key Responsibilities:

Executive Support

• Provide comprehensive administrative support to C-Level executives, including calendar management, scheduling, travel arrangements, and correspondence.
• Act as the primary liaison between executives and internal/external stakeholders, ensuring effective communication and timely follow-through.
• Coordinate and manage special projects, research, and presentations on behalf of executives.
• Prepare agendas, organize materials, document meeting minutes, and track action items for timely execution.
• Support strategic planning by assisting with goal-setting, progress tracking, and identifying opportunities for operational improvements.
• Handle highly confidential information with discretion and professionalism.

Office Management

• Oversee day-to-day office operations, ensuring a well-organized, efficient, and productive workplace.
• Manage office supplies, equipment, and vendor relationships, including procurement and maintenance.
• Coordinate with facilities and IT teams for smooth functioning of office systems.
• Develop and maintain office policies and procedures to ensure compliance and efficiency.
• Assist with HR-related functions such as onboarding new hires, coordinating training, and supporting company-wide initiatives.
• Serve as the point of contact for employees regarding office logistics, policies, and administrative support.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or related field preferred.
• Proven experience as an Executive Assistant, Office Manager, or in a similar role, ideally within a fast-paced or growth-stage company.
• Strong organizational and multitasking skills with the ability to prioritize effectively.
• Excellent communication and interpersonal skills, with the ability to work with stakeholders at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools/software.
• Strong problem-solving skills, attention to detail, and a proactive mindset.

Executive Administrative Assistant

Location: F. Pasco Avenue, Santolan, Pasig City

Employment Type: Full-time | On-Site

This position is responsible for providing administrative and related support to the company's executives. Tasks include the management of meeting schedules and communications, appropriate disposition of documents, travel arrangements, and others that may be required by the executives. The position also provides assistance to the Secretariat and the Office Management team (Administration) The position requires strict confidentiality in the handling of information and Executives' activities.

PRIMARY DUTIES AND RESPONSIBILITIES:

Executive Office: Provides administrative support to the executives to ensure efficient office

operations such as but not limited to the following:

● Calendar Management for top management: Planning, scheduling, and all related

administrative tasks

● Communication facilities: payment, renewal of plans, repairs, etc.

● Document and file management – systematic filing, recording, disposal, transmittal

management, photocopying, etc.

● Vehicle management: Preventive maintenance services, repairs, registrations, insurance

claims, etc.

● Reimbursement of expenses and liquidation of cash advance

● Handling of phone calls, as may be delegated by the executives

● Arrangement of official business travels and all related tasks (accommodation, logistics, etc.) ● Handling of correspondence/communication on the executive's behalf.

● Report preparation; Coordination with the various departments to ensure the timely submission of reports and information required; ensures strict confidentiality of company information

● Process documentation in accordance with Quality Management Systems.

● Cleanliness and orderliness of the executive offices ● Coordination with appropriate departments for the Executives' requirements in the purchase, repair, and maintenance of the Executives' tools, office machines, room equipment, etc.

● Preparation of annual budgets for the Executive Offices Secretariat: Provides assistance in the following:

● Corporate calendar management: preparation, dissemination, update, monitoring

● Preparation of Minutes of Meetings

● Handling of corporate planning activities and related initiatives Administration: Assists the Office Management team in the following:

● Monitoring and analysis of the consumption of basic utilities (electricity, water, etc.), fuel, and communication lines. Prepares annual plans and budgets for these.

● Process documentation of office management team

● May be assigned as reliever to the Administrative Supervisor, in her absence

JOB SPECIFICATIONS:

● Graduate of any four-year course but preferably business course

● 2 years' experience in an administrative role; preferably with exposure to executive assistance role

● Proficient in Microsoft Office applications

Job Types: Full-time, Permanent

Pay: Php18, Php23,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Life insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee
• Work from home

Work Location: In person

We are seeking a highly organized and versatile
Executive Admin Assistant
who can provide comprehensive support to senior management while also contributing to sales operations and admin tasks. This role requires someone who is detail-oriented, business-savvy, and capable of handling both administrative and commercial responsibilities.

Key Responsibilities

• Provide day-to-day executive support including calendar management, travel arrangements, meeting coordination, and documentation.
• Act as liaison between executives, internal teams, and external stakeholders.
• Assist in sales-related activities such as preparing quotations, monitoring client processing orders
• Maintain confidential files, contracts, and records.
• Monitor business performance metrics and assist in pipeline or forecast reporting.
• Perform other administrative or project-based tasks as assigned.

Qualifications

• Bachelor's degree in Business Administration, Accounting, Marketing, or related field.
• Minimum of 2–5 years of experience as an Executive Assistant, or Administrative Assistant
• Experience supporting sales operations and client management.
• Proficient in Microsoft Office (Excel, PowerPoint, Word)
• Excellent communication, organizational, and multitasking skills.
• Strong attention to detail and ability to work independently with minimal supervision.

Position Description

This role will be responsible for the administrative requirements of the Finance Leadership team at the same time will assist in doing financial analysis, presentations and other reports and documents needed by the team.

Key Result Areas

Administrative Support:

• Manage calendars, schedules meetings, and coordinate travel arrangements for the CFO and the Finance Leadership Team.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and maintain confidential financial files and records.
• Facilitate communication between the CFO's office and internal/external stakeholders.
• Assist in planning and coordinating finance department events and meetings.

Financial Analysis Support:

• Assist in preparing financial reports, dashboards, and presentations for executive leadership.
• Support budgeting, forecasting, and variance analysis processes.
• Conduct data analysis to identify trends, risks, and opportunities.
• Help compile and review monthly, quarterly, and annual financial statements.
• Collaborate with finance team members to gather and validate financial data.

Qualifications

Education:
Bachelor's degree in Finance, Accounting, Economics, or a related field

Experience
: 2+ years of experience in executive support or financial analysis (or a combination of both).

Skills
:

• Proficiency in Microsoft Office Suite (especially Excel and PowerPoint); experience with financial software is a plus.
• Strong organizational, communication, and time-management skills.
• Ability to handle sensitive information with discretion and professionalism.
• Analytical mindset with attention to detail.

Preferred Skills:

• Experience working in a finance or corporate environment.
• Familiarity with financial modeling and reporting tools.
• Ability to multitask and prioritize in a fast-paced setting.
• Strong interpersonal skills and a proactive approach to problem-solving.

PEA License No. M
About the Company:
An emerging fintech company focused on delivering accessible financing solutions to small and medium-sized enterprises. Founded in 2023, it was established to help bridge the persistent credit gap faced by many growing businesses across the country. The company blends international best practices with deep local insights and is driven by strong values—responsibility, transparency, and client focus. It offers a structured environment where purpose meets performance, supporting entrepreneurs and enabling sustainable growth.

About The Role
The
Executive Administrative Assistant
will support the C-Level executives while ensuring the smooth day-to-day operations of the office. This role will act as a strategic partner to leadership, a key liaison across teams and stakeholders, and the go-to person for ensuring an efficient and well-managed work environment.

Key Responsibilities:
Executive Support

• Provide comprehensive administrative support to C-Level executives, including calendar management, scheduling, travel arrangements, and correspondence.
• Act as the primary liaison between executives and internal/external stakeholders, ensuring effective communication and timely follow-through.
• Coordinate and manage special projects, research, and presentations on behalf of executives.
• Prepare agendas, organize materials, document meeting minutes, and track action items for timely execution.
• Support strategic planning by assisting with goal-setting, progress tracking, and identifying opportunities for operational improvements.
• Handle highly confidential information with discretion and professionalism.

Office Management

• Oversee day-to-day office operations, ensuring a well-organized, efficient, and productive workplace.
• Manage office supplies, equipment, and vendor relationships, including procurement and maintenance.
• Coordinate with facilities and IT teams for smooth functioning of office systems.
• Develop and maintain office policies and procedures to ensure compliance and efficiency.
• Assist with HR-related functions such as onboarding new hires, coordinating training, and supporting company-wide initiatives.
• Serve as the point of contact for employees regarding office logistics, policies, and administrative support.

Qualifications

• Must be willing to work onsite in Makati City.
• Bachelor's degree in Business Administration, Office Management, or related field preferred.
• Proven experience as an Executive Assistant, Office Manager, or in a similar role, ideally within a fast-paced or growth-stage company.
• Strong organizational and multitasking skills with the ability to prioritize effectively.
• Excellent communication and interpersonal skills, with the ability to work with stakeholders at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools/software.
• Strong problem-solving skills, attention to detail, and a proactive mindset.

• IMPORTANT ** WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED:

JOB TITLE
Executive Administrative Assistant
JOB ID
SHAMIC

INDUSTRY
Personal Development

LOCATION
South Africa, Philippines or Egypt. Must be able to work in the U.S. (ET) hours

JOB STATUS
Full Time

WORK SCHEDULE
8:00am to 5:00pm / 9:00am to 6:00pm EST (Flexible)

SALARY
$1,000/month

TARGET START DATE
MID SEPTEMBER

Role Overview
About the Client
The client provides culturally relevant leadership development programs that empower individuals, groups, and organizations to lead with accountability, purpose, and vision. With over years of experience, they specialize in conflict resolution, anti-racism, and diversity, equity, and inclusion (DEI) initiatives, as well as reproductive justice and birthing issues in the U.S. Their holistic and transformative approach, integrating coaching, counseling, storytelling, and rituals, is deeply rooted in social justice and aims to create meaningful impact in communities.

About The Role
The client is seeking a skilled, dedicated, and empathetic Virtual Assistant to provide administrative and technical support. This role is essential for managing the daily operations of a busy solo entrepreneur and ensuring that the founder can focus on her core mission. The ideal candidate will be proactive, independent, and strongly aligned with the company's core values of anti-racism, social justice, and decolonization.

Key Responsibilities

• Manage speaking engagements from inquiry to completion, including drafting quotes and handling logistics.
• Coordinate a busy calendar with meetings, appointments, and travel.
• Provide technical support with automation tools, CRM systems, and AI workflows. Must be proficient with Zoom and Calendly, including webinars, breakout rooms, and troubleshooting.
• Support leadership and women's intuition programs twice per year with preparation and logistics.
• Handle email correspondence and inquiries in a timely manner.
• Draft, send, and track invoices, ensuring accuracy and timely follow-up.

Qualifications And Skills

• Experience in virtual administrative or executive support, preferably for a solo entrepreneur or small business. Must be able to work on an American schedule.
• Strong alignment with values of anti-racism, diversity, equity, inclusion, and social justice.
• Proficiency with administrative and communication tools, including automation and AI.
• Excellent written and verbal communication, strong organization, and the ability to work independently with attention to detail.
• Reliable internet, a backup plan, and proper hardware including a high-quality headset.

YOUR DAILY LUNCH IS ON USWork onsite and enjoy free daily lunch, Monday breakfasts, and Friday treats—helping you save more while you earn more TECHNO-CODED PERKS: #WeAreTGTTechno Global Team comes with top ratings on JobStreet, ensured that our people enjoy more than just a job.

• Health & Wellbeing: HMO from day 1 (with dependent coverage, dental, psychiatric sessions, flu shots, life insurance)
• Rewards & Recognition: 24 PTOs, annual appraisal, awards, referral programs, company events
• Growth & Perks: Free daily meals and treats, Career development, certifications, overseas training, vibrant office
• Accessible and vibrant office site in MDC, Eastwood, QC

YOUR DAILY TASKS

Operational & Administrative Support

• Keep records updated through accurate data entry and documentation
• Prepare, edit, and format business documents, including tendering templates
• Handle office tasks such as filing, generating reports, and setting up for meetings
• Provide reliable administrative support to onshore Managers

Communication & Coordination

• Manage emails and calls by prioritizing urgent matters and ensuring timely, professional responses
• Maintain clear and polite communication across phone, e-mail, and mail
• Work closely with the CEO/Manager, keeping them informed of upcoming commitments and responsibilities

Reporting & Proactive Assistance

• Generate reports using internal systems to support business needs
• Anticipate the needs of leaders and colleagues to ensure a seamless and positive experience

YOUR RELATED EXPERIENCES

Experience & Expertise

• At least 3 years of experience in a secretarial role within a sales and operations environment, administrative assistant position, or equivalent
• Proficiency in MS Office applications (especially Excel) and strong overall computer literacy
• Resourceful mindset — comfortable leveraging online tools, forums, and networks to find solutions

Skills & Strengths

• Strong attention to detail, critical thinking, and sound judgment
• Excellent time management, organizational skills, and the ability to prioritize effectively
• Great communication skills — both verbal and written — with a sharp memory for details
• Process-oriented with a drive for continuous improvement

Mindset & Work Style

• Confident and capable of working independently while staying highly collaborative
• Self-motivated, positive, and adaptable in a dynamic environment
• Professional discretion and the ability to build a deep understanding of company culture
• Willingness to work onsite in Eastwood (MDC), on a dayshift schedule

MORE THAN JUST A JOB

Headquartered across the Philippines' most dynamic cities in BGC, Eastwood, Taguig, and Cebu, and now expanding internationally with our first overseas office in Sri Lanka, we're building a workplace that puts people first. Apply now

• Associate's or bachelor's degree (preferred, especially in Business Administration, Communications, or related fields)
• Calendar and schedule management (meetings, appointments, travel)
• Email and correspondence handling
• Document preparation (presentations, reports, memos)
• Excellent written and verbal communication.
• Professional demeanor and tone.
• Ability to communicate with internal and external stakeholders.

Job Type: Full-time

Benefits:

• Paid training
• Transportation service provided

Work Location: In person

The role involves managing eBay, Gumtree, and Facebook Marketplace listings, with future responsibilities including email and travel booking support, requiring strong communication skills and a solid understanding of online platforms.

Salary Range: 25, ,000

Work Set-Up: Work onsite | Mon-Fri | 6am - 3pm

Benefits:

• Leave Benefits: 5 Sick Leaves + 10 Vacation Leaves
• Allowances: Rice, Clothing/Uniform, Medical, and Meal Allowance
• Healthcare: HMO with 1 free dependent
• Parental Support: Paid Maternity and Paternity Leave
• Government Contributions: SSS, PhilHealth, and Pag-IBIG

Responsibilities:

• Working directly for the Managing Director.
• Managing Ebay, Gumtree and Facebook market place listings.
• Coordinate, prioritize, and manage the executive's calendar including appointments, meetings, conference calls, events, and travel itineraries while proactively avoiding conflicts.
• Plan and book comprehensive travel, flights, hotels, transportation, visas.
• Prepare travel itineraries, travel packs, and manage expense reports.
• Draft, format, and send internal/external communications such as emails, memos, reports, and presentations.
• Screen and route phone calls, emails, and messages.
• Follow up on action items and ensure completed tasks are tracked.
• Maintain filing systems (physical and digital), confidential records, and expense logs.
• Conduct research and compile data, presentations, or reports in support of business decision-making
• Managing personal errands, household tasks, or office event logistics, and to perform any other duties as assigned.

Requirements:

• 2-3 years of experience as a virtual or administrative assistant, working remotely.
• Bachelors Degree in Admin, Business Management, or any related course
• Excellent communication skills both verbal and written.
• Communications will be mostly via WhatsApp, knowledge of this platform will be useful
• Outstanding organizational and time management skills
• Strong computer skills and technical proficiency
• Able to think logically and analytically to solve problems.

Our Location: Unit 1E, Philexcel Annex, Clark Freeport, Mabalacat, 2003 Pampanga

Who we are:Guerilla Staffing Solutions is a family-owned business with roots in both Australia and the Philippines. Our vision is to create enduring employment opportunities for our team members, and we are dedicated to fostering a positive, inclusive, and respectful work environment. We prioritize open communication, trust, and mutual respect among our staff and clients. We carefully partner with clients who value kindness and inclusivity in their treatment of employees, irrespective of their geographical location.

Job Type: Full-time

Pay: Php25, Php35,000.00 per month

Benefits:

• Additional leave
• Company events
• Free parking
• Health insurance
• On-site parking
• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person